project manager

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operations manager

hr manager

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administrator

Oscar Lubricants

Job Title: Refinery Administrator (Invoice, Sales &amp; Production Process) Location: Building 15 Street 85 New - Industrial Area 1 - Ajman U.A.E Company: Emirates Refinery (Sister Company of Oscar Lubricants) Job Type: Full-TimeAbout Us: Emirates Refinery, a sister company of Oscar Lubricants, is a leading player in the refinery and manufacturing industry. We specialize in producing high-quality lubricants and refining. products for both domestic and international markets. Our goal is to offer innovative solutions that meet the evolving needs of our customers while maintaining excellence in operations. We are looking for a highly organized and detail-oriented Refinery Administrator to join our growing team.Job Description:We are looking for a Refinery Administrator who will play a key role in managing the invoice processing, sales orders, and coordination of the production processes at Emirates Refinery. The ideal candidate should have experience in the refinery or manufacturing industry and be able to work closely with cross-functional teams to ensure smooth operations.Key Responsibilities:<ul><li>Invoice Management</li><li>Sales Order Coordination</li><li>Collaborate with the production team to ensure smooth production schedules and inventory management.</li><li>Monitor inventory levels and ensure alignment with customer demand.</li><li>Ensure timely delivery of products, handling any potential delays or issues.</li><li>Track production progress and provide updates to management.</li><li>Use ERP systems (such as SAP or Oracle) to track invoices, sales, and production data.</li><li>Generate reports and analyze production, sales, and invoicing data to improve process efficiency.</li><li>Work closely with internal departments (finance, production, logistics) to streamline operations.</li><li>Address any operational issues related to production, invoicing, or order fulfillment.</li><li>Prepare and present periodic reports on financial, production, and sales performance to senior management.</li></ul>Qualifications:<ul><li>Minimum 3 years of experience in an administrative role, preferably in a refinery, manufacturing, or lubricants industry.</li><li>Solid understanding of sales order processing, invoice management, and production coordination.</li><li>Proficiency in ERP systems (e.g., SAP, Oracle) and MS Office Suite (Excel, Word, Outlook).</li><li>Strong attention to detail with excellent organizational and time-management skills.</li><li>Excellent communication and problem-solving skills.</li><li>Ability to work in a fast-paced environment and handle multiple tasks effectively.</li><li>Knowledge of industry regulations and compliance standards is a plus.</li></ul>What We Offer:<ul><li>SALARY in AED 2 500 - 3 500 Depending on Experience and Performance.</li><li>UAE Law Benefits ( Vacation ticket per contract ) </li><li>Paid Holidays</li></ul>How to Apply: Interested candidates are encouraged to submit their resume and cover letter directly through Hr2@oscarlubricants.com/ info@oscarlubircants.com.Emirates Refinery, as part of the Oscar Lubricants, is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace for all employees.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrator

VEGA INTERNATIONAL

The Role
 We are seeking a reliable and detail-oriented Administrator to support our daily operations. The ideal candidate will be responsible for handling documentation, preparing and managing invoices, and ensuring smooth coordination between departments, clients, and vendors. This role requires excellent organizational skills, accuracy, and the ability to work independently. Key Responsibilities: Prepare, organize, and maintain company documents and records. Manage invoices – issuing, tracking, and coordinating payments. Coordinate with internal teams, clients, and external partners to ensure smooth workflow. Assist with administrative tasks, scheduling, and reporting. Ensure compliance with company policies and procedures. Support management with day-to-day operational activities. Requirements: Proven experience in administration, documentation, or related roles. Strong knowledge of invoice preparation and documentation processes. Excellent coordination and communication skills. Proficiency in MS Office (Word, Excel, Outlook). Ability to multitask, prioritize, and meet deadlines. Candidates must hold a Freelance Visa or Own Visa. Preferred Qualifications: Bachelor’s degree in Business Administration or related field. Previous experience in office administration within [industry, e.g., healthcare, trading, logistics].
 
Requirements
 Candidate Profile – Administrator Ideal Candidate: The ideal candidate is a highly organized and detail-oriented professional with strong experience in documentation management, invoicing, and coordination tasks. They should have the ability to work independently, manage multiple priorities, and ensure smooth day-to-day administrative operations. Skills & Competencies: Strong organizational and documentation management skills. Proficiency in preparing and managing invoices. Excellent communication and coordination abilities. Good command of MS Office (Excel, Word, Outlook). Problem-solving skills and ability to work under pressure. Attention to detail and accuracy. Experience: 2–4 years of experience in an administrative or coordination role. Previous experience handling documentation and invoicing is essential. Experience in coordinating with clients, suppliers, or internal departments. Education: Bachelor’s degree in Business Administration, Accounting, or a related field (preferred but not mandatory). Other Requirements: Must be on Freelance Visa or Own Visa. Ready to join immediately or with short notice.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

Muhammad Yousaf Decor LLC

We are looking for an experienced Accountant / Administrator&mdash;someone who understands both company-wide accounting and the financial intricacies of design and fit&#8209;out projects.Key Responsibilities<ul><li>Manage day-to-day accounting for the company and projects, and generate monthly/quarterly financial reports, balance sheet, and project cost analyses</li><li>Prepare/submit VAT returns following FTA protocols</li><li>Handle accounts payable &amp; receivable and liaison with vendors and clients</li><li>Oversee routine administrative tasks&mdash;document management, renewals, approvals, office supplies, etc.</li><li>Maintain records of project documentation, insurance, contract expiries, and ensure timely renewals</li></ul>Requirements:<ul><li>Bachelor&rsquo;s in Accounting, Finance, or related field</li><li>2&ndash;5 years of relevant experience&mdash;preferably in an interior fit&#8209;out or construction company</li><li>Strong knowledge of UAE VAT, FTA regulations</li><li>Hands-on with accounting software (e.g., QuickBooks, Tally) &amp; MS Excel</li><li>Excellent organizational, communication, and multitasking skills</li><li>Proactive, detail-oriented, and able to work effectively in a fast-paced environment</li></ul>What We Offer:<ul><li>Competitive salary based on experience &amp; fit&#8209;out background</li><li>Opportunity to grow with a dynamic fit&#8209;out team</li><li>Supportive work environment with clear admin and accounting ownership</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Your Visa Status</li></ul>Experience:<ul><li>Interior &amp; Fitout Admin : 2 years (Preferred)</li></ul>

Meraki Group

<div>Meraki Group is seeking an enthusiastic and organized Administrator to join our team. In this essential role, you will be responsible for ensuring the smooth operation of administrative functions across the organization. Your support will be critical in maintaining efficient office procedures and fostering a productive work environment.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Manage and organize office operations and procedures to ensure efficiency.</li>
<li>Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and minute-taking.</li>
<li>Maintain filing systems, both digital and paper-based, ensuring all documents are organized and accessible.</li>
<li>Handle incoming communications, including phone calls, emails, and mail, redirecting them as necessary.</li>
<li>Support human resources functions, including onboarding coordination, employee documentation, and attendance tracking.</li>
<li>Assist with procurement of office supplies and management of inventory levels.</li>
<li>Help maintain a welcoming and professional office environment for staff and visitors.</li>
<li>Collaborate with various departments to support interdepartmental projects and initiatives.</li>
</ul>Requirements<h3 class="jobSectionHeader">
Requirements:</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably within a corporate environment in GCC</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A self-starter with a proactive approach and attention to detail.</li>
<li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li>
<li>Valid UAE driving license is mandatory.</li></ul></div>

Morya Cars

Morya Cars is seeking a dedicated and detail-oriented Car Rental Administrator with 5 years of proven experience in the car rental industry. The ideal candidate will be responsible for managing rental operations, maintaining customer satisfaction, handling administrative tasks, and ensuring smooth day-to-day functioning of the rental business.Key Responsibilities:<ul><li>Manage daily car rental bookings, returns, and reservations.</li><li>Coordinate with customers for rental agreements, pickup/drop-off scheduling, and vehicle inspections.</li><li>Maintain accurate records of rental transactions, vehicle usage, and billing.</li><li>Monitor fleet availability, service schedules, and ensure timely maintenance of vehicles.</li><li>Resolve customer queries, complaints, and disputes in a professional manner.</li><li>Prepare daily, weekly, and monthly reports for rental activities and revenue tracking.</li><li>Supervise junior staff and ensure adherence to company policies and procedures.</li><li>Maintain proper documentation for insurance, registration, and vehicle compliance.</li><li>Support the sales team in promoting rental services and upselling additional offerings.</li></ul>Key Skills &amp; Qualifications:<ul><li>Minimum 5 years of experience in car rental administration or related field.</li><li>Strong knowledge of car rental software and office tools (MS Excel, Word, etc.).</li><li>Excellent communication and customer service skills.</li><li>Ability to multitask, stay organized, and handle pressure in a fast-paced environment.</li><li>Understanding of vehicle maintenance schedules and legal documentation.</li><li>Team leadership and training experience is a plus.</li></ul>About Morya Cars:Morya Cars is a trusted name in the car rental industry, known for delivering quality service, a well-maintained fleet, and customer satisfaction. With a growing presence, we aim to make car rental seamless, reliable, and affordable for all our clients.Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per month

aesg

<div>AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
Job Description:
We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
Key Responsibilities:<ul><li>
Drafting eloquent letters to various stakeholders</li><li>
Establishing a robust filing system for efficient information retrieval</li><li>
Diligent tracking of action items to ensure timely follow-up.</li><li>
Assisting Line Manager In day-to-day tasks</li><li>
Calendar management to ensure optimal time utilization</li><li>
Creating engaging slides, meeting notes, and essential documents</li><li>
Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels</li></ul>
Qualifications /Skills:<ul><li>
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)</li><li>
Excellent communication abilities that foster collaboration</li><li>
Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.</li></ul>
Experience:<ul><li>
Minimum 4-5 years of relevant administration experience</li></ul>
Why join AESG?
AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
As an employee of AESG you can expect:<ul><li>
Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.</li><li>
Working on some of the worlds leading developments and tackling our clients greatest challenges</li><li>
Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.</li><li>
Highly collaborative approach across the different technical service offerings</li><li>
Internal and external training opportunities where do you want to take your career? Well help you get there!</li><li>
Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment</li><li>
To be part of a dynamic and motivated team with an amazing team culture</li></ul></div>

Al Sultan Road Contracting & Infrastructure

We believe that strong client relationships and data-driven engagement are key to our success&mdash;and we&rsquo;re looking for a skilled CRM Administrator to help elevate our customer experience.Role OverviewAs our CRM Administrator, you will optimize and manage our customer relationship management system to ensure seamless tracking of client interactions, support for sales and marketing processes, and data-driven decision-making across the businessKey Responsibilities<ul><li>Administer, maintain, and configure the CRM system (e.g., Salesforce, HubSpot, Zoho, Odoo, etc.) tailored to real estate workflows</li><li>Manage user accounts, permissions, and system access to ensure data privacy and security.</li><li>Import, cleanse, and ensure integrity of client and lead data.</li><li>Create, maintain, and update dashboards, reports, and analytics to monitor KPIs like lead pipeline, conversion rates, and engagement metrics</li><li>Collaborate with sales, marketing, and operations teams to support lead management, automated processes, and workflow optimization.</li><li>Train and support internal users on CRM best practices and features</li><li>Assist with integration of CRM with other systems&mdash;e.g., ERP, marketing automation, or property management tools.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, IT, Computer Science, or related field</li><li>2&ndash;3+ years of experience as a CRM Administrator or similar role. Real estate experience is a plus.</li><li>Proficiency in one or more CRM platforms (e.g., Salesforce, HubSpot, Microsoft Dynamics, Zoho, Odoo).</li><li>Strong data management skills&mdash;including imports, cleansing, and ensuring data integrity.</li><li>Excellent analytical abilities and attention to detail.</li><li>Strong communication skills&mdash;capable of training users and documenting processes.</li><li>Ability to work independently and collaborate across departments.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you worked with CRM software?</li><li>How familiar are you with data imports, cleansing, and CRM reporting/dashboards? (Briefly describe)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

CRM Administrator

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CRM Administrator