sales coordinator

administrator

administrative assistant

accounts assistant

admin assistant

office administrator

Imperium Commodity Search

<div>
 
 
 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
 </li>
 <li>
 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
 </li>
 <li>
 Schedule meetings, manage calendars, and support internal communication among departments.
 </li>
 <li>
 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
 </li>
 <li>
 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
 </li>
 <li>
 Maintain and update records for transactions, customer data, and documentation statuses.
 </li>
 <li>
 Generate reports as required for various teams, ensuring data accuracy and completeness.
 </li>
 <li>
 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
 </li>
 <li>
 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
 </li>
 <li>
 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
 <li>
 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
 </li>
 <li>
 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
 <li>
 Assist with basic tasks, such as invoice management and expense tracking.
 </li>
 <li>
 Support ad-hoc projects and tasks assigned by management to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Proven experience in an administrative role, preferably with data entry and documentation experience.
 </li>
 <li>
 Strong attention to detail, organizational, and multitasking skills.
 </li>
 <li>
 Familiarity with Microsoft Office Suite and data management software.
 </li>
 <li>
 Experience of Commodity Trading Operations
 </li>
 <li>
 Good communication skills and the ability to work independently.
 </li>
 <li>
 Fluency in English and Russian
 </li>
 <li>
 Exceptionally professional and polished appearance.
 </li>
 <li>
 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
</div>

Office Administrator

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
 </li>
 <li>
 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
 </li>
 <li>
 Draft and manage internal communications, correspondence, and documentation.
 </li>
 <li>
 Maintain and update departmental manuals, logs, and filing systems.
 </li>
 <li>
 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
 </li>
 <li>
 Liaise effectively with internal teams, external clients, and suppliers.
 </li>
 <li>
 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
 </li>
 <li>
 Assist with financial reporting and budget tracking.
 </li>
 <li>
 Administer DHL, DU, and Amex card processes.
 </li>
 <li>
 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and database management.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 Provide administrative support and coordination for overall front office activities, including the reception area, mail, small purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.
 
 
 
 
 
 
 QUALIFICATIONS AND EXPERIENCE
 
 
 
 
 
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree of hospitality or administration.
 </li>
 <li>
 2 years of experience in the office administration,
 </li>
 <li>
 Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook etc.
 </li>
 <li>
 Having strong communication and relationship management skills
 </li>
 <li>
 Planning and organizing skills, problem solving and details orientation skills
 </li>
 </ul>
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
 </li>
 <li>
 Supervises and coordinates overall administrative activities for the Office, including meeting rooms reservations and tidiness. Organizing events such as but not limited to birthday parties, team building activities, training arrangements, etc.
 </li>
 <li>
 Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
 </li>
 <li>
 Responsible for all travel arrangements, and meeting room bookings (flight tickets, hotel reservations, visa issuing, hotel transfers, issuing purchase orders
 </li>
 <li>
 Responsible for the facilities day-to-day operations (such as couriers, mail, shipments, etc.)
 </li>
 <li>
 Supervise office clerk, plans driver&rsquo;s agenda and root based on ad-hoc business needs.
 </li>
 <li>
 Handle petty cash for guests&rsquo; reception and for the purchase of office supplies and stationery.
 </li>
 <li>
 Managing third parties, and office service vendors, price negotiation, and managing their contracts
 </li>
 <li>
 Develops and maintains office forms and procedures and assists with administrative tasks.
 </li>
 <li>
 Answers central telephone system and directs calls accordingly.
 </li>
 <li>
 Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
 </li>
 <li>
 Assists visitors with the use of department facilities.
 </li>
 </ul>
 
 
 
 
 
 COMPETENCIES
 
 
 <ul>
 <li>
 Collaborating with others
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Initiative &amp; Achievement Orientation
 </li>
 <li>
 Flexibility
 </li>
 </ul>
 
 
</div>

Westfield Insurance

<div>Main Purpose of the Role:
<ul><li>Supporting the daily operations of the office
</li><li>Support Credit Control function
</li><li>Fostering a productive work environment
</li><li>Facilities management
</li><li>Technology support
</li><li>Event planning 
</li></ul>Key Responsibilities:
<ul><li>Scheduling appointments, meetings, and conferences
</li><li>Maintaining office files, records, and databases
</li><li>Managing office supplies, inventory, and equipment.
</li><li>Coordinating office maintenance, repairs, and cleaning services.
</li><li>Organizing office layouts and workspace arrangements.
</li><li>Handling incoming and outgoing mail and shipments.
</li><li>Overseeing office facilities and ensuring a safe and functional work environment.
</li><li>Coordinating office security, access control, and emergency procedures.
 </li><li>Liaising with building management and vendors for facility-related matters.
</li><li>Managing calendars, appointments, and travel arrangements for office staff.
</li><li>Providing basic IT support for office equipment, software, and systems.
</li><li>Troubleshooting technical issues and coordinating with IT support providers.
</li><li>Managing office technology assets, such as computers, printers, and peripherals.
</li><li>Assisting with software installations, updates, and user training.
</li><li>Organizing and coordinating office events, meetings, and conferences.
</li><li>Managing event logistics, catering, audio-visual equipment, and guest arrangements 
</li></ul>Skills &amp; Experience:
<ul><li>Preferably educated to college degree level
</li><li>Good commands in Microsoft Word, Excel and PowerPoint.
</li><li>Diary management experience (Outlook)
</li><li>Good numerical skills.
</li><li>Presentational skills
</li><li>Flexible and willing to work as a team member
</li><li>Proficiency in office procedures, document management, and record-keeping.
</li><li>Excellent organizational skills to manage multiple tasks and prioritize work effectively.
</li><li>Ability to maintain office supplies, equipment, and facilities in an organized manner.
</li><li>Attention to detail to ensure accuracy in administrative tasks and documentation.
</li><li>Active listening skills to understand and address the needs of office staff and visitors
</li><li>Strong verbal and written communication skills for interacting with colleagues, clients, and vendors
</li><li>Effective time management skills to handle multiple tasks and meet deadlines
</li><li>Ability to troubleshoot office equipment issues and address technical problems
</li><li>Strong attention to detail 
</li></ul>This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. #wspi</div> <div></div> <div></div>

HOMEX FOR FURNITURE TRADING CO. L.L.C

Job Title: Accountant Cum Office AdministratorWebsite: www.homexfurniture.ae Location: Dubai, UAE Job Type: Full-TimeJob Overview:UGENT HIRINGWe are looking for a detail oriented and efficient Accountant cum Office Administrator to join our growing team at Homex Furniture. The ideal candidate will handle daily accounting operations, financial reporting, and general office administration. This role requires strong organizational skills, accuracy, and the ability to multitask in a fast paced environment.Key Responsibilities:<ul><li>Manage daily accounting tasks including accounts receivable/payable, invoicing, and expense tracking.</li><li>Prepare and maintain financial statements, balance sheets, and monthly reports.</li><li>Process supplier payments and reconcile bank statements.</li><li>Handle office correspondence, filing, and documentation.</li><li>Coordinate with suppliers, clients, and management for operational support.</li><li>Manage showroom display and internal managing operations.</li><li>Manage petty cash and office supply inventory.</li><li>Assist HR and management in maintaining staff attendance and administrative records.</li><li>Ensure compliance with company policies and UAE labor and accounting regulations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>Minimum 1&ndash;2 years of relevant experience (UAE experience preferred).</li><li>Proficiency in MS Office and accounting software ZOHO BOOKS and similar</li><li>Strong knowledge of VAT filing and Corporate tax filing procedures.</li><li>Strong analytical, organizational, and multitasking skills.</li><li>Excellent communication skills (English required; Arabic is a plus).</li><li>Ability to work independently and handle multiple priorities.</li></ul>Preferred Qualifications:<ul><li>Intermediate degree in Accounting or Business Administration.</li><li>Familiarity with payroll processing and basic HR functions.</li><li>Experience in the furniture or retail sector will be an advantage.</li></ul>Benefits:<ul><li>Salary: AED 2000 - 2500 (based on experience)</li><li>Accommodation Allowance</li><li>2-year Residency Visa with all legal benefits as per UAE law</li><li>Opportunities for learning and professional growth</li><li>Supportive and dynamic team environment</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Accountant cum Office Administrator

La Firma Interiors

Administrative Tasks:<ul><li>Maintain confidential and sensitive documents and records.</li><li>Prepare monthly expense reports and oversee reimbursements.</li><li>Draft professional correspondence and handle communication on behalf of the Managing Director.</li><li>Organize and maintain filing systems (both physical and digital).</li><li>Monitor deadlines and ensure timely completion of key tasks.</li><li>Document financial transactions by entering account information</li><li>Filing and remitting taxes and other financial obligations</li><li>Processes company&rsquo;s payroll and WPS</li><li>Support sales team directed by the Managing Director</li></ul>Project Support:<ul><li>Coordinate with project managers, designers, and suppliers to support the Project Manager in project oversight.</li><li>Assist in compiling project proposals, bids, and tender documentation.</li><li>Maintain updated records of ongoing and upcoming interior fit-out projects.</li><li>Liaise with clients, consultants, and vendors on behalf of the Project Manager</li><li>Handle sensitive client inquiries and communication with professionalism and discretion.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Atleast 5 years experience in Design &amp; Fit out company</li><li>Proven experience in project coordination, administration, or a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and reporting skills.</li><li>Proficiency in MS Office</li></ul>Job Type: Full-time

Office Administrator – Design & Fit out

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Female HR & Office Administrator - Real Estate

Explore 1237+ Office administrator in Uae this October. Find roles across top companies and apply now to boost your career.

1237 office administrator jobs IN Uae

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Accountant cum Office Administrator

Office Administrator – Design & Fit out

Female HR & Office Administrator - Real Estate