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operations assistant

Komunall Cowork

<div>
 
 
 
 About Us
 
 
 
 
 Komunall Cowork is more than just a workplace &mdash; it&rsquo;s a community where people come together to work, connect, and create. At our Pangalt&inodot; 51 location, we bring coworking, coliving, and vibrant common spaces under one roof, offering an inspiring environment for professionals, entrepreneurs, freelancers and creatives alike. Our goal is simple: to make work feel welcoming, collaborative, and enjoyable every day!
 
 
 
 
 
 
 
 The Role
 
 
 
 
 We&rsquo;re looking for an Operations Assistant to join our team at Komunall Cowork. In this role, you will be the first point of contact for our members and visitors, ensuring they feel welcome and supported while also assisting with the smooth running of daily operations.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Greet and assist Komunall Cowork members with professionalism and warmth, listening carefully to their needs and providing practical solutions.
 </li>
 <li>
 Coordinate member requests or concerns with the appropriate teams and follow up to ensure resolution.
 </li>
 <li>
 Coordinate bookings and arrange swift check-in and check-out of coworking areas as well as serviced apartments.
 </li>
 <li>
 Maintain regular touchpoints with members to create a positive community experience.
 </li>
 <li>
 Welcome and direct guests and visitors arriving at the space.
 </li>
 <li>
 Prepare and update operational reports and maintain proper records.
 </li>
 <li>
 Maintain company records and proper filing.
 </li>
 <li>
 Manage incoming and outgoing deliveries, invoices, correspondence, and office supplies, making sure they reach the right people on time.
 </li>
 <li>
 Support the operations team in keeping the workplace organized, clean, and presentable at all times.
 </li>
 <li>
 Make sure meeting rooms, shared areas, and reception remain ready for use.
 </li>
 <li>
 Answer incoming calls and emails, ensuring professional and timely communication.
 </li>
 <li>
 Resolve basic administrative or technical issues where possible, escalating when necessary.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;2 years of professional experience in reception, secretary roles, concierge, or customer service.
 </li>
 <li>
 Strong command of Turkish and English, both written and spoken. Proof of English proficiency will be requested.
 </li>
 <li>
 A welcoming, solution-oriented, and service-minded personality.
 </li>
 <li>
 Excellent communication and organizational skills, with attention to detail.
 </li>
 <li>
 Energetic, proactive, and collaborative team player.
 </li>
 <li>
 Tech-savy and confident using MS Office, Google Workspace and other basic CRM programs.
 </li>
 <li>
 This is an on-site job requiring physical presence of the candidate in the office.
 </li>
 </ul>
 
 
 
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 An opportunity to play a key role in the growth of an innovative coworking and coliving brand.
 </li>
 <li>
 Exposure to learning and development in operations, hospitality, and real estate.
 </li>
 <li>
 A dynamic and supportive team environment where your ideas matter.
 </li>
 </ul>
 
 
 
 
 
 
 Apply Now
 
 
 
 
 Excited to grow with us? Apply now and we would love to meet you!
 
 
 
 
 
 Please apply via LinkedIn or send your CV directly to hello@komunall.co, along with a short introduction and a few sentences on why you&rsquo;d like to join Komunall Cowork.
 
</div>

Operations Assistant

Eurofragance SLU

<div>
 
 
 Ever dreamed of working where fragrances tell stories?
 
 
 
 
 At Eurofragance, we don&rsquo;t just create fragrances &mdash; we create experiences. With passion, excellence and bold entrepreneurial spirit, we&rsquo;re growing fast and want you to grow with us.
 
 
 Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India&hellip; and more!
 
 
 Here, your work truly matters &mdash; and so do you.
 
 
 
 🎯 What's your mission?
 
 
 
 Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health &amp; safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.
 
 
 
 🛠️Here&rsquo;s what you&rsquo;ll be rocking every day
 
 
 
 
 Administrative &amp; Office Management
 
 
 
 <ul>
 <li>
 Maintain regular communication with internal stakeholders to ensure smooth office operations
 </li>
 <li>
 Organize birthday celebrations and internal events
 </li>
 <li>
 Coordinate meal and catering arrangements
 </li>
 <li>
 Manage office purchases and supermarket orders (e.g. Migros)
 </li>
 <li>
 Track and share the weekly home office / remote working list every Monday
 </li>
 <li>
 Handle DHL and courier shipments
 </li>
 <li>
 Manage stationery and office supply purchases
 </li>
 <li>
 Coordinate laboratory-related procurement
 
 
 </li>
 </ul>
 
 Occupational Health &amp; Safety (ISG)
 
 
 
 <ul>
 <li>
 Coordinate and organize training sessions and related schedules
 </li>
 <li>
 Manage communication flow between the company and the OHS (ISG) service provider
 </li>
 <li>
 Prepare, complete, and follow up on OHS-related documents and paperwork
 </li>
 <li>
 Ensure timely handling of compliance-related processes
 
 
 </li>
 </ul>
 
 International Coordination (HSE)
 
 
 
 <ul>
 <li>
 Act as a communication bridge between overseas stakeholders and the company
 </li>
 <li>
 Participate in and coordinate regular meetings with international teams
 </li>
 <li>
 Prepare and complete required documentation and reporting
 </li>
 <li>
 Support cross-border operational communication
 
 
 </li>
 </ul>
 
 Medical &amp; Vendor Coordination
 
 
 
 <ul>
 <li>
 Manage communication with doctors, laboratories, and medical service providers for TR office
 </li>
 <li>
 Obtain pricing for tests, medical analyses, and related services
 </li>
 <li>
 Request and compare quotations from suppliers and service providers
 </li>
 <li>
 Share offers with management and coordinate approval processes
 </li>
 <li>
 Support the execution of related operational arrangements
 
 
 </li>
 </ul>
 
 ✅ What you need to shine in this role
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, International Trade or a related field
 </li>
 <li>
 2 years of experience in a similar role
 </li>
 <li>
 Previous experience in administration, office coordination, operations, or executive support
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Proficiency in English and Turkish
 </li>
 <li>
 Good command of MS Office
 
 
 </li>
 </ul>
 
 ✨ What do we offer you at Eurofragance?
 
 
 
 Much more than just a job! Take a look at everything we&rsquo;ve prepared for you:
 
 
 <ul>
 <li>
 Stability and growth in a solid company in full expansion.
 </li>
 <li>
 International environment with a multicultural team and language practice.
 </li>
 <li>
 Flexible start time.
 </li>
 <li>
 Medical insurance for your peace of mind.
 </li>
 <li>
 Food allowance to support your daily meals.
 </li>
 <li>
 Transport allowance to help cover commuting costs.
 
 
 </li>
 </ul>
 
 🌍 Why Eurofragance?
 
 
 
 We believe in diversity and in creating a space where everyone feels welcome &mdash; regardless of gender, age, background, orientation, or ability.
 
 
 We&rsquo;re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect.
 
 
 By joining us, you become part of a company that actively works to make a positive impact on the planet &mdash; and on people.
 
 
 
 Ready to join us on this sensorial adventure? 🌍
 
 
 
 
 
 Send CV in English only
 
 
</div>

Administrative & Operations Coordinator (HSE)

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Executive Assistant

Nobel Biocare

<div>
 
 Job Description
 
 
 
 Provide administrative services to individual(s) or a department, including calendar management, travel arrangements, expense reporting, correspondence, reception/switchboard, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders. Book meetings, document meeting procedures and arrange special events. May provide administrative services to a site/location, typically in the area of print production, mail services and conference room setup. May handle special projects of administrative nature.
 
 
 
 Job Requirements
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and organizational support to ensure the smooth operation of daily business activities. This role is critical for maintaining efficiency and supporting team members across various functions.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Organize and maintain files, records, and office supplies.
 </li>
 <li>
 Support onboarding processes for new employees.
 </li>
 <li>
 Coordinate internal and external events as needed.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Perform other administrative tasks as assigned.
 </li>
 <li>
 Track and manage daily office operations to ensure smooth workflow.
 </li>
 <li>
 Support operational and administrative field processes as required.
 </li>
 <li>
 Assist with vehicle fleet management and related documentation.
 </li>
 <li>
 Responsible for managing and coordinating office facilities operations to ensure a safe and efficient work environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 3&ndash;5 years in an administrative or office support role.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Problem-solving and multitasking abilities.
 
 
 </li>
 </ul>
 
 Operating Company
 
 
 
 Nobel Biocare
 
 
 Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.
</div>

Administrative Assistant

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree,
 </li>
 <li>
 Minimum 3 years of Executive Assistant job experience, Personal Assistant experience is a plus,
 </li>
 <li>
 Advanced command of both spoken and written English, German is a plus,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Excellent interpersonal and communication skills,
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities,
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking,
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

A.P. Moller - Maersk

<div>
 Maersk is a global leader in integrated logistics and has been industry pioneer for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.
 
 
 At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.
 
 
 Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
 
 
 We are currently looking for &ldquo;
 
 Executive Assistant
 
 &rdquo; to provide seamless support to our
 
 Area Managing Director, East Mediterranean
 
 (Area MD, EME). Based at our
 
 Istanbul, T&uuml;rkiye
 
 Headquarter, you will be accountable for a wide range of administrative tasks including general office administration &amp; secretarial support roles, calendar management, travel arrangements. Expense reporting, preparing material and presentations for senior audience and executive stakeholders, assisting events such as townhalls and company events/social activities are also part of the duties.
 
 
 
 Key responsibilities:
 
 
 
 <ul>
 <li>
 Provide proactive secretarial/administrative support on a day-to-day basis
 </li>
 <li>
 Handle calendar management; own and proactively keep the calendar updated incl. meeting schedules, materials, presentations and ensure meeting follow-up (deadlines are met, and events are planned well in advance, agendas ready, and actions logged)
 </li>
 <li>
 Organization and/or event management of town halls, offsite meetings, conferences, meetings, workshops and social gatherings. Act as the focal point for all levels of participants and exhibit constant care
 </li>
 <li>
 Play key role in high-level visitor trips, ensure a strong presence and active participation
 </li>
 <li>
 Take care of the travel management (including visa and bookings)
 </li>
 <li>
 Support approval process for invoices and other administrative processes (ie: absence, payments etc.)
 </li>
 <li>
 Act as bridge between leader, team and stakeholders within matrix environment
 </li>
 <li>
 Support and ensure on and offboarding, engagement of Leadership team
 </li>
 <li>
 Collaborate with other Leader Assistants; manage coordination at Area/Region level on behalf of Area MD when required
 </li>
 <li>
 Build internal network within EA community to stay up to date on internal policies and procedures
 </li>
 <li>
 Take part and show leadership at different assignments and projects, prepare communication, share materials and coordinate different activities
 </li>
 <li>
 Resolve day-to-day practical queries including IT Service Desk and HR coordination
 </li>
 <li>
 Make sure office supplies are available
 </li>
 <li>
 Ensure a trustworthy relationship with the Area MD, Leadership Team, and other stakeholders in the organization
 </li>
 <li>
 Preserve a keen awareness of business operations, objectives and align tasks accordingly
 </li>
 <li>
 Maintain strict confidentiality and protect sensitive information
 </li>
 <li>
 Manage relationship with all levels of the organization diligently
 </li>
 <li>
 Adhere to and strictly follow compliance policies. Be a role model and representator of Maersk behaviors and values
 
 
 </li>
 </ul>
 
 We are looking for:
 
 
 
 <ul>
 <li>
 University degree with appr. 8 years of experience in assisting leaders in a multinational and matrix organization
 </li>
 <li>
 Highly organized, detail-oriented and service-minded professional capable of managing shifting priorities and multiple demands in a fast-paced environment
 </li>
 <li>
 Ability to handle stressful situations, finding solutions to different challenges
 </li>
 <li>
 Deep understanding and familiarity with compliance policies (ie: gift policies, ethical conduct and other regulations)
 </li>
 <li>
 High spirited, persistent and takes pride that all tasks are delivered and at high quality
 </li>
 <li>
 Exceptional communication, presentation, and relationship-building abilities, with a focus on confidentiality
 </li>
 <li>
 Interest in company&rsquo;s industry and business operations, capability to prioritize tasks appropriately
 </li>
 <li>
 Tech savvy with both MS Office (Excel, PowerPoint and Outlook) and conference room equipment
 </li>
 <li>
 Advanced verbal and written communication skills in English and Turkish
 
 
 </li>
 </ul>
 
 We offer
 
 
 
 This is an exciting career opportunity in an international, challenging business setting known for diversity and high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized and well rewarded. You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.
 
 
 The personal data provided to our company within the scope of job applications will be processed by Maersk Denizcilik Anonim &Scedil;irketi (&ldquo;Maersk Denizcilik&rdquo;) for the purpose of conducting the application process for candidates. As part of the A.P. Moller-Maersk A/S (APMM) group, we use a global web-based application with servers located abroad to collect and evaluate job applications by our international recruitment teams. To ensure the protection of your personal data in the context of cross-border transfers, we implement the Standard Contractual Clauses issued by the Turkish Personal Data Protection Board and submit the required filings to the Authority. For detailed information regarding our data processing activities, as well as your rights and the relevant privacy notice, you may refer to our Global Data Privacy Statement for Recruiting at https://www.maersk.com/careers/recruitment-process/privacy-statement. Under Article 11 of the Law, you can submit your requests regarding your rights to us via kvkk@maersk.com. For the protection of your personal data, we kindly request that you do not include any special categories of personal data or any personal data unrelated to the evaluation of your job application.
 
 
 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
 
 We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
 
 
</div>

Foundever

<div>
 
 
 Operations Director
 
 
 
 
 
 
 📍
 
 Location:
 
 Mecidiyek&ouml;y, Istanbul (On‑site)
 
 
 
 
 
 
 About Foundever&trade;
 
 
 
 Foundever&trade; is a global leader in customer experience (CX). With 170,000 employees around the world, we deliver world-class customer experiences for more than 750 globally renowned brands and digital companies. We are committed to this with innovative CX solutions, modern technologies and comprehensive expertise. We support our customers' business needs and help them secure a strong market position.
 
 
 At
 
 Foundever
 
 , we are a global strategic partner delivering customer‑centric digital services for leading international brands. We are seeking an experienced
 
 Operations Director
 
 to lead and optimize our operations
 
 on‑site at our Mecidiyek&ouml;y office
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Lead, manage, and scale multi‑site operational teams to achieve business objectives
 </li>
 <li>
 Own operational performance including productivity, quality, client satisfaction, and financial results
 </li>
 <li>
 Drive continuous improvement initiatives aligned with Foundever standards
 </li>
 <li>
 Partner closely with clients and internal stakeholders to ensure service excellence
 </li>
 <li>
 Develop and monitor KPIs, dashboards, and operational action plans
 </li>
 <li>
 Ensure compliance with company policies, contractual requirements, and local regulations
 </li>
 <li>
 Coach, develop, and inspire senior operations leaders and managers
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Proven experience in a senior operations leadership role, preferably in BPO, contact center, or service environments
 </li>
 <li>
 Strong leadership, stakeholder management, and decision‑making skills
 </li>
 <li>
 Advanced level of
 
 English
 
 (written and spoken)
 </li>
 <li>
 Solid understanding of operational KPIs, financial management, and performance optimization
 </li>
 <li>
 Ability to work on‑site in Mecidiyek&ouml;y
 </li>
 <li>
 Strategic mindset with hands‑on execution capability
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive executive compensation package
 </li>
 <li>
 Opportunity to lead high‑impact, international operations
 </li>
 <li>
 Career growth within a global organization
 </li>
 <li>
 Access to leadership development and continuous learning programs
 </li>
 <li>
 Inclusive, performance‑driven, and collaborative work culture
 </li>
 </ul>
 
 
 
 
 At
 
 Foundever
 
 , we believe operational excellence starts with empowered leaders. Join us to shape the future of customer experience at scale.
 
</div>

Operasyon Direktörü

Explore 29+ Operations assistant in Istanbul this June. Find roles across top companies and apply now to boost your career.

29 operations assistant jobs In Istanbul

Operations Assistant

Administrative & Operations Coordinator (HSE)

Executive Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Operasyon Direktörü