administrative assistant Jobs in Istanbul

administrative assistant

chinese operations assistant Jobs in Istanbul

chinese operations assistant

executive operations assistant Jobs in Istanbul

executive operations assistant

operations director

operations specialist

operations assistant

Evofone

<div>
 
 We are seeking an Operations Assistant to handle various administrative duties and support our senior management at our company's headquarters in KA&Gbreve;ITHANE, T&uuml;rkiye.
 
 
 
 
 
 The Operations Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
 
 
 To be successful in this role, you must possess strong organizational skills, excellent time management skills, and the ability to work independently.
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Serve as the point of contact between managers, employees, customers, and other external stakeholders.
 
 
 Manage the flow of information in a timely and accurate manner, scheduling operational meetings.
 
 
 Collect daily expenses and prepare weekly, monthly, or quarterly reports.
 
 
 Serve as the office assistant, monitoring stationery inventory.
 
 
 Format information for internal and external communication (memos, emails, presentations, reports).
 
 
 Allocate time for meetings.
 
 
 Conduct video and direct phone calls, and distribute correspondence.
 
 
 Organize and maintain the office filing system.
 
 
 
 
 
 Qualifications
 
 
 
 
 
 Experience working as an Operations Assistant
 
 
 Excellent MS Office knowledge
 
 
 Superior organizational and time management skills
 
 
 Familiarity with Office tools and applications (e.g., e-calendars and photocopiers)
 
 
 Excellent verbal and written communication skills
 
 
 Common sense and reliability
 
 
 High school graduate, preferably university graduate
 
 
 Fluent English
 
 
 Preferably a citizen of the PEOPLE'S REPUBL&Idot;C OF CH&Idot;NA.
 
</div>

Chinese Operations Assistant

Apesan Automotive Mats

<div>
 
 
 (Internal title: Executive Operations Assistant)
 
 
 
 
 About Apesan
 
 
 
 
 
 
 Apesan is one of Europe&rsquo;s leading manufacturers of custom-fit automotive floor mats.
 
 
 We design and produce high-quality TPE and textile mats for global customers&mdash;from aftermarket distributors to OEMs and e-commerce consumers.
 
 
 
 
 
 We&rsquo;re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.
 
 
 
 
 
 As we expand our global operations, we&rsquo;re looking for a dependable, organized, and resourceful Executive Operations Assistant to work directly with our Managing Partner and help keep company priorities on track.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 This role functions like a CEO&rsquo;s Office position in a start-up &mdash; but within a dynamic, family-owned manufacturing and consumer products company.
 
 
 
 
 
 You&rsquo;ll work side-by-side with the Managing Partner to manage priorities, follow-ups, communication, and team coordination across departments and partners. Expect to work from a cozy office right in the heart of our bustling industrial site &mdash; where the real action happens.
 
 
 
 
 
 You&rsquo;ll handle diverse daily tasks, from scheduling and recruitment support to project follow-ups. Over time, this position can evolve into broader coordination or management responsibilities as the company grows and you grow with it.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Business, Economics, Communications, Engineering, or related).
 </li>
 <li>
 
 3&ndash;8 years of total work experience,
 
 ideally in administrative, coordination, or operations functions.
 </li>
 <li>
 
 Excellent command of English and Turkish
 
 (written &amp; spoken).
 </li>
 <li>
 
 Strong organization
 
 , multitasking, and follow-up discipline.
 </li>
 <li>
 Comfortable managing
 
 both simple tasks and complex communications.
 
 </li>
 <li>
 Positive, loyal, trustworthy, and
 
 discreet
 
 .
 </li>
 <li>
 Proficient with Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
 </li>
 <li>
 
 Experience with Asana
 
 is a strong plus.
 </li>
 <li>
 Prior experience in manufacturing or international company settings is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage the Managing Partner&rsquo;s daily schedule, priorities, and follow-ups.
 </li>
 <li>
 Support internal and external communication with professionalism and clarity.
 </li>
 <li>
 Filter and prioritize incoming business requests and handle confidential information with discretion.
 </li>
 <li>
 Follow up on priority actions assigned to direct reports.
 </li>
 <li>
 Organize travel, meetings, and visitor logistics.
 </li>
 <li>
 Handle daily operational paperwork (expenses, contracts, signatures, etc.).
 </li>
 <li>
 Prepare meeting notes, summaries, and short reports.
 </li>
 <li>
 Support recruitment and onboarding for team members reporting to the Managing Partner.
 </li>
 <li>
 Gather information from teams and prepare status updates on priority projects.
 </li>
 <li>
 Keep Asana boards and Google documents organized and up to date.
 </li>
 <li>
 Own company communications content on digital mediums such as LinkedIn and corporate web page and physical events such as exhibitions.
 </li>
 <li>
 Track key legal topics such as IPs.
 </li>
 </ul>
 
 
 
 
 
 Conditions
 
 
 
 
 
 <ul>
 <li>
 
 Schedule:
 
 Monday&ndash;Friday, 08:00&ndash;17:30 (on-site, 5 days)
 </li>
 <li>
 
 Location:
 
 &Idot;kitelli OSB, Ba&scedil;ak&scedil;ehir / Istanbul (10 min walk from metro)
 </li>
 <li>
 
 Benefits
 
 : Competitive salary + lunch + transport allowance + full SGK + private health insurance after 3 months
 </li>
 <li>
 
 Contract:
 
 1-year renewable or convertible to permanent upon mutual agreement
 </li>
 <li>
 
 Reports to:
 
 Managing Partner
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 
 You&rsquo;ll work directly with the Managing Partner and gain firsthand insight into how a growing international manufacturing business operates day-to-day.
 
 
 You&rsquo;ll take on meaningful responsibilities across departments, help streamline operations, and play a vital role in Apesan&rsquo;s next stage of growth.
 
</div>

Executive Operations Assistant

Oplu (formerly Chace People)

<div>
 
 
 ABOUT OPLU
 
 
 
 Oplu is a boutique recruitment firm based in London, delivering tailored talent solutions to Private Estates, Family Offices, and Luxury Brands across the globe. We combine the precision of executive search with the agility of high-end recruitment, working with some of the world&rsquo;s most prestigious clients.
 
 
 
 
 
 
 
 
 
 THE ROLE
 
 
 
 We&rsquo;re looking for a sharp, highly organised
 
 Recruitment Operations Assistant
 
 to support our
 
 two Managing Directors
 
 and wider team. This is a fast-paced, hands-on role that sits at the heart of our recruitment operations, ensuring every detail, process, and piece of communication runs smoothly.
 
 
 From job adverts and inbox management to compliance checks and candidate coordination, you&rsquo;ll play a critical part in how we deliver to clients. If you&rsquo;re a natural organiser with flawless English and a calm, proactive approach, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 
 Managing Director Support:
 
 Provide direct admin and coordination support to both Managing Directors across multiple live recruitment projects.
 </li>
 <li>
 
 Job Advertising:
 
 Write, post, and manage job adverts across platforms, ensuring accuracy and alignment with each brief.
 </li>
 <li>
 
 Inbox Management:
 
 Monitor shared inboxes, respond to candidate emails, and ensure timely, professional communication.
 </li>
 <li>
 
 CV Screening:
 
 Assist with reviewing applications to flag promising candidates.
 </li>
 <li>
 
 Interview Coordination:
 
 Schedule interviews, send call details, prepare documents, and confirm attendance with all parties.
 </li>
 <li>
 
 Compliance &amp; References:
 
 Conduct reference checks, right-to-work verifications, and maintain up-to-date candidate records.
 </li>
 <li>
 
 Data &amp; System Hygiene:
 
 Ensure accurate and consistent data entry across our ATS (Vincere), trackers, and documentation.
 </li>
 <li>
 
 Process Support:
 
 Help maintain internal templates, reports, and recruitment workflows for smooth delivery.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE IDEAL CANDIDATE
 
 
 <ul>
 <li>
 
 Exceptional written and spoken English
 
 (native or near-native level is essential).
 </li>
 <li>
 1&ndash;2 years&rsquo; experience in a recruitment, HR, operations, or admin-heavy support role.
 </li>
 <li>
 Highly organised with excellent attention to detail and follow-through.
 </li>
 <li>
 Tech-savvy, confident using Gmail, Google Docs/Sheets, and CRM/ATS systems.
 </li>
 <li>
 Able to support senior stakeholders and communicate professionally on their behalf.
 </li>
 <li>
 Calm, focused, and able to juggle multiple tasks and timelines.
 </li>
 <li>
 Discreet, professional, and confident handling sensitive information.
 </li>
 <li>
 Experience working remotely and across time zones UK is a plus.
 </li>
 </ul>
 
 
 
 
 
 Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.
 
 
 
 
</div>

Recruitment Operations Assistant (Remote)

WHITEWAY TEKNOLOJI DIŞ TIC.LTD.ŞTI.

<div><h2 class="jobSectionHeader">Job Description</h2><div>
&#304;&#351; &#304;lan&#305;: Operasyon ve Marka Asistan&#305; 
 
&#350;irket: WHITEWAY TEKNOLOJI DI&#350; TIC.LTD.&#350;TI. 
 
WHITEWAY TEKNOLOJI DI&#350; TIC.LTD.&#350;TI. olarak, dinamik ve h&#305;zla b&uuml;y&uuml;yen ekibimize kat&#305;lmak &uuml;zere bir Operasyon ve Marka Asistan&#305; ar&#305;yoruz. Bu rol, operasyonel s&uuml;re&ccedil;lerin d&uuml;zg&uuml;n bir &#351;ekilde y&uuml;r&uuml;t&uuml;lmesini sa&#287;lamak ve markam&#305;z&#305;n g&uuml;&ccedil;lendirilmesine yard&#305;mc&#305; olmak i&ccedil;in kritik &ouml;neme sahiptir. 
 
G&ouml;revler: 
 
<ul><li>Operasyonel s&uuml;re&ccedil;lerin d&uuml;zg&uuml;n bir &#351;ekilde y&uuml;r&uuml;t&uuml;lmesini sa&#287;lamak</li><li>Marka stratejilerinin uygulanmas&#305;na yard&#305;mc&#305; olmak</li><li>Pazar ara&#351;t&#305;rmalar&#305; yapmak ve rekabet analizleri ger&ccedil;ekle&#351;tirmek</li><li>&#304;&ccedil; ve d&#305;&#351; ileti&#351;im materyallerini haz&#305;rlamak ve d&uuml;zenlemek</li><li>&Ccedil;e&#351;itli projelerde y&ouml;neticilere destek sa&#287;lamak</li></ul></div><h2 class="jobSectionHeader">
Required Skills</h2><div> 
 
 
<ul><li>&#304;&#351;letme, Pazarlama veya ilgili bir alanda lisans derecesi</li><li>&#304;yi organizasyon ve zaman y&ouml;netimi becerileri</li><li>G&uuml;&ccedil;l&uuml; ileti&#351;im ve tak&#305;m &ccedil;al&#305;&#351;mas&#305; becerileri</li><li>Detaylara dikkat, problem &ccedil;&ouml;zme yetene&#287;i ve proaktif yakla&#351;&#305;m</li><li>MS Office programlar&#305;na hakimiyet</li></ul> 
WHITEWAY TEKNOLOJI DI&#350; TIC.LTD.&#350;TI. olarak, &ccedil;e&#351;itlili&#287;i ve kapsay&#305;c&#305;l&#305;&#287;&#305; kutluyoruz ve t&uuml;m adaylar&#305;n ba&#351;vurular&#305;n&#305; memnuniyetle kar&#351;&#305;l&#305;yoruz. Bu pozisyon, markam&#305;z&#305; ve operasyonlar&#305;m&#305;z&#305; daha da g&uuml;&ccedil;lendirecek birini arayan bir &#351;irket i&ccedil;in m&uuml;kemmel bir f&#305;rsatt&#305;r. Siz de bu heyecan verici f&#305;rsat&#305;n par&ccedil;as&#305; olmak istiyorsan&#305;z, ba&#351;vurunuzu bekliyoruz.</div></div>
 <div></div><div><h2 class="jobSectionHeader">Summary Info</h2><ul>
<div>Position
<div>:</div>
<div>Brand Marketing Assistant
</div></div><div>Sector
<div>:</div>
<div>Enerji
</div></div><div>Department
<div>:</div>
<div>&#304;dari &#304;&#351;ler / Ofis , Tasar&#305;m / Grafik
</div></div><div>Working Type
<div>:</div>
<div>Tam zamanl&#305;
</div></div><div>Working Preference
<div>:</div>
<div>&#304;&#351; Yerinde
</div></div><div>Career Level
<div>:</div>
<div>Uzman Yard&#305;mc&#305;s&#305;
</div></div><div>Location
<div>:</div>
<div>&#304;stanbul Avrupa Yakas&#305; Be&#351;ikta&#351;
</div></div><div>Refresh Date
<div>:</div>
<div>21.10.2025
</div></div><div>Last Application Date
<div>:</div>
<div>20.12.2025</div></div></ul></div>

Operations & Brand Assistant / Operasyon ve Marka Asistanı

Token Finansal Teknolojiler

<div>
 
 
 Step into the future of fintech with us!
 
 
 
 
 
 
 We&rsquo;re not just a company; we&rsquo;re a dynamic team of innovators pushing the boundaries of what&rsquo;s possible. We're on the lookout for passionate, forward-thinking
 
 Project Assistant &amp; Long Term Intern - Banking Operations
 
 to join us on this exciting journey!
 
 
 
 
 
 
 
 
 
 🔍Who We Are
 
 
 
 
 
 
 At Token Financial Technologies, we lead Turkey&rsquo;s fintech revolution, empowering over 800,000 users and handling nearly 4 million transactions daily. Our flagship solutions, &Ouml;dero and TokenFlex, redefine payment systems and corporate benefits with cutting-edge technology. As part of Ko&ccedil; Holding and partnering with Beko, we&rsquo;re a team of innovators dedicated to driving progress and making a real impact in the financial world.
 
 
 
 
 
 
 
 <ul>
 <li>
 Reviewing customer notifications and conducting root cause analyses, determining necessary development points and providing feedback to relevant process owners,
 </li>
 <li>
 Following up support requests from call centers, responding to them, providing process changes and information updates,
 </li>
 <li>
 Following up customer cases, contacting relevant teams in the process and providing or directing solutions,
 </li>
 <li>
 Following up that customer complaints are resolved within the committed time,
 </li>
 <li>
 Following up sectoral issues and developing technologies.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯 The Perfect Fit
 
 
 
 
 
 <ul>
 <li>
 Graduated from relevant undergraduate programs of universities,
 </li>
 <li>
 Having experience in customer call management, process management and channel management in a similar position,
 </li>
 <li>
 Having customer and result-oriented working competence,
 </li>
 <li>
 Strong problem-solving ability, loves solution-oriented work,
 </li>
 <li>
 Strong work follow-up, open to learning and development,
 </li>
 <li>
 Proactive and strong communication skills,
 </li>
 <li>
 Eager to learn new things and able to adapt quickly,
 </li>
 <li>
 Proficient in MS Office applications (Excell, Power Point)
 </li>
 <li>
 Having written and spoken English competence.
 </li>
 </ul>
 
 
 
 
 
 
 
 🌐
 
 Connect with us
 
 
 
 
 
 
 Web site:
 
 https://www.tokeninc.com/
 
 
 
 Linkedin:https://www.linkedin.com/company/tokeninc/
 
 
 Instagram: https://www.instagram.com/tokenfintech/
 
 
 YouTube: https://www.youtube.com/channel/UCaOpoQtYzio-s3KgGHuSPLA
 
 
 
 
 
 
 
 
 
 
 
 
 📜KVKK metni i&ccedil;in a&scedil;a&gbreve;&inodot;daki linke t&inodot;klay&inodot;n&inodot;z;
 
 
 
 
 Token_Finansal_Calisan_Aydinlatma_Acik_Riza_Metni_211124.pdf
 
 
 
 
</div>

Project Assistant & Long Term Intern  - Banking Operations

United Nations Development Programme

<div>The Position:
 
 
The HR Assistant position is based in the Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul. The role is a key component of the regional HR team, providing essential support to 16 country offices as well as regional and sub-regional hubs. The incumbent will work under the direct supervision of the HR Analyst, Client Services and Outreach Branch (CSOB). The incumbent will support the Regional Office structure by bridging traditional HR administrative functions with a modern, data-centric approach to improve operational efficiency and decision-making.
 
 
The incumbent will report directly to the HRBP, Client Services and Outreach Branch (CSOB).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA&rsquo;s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to &ldquo;build forward better&rdquo;, while addressing the negative impacts of the Covid-19 pandemic on women&rsquo;s and girls&rsquo; access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Human Resources Business Partner team in EECARO is committed to optimizing regional processes, enhancing efficiency, and strengthening collaboration. The team's primary objectives are to ensure smooth HR administration across the region and to leverage data-driven insights to inform strategic decisions. This includes initiatives like the HR &amp; Operations Data Bootcamp, which aims to conduct comprehensive process analysis and develop PowerBI data dashboards to support effective programme delivery and resource utilization.
 
 
The incumbent will not only manage HR records and support daily administrative tasks but will also play a pivotal role in the data analysis and process optimization projects. By contributing to the development of data dashboards and providing analytical support, the HR Assistant will directly help the unit achieve its goals of enhancing business efficiency, fostering data-driven decision-making, and leveraging innovative solutions to support country offices in the region.
You would be responsible for:
<ul><li>HR Administration and Process Improvement: The incumbent will manage and maintain digital HR records, ensuring accuracy, confidentiality, and compliance with UNFPA policies. They will also contribute to regional pilots focused on HR reporting, process analysis, and optimization projects. This includes leveraging modern project management tools and data analytics to increase efficiency and effectiveness.
</li><li>Data Analysis and Dashboard Development: The incumbent will be responsible for building data dashboards and conducting internal UNFPA data analysis. This includes focusing on HR and operational processes, such as workforce capacity, contract management, and recruitment metrics, to provide actionable insights. The incumbent will contribute to workforce capacity and demand forecasting, helping to align staffing needs with evolving program requirements within each cluster.
</li><li>Support for Talent Acquisition: The incumbent will participate in outreach and selection activities, supporting various stages of the recruitment and onboarding process for personnel categories within the EECA clusters. This includes analyzing the time and cost of selection processes to identify and address bottlenecks.
</li><li>Administrative Support: The incumbent will provide general administrative support to the Human Resources Business Partner team including SEA clear check, preparing templates, and knowledge recording to ensure the smooth functioning of the unit.
</li><li>Wellbeing and Diversity Monitoring: The incumbent will support the development of analytical tools and reports to monitor key metrics related to burnout, wellbeing, and diversity, equity, and inclusion (DEI) within the clusters.
</li><li>Acting as a backup for HR administrative functions as and when required.
</li></ul>Qualifications and Experience:
Education:
<ul><li>Completed secondary level education (high school or equivalent) is required. University degree (first level) in Statistics, Behavioral Analytics, Information and Technology, Project Management, or a related field is desirable
</li></ul>Knowledge and Experience:
<ul><li>Five (5) years of relevant professional experience in human resources, operations, or data analytics, preferably within an international development organization setting. Two (2) years of experience with a first level university degree is accepted in lieu of experience
</li><li>Demonstrated experience in HR administration, including records management and administrative support.
</li><li>Proven ability to perform process mapping, analysis, and optimization.
</li><li>Strong knowledge of data analysis, data visualization, and the use of tools such as PowerBI.
</li><li>Clear interest and some experience in business analytics.
</li><li>Excellent analytical and writing skills.
</li><li>Sound judgment and ability to work harmoniously with staff from diverse backgrounds.
</li></ul>Languages:
Fluency in English is required. Knowledge of another UN language is an asset.
Required Competencies:
Values:
<ul><li>Exemplifying integrity,
</li><li>Demonstrating commitment to UNFPA and the UN system,
</li><li>Embracing cultural diversity,
</li><li>Embracing change
 
 
Core Competencies:
</li><li>Achieving results,
</li><li>Being accountable,
</li><li>Developing and applying professional expertise/business acumen,
</li><li>Thinking analytically and strategically,
</li><li>Working in teams/managing ourselves and our relationships
</li></ul>UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.</div>

HR Assistant, EECA Regional Office, Istanbul, Turkiye, LSC-5

 Guess

<div>Guess, a renowned leader in the global fashion industry, is seeking a Assistant Store Manager to join our dynamic team. The successful candidate will support their team in daily operations, ensuring the store provides exceptional service and achieves its sales goals.<ul>
<li>Assistant Store Manager in daily operations and overall management of the store.</li>
<li>Lead and motivate the sales team to achieve store sales goals and objectives.</li>
<li>Provide exceptional customer service by addressing customer inquiries and resolving issues.</li>
<li>Ensure product displays, signage, and merchandising standards are maintained throughout the store.</li>
<li>Assist in training and onboarding new employees to ensure a knowledgeable team.</li>
<li>Monitor inventory levels and assist in managing stock replenishment and orders.</li>
<li>Conduct regular store audits to ensure compliance with company policies and procedures.</li>
</ul>Requirements<ul>
<li>Proven experience in a retail management or supervisory role.</li>
<li>Strong leadership and team-building skills with the ability to motivate others.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to analyze sales data and make informed decisions.</li>
<li>Detail-oriented with strong organizational skills.</li>
<li>Flexibility to work various shifts, including weekends and holidays.</li>
<li>Univercity diploma required; a degree in business or a related field is a plus.</li></ul></div>

Assistant Store Manager (Historia)

Explore 484+ Operations assistant in Istanbul this November. Find roles across top companies and apply now to boost your career.