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IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

Cartlow

<div>
 
 
 Role Overview:
 
 
 
 As an
 
 Executive Assistant
 
 at
 
 Cartlow
 
 , you will work closely with the CEO and report directly to him, providing high-level administrative and operational support. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will act as a trusted partner to the CEO, serving as the primary point of contact for internal and external stakeholders, while ensuring smooth communication, effective coordination, and timely execution of critical initiatives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day executive support to the CEO, including calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Act as a liaison between the CEO, internal teams, and external stakeholders to ensure seamless communication.
 </li>
 <li>
 Prepare, review, and manage correspondence, reports, presentations, and other executive-level documents.
 </li>
 <li>
 Organize and support executive meetings, including agenda creation, material preparation, and follow-up actions.
 </li>
 <li>
 Track and monitor projects and deliverables to ensure deadlines are met.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion.
 </li>
 <li>
 Support the CEO in strategic initiatives and special projects as required.
 </li>
 <li>
 Maintain organized filing systems, records, and databases.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role (experience supporting C-level executives is a plus).
 </li>
 <li>
 Strong organizational, multitasking, and problem-solving skills with a proactive mindset.
 </li>
 <li>
 Excellent communication skills, both written and verbal, in English (Arabic is an advantage).
 </li>
 <li>
 Strong
 
 PowerPoint and presentation skills
 
 , with the ability to prepare executive-level decks and reports.
 </li>
 <li>
 High level of integrity, professionalism, and confidentiality.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with digital collaboration tools (Google Workspace, Slack, Zoom, etc.).
 </li>
 <li>
 Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
 </li>
 </ul>
</div>

Core42

<div>
 
 Executive Assistant, Core42, Abu Dhabi &ndash; UAE
 
 
 
 
 About Us
 
 
 
 Core42, a leader in AI-powered cloud and digital infrastructure, is driving transformative technology solutions globally. Leveraging advanced resources and partnerships, Core42 empowers clients to harness sovereign AI infrastructure, especially in sectors with stringent regulatory needs. With a mission to redefine digital transformation, we combine sovereign capabilities with scalable, high-performance compute infrastructure, positioning ourselves at the forefront of AI innovation in the Middle East and beyond.
 
 
 
 The Opportunity
 
 
 
 The Executive Assistant (EA) will play a critical role in enabling our senior leadership to focus on strategic priorities by delivering exceptional administrative, organizational, and operational support. This position demands a proactive, highly organized professional who can manage competing priorities, maintain confidentiality, and act as a trusted partner to executives. You will ensure seamless operations, efficient communication, and alignment with Core42&rsquo;s values of
 
 business excellence, operational excellence, building capability, customer centricity, and value sharing
 
 .
 
 
 
 Your Key Responsibilities
 
 
 
 <ul>
 <li>
 Leadership Support: Manage executive calendars, coordinate meetings, and ensure schedules align with strategic priorities. Prepare agendas, circulate materials, record minutes, and follow up on action items.
 </li>
 <li>
 Communication &amp; Liaison: Serve as the primary contact between executives and stakeholders, ensuring timely, clear, and professional communication. Prioritize and escalate urgent matters when required.
 </li>
 <li>
 Operational Excellence: Oversee travel arrangements, expense reporting, and meeting logistics. Identify opportunities to optimize processes and implement productivity tools.
 </li>
 <li>
 Collaboration &amp; Mentorship: Partner with other EAs to share best practices, create process consistency, and support professional development initiatives.
 </li>
 <li>
 Cultural Advocacy: Organize team-building and cultural programs that reinforce Core42&rsquo;s values of grit, passion, and impact.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (or equivalent professional experience).
 </li>
 <li>
 Proven experience as an Executive Assistant, supporting senior leadership in a fast-paced environment.
 </li>
 <li>
 Strong organizational and time management skills with the ability to manage multiple priorities.
 </li>
 <li>
 Exceptional written and verbal communication skills.
 </li>
 <li>
 High proficiency in productivity tools, scheduling platforms, and document management systems.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 <li>
 Experience working in technology, cloud, AI, or other high-growth industries.
 </li>
 </ul>
</div>

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 
 
 
 
 
 The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 
 
 
 
 
 Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 
 
 Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 
 
 
 
 
 The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 
</div>

friends for flowers

Executive Assistant &ndash; Flower Studio &amp; EventsLocation: Nad Al Hamar, Dubai Working Schedule: 6 days/week, 10:00 AM &ndash; 7:00 PM (1-hour break)About UsWe are a boutique Flower Studio &amp; Events Company passionate about creating memorable experiences through elegant floral designs and customized events. We are looking for a dynamic and positive Executive Assistant to join our growing team and support both the day-to-day operations and client interactions.Key Responsibilities<ul><li>Provide administrative and organizational support across daily office operations.</li><li>Handle customer inquiries with professionalism, care, and excellent service.</li><li>Assist with flower deliveries and ensure smooth coordination with suppliers and clients.</li><li>Prepare and send proposals/quotations to clients in a timely and accurate manner.</li><li>Support event planning tasks, office logistics, and coordination with vendors.</li><li>Monitor and manage office supplies and overall office needs.</li><li>Maintain clear communication with clients, ensuring satisfaction at every stage.</li><li>Collaborate with the sales team &ndash; earn additional commission for contributing to successful deals.</li></ul>What We Offer<ul><li>Employment Visa &amp; Health Insurance (as per UAE law).</li><li>Fixed salary + additional commission on closed deals.</li><li>Friendly and creative work environment with opportunities to grow.</li></ul>If you are a caring, organized, and creative individual who loves working with people and flowers, we would love to hear from you!Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Are you located in Dubai?</li></ul>Experience:<ul><li>Executuve Assistant: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Al Etihad Payments

<div>
 
 
 Executive Assistant
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 About the role
 
 
 
 Executive Assistant carries out administrative tasks on behalf of the CEO and the COO, thereby allowing them to allocate maximum time on strategic tasks.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Act as first point of contact: dealing with correspondence and phone calls Act as a first point of contact: dealing with correspondence and phone calls.
 </li>
 <li>
 Manage diaries and organize meetings and appointments.
 </li>
 <li>
 Book and arrange travel, transport and accommodation.
 </li>
 <li>
 Organize events and conferences.
 </li>
 <li>
 Reminding the executives of important tasks and deadlines
 </li>
 <li>
 Type, compile and prepare reports, presentations and correspondence.
 </li>
 <li>
 Managing and inputting into databases and filing systems
 </li>
 <li>
 Implement and maintain procedures/administrative systems.
 </li>
 <li>
 Liaise with staff, suppliers and clients.
 </li>
 <li>
 Collate and file expenses.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Assist the executive with other miscellaneous task, such as conducting research and completing reports etc.
 </li>
 <li>
 Arrange for the necessary resources/facilities and provide operational support
 </li>
 <li>
 Manage office needs, requests, including stationary and other office supplies inventory.
 </li>
 </ul>
 
 
 
 
 
 
 Minimum Qualifications
 
 
 
 Bachelor&rsquo;s Degree
 
 
 
 
 
 
 Technical and Behavioral Skills
 
 
 <ul>
 <li>
 Excellent Business Communication skills
 </li>
 <li>
 Proficient in MS Office
 </li>
 <li>
 Strong interpersonal skills to build relationships with colleagues and vendors
 </li>
 <li>
 Multitasking and proactive
 </li>
 <li>
 Impeccable skills for organizing and prioritizing
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Preferably Bilingual (speaks English and Arabic fluently)
 </li>
 </ul>
 
 
 
 
 
 What you can expect from us
 
 
 <ul>
 <li>
 Modern work environment with level of flexibility.
 </li>
 <li>
 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
 </li>
 <li>
 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
 </li>
 <li>
 Comprehensive health insurance coverage;
 </li>
 </ul>
</div>

Explore 1588+ Executive assistant in Uae this September. Find roles across top companies and apply now to boost your career.

1588 executive assistant jobs IN Uae

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