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administrative & operations coordinator Jobs in Istanbul

administrative & operations coordinator

administrative and financial affairs assistant Jobs in Istanbul

administrative and financial affairs assistant

operations assistant

CBRE

<div><div><div><div><div><div>Facilities Assistant
</div></div></div></div></div><div><div><div><div><div>Job ID
</div><div>248344
</div></div><div><div>Posted
</div><div>12-Dec-2025
</div></div><div><div>Service line
</div><div>GWS Segment
</div></div><div><div>Role type
</div><div>Full-time
</div></div></div></div></div><div><div><div><div><div>Areas of Interest
</div><div>Data &amp; Analytics
</div></div></div></div></div><div><div><div><div><div>Location(s)
</div><div>Istanbul - Istanbul - Turkey
</div></div></div></div></div><div><div><div><div><div><b>About the Role:</b>
<p>As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.</p>
<p>This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.</p>
<b>What You&rsquo;ll Do:</b>
<ul><li>Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.</li>
<li>Schedule repairs from work order requests.</li>
<li>Review data from work order reports to find out performance and progress status.</li>
<li>Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.</li>
<li>Coordinate office and parking space allocation.</li>
<li>Present information to an internal department and large groups of employees.</li>
<li>Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.</li>
<li>Evaluate and select solutions from established options.</li>
<li>Impact team through the quality of the services or information provided.</li>
<li>Follow standardized procedures and practices and receives regular but moderate supervision and guidance.</li>
</ul><b>What You&rsquo;ll Need:</b>
<ul><li>High School Diploma or GED with 2-3 years of job-related experience.</li>
<li>An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.</li>
<li>Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.</li>
<li>Ability to explain detailed and complicated information within the team clearly and concisely.</li>
<li>Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li>
<li>Strong organizational skills with a robust inquisitive mindset.</li>
<li>General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.</li></ul></div></div></div></div></div></div><p></p>

Facilities Assistant

Benefit Cosmetics

<div>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  We are looking for a dynamic Training Assistant to join our Benefit Cosmetics T&uuml;rkiye family!
 </p>
 <p>
  In this role, you will provide comprehensive operational and administrative support to the Training Manager and help bring our training strategy to life. You&rsquo;ll be an essential part of the team that empowers our field teams, builds product expertise, and spreads Benefit&rsquo;s fun and fearless brand DNA.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PROFILE:
  </strong>
 </p>
 <ul>
  <li>
   Ability to perform and effectively teach Benefit&rsquo;s signature Brow Bar Services, Brow Wax, Tint &amp; Lamination
  </li>
  <li>
   Strong communication and writing skills
  </li>
  <li>
   Excellent command of English (written and spoken)
  </li>
  <li>
   Advanced PowerPoint and good command of Word &amp; Excel
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   A creative mindset and a passion for sharing ideas
  </li>
  <li>
   Enthusiasm for brows, makeup, and skincare
  </li>
  <li>
   Sales experience in a Beauty is a plus
  </li>
  <li>
   Ability to represent Benefit&rsquo;s brand DNA with energy and authenticity
  </li>
  <li>
   A valid driver&rsquo;s license is required
  </li>
  <li>
   Be mobile: travel within Turkey and Europe is to be expected.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Training Department Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Training Operations
 </p>
 <ul>
  <li>
   Planning, coordination, and execution of in-person and virtual training sessions and meetings.
  </li>
  <li>
   Provide product application support during training sessions
  </li>
  <li>
   Arrange models for lamination and waxing demos.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Translations &amp; Documentation
 </p>
 <ul>
  <li>
   Translate training materials such as PowerPoint decks, e-learning modules, and product information sheets.
  </li>
  <li>
   Maintain and update all training-related documents and presentations.
  </li>
  <li>
   Archiving all the files and documents
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Digital Tools &amp; E-learning
 </p>
 <ul>
  <li>
   Manage and regularly update the Linktree to ensure training materials are accessible and up to date.
  </li>
  <li>
   Share e-learning links with the field team, track participation, report progress, collect feedback, and coordinate reward deliveries.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Annual training &amp; competition program management
 </p>
 <ul>
  <li>
   Managing the annual training programs for Brow Guru (Benefit staff) and Brow Pro (retailer staff), and coordinating their alignment with all launch-related training events throughout the year. Also responsible for organizing the annual competition program, including content, rewards, timeline, and event location.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Social Media &amp; Trend Insights
 </p>
 <ul>
  <li>
   Follow makeup and skincare trends to integrate them into training content.
  </li>
  <li>
   Monitor European and global Benefit social media accounts to identify contests, updates, or tips and share them with the local team.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Internal Communication
 </p>
 <ul>
  <li>
   Create and distribute the department&rsquo;s monthly Training Newsletter.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Shipments &amp; Inventory
 </p>
 <ul>
  <li>
   Manage gratis and gift shipments for Benefit and Sephora staff.
  </li>
  <li>
   Track and organize office stock of products and tools, visiting the local warehouse when necessary.
  </li>
 </ul>
 <p>
  Event &amp; Training Setup Management
 </p>
 <ul>
  <li>
   Preparing venues for major meetings and trainings
  </li>
  <li>
   Pre-organizing, inventorying, and coordinating all training materials
  </li>
  <li>
   Managing transportation logistics
  </li>
  <li>
   Managing transportation for the upstate team (plane tickets &amp; transfers)
  </li>
  <li>
   Collecting and dismantling materials post-event
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Travel Retail Training Program Management
 </p>
 <ul>
  <li>
   Planning and delivering multi-module training programs for TR generic teams and brand specialists
  </li>
  <li>
   Managing modules delivered both inside and outside the airport
  </li>
  <li>
   Coordinating airport visits for seamless on-site training execution
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Administrative &amp; Travel
 </p>
 <ul>
  <li>
   Collect and check training expense receipts from BAs.
  </li>
  <li>
   Organize flights and hotel bookings for BAs and ensure smooth travel coordination.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  General Support
 </p>
 <ul>
  <li>
   Contribute to all projects of the Training &ndash; Marketing - Sales Departments, ensuring smooth execution and creative collaboration.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  At Benefit Cosmetics, we ignite joy! And we promis Benefit helps people feel good about themselves by turning beauty into fun through creative solutions &mdash; always making an impact and a smile.
 </p>
 <p>
  Join a team that values creativity, collaboration, and a genuine passion for beauty. As part of our Training Department, you&rsquo;ll have the opportunity to grow, learn, and make an impact while having fun along the way.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Send your CV to ezgis@benefitcosmetics.com
 </p>
 <p>
 </p>
</div>


Training Assistant

Fiberhome Turkey Branch

<p>Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.</p><p>Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.</p><p>Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.</p><p>Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.</p><p>HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.</p><p>Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.</p><p>External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.</p><p>Corporate culture: Assist in planning and organizing company events and team-building activities.</p><p>Other: Complete other administrative/operations tasks assigned by supervisors.</p><p>Job Type: Full-time</p><p>Pay: 40,000.00TRY - 50,000.00TRY per month</p>

Administrative and Financial Affairs Assistant

Key.study

<p>Key.study is an international educational group with offices in Ukraine, Poland, Canada, Cyprus, and Turkey. We support the client at every stage of their educational journey &mdash; from the first camp abroad and learning English to entering a master&rsquo;s program.</p><p><b>Our leading projects include:</b></p><ul><li>Higher and secondary education abroad</li><li>Ukrainian schools in Poland and Cyprus</li><li>Private licensed lyceums in Ukraine</li><li>English language academies</li><li>English-speaking holidays: group trips, Speak Summer Camp, British Camp, etc.</li></ul><p><b>Key Information About the Position:</b></p><p>We are looking for a proactive and detail-oriented <b>Administrative &amp; Operations Coordinator </b>to support our internal processes, marketing tasks, financial workflows, and communication with clients and partners. This role is perfect for someone who enjoys a mix of administrative, operational, and creative tasks and can manage responsibilities independently.</p><p><b>Requirements:</b></p><ul><li>Legal right to work in Turkey</li><li><b>Language options:</b></li></ul><p>1) Ukrainian/Russian &mdash; native + Turkish - B2</p><p>2) Turkish &mdash; native + English - B2</p><ul><li>2+ years of experience in office administration or operations</li><li>Basic understanding of HR processes.</li><li>Experience handling documentation, communication with finance/legal consultants.</li><li>Experience with CRM systems.</li><li>Strong self-organization and autonomy.</li><li>Strong attention to detail and ability to multitask.</li></ul><p>Would be a plus:</p><ul><li>Experience working in international companies.</li><li>Experience collaborating with sales teams or interacting with clients.</li><li>Knowledge of basic accounting or legal processes in Turkey.</li><li>Experience managing social media or handling customer inquiries.</li></ul><p><b>Responsibilities:</b></p><ul><li>Make basic edits to the website</li><li>Translate marketing materials</li><li>Support onboarding and offboarding processes</li><li>Conduct internal HR surveys (eNPS)</li><li>Manage tax payment processes (monthly)</li><li>Communicate with financial and legal consultants</li><li>Update inventory (monthly)</li><li>Support office-related tasks, assist sales and other departments with daily operational tasks</li><li>Pay monthly bills and verify accuracy</li><li>Respond to social media messages</li><li>Provide visa support and basic consulting for employees</li></ul><p><b>We Offer:</b></p><ul><li>Schedule: Part-time (14:00&ndash;18:00, flexible)</li><li>Office Location: Nevzemin Sk. 2 34714 Kadikoy, Istanbul</li><li>Salary: Depends on experience and expectations</li><li>Official paid vacation and sick leave</li><li>Access to a Corporate University with training programs on leadership, communication, and international teaching standards.</li><li>Opportunities for professional growth within a network of schools.</li><li>Corporate events, holiday gifts, and teacher appreciation initiatives.</li><li>Discounts on company services</li></ul><p>Please, feel free to send your CV &mdash; we would be delighted to welcome you to key.study!</p><p>Job Type: Part-time</p><p>Expected hours: 10 &ndash; 20 per week</p>

Administrative & Operations Coordinator

Hilton

<div><p>Human Resources Assistant - Conrad Istanbul Bosphorus</p><p>
A Human Resource Assistant is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and departmental goals.<br>
</p><br>
<br>
<b>What will I be doing?</b><p><br>
As a Human Resource Assistant, you are responsible for managing HR administration responsibilities to deliver an excellent staff experience. A Human Resource Assistant will also be required to interface with the HR system and support employee relations. Specifically, you will be responsible for performing the following tasks to the highest standards:</p><ul>
<li>Manage HR administration such as contracts, letters and personnel files</li>
<li>Ensure accurate information is fed into the bespoke HR system</li>
<li>Assist with employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances, and capability</li>
<li>Ensure recruitment and selection process is adhered to and ensure that appropriate immigration checks are carried out</li>
<li>Help achieve departmental goals</li>
<li>Supporting the hotel with departmental training requirements including inductions, work experience, careers fairs, and training materials</li>
<li>Ensure pay reviews/absence monitoring/wage queries are managed in line with company guidelines</li>
<li>Ensure completion of training for hotel security, fire regulations and other health and safety legislation</li>
<li>Assist and resolve team member and management queries</li></ul><p><b>
What are we looking for?</b><br>
</p><p>A Human Resource Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
Previous experience in Human Resources</li><li>
Positive attitude</li><li>
Good communication and people skills</li><li><p>
Committed to delivering a high level of customer service, both internally and externally</p><p>
</p></li><li>Ability to work on their own or in teams</li></ul><p>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul><li>
Knowledge of hospitality</li><li>
Working towards or certified in Human Resources (i.e. CIPD)</li></ul><p><b><br>
What will it be like to work for Hilton?</b><br>
</p><p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div><p></p>

Human Resources Assistant - Conrad Istanbul Bosphorus

DenizBank

<div>
 <p>
  <strong>
   General Qualities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University Graduate,
  </li>
  <li>
   At least 3 years of executive assistant experience,
  </li>
  <li>
   <strong>
    Fluent in English,
   </strong>
  </li>
  <li>
   Strong planning and organizational skills,
  </li>
  <li>
   Strong verbal and written communication skills,
  </li>
  <li>
   Proficient in MS Office programs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 </p>
 <p>
  We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
  </em>
  https://basvuru.denizbank.com/KVKK.aspx
  <em>
   adresini ziyaret edebilirsiniz.
  </em>
 </p>
 <p>
 </p>
</div>


Executive Assistant

Golden Goose

<div>
 <p>
  <em>
   Golden Goose is a journey of love and authenticity, leading you to embrace your true self, where tradition and innovation merge into timeless, one-of-a-kind creations.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Description
  </strong>
 </p>
 <p>
  We are looking for a passionate talent to build our customer experience.
 </p>
 <p>
  The candidate will join the store team located in Istanbul.
 </p>
 <p>
  The position will report directly to the Store Manager.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   MISSION
  </strong>
 </p>
 <p>
  The Assistant Manager supports the Store Manager in organizing, planning, and implementing the strategies to achieve sales goals and overall store success. Providing an elevated level of customer service by assisting customers, addressing their questions, and resolving any issues, the Assistant Manager supports the Store Manager in monitoring staff performance, providing training and guidance when needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Duties And Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Collaborate closely with the Store Manager to achieve sales objectives by implementing sales strategies, monitoring main sales KPI&rsquo;s and driving Omni channel sales in a fast-paced environment by utilizing all available tools and technology;
  </li>
  <li>
   Support the Store Manager in guiding the team to achieve commercial targets, granting customer satisfaction and the respect of qualitative standards;
  </li>
  <li>
   Actively participate in the sales process, ensuring elevated standards of customer satisfaction by providing detailed product information, suggesting complementary items, implementing up-selling, cross-selling strategies and supporting the staff in acting accordingly;
  </li>
  <li>
   Enhance customer satisfaction and ensure strong customer relationships are built by listening customer feedback, building personalized customer experiences, driving database development and ensuring that clients are properly registered on the Golden App for effective customer segmentation and profiling;
  </li>
  <li>
   Ensure that the team proactively manage clienteling activities in coordination with CRM department;
  </li>
  <li>
   Acting as a brand ambassador, conveys the brand&rsquo;s vision and heritage to colleagues and clients, representing its values and shares with the team helpful insight about iconic products/elements;
  </li>
  <li>
   Actively contribute to the overall store presentation, maintaining appropriate visual display and store standards, ensuring that products are displayed accordingly with the brand's image and standards to boost sales;
  </li>
  <li>
   Support the Store Manager and inspire the team by ensuring the in-store follow-up after trainings delivered on the brand, products, operations, and soft skills;
  </li>
  <li>
   Assure staff is groomed, welcoming, professional, and always well prepared on product and brand identity;
  </li>
  <li>
   Support the Store Manager in overseeing staffing for open positions, ensuring that all recruits meet the company standards in terms of skills, experience, and potential;
  </li>
  <li>
   Supervise and coordinate all store activities to ensure the smooth execution of operational tasks and the achievement of predetermined objectives, with a particular focus on SOP (Standard Operation Procedure);
  </li>
  <li>
   Make sure corporate rules and regulations, concerning business, governance, Compliance (GDPR) and Health &amp; Safety are put in place;
  </li>
  <li>
   Ensure the stock and the backroom are effectively managed, and operational duties are met (Goods receiving, transferring, stock take, stock arrangement, reporting etc.);
  </li>
  <li>
   Adopt IT and digital commercial tools and systems (Golden App, Sales Force, Xstore, Stealth) and make sure the staff is well trained and aware.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Requirements
  </strong>
 </p>
 <ul>
  <li>
   Fluency in English. Additional language knowledge will be considered as a plus, reflecting our commitment to a diverse and inclusive workforce.
  </li>
  <li>
   Sales background: previous experience preferably in retail sector in similar role
  </li>
  <li>
   Strong communication skills, with the ability to listen actively and engage thoughtfully
  </li>
  <li>
   A problem solver who can identify issues, evaluate solutions, and make informed decisions
  </li>
  <li>
   A team player who values collaboration and can work towards common goals
  </li>
  <li>
   Effective time management, prioritizing tasks efficiently
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Location: Istanbul
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   We are an equal opportunity employer and passionately believe that our strength lies in people youniqueness We encourage applications from individuals of all backgrounds, experiences and perspectives. Because people are at the heart of everything we do.
  </em>
 </p>
</div>


Assistant Store Manager - Istanbul

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