admin assistant

administrative officer

office / admin assistant

secretary

administrator

Ziqar Aluminium & Glass Works LLc

Must Be:<ul><li>FEMALE</li><li>Available in UAE</li><li>At least 1 years experience in Admin/Basic Accounts</li><li>Proficient in MICROSOFT EXCEL IS VERY REQUIRED</li></ul>Deal Breaker: Free Transport within AjmanJob Title: Office Administrator with Accounting BackgroundLocation: AjmanPosition Overview: We are seeking a detail-oriented and organized Office Administrator with a strong background in accounting to join our team. The Office Administrator will play a key role in ensuring the smooth operation of our office while also assisting with financial tasks such as bookkeeping, invoicing, and payroll. The ideal candidate will possess excellent administrative and communication skills, as well as a solid understanding of accounting principles and practices.Key Responsibilities:<ul><li>Administrative Duties:</li><li>Manage office operations, including answering phones, responding to emails, and handling correspondence.</li><li>Greet visitors and assist with inquiries or direct them to the appropriate person or department.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Coordinate meetings, appointments, and travel arrangements for staff.</li><li>Organize and maintain files and records, both electronic and physical.</li><li>Accounting Duties:</li><li>Perform basic bookkeeping tasks, including recording financial transactions, reconciling bank statements, and preparing financial reports.</li><li>Process accounts payable and accounts receivable, including issuing invoices, verifying expenses, and managing payment receipts.</li><li>Assist with payroll processing, ensuring accuracy and compliance with relevant regulations.</li><li>Prepare and submit tax forms and other financial documents as required.</li><li>Assist with budgeting and financial forecasting processes.</li><li>Administrative Support:</li><li>Provide support to management and other staff members as needed.</li><li>Assist with special projects or initiatives, such as event planning or process improvement initiatives.</li><li>Maintain confidentiality of sensitive information and documents.</li><li>Handle any other administrative or accounting tasks as assigned.</li></ul>Qualifications:<ul><li>Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.</li><li>Proven experience as an Office Administrator, Administrative Assistant, or similar role.</li><li>Strong proficiency in accounting software and MS Office Suite (particularly Excel and Word).</li><li>Excellent organizational and time management skills.</li><li>Attention to detail and accuracy in all work tasks.</li><li>Strong communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of relevant legal regulations and compliance requirements.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Administrator

Al Haramain Perfumes

Job description:We&rsquo;re Hiring: Network &amp; System Administrator | Al Haramain PerfumesWe&rsquo;re looking for a skilled and proactive Network &amp; System Administrator to manage and maintain our organization&rsquo;s IT infrastructure.Key Responsibilities:<ul><li>Install, configure, and maintain network systems (LAN, WAN, VPN, Wi-Fi, firewalls, routers, switches)</li><li>Monitor network and system performance; troubleshoot and resolve issues</li><li>Manage servers and operating systems (Windows Server &amp; Linux)</li><li>Administer user accounts, permissions, and access via Active Directory</li><li>Provide IT support for hardware, software, and network issues</li><li>Implement cybersecurity measures (antivirus, firewalls, updates, backups)</li><li>Configure and manage DNS, DHCP, and IP addressing</li><li>Perform regular data backups and support disaster recovery planning</li><li>Maintain virtualization environments (e.g., VMware)</li><li>Document IT processes, configurations, and system updates</li><li>Plan and execute system and network upgrades</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in IT, Computer Science (or equivalent experience)</li><li>3&ndash;6 years experience in IT/Network Administration</li><li>Strong knowledge of TCP/IP, DNS, DHCP, VPN</li><li>Experience with VMware &amp; server environments</li><li>Certifications (CCNA, Network+) are a plus</li><li>Strong troubleshooting and problem-solving skills</li><li>U.A.E driver's license (preferred)</li></ul>Location: Ajman, UAEEmployment Type: Full TimePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>In how many days you can join?</li><li>What is your current Salary and Expected Salary?</li></ul>Experience:<ul><li>IT Support: 2 years (Required)</li></ul>License/Certification:<ul><li>CCNA Certificate (Required)</li></ul>Work Location: In person

IT Support Engineer

Masterkey

Job Title: Executive Secretary &amp; Operations Administrator Location: Ajman, U.A.E. Job Type: Full-timeJob Summary: We are seeking a highly organized, proactive, and dual-skilled Executive Secretary &amp; Operations Administrator. In this role, you will split your expertise between directly supporting our Director of Operations and managing the day-to-day administration of our office. You will act as the primary gatekeeper for the Director while simultaneously driving office efficiency, managing workflows, and coordinating cross-departmental administrative tasks.Director &amp; Executive Support (Secretary Duties)<ul><li>Executive Liaison: Provide comprehensive administrative assistance directly to the Director of Operations.</li><li>Client Representation: Meet with prospective clients on behalf of the Director to initiate business relationships.</li><li>Contract Management: Prepare agreements and official contracts, managing the end-to-end client follow-up process.</li><li>Executive Accompaniment: Accompany the Director to important high-level meetings to provide real-time operational support.</li><li>Calendar &amp; Gatekeeping: Manage complex calendars, prioritize meeting requests, and screen incoming calls.</li><li>Meeting Logistics: Coordinate operational meetings, prepare briefings, compile presentations, and record minutes.</li><li>Travel Coordination: Arrange detailed travel itineraries, including flights, lodging, transit, and expense tracking.</li></ul>Office &amp; Facility Administration (Admin Duties)<ul><li>Invoicing &amp; Accounts Receivable: Issue official invoices to clients and systematically follow up on outstanding payments.</li><li>Office Workflows: Oversee daily operations, streamline admin processes, and maintain filing structures.</li><li>Procurement &amp; Inventory: Monitor, track, and order office stationery, kitchen supplies, and equipment.</li><li>Financial Administration: Track office expenses, log department invoices, and assist with basic bookkeeping.</li><li>HR &amp; Onboarding Support: Assist HR with organizing local records and onboarding new staff.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as an Executive Assistant, Office Administrator, or Senior Secretary.</li><li>Exceptional organizational skills with the ability to multitask under tight deadlines.</li><li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.</li><li>High level of discretion, professionalism, and emotional intelligence when handling confidential data.</li><li>Excellent verbal and written communication skills.</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Health insurance.</li><li>Paid time off and holidays.</li><li>Opportunities for career progression within company operations.</li></ul>Pay: Up to AED4,000.00 per monthApplication Question(s):<ul><li>This role requires occasional travel to accompany the Director to high-level meetings. Are you able to travel</li><li>your last/current salary</li><li>Your expected salary for this job ?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>supporting executives or Directors?: 2 years (Preferred)</li><li>tally accounting or invoicing software: 2 years (Preferred)</li></ul>License/Certification:<ul><li>Driving (Preferred)</li><li>Residency/sponsored Visa (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Secratary and Office Administration in AJMAN

TEC-PRO GLASS & ALUMINUM F.Z.E

We are Urgently looking for an Administrative Officer (Female) to join our team and support our daily office procedures.A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we&rsquo;d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.Responsibilities<ul><li>Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents. Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments. Book meeting rooms as required. .Distribute and store correspondence (e.g. letters, emails and packages)Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events</li></ul>Requirements and skills<ul><li>Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus</li></ul>SkillsRequirements and skills<ul><li>Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus</li></ul>Job Type: Full-timeWork Location: In person

Administrative Officer

Al Jessour Building Material Trading Company

We are looking for Experienced/fresh, enthusiastic candidates with an Accounts background to join our team as Inventory Executives. The selected candidates will assist in managing stock records, verifying inventory data, and coordinating with the accounts and warehouse departments to ensure smooth operations.Key Responsibilities:<ul><li>Maintain and update daily inventory records.</li><li>Verify stock levels and reconcile discrepancies.</li><li>Coordinate with procurement and accounts teams for material updates.</li><li>Assist in preparing inventory reports and documentation.</li><li>Support audits and physical stock verification activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or Diploma in Accounts, Commerce, or related field.</li><li>Graduates are encouraged to apply.</li><li>Knowledge of MS Excel.</li><li>Good communication and analytical skills.</li><li>Male candidates are preferred</li></ul>Salary: To be discussed during the interview.Joining: Immediate joiners preferred.How to Apply: Interested candidates may send their updated CV to hr.aljessour@gmail.com with the subject line &ldquo;Inventory Executive &rdquo;.Job Type: Full-timeWork Location: In person

Inventory Executive

BABYGROW FZC

We are looking for a Sales Coordinator, who will support the sales team by managing administrative tasks, coordinating with clients and internal departments, and ensuring smooth execution of sales activities. This role is crucial for maintaining organized sales operations and contributing to overall business growth.Key Responsibilities:<ul><li>Sales Support:</li></ul>Assist the sales team with preparing quotations, proposals, and presentations.Maintain and update customer databases, price lists, and product catalogs.Track sales leads and follow up with clients as required.<ul><li>Order &amp; Documentation Management:</li></ul>Process sales orders accurately and ensure timely delivery coordination.Handle documentation related to sales contracts, invoices, and credit terms.Maintain proper filing and records for sales and customer-related documents.<ul><li>Communication &amp; Coordination:</li></ul>Serve as a point of contact between clients and internal teams (logistics, finance, operations).Coordinate with suppliers, warehouses, and couriers to ensure timely order fulfillment.Respond promptly to customer inquiries and resolve basic issues or escalate to the sales team.<ul><li>Reporting &amp; Analysis:</li></ul>Prepare weekly/monthly sales reports and assist with sales forecasts.Monitor sales performance metrics and share insights with management.Assist with competitor analysis and market research when required.Key Skills &amp; Competencies:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication (verbal and written) and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); experience with CRM systems is a plus.</li><li>Detail-oriented with good problem-solving skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Marketing, or a related field.</li><li>1&ndash;3 years of experience in sales coordination, customer service, or administrative roles.</li><li>Knowledge of sales processes and order management is preferred.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>coordination : 2 years (Required)</li></ul>Work Location: In person

Sales Coordinator

NOBLE TECH FUEL TRADING LLC

We are seeking a responsible and organized Admin Executive to manage daily administrative operations and support office activities efficiently. The ideal candidate should have good communication skills, knowledge of office procedures, and experience handling administrative tasks in the UAE.Key Responsibilities<ul><li>Handle day-to-day administrative and office operations</li><li>Maintain office files, records, and documentation</li><li>Coordinate with staff, clients, and suppliers</li><li>Prepare letters, reports, and official correspondence</li><li>Manage office supplies and inventory</li><li>Schedule meetings and maintain calendars</li><li>Assist in HR and employee documentation processes</li><li>Handle incoming calls, emails, and courier services</li><li>Support management with administrative tasks and reporting</li><li>Ensure smooth functioning of office activities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Administration or related field</li><li>Minimum 2&ndash;3 years of experience in administration</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office applications (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Knowledge of UAE office procedures and documentation</li><li>Ability to work independently and under pressure</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant

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