admin account assistant (male) Jobs in  Ajman

admin account assistant (male)

administrative specialist

document controller

driver

office administrator / all-rounder Jobs in  Ajman

office administrator / all-rounder

administrator

Oscar Lubricants

Job Title: Refinery Administrator (Invoice, Sales &amp; Production Process) Location: Building 15 Street 85 New - Industrial Area 1 - Ajman U.A.E Company: Emirates Refinery (Sister Company of Oscar Lubricants) Job Type: Full-TimeAbout Us: Emirates Refinery, a sister company of Oscar Lubricants, is a leading player in the refinery and manufacturing industry. We specialize in producing high-quality lubricants and refining. products for both domestic and international markets. Our goal is to offer innovative solutions that meet the evolving needs of our customers while maintaining excellence in operations. We are looking for a highly organized and detail-oriented Refinery Administrator to join our growing team.Job Description:We are looking for a Refinery Administrator who will play a key role in managing the invoice processing, sales orders, and coordination of the production processes at Emirates Refinery. The ideal candidate should have experience in the refinery or manufacturing industry and be able to work closely with cross-functional teams to ensure smooth operations.Key Responsibilities:<ul><li>Invoice Management</li><li>Sales Order Coordination</li><li>Collaborate with the production team to ensure smooth production schedules and inventory management.</li><li>Monitor inventory levels and ensure alignment with customer demand.</li><li>Ensure timely delivery of products, handling any potential delays or issues.</li><li>Track production progress and provide updates to management.</li><li>Use ERP systems (such as SAP or Oracle) to track invoices, sales, and production data.</li><li>Generate reports and analyze production, sales, and invoicing data to improve process efficiency.</li><li>Work closely with internal departments (finance, production, logistics) to streamline operations.</li><li>Address any operational issues related to production, invoicing, or order fulfillment.</li><li>Prepare and present periodic reports on financial, production, and sales performance to senior management.</li></ul>Qualifications:<ul><li>Minimum 3 years of experience in an administrative role, preferably in a refinery, manufacturing, or lubricants industry.</li><li>Solid understanding of sales order processing, invoice management, and production coordination.</li><li>Proficiency in ERP systems (e.g., SAP, Oracle) and MS Office Suite (Excel, Word, Outlook).</li><li>Strong attention to detail with excellent organizational and time-management skills.</li><li>Excellent communication and problem-solving skills.</li><li>Ability to work in a fast-paced environment and handle multiple tasks effectively.</li><li>Knowledge of industry regulations and compliance standards is a plus.</li></ul>What We Offer:<ul><li>SALARY in AED 2 500 - 3 500 Depending on Experience and Performance.</li><li>UAE Law Benefits ( Vacation ticket per contract ) </li><li>Paid Holidays</li></ul>How to Apply: Interested candidates are encouraged to submit their resume and cover letter directly through Hr2@oscarlubricants.com/ info@oscarlubircants.com.Emirates Refinery, as part of the Oscar Lubricants, is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace for all employees.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrator

Electro Lice Kitchen

Job Description &ndash; Admin (with Purchasing Support)Company: Aries Interiors LLC Location: Al Jurf, Ajman, UAE Salary Range: AED 2,000 &ndash; 2,500 per month Apply/Enquiries: +971 56 945 2149 &bull; info@ariesinteriorsllc.comAbout UsAries Interiors LLC, established in 2006, is a specialist in marine accommodation fit-outs, turnkey interior works, and custom commercial interiors. To support our day-to-day operations, we are looking for a dependable Admin (with Purchasing Support) to handle office administration and assist in procurement.Position OverviewThe Admin will manage routine office administration while also assisting in purchasing activities such as sourcing suppliers, requesting quotations, and maintaining procurement records. This dual role requires organizational skills, attention to detail, and the ability to multitask effectively.Key ResponsibilitiesAdministration:<ul><li>Manage daily office operations, filing systems, and documentation.</li><li>Handle correspondence: emails, phone calls, and inquiries.</li><li>Maintain attendance and leave records, and support HR documentation.</li><li>Prepare letters, reports, and internal communications.</li><li>Ensure proper record-keeping and safe storage of company documents.</li><li>Assist management in scheduling meetings and maintaining office calendars.</li></ul>Purchasing Support:<ul><li>Source suppliers for materials, consumables, and services as directed.</li><li>Request quotations, compare offers, and prepare purchase requests.</li><li>Follow up on purchase orders and deliveries to ensure timely supply.</li><li>Maintain vendor and supplier records.</li><li>Support accounts team with LPOs, invoices, and basic procurement documentation.</li><li>Coordinate with project teams to ensure site requirements are fulfilled on time.</li></ul>Requirements<ul><li>High school diploma or Bachelor&rsquo;s degree (preferred).</li><li>1&ndash;3 years of experience in admin or purchasing role (UAE experience preferred).</li><li>Basic knowledge of procurement processes.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Good communication skills in English (Arabic/Hindi/Urdu a plus).</li><li>Strong organizational skills, detail-oriented, and ability to multitask.</li><li>Positive attitude with a willingness to learn and grow.</li></ul>What We Offer<ul><li>Monthly salary: AED 2,000 &ndash; 2,500.</li><li>Training and exposure in both administration and procurement.</li><li>Stable, long-term role in a supportive work environment.</li><li>Opportunity to grow within the company.</li></ul>How to ApplySend your CV to info@ariesinteriorsllc.com with the subject line &ldquo;Application &ndash; Admin.&rdquo; For quick queries, call/WhatsApp +971 56 945 2149.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>work: 2 years (Required)</li></ul>Language:<ul><li>English/Hindi (Preferred)</li></ul>License/Certification:<ul><li>drivers license (Preferred)</li></ul>

Emirates Link Maltauro Company LLC

Experienced Site Administrator in the construction industry with 5+ years of proven expertise in managing administrative operations, organizing documentation, supervising admin staff, and coordinating between project sites and labor camps in compliance with company policies and procedures.Job Type: Full-timeAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Site Administrator - Ajman

Emirates International Lubricants Industries LLC

Position Overview:Emirates International Lubricants Industries is seeking a highly organized, multi-skilled Office Administrator (All-Rounder) to manage a variety of tasks across administration, HR, logistics, reception, and customs coordination. The ideal candidate must be well-versed day-to-day office operations.Key Responsibilities: Administrative &amp; Secretarial Support:<ul><li>Provide comprehensive secretarial support to the Managing Director.</li><li>Organize and maintain company documents, contracts, and correspondence.</li><li>Handle incoming and outgoing communications on behalf of management.</li><li>Manage day-to-day office operations, supplies, and facility coordination.</li></ul>Reception &amp; Communication:<ul><li>Serve as the first point of contact for visitors and incoming calls.</li><li>Maintain a professional and welcoming front desk.</li><li>Coordinate internal communications and document flow between departments.</li></ul>Human Resources &amp; Administrative Support:<ul><li>Assist in recruitment activities: CV screening, interview scheduling, and onboarding.</li><li>Maintain employee records and prepare HR documentation such as offer letters and NOCs.</li><li>Coordinate leave and attendance tracking, and assist with payroll inputs.</li><li>Renew and manage company insurance policies:</li><li>Medical insurance</li><li>Vehicle insurance</li><li>Liaise with insurance providers and ensure timely renewal and claim handling.</li></ul>Logistics &amp; Customs Coordination:<ul><li>Prepare Commercial Invoices and Packing Lists as per Dubai Customs requirements.</li><li>Use Dubai Trade Portal to:</li><li>Create user tokens</li><li>Renew company subscription</li><li>Renew Customs Client Code annually by submitting required documents (trade license, Ejari, Emirates ID, etc.).</li><li>Coordinate with freight forwarders, customs agents, and transporters for shipment clearance.</li><li>Maintain accurate records of all import/export documentation and customs declarations.</li></ul>Government Payments &amp; Invoice Management:<ul><li>Manage and track utility and government payments, ensuring all bills are paid before the due date, including:</li><li>Sewerage</li><li>FEWA/DEWA (Electricity &amp; Water)</li><li>Internet and telephone</li><li>Trade license and other authority fees</li><li>Verify the accuracy of all invoices before processing payments.</li><li>Maintain detailed payment records and follow up on pending approvals.</li><li>Use government portals to process payments and monitor billing cycles.</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar multi-functional role in the UAE.</li><li>Strong knowledge of:</li><li>Dubai Trade Portal</li><li>Customs Code &amp; Token Management</li><li>Government payment procedures</li><li>Logistics &amp; office administration</li><li>Excellent communication and organizational skills.</li><li>Fluent in English; Arabic is an advantage.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li></ul>Location: Al Jurf Zone-3 Ajman UAE Company: Emirates International Lubricants Industries LLC Immediate Joining RequiredHow to Apply:Please send your updated CV with a recent photo to: Mail Id: hreililube@gmail.com WhatsApp: 0504630240Only shortlisted candidates will be contacted. Candidate must be available in the UAE for an immediate start.Job Type: Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,000.00 per month

Office Administrator / All-Rounder

Al Afrah Chocolates & Flowers

A warehouse storekeeper receives, stores, and dispatches goods, maintains accurate inventory records, manages stock levels, and ensures the warehouse operates efficiently and safely. Key responsibilities include inspecting deliveries, using inventory management systems, performing stock counts, organizing storage areas, and potentially operating equipment like forklifts. Responsibilities<ul><li>Receiving and Verifying Goods:Inspecting incoming shipments for damage or discrepancies and verifying them against purchase orders.</li><li>Inventory Management:Maintaining accurate records of all stock, including tracking quantities, locations, and stock movements.</li><li>Order Picking and Packing:Accurately fulfilling orders by picking items from shelves and preparing them for dispatch.</li><li>Stock Organization:Organizing and arranging goods in the warehouse, ensuring proper storage and stock rotation.</li><li>Stock Monitoring:Monitoring stock levels to prevent shortages or surpluses and coordinating with departments on restocking needs.</li><li>Dispatching Goods:Preparing goods for shipment, coordinating freight handling, and ensuring timely deliveries.</li><li>Warehouse Operations:Maintaining a clean and organized warehouse environment, adhering to health and safety regulations, and potentially performing minor repairs.</li><li>Record Keeping:Documenting all warehouse transactions and maintaining detailed records.</li><li>Equipment Operation:Safely operating equipment such as forklifts or other common warehouse machinery.</li></ul>Skills<ul><li>Inventory Management:Strong understanding of inventory control principles and practices.</li><li>Organizational Skills:Excellent ability to organize stock, information, and the warehouse environment.</li><li>Attention to Detail:Meticulous in tracking inventory, verifying deliveries, and maintaining records.</li><li>Computer Proficiency:Basic computer skills and experience with inventory management systems (IMS) are often required.</li><li>Communication:Effective verbal communication to coordinate with team members, suppliers, and other departments.</li><li>Problem-Solving:Ability to identify and resolve discrepancies or issues that arise with inventory or warehouse operations.</li></ul>Job Type: Full-timePay: AED1,400.00 - AED1,500.00 per month

Storekeeper (Warehouse)

Origami Hygienic Products LLC

Job Summary:The Sales Coordinator is responsible for providing administrative and operational support to the sales team, ensuring smooth execution of sales activities, timely processing of orders, and effective coordination between internal departments and customers. This role is key to improving the overall efficiency and effectiveness of the sales process.Key Responsibilities:<ul><li>Coordinate with the sales team to manage and track customer orders, inquiries, and deliveries.</li><li>Prepare and process sales orders, quotations, and invoices accurately and in a timely manner.</li><li>Maintain and update customer databases, pricing lists, and sales records.</li><li>Communicate with customers to provide order updates, resolve issues, and ensure customer satisfaction.</li><li>Liaise with the production, logistics, and accounts departments to ensure timely delivery and payment follow-up.</li><li>Generate and analyze sales reports, targets, and performance metrics.</li><li>Assist in organizing promotional activities, exhibitions, and marketing campaigns.</li><li>Prepare internal reports and presentations for management review.</li><li>Follow up with sales representatives on pending quotations, leads, and collections.</li><li>Ensure all sales documentation is accurate, complete, and filed properly.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in related field.</li><li>2&ndash;4 years of experience in a sales coordination role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (especially Excel, Word, PowerPoint).</li><li>Familiarity with CRM or ERP systems is an advantage.</li><li>Ability to work under pressure and meet deadlines.</li><li>Customer-focused attitude with attention to detail.</li></ul>Preferred Skills:<ul><li>Experience in manufacturing, trading, or FMCG sector.</li><li>Basic understanding of sales processes and documentation.</li><li>Knowledge of UAE market and logistics coordination.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 -AED 3000Language:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li><li>Arabic</li></ul>Job Type: Full-time

Sales Coordinator/Payment Recievables

DEOW INTERNATIONAL

Role OverviewWe are seeking an experienced Senior Quantity Surveyor to oversee cost management, contract administration, and project budgeting. The ideal candidate will be responsible for ensuring accurate estimation, effective cost control, and smooth execution of all contractual and financial matters related to construction projects.Key Responsibilities<ul><li>Prepare cost estimates, BOQs, and tender documents for projects.</li><li>Conduct feasibility studies, cost analysis, and value engineering.</li><li>Manage contracts, variations, and claims in compliance with company and legal requirements.</li><li>Monitor project budgets, cash flow, and ensure cost control throughout the project lifecycle.</li><li>Negotiate and manage subcontractor agreements and supplier contracts.</li><li>Certify contractor payments and prepare interim and final payment applications.</li><li>Prepare accurate progress and financial reports for management.</li><li>Ensure compliance with contractual obligations, FIDIC standards, and UAE construction laws.</li><li>Provide commercial support and advice to project teams.</li><li>Lead junior QS staff and ensure high-quality deliverables.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Quantity Surveying, Civil Engineering, or related field.</li><li>Minimum 7&ndash;10 years of experience in Quantity Surveying, with at least 3 years in the UAE.</li><li>Strong knowledge of contracts (FIDIC), cost estimation, and procurement procedures.</li><li>Proficiency in AutoCAD, MS Excel, and QS software.</li><li>Excellent negotiation, communication, and analytical skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Key Skills<ul><li>Cost estimation &amp; control</li><li>Contract management (FIDIC knowledge preferred)</li><li>Tendering &amp; procurement</li><li>Strong reporting &amp; analytical skills</li><li>Leadership &amp; team coordination</li></ul>Job Types: Full-time, PermanentPay: AED10,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>Do you have experience as a Sr. QS ?</li><li>How many years of experience do you have ?</li><li>Are you available to join immediately?</li></ul>

Sr. Quantity Surveyor

Explore 16+ Administrator in  Ajman this September. Find roles across top companies and apply now to boost your career.

16 administrator jobs IN Ajman

Administrator

Administrator

Site Administrator - Ajman

Office Administrator / All-Rounder

Storekeeper (Warehouse)

Sales Coordinator/Payment Recievables

Sr. Quantity Surveyor