office administrator

executive assistant

admin assistant

office assistant

personal assistant

administrative assistant

Alkojak General Contracting

<p><b>Job Title:</b> Secretary &amp; Administrative Assistant<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Employment Type:</b> Full-Time</p><p><b>Join Our Team!</b></p><p>We are looking for a proactive, organized, and detail-oriented <b>Secretary &amp; Administrative Assistant</b> to support our <b>Leasing and Accounts teams</b> while providing executive-level administrative support to management.</p><p><b>Requirements</b></p><ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul><p><b>Key Responsibilities</b></p><ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul><p>Pay: AED2,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul><p>Work Location: In person</p>

Secretary/Administrative Assistant

Module Engineering Consultant

<p>We are an Engineering Consultant Company who is in need of Female Administrative Assistant who can provide with the duties and responsibilities as mentioned</p><ul><li>Handling administrative requests and queries from senior managers</li><li>Organizing and scheduling appointments with admin software</li><li>Planning meetings and taking detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Answer and direct phone calls</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p>if interested please send your CV to indeed or to our email address moduleec@gmail.com</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>administrative assistant: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>arabic (Required)</li></ul><p>Work Location: In person</p>

Female Administrative Assistant

LUMINARY REAL ESTATE

<p>Luminary Real Estate LLC is looking for a <b>professional and experienced Female Real Estate Admin Executive</b> to join our growing team in Dubai.</p><p>We are seeking a candidate with <b>real estate industry experience</b> who has strong knowledge of Dubai real estate procedures, documentation, and administrative operations.</p><p><b>Requirements:</b></p><p>✅ Female candidates only<br/>✅ Previous experience in UAE real estate administration is mandatory<br/>✅ Strong knowledge of Dubai real estate documentation and processes<br/>✅ Hands-on knowledge of <b>Form A, Form B, Form F, Trakheesi, Ejari, and RERA-related procedures</b><br/>✅ Experience handling property documents, agreements, and transaction coordination<br/>✅ Good communication and coordination skills<br/>✅ Proficiency in MS Office and documentation management<br/>✅ Ability to work independently and manage multiple tasks<br/>✅ Professional attitude with strong attention to detail</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and manage real estate forms and documentation (<b>Form A, Form B, Form F</b>)</li><li>Handle <b>Trakheesi permit applications and approvals</b></li><li>Assist with <b>Ejari registration and tenancy contract documentation</b></li><li><b>own visa/ spouse visa prefferd (optional)</b></li><li>Coordinate with agents, clients, developers, and government-related platforms</li><li>Maintain accurate records of property listings and transactions</li><li>Manage administrative tasks related to sales and leasing deals</li><li>Prepare reports, letters, and official documents</li><li>Support the sales team with smooth documentation and deal processing</li><li>Ensure all documents comply with Dubai real estate regulations</li></ul><p><b>What We Offer:</b></p><p>✨ Professional and growth-oriented work environment<br/>✨ Opportunity to work with a growing real estate company in Dubai<br/>✨ Competitive salary package based on experience and skills<br/>✨ Supportive team culture</p><p>If you have experience in <b>Dubai real estate administration</b> and are familiar with <b>RERA procedures, Trakheesi, Ejari, and property documentation</b>, we would love to hear from you.</p><p>Experience:</p><ul><li>Real estate : 1 year (Preferred)</li></ul><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Part-time
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>OUR PURPOSE AND CULTURE</b></h2><p></p><p><br>
We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.</p><p>
As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.</p><h2 class="jobSectionHeader"><b><br>
THE TEAM</b></h2><p></p><p><br>
The Engineering team plays a critical role in maintaining the safety, functionality, and exceptional standards of Rosewood Abu Dhabi. Working closely with Engineering leadership, Procurement, Finance, Security, and external vendors, the team ensures that hotel facilities, systems, inventory, and maintenance programs operate efficiently and effectively. Reporting directly to the Director of Engineering, the Engineering Administrative Assistant provides essential administrative, inventory, procurement, and coordination support that enables the department to deliver seamless operations and service excellence.</p><h2 class="jobSectionHeader"><b><br>
YOUR ROLE</b></h2><p></p><p><br>
As Engineering Administrative Assistant, you will be the organizational hub of the Engineering department, supporting daily operations through efficient administration, inventory control, vendor coordination, reporting, and financial tracking. Your attention to detail and ability to manage multiple priorities will help ensure the smooth operation of engineering processes, compliance requirements, maintenance programs, and procurement activities. By providing proactive support to the Director of Engineering and the wider team, you will contribute directly to operational efficiency, asset management, and the overall success of the hotel.</p><h2 class="jobSectionHeader"><b><br>
HOW YOU&rsquo;LL MAKE THE PLACE</b></h2><br>
<p></p><ul><li>
Coordinate departmental administration, including correspondence, reports, meeting arrangements, presentations, records management, and departmental communications.</li><li>
Manage inventory and procurement processes, including receiving deliveries, verifying invoices, maintaining inventory records, and coordinating with vendors to ensure timely and cost-effective supply of materials.</li><li>
Support the Director of Engineering with budgeting, forecasting, contract administration, purchase orders, accrual reporting, and departmental financial tracking.</li><li>
Maintain accurate departmental records, including preventive maintenance schedules, annual leave tracking, duty rosters, banquet event requirements, and operational documentation.</li><li>
Liaise with internal departments, external suppliers, contractors, and service providers to support engineering operations and resolve administrative issues efficiently.</li><li>
Prepare departmental reports, meeting minutes, sustainability and net-zero reporting updates, and performance tracking documentation.</li><li>
Monitor open purchase orders, annual maintenance contracts, cash expenses, and project documentation to ensure compliance with company procedures and deadlines.</li><li>
Support a safe and compliant working environment by following hotel policies, participating in safety initiatives, and assisting with emergency preparedness and departmental compliance requirements.</li></ul><h2 class="jobSectionHeader"><b><br>
COULD THIS BE YOU?</b></h2><br>
<p></p><ul><li>
You have experience supporting engineering, facilities, maintenance, or hotel operations in an administrative or coordinator capacity within a luxury hospitality environment.</li><li>
You are highly organized and thrive in managing multiple priorities, deadlines, records, and administrative processes with exceptional attention to detail.</li><li>
You possess strong administrative and coordination skills, with the ability to prepare reports, manage documentation, and maintain accurate records.</li><li>
You are confident working with Microsoft Office applications and can efficiently produce spreadsheets, presentations, reports, and correspondence.</li><li>
You communicate professionally and effectively with colleagues, vendors, contractors, and stakeholders at all levels.</li><li>
You demonstrate strong problem-solving abilities, sound judgment, and a proactive approach to supporting operational excellence.</li><li>
You are comfortable handling inventory, procurement, invoicing, and financial tracking processes while maintaining accuracy and confidentiality.</li><li>
You are fluent in English, both written and spoken, and enjoy working collaboratively in a fast-paced, service-oriented environment.</li></ul><h2 class="jobSectionHeader"><b><br>
OUR BENEFITS</b></h2><p></p><p><br>
As part of our team, you&rsquo;ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, retirement benefits, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.</p><h2 class="jobSectionHeader"><b><br>
OUR COMMITMENT TO YOU</b></h2><p></p><p><br>
At Rosewood Hotel Group, your voice is heard &ndash; and valued. We&rsquo;re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We&rsquo;re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them &ndash; and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.</p></div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><p>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</p></div></div></div></div></div></div>

Engineering Administrative Assistant - UAEN

MBRF

<div>
 <strong>
  How about building your career at one of the world&rsquo;s largest food companies?
  <br/>
  <br/>
 </strong>
 Come work at
 <strong>
  MBRF
 </strong>
 , a company present in the lives of thousands of families around the world. From the simplest moments to the most special ones, we nourish life through quality, innovation, and the people who make everything happen.
 <br/>
 <br/>
 <strong>
  <strong>
   What will you be doing at MBRF?
   <br/>
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide day-to-day administrative support to the Maintenance Manager and wider Maintenance Department.
  </li>
  <li>
   Manage departmental purchasing activities, including CAPEX-related requests, purchase tracking, invoice processing, and coordination with relevant stakeholders.
  </li>
  <li>
   Process and monitor monthly provisions, petty cash transactions, and other departmental financial administration activities.
  </li>
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   Generate, analyze, and distribute maintenance reports through SAP and other business systems.
  </li>
  <li>
   Consolidate departmental KPIs and prepare professional presentations and reports for monthly management reviews.
  </li>
  <li>
   Coordinate training records, compliance tracking, and training schedules to ensure mandatory requirements are completed on time.
  </li>
  <li>
   Prepare attendance reports, maintain employee records, and support workforce administration activities within the maintenance function.
  </li>
  <li>
   Organize departmental meetings, team events, travel arrangements, and other operational activities as required.
  </li>
  <li>
   Maintain accurate electronic and physical documentation, records, and technical files for the department.
  </li>
  <li>
   Support internal compliance, health &amp; safety, food safety, and audit-related requirements.
  </li>
  <li>
   Comply with BRF Sustainability Policy guidelines, ensure adherence to BRF Sustainability Plan through activities in its routines that promotes compliance with the indicators and global ESG (Environmental, Social and Governance) commitments of the Company, ensuring the connection between its actions and sustainable development in the BRF chain.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What kind of profile are we looking for?
   <br/>
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Advance knowledge of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, PowerPoint, Outlook, and Access) and Internet browsers.
  </li>
  <li>
   Experience and knowledge using SAP.
  </li>
  <li>
   Able to interact and communicate with individuals at all levels of the organization.
  </li>
  <li>
   Arrange schedule, meeting, Trainings of the Department members.
  </li>
  <li>
   Manage Travel, and Leave requests of the Team members.
  </li>
  <li>
   Excellent verbal, written and organizational skills.
  </li>
  <li>
   Flexibility in working hours.
  </li>
  <li>
   Experience in Office Administration and Services, in supporting Senior level Management personnel.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What competencies are key to this role?
   <br/>
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Administrative &amp; Operational Coordination: Effectively manages departmental administration, scheduling, documentation, travel arrangements, attendance records, and day-to-day operational support for the Maintenance team.
  </li>
  <li>
   SAP &amp; Reporting Management: Proficient in SAP and reporting tools, with the ability to generate reports, track data, maintain records, and prepare KPI dashboards and management presentations.
  </li>
  <li>
   Financial &amp; Purchasing Administration: Supports purchasing activities, CAPEX requests, invoice processing, monthly provisions, petty cash management, and budget-related administrative tasks with accuracy and attention to detail.
  </li>
  <li>
   Planning &amp; Organizational Excellence: Demonstrates strong prioritization, time management, and organizational skills while handling multiple stakeholders, deadlines, and competing requests in a fast-paced manufacturing environment.
  </li>
  <li>
   Communication &amp; Stakeholder Management: Builds effective working relationships across maintenance, operations, HR, finance, and external vendors, ensuring clear communication and smooth coordination of departmental activities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   What can you expect from MBRF?
   <br/>
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Being part of a global, collaborative and dynamic working environment
  </li>
  <li>
   Strong corporate culture with commitments to customers, employees &amp; environment we serve
  </li>
  <li>
   Vertical, horizontal, and cross-functional growth opportunities
  </li>
  <li>
   Competitive compensation package
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Apply now and be part of
 <strong>
  MBRF
 </strong>
 !
</div>


Administrative Assistant - Factory

Caterpillar

<div><p><b>Career Area:</b></p>
Business Services<p></p><p><b>
Job Description:</b></p><p><b>
Your Work Shapes the World at Caterpillar Inc.
</b></p><p></p><p>When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.</p><p></p><p>
We are looking for an <b>Administrative Assistant</b> join our <b>Africa Region </b>working within the <b>Europe, Africa, Middle East and Eurasia (EAME) Distribution </b>division.</p><p>
At Caterpillar, we&rsquo;re <b>committed</b> to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; <b>innovating</b> to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.</p><p><b>
About the Europe, Africa, Middle East and Eurasia Distribution Division</b></p><p>
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
</p><p><b>Role Definition: </b>As an admin assistant, you will play a crucial role in supporting high-level executives and ensuring smooth operation of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.</p><p><b>
What You Will Do:
</b></p><ul><li><b>Vice President and Director Support: </b>Partner closely with vice president and directors to provide high-level administrative support. Understand priorities, anticipate needs, and proactively address challenges.</li><li><b>
Calendar Management:</b> Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li><b>
Communication:</b> Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li><b>
Meeting Preparation:</b> Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li><b>
External Liaison:</b> Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li><b>
Purchasing</b>: Route purchases to leader ensuring due verification with Procurement and Facilities team; seek vice president approval on various office / facility related purchases.</li><li><b>
Travel Arrangements:</b> Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li></ul><p></p><p><b>
What You Have (Basic Skills Required):
</b></p><p><b>Accuracy and Attention to Detail: </b>Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.</p><p><b>
Collaborating: </b>Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.</p><p><b>
Effective Communications: </b>Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.</p><p><b>
Flexibility and Adaptability: </b>Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.</p><p><b>
Managing Multiple Priorities: </b>Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.</p><p><b>
Problem Solving</b>: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.</p><p><b>
Office Administration: </b>Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.</p><p><b>
Microsoft Office: </b>Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.</p><p><b>
Additional Information:</b></p><ul><li><b>
Work Location: </b>This position requires on-site presence 5 days a week.</li></ul><p></p><p><b>
What we offer:
</b></p><p>From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.</p><p>
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.</p><p>
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.</p><p></p><p><b>
Posting Dates:</b></p>
July 23, 2026 - August 5, 2026<p></p><p>
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply</p><p></p><p>
Not ready to apply? Join our Talent Community.</p></div><p></p>

Administrative Assistant - Fixed Term

Almkarem Drug Store L.L.C

<p>Pharmaceutical company is looking for an energetic and reliable Female <b>Admin assistant cum accountant. </b>The employee is required to undertake accounting and administrative tasks, and to support the rest of the team to work efficiently.</p><ul><li>The applicant should hold a bachelor&rsquo;s degree in management &amp; accounting.</li><li>Knowledge and experience of accounting is a must.</li><li>With experience in &ldquo;HR, DOCUMENT CONTROL, SALES, INVENTORY, PAYROLL, and ADMIN&rdquo;</li><li>Can maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).</li><li>Ability to work and perform with minimum supervision.</li><li>Can work under pressure.</li><li>Excellent Administrative skills</li><li>English Speaking, Writing, and Reading Skills</li><li>Knowledgeable in using MS Office (Word, Excel, etc.) &amp; Accounting program (Tally)/CRM software.</li><li>Manage / maintain Commercial Invoices / daily accounts / Petty Cash and other documents and receipts.</li><li>High degree of multi-tasking and time management capability</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>accountant: 2 years (Required)</li></ul>

Intern Accountant/ Administrative Assistant

Explore 202+ Administrative assistant in Uae this August. Find roles across top companies and apply now to boost your career.