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administrator

Transpo Group Middle East

<p>We are looking immediately for an experienced <b>Subcontract Administrator </b>who will be responsible to administer large moderately complex subcontracts. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement.</p><p>Requirements:</p><ul><li>Bachelor's degree in Engineering, Quantity Surveying</li><li>8-14 years of experience in Onshore Industrial Experience, preferably within GCC countries.</li><li>Willing to work in Al Ruwais.</li></ul><p>The duration of the project is 3 years, the candidate will be based initially in Musaffah for the first period and thereafter relocate to Ruwais at a later stage.</p><p>Job Type: Full-time</p><p>Pay: AED20,000.00 - AED25,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>onshore industrial: 10 years (Required)</li><li>large subcontract administration: 10 years (Preferred)</li></ul>

Subcontract Administrator

<div></div><div><div><div><div><div><div><div><div><div><b><i>About Emirates Global Aluminium</i></b></div>
<div>
Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</div></div></div><br>
</div>
</div></div><br>
</div></div><div></div><div>Grade: N</div>
<div>
Location: Abu Dhabi</div>
<div>
Targeted: UAE Nationals</div>
<div>
To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.</div><br>
<div></div>
<div>
Note: Secretary Level 1<br>
This is the intermediate level. The employee performs a range of secretarial assignments in a developing capacity.</div><br>
<div></div>
<div>
NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.<br>
3. KEY ACCOUNTABILITIES:<br>
Correspondence and Documentation<br>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms<br>
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content<br>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports<br>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records<br>
Visitors and Incoming Calls<br>
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures<br>
Meetings<br>
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed<br>
 Takes minutes or recordings of meetings for distribution to participants<br>
Information Recording and Archiving<br>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.<br>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.<br>
Office Supplies<br>
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand<br>
Safety, Quality &amp; Environment<br>
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment<br>
Related Assignments<br>
 Performs other related duties or assignments as directed</div>
<div>
4. QUALIFICATIONS &amp; SKILLS:<br>
Minimum Qualifications:<br>
 High School Completion<br>
Minimum Experience:</div>
<div>
 Up to two years of administrative support experience<br>
Skills:</div>
<div>
 Knowledge of office practices, procedures, and computer software programs<br>
 Knowledge of correct English usage and grammar<br>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets</div></div>

Administrator

Penta Global Engineering

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  The
  <strong>
   Project Administrator (Site)
  </strong>
  serves as the primary on-site coordinator responsible for
  <strong>
   personnel mobilization, camp administration, and support services
  </strong>
  for both
  <strong>
   blue-collar and white-collar staff
  </strong>
  . The role ensures effective coordination between the
  <strong>
   Project Team, Human Resources, Government Relations, and internal departments
  </strong>
  to maintain smooth operations, optimal manpower deployment, efficient camp facilities, and full compliance with company policies and local regulations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Manpower Coordination &amp; Mobilization (Blue-Collar &amp; White-Collar)
  </strong>
 </p>
 <ul>
  <li>
   Prepare, maintain, and update
   <strong>
    Manpower Loading Charts
   </strong>
   and mobilization schedules in coordination with Project Management.
  </li>
  <li>
   Liaise closely with HR for
   <strong>
    mobilization and demobilization
   </strong>
   , ensuring completion of all required forms, approvals, and clearances.
  </li>
  <li>
   Coordinate
   <strong>
    arrivals and departures
   </strong>
   , including transportation, accommodation, immigration, and permit formalities.
  </li>
  <li>
   Track workforce movements, including
   <strong>
    new mobilizations, reassignments, demobilizations, and long-leave status
   </strong>
   .
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Regulatory &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with
   <strong>
    Government Relations
   </strong>
   for permits, access passes, security clearances, and site regulatory requirements.
  </li>
  <li>
   Ensure all
   <strong>
    site-related medical examinations
   </strong>
   are scheduled, completed, and recorded.
  </li>
  <li>
   Ensure compliance with
   <strong>
    company policies, client requirements, HSE standards, UAE labour laws, and immigration regulations
   </strong>
   .
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Onboarding &amp; Employee Support
  </strong>
 </p>
 <ul>
  <li>
   Conduct
   <strong>
    site induction and onboarding sessions
   </strong>
   for newly mobilized personnel.
  </li>
  <li>
   Monitor, process, and track
   <strong>
    leave applications
   </strong>
   in line with approved manpower plans.
  </li>
  <li>
   Provide administrative and coordination support to
   <strong>
    client representatives and project personnel
   </strong>
   as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Camp &amp; Facilities Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee
   <strong>
    camp operations
   </strong>
   , including catering services, food quality, hygiene standards, and corrective actions.
  </li>
  <li>
   Supervise
   <strong>
    housekeeping services
   </strong>
   for accommodation units, toilets, and common/recreational areas to ensure sanitation standards.
  </li>
  <li>
   Maintain and submit
   <strong>
    daily camp reports
   </strong>
   , including occupancy status, maintenance logs, and cleaning schedules.
  </li>
  <li>
   Receive and address
   <strong>
    maintenance requests and employee complaints
   </strong>
   , ensuring timely resolution.
  </li>
  <li>
   Monitor and maintain
   <strong>
    inventory records of camp assets
   </strong>
   , including kitchen equipment, furniture, fixtures, and utilities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Timekeeping &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Ensure
   <strong>
    accurate recording and timely submission of timesheets
   </strong>
   for all site personnel.
  </li>
  <li>
   Support payroll and reporting processes by maintaining verified attendance and manpower data.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or Diploma in
   <strong>
    Administration, Human Resources, Logistics Management
   </strong>
   , or a related field.
  </li>
  <li>
   Minimum
   <strong>
    5 years of experience
   </strong>
   as a
   <strong>
    Project Administrator (Site)
   </strong>
   or similar role within
   <strong>
    EPC, Oil &amp; Gas, or Mechanical projects
   </strong>
   .
  </li>
  <li>
   Proven experience managing
   <strong>
    large workforces exceeding 1,000 personnel
   </strong>
   (blue-collar and white-collar).
  </li>
  <li>
   Handling of HR grievances
  </li>
  <li>
   Strong working knowledge of
   <strong>
    UAE Labour Law, immigration procedures, camp management, and HSE requirements
   </strong>
   .
  </li>
  <li>
   Excellent organizational, communication, and stakeholder management skills.
  </li>
  <li>
   Proficient in
   <strong>
    MS Office
   </strong>
   ; experience with
   <strong>
    ERP systems or site management software
   </strong>
   is an advantage.
  </li>
 </ul>
 <p>
 </p>
</div>


Project Administrator (Site)

Amzer Infra Projects LLP

<p>We are looking for a dedicated and detail-oriented <b>Accountant cum Administrator</b> to join our team. The ideal candidate will be responsible for preparing proposals, maintaining accurate financial records, and managing customer relationships effectively.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and submit business proposals and quotations</li><li>Maintain daily accounts, invoices, and financial records</li><li>Track payments, expenses, and outstanding dues</li><li>Handle basic bookkeeping and reporting</li><li>Manage customer communication and follow-ups</li><li>Maintain proper documentation and office administration</li><li>Coordinate with clients and internal team members</li></ul><p><b>Requirements:</b></p><ul><li>Own visa / Husband&rsquo;s visa / Father&rsquo;s visa is mandatory</li><li>Freshers are welcome to apply</li><li>Must be fluent in English (spoken and written)</li><li>Basic knowledge of accounting principles</li><li>Proficiency in MS Office (especially Excel &amp; Word)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul><p><b>Preferred Skills:</b></p><ul><li>Knowledge of accounting software is an added advantage</li><li>Strong customer relationship management skills</li><li>Attention to detail and accuracy</li></ul><p>If you are enthusiastic, organized, and ready to grow with us, we would love to hear from you.</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p>

Accountant cum Administrator

<p>Office Administrator (Fit-Out Experience Required)</p><p>Abu Dhabi, UAE</p><p>Interior Fit-Out / Construction</p><p>We are looking for an experienced Office Administrator with fit-out industry experience to join our team.</p><p>Responsibilities:</p><p>Handle daily office administration</p><p>Coordinate with suppliers &amp; subcontractors</p><p>Prepare LPOs, invoices &amp; project documentation</p><p>Maintain project files and correspondence</p><p>Support PRO coordination and accounts tasks</p><p>Requirements:</p><p>Minimum 1 year experience in a fit-out/interior company</p><p>Good knowledge of project documentation</p><p>Good communication skills</p><p>Proficient in MS Office</p><p>UAE experience preferred</p><p>Immediate joiners preferred</p><p>Job Type: Full-time</p>

Office Administrator (Fit-Out Experience Required)

Wood

<div><div><p>Remarkable people, trusted by clients to design and advance the world.
</p><p>The Role
</p><p>This is an exciting opportunity for a detail‑oriented and organised Proposals Administrator to support the end‑to‑end development of proposal documents, ensuring timely delivery, accuracy, and compliance with client requirements. The ideal candidate will have experience in proposals coordination or administrative support within the engineering, oil &amp; gas, or energy sectors.
</p><p>Our Clients and Projects
</p><p>Designing the future. Transforming the world.
</p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the upstream and midstream oil and gas, onshore and offshore, gas‑to‑liquids, decarbonisation, and electrification markets. We pride ourselves on steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the forefront of transformative projects that are providing sustainable power to future generations. We bring low‑carbon concepts to reality.
</p><p>What we can offer
</p><ul><li>Meaningful and interesting projects: Delivered to high-profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are actively committed to diversity and inclusion across our business
</li><li>Competitive remuneration package: Regular reviews to ensure alignment with the market
</li><li>Medical Insurance: Inpatient and outpatient medical cover
</li><li>Group Life and Personal Accident Insurance
</li><li>End of Service Gratuity in line with UAE Labour Law
</li><li>Employee Share Plan with company matching
</li><li>Long Service Award recognising employee dedication
</li><li>Commitment to continued professional development: Tailored development plans
</li><li>Global connections: Work with experts across the world
</li><li>Energy Transition Academy: Access to knowledge and systems shaping the future of energy
</li></ul><p>The key objectives for this role are:
</p><ul><li>Support the full lifecycle of proposal development, from initial request through to submission
</li><li>Ensure all proposal documentation is accurate, well‑formatted, and compliant with client requirements
</li><li>Coordinate inputs from technical teams, commercial teams, and management
</li><li>Maintain and update proposal trackers, templates, and documentation libraries
</li><li>Assist in planning deadlines, ensuring timely delivery of all proposal submissions</li></ul></div></div>
<br><div><div>Key Accountabilities and Responsibilities:
<br>
<ul><li>Coordinate, organise and format proposal documents, including Pre‑Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and RFP submissions
</li><li>Track proposal schedules, deliverables, and internal approval processes
</li><li>Liaise with engineering, estimating, legal, and commercial teams to gather required inputs
</li><li>Review documents for consistency, clarity, and compliance with branding and client instructions
</li><li>Maintain accurate proposal records and data within internal systems
</li><li>Assist with layout, graphics, CV formatting, and quality checks
</li><li>Support development of standard proposal templates and content libraries
</li><li>Participate in lessons‑learned reviews to support continuous improvement</li></ul></div></div>
<br><div><div><p>What makes you remarkable?
</p><p>At Wood, we welcome all talented individuals to consider joining our team. Even if you don&rsquo;t match every requirement, we encourage you to apply.
</p><div>Expected:
<br>
<ul><li>Bachelor&rsquo;s degree in business administration, Communications, or related field
</li><li>0-1years of experience in proposals coordination or administrative support, ideally within engineering, oil &amp; gas, or EPC environments
</li><li>Strong written English, document formatting, and proofreading skills
</li><li>Excellent organisational and time management skills
</li><li>Proficiency in MS Office (Word, PowerPoint, Excel); experience with Adobe Acrobat is a plus
</li><li>Ability to work under pressure with tight deadlines
</li><li>High attention to detail and commitment to quality
</li><li>Strong interpersonal and communication skills</li></ul></div></div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Proposals Administrator (UAE National)

Alfa Laval

<div><div>Administrative Assistant</div><div></div><div>
Sonihull (NRG Marine), a subsidiary of Alfa Laval Group, is a market-leading provider of ultrasonic antifouling solutions. With installations across thousands of vessels globally, we specialize in marine and industrial ultrasonic applications, enhancing operational efficiency and environmental compliance.</div><div>
 As part of our continued growth, we are seeking an Administrative Assistant with experience in marine or related technical service industries to support our service operations based in Abu Dhabi, UAE.</div><div><br>
Your Key Responsibilities:</div><ul><li>
Act as the first point of contact for customers regarding service coordination, scheduling, and general service enquiries.</li><li>
Coordinate service jobs including technician mobilization, attendance, scheduling and job tracking.</li><li>
Prepare, issue, and maintain service-related documentation such as work orders, service reports, and job completion records.</li><li>
Liaise closely with service engineers, operations, procurement, sales and logistics teams to ensure timely service and sales execution.</li><li>
Provide clear and professional communication with customers regarding service status, delays, or changes.</li><li>
Assist in the preparation and monitoring of sales forecasts, budgets, and performance metrics.</li><li>
Maintain accurate service records in ERP / CRM systems and ensure proper job closure.</li><li>
Support invoicing processes by ensuring completeness and accuracy of service documentation.</li><li>
Perform general administrative tasks, such as filing, data entry, and document management.</li><li>
Assist with quotations, purchase orders, and basic commercial coordination as required.</li><li>
Ensure compliance with internal procedures, customer requirements, and HSE documentation standards.</li></ul><div></div><div>
What We Are Looking For:</div><div></div><div>
Diploma or degree in Office Administration or related field is preferred.</div><div></div><div>
2&ndash;4 years of experience in a customer service, service coordination, or operations support role, ideally within the maritime or industrial services sector. You are highly organized, customer-focused, and comfortable working in a fast-paced service environment.</div><div></div><div>
You possess excellent verbal and written communication skills, including professional phone etiquette. confident in communicating with customers, service engineers, and internal stakeholders. Proficiency in Microsoft Office is required, and experience with ERP or CRM systems is considered an advantage. Adaptability and willingness to learn new tasks and take on additional responsibilities as needed.</div><div></div><div>
Why Join Alfa Laval?</div><div></div><div>
You will be part of a globally respected organization that values innovation, sustainability, and operational excellence. This role offers exposure to international service operations and opportunities for professional development within the Alfa Laval Group.</div><div></div><div>
How to Apply</div><div></div><div>
Submit your application by uploading your CV to our recruitment system. Please note that, in compliance with GDPR, we cannot accept applications submitted via email.</div><div></div><div>
Note -</div><div>
We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.</div></div>

Customer Service Administrator

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