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Trivium

Job Description — Executive Assistant / Life Manager (E-commerce Founder Support):
 
Hiring Manager: Adam Kuklovsky
 Location: Remote (aligned to Dubai time zone)
 Working Hours: 10:00 AM – 7:00 PM GST (flexibility required)
 Employment Type: Full-time
 Compensation: $40,000 – $60,000 USD annually
 Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses
 
Role Overview: 
We are seeking a highly organized, proactive Executive Assistant / Life Manager to support a fast-moving e-commerce founder across business operations, project coordination, and personal productivity.
 This is a hybrid EA + project management role designed for someone who thrives in structure, anticipates needs, and keeps both the founder and team aligned, focused, and accountable. The position is remote but closely aligned with Dubai working hours and may occasionally involve travel or in-person support at events.
 The ideal candidate is detail-obsessed, independent, tech-savvy, and capable of managing both executive priorities and operational workflows with minimal oversight.
 
Key Responsibilities: 
Executive & Personal Support: 
<ul>
<li>Manage calendar, appointments, travel, and scheduling</li>
<li>Coordinate personal errands, purchases, and lifestyle logistics when needed</li>
<li>Build structured schedules around events, conferences, and travel commitments</li>
<li>Act as a trusted right hand to reduce cognitive load for the founder</li>
</ul>
Project Management & Team Coordination: 
<ul>
<li>Join internal meetings, capture action items, and ensure follow-through</li>
<li>Track tasks across teams and proactively follow up on deadlines</li>
<li>Maintain structured reporting and centralized information flow</li>
<li>Bring clarity and organization across communications and workflows</li>
</ul>
Operations & Business Support: 
<ul>
<li>Assist with budgeting, operational planning, and market research</li>
<li>Support e-commerce operations when needed (orders, customer flow, execution tasks)</li>
<li>Coordinate with team members across departments to drive progress</li>
<li>Ensure documentation, reports, and updates are clear, concise, and actionable</li>
</ul>
Communication & Inbox Management: 
<ul>
<li>Manage executive inbox and prioritize communications</li>
<li>Draft responses and ensure follow-up on key threads</li>
<li>Maintain structured tracking of invoices, confirmations, and business correspondence</li>
</ul>
Required Experience: 
<ul>
<li>2–3+ years supporting founders, executives, or leadership teams</li>
<li>Experience in e-commerce, Amazon, agencies, or digital-first businesses preferred</li>
<li>Proven project coordination or operations experience</li>
<li>Strong exposure to remote team environments</li>
</ul>
Tools & Systems: 
Must be proficient in: 
<ul>
<li>Notion</li>
<li>Slack</li>
</ul>
Nice to have: 
<ul>
<li>Shopify</li>
<li>Project management tools (ClickUp, Asana, or similar)</li>
</ul>
Requirements: 
Ideal Candidate Profile: 
<ul>
<li>Exceptionally organized and detail-oriented</li>
<li>Proactive, self-directed, and fast-learning</li>
<li>Calm under pressure and solution-focused</li>
<li>Strong communicator with high emotional intelligence</li>
<li>Methodical thinker who brings clarity to complex workflows</li>
<li>Tech-savvy and comfortable navigating digital systems</li>
<li>Energized, execution-driven, and adaptable</li>
</ul>
This role requires someone who naturally takes ownership, creates structure, and anticipates needs without being prompted.
 
Founder Working Style & Expectations: 
<ul>
<li>Deep-work focused environment with structured communication</li>
<li>Preference for clear, concise updates and organized reporting</li>
<li>Minimal noise — maximum clarity and execution</li>
<li>High autonomy and independence expected</li>
</ul>
The successful EA will reduce friction, increase efficiency, and create operational clarity across the founder’s day and team workflows.
 
Education: 
<ul>
<li>Preferred: Marketing, project management, operations, or related fields</li>
<li>Not mandatory — experience, mindset, and execution ability matter more</li>
</ul>
Benefits: 
Location: Remote (aligned to Dubai time zone)
 Working Hours: 10:00 AM – 7:00 PM GST (flexibility required)
 Employment Type: Full-time
 Compensation: $40,000 – $60,000 USD annually
 Benefits: 14 days paid leave, 6 paid sick days, access to premium internal training & operational courses

Executive Assistant

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

O V N

I&rsquo;m looking for a reliable Executive Assistant to help me manage daily operations across multiple projects. This role is focused on organization, follow-ups, and making sure nothing falls through the cracks.You will work directly with me and help keep everything structured and moving.What You&rsquo;ll Be Doing<ul><li>Managing calendar and scheduling meetings</li><li>Following up with suppliers, partners, and team members</li><li>Handling emails and basic communication</li><li>Coordinating with influencers and agencies</li><li>Tracking orders and inventory updates</li><li>Organizing documents and reports</li><li>Preparing simple summaries or updates when needed</li></ul>What I&rsquo;m Looking For<ul><li>Very organized and detail-oriented</li><li>Strong communication skills (written and spoken)</li><li>Fast response time</li><li>Able to take initiative and solve small issues independently</li><li>Comfortable working with Google Sheets, Excel, and basic tools</li><li>Trustworthy and discreet</li></ul>Bonus:<ul><li>Experience with ecommerce brands</li><li>Experience managing operations or logistics</li></ul>Work Setup<ul><li>Part-time to start (can grow into full-time)</li><li>Remote or UAE-based</li><li>30-day trial period</li></ul>What Success Looks Like<ul><li>Tasks are completed without constant reminders</li><li>Clear weekly updates</li><li>Smooth coordination across team and suppliers</li><li>My time is freed up for growth and strategy</li></ul>Job Type: Full-time

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Revolut

<div>About Revolut
People deserve more from their money. More visibility, more control, and more freedom. Since 2015, Revolut has been on a mission to deliver just that. Our powerhouse of products &mdash; including spending, saving, investing, exchanging, travelling, and more &mdash; help our 70+ million customers get more from their money every day.
As we continue our lightning-fast growth,&zwnj; 2 things are essential to our success: our people and our culture. In recognition of our outstanding employee experience, we've been certified as a Great Place to Work&trade;. So far, we have 13,000+ people working around the world, from our offices and remotely, to help us achieve our mission. And we're looking for more brilliant people. People who love building great products, redefining success, and turning the complexity of a chaotic world into the simplicity of a beautiful solution.
About the role
Executive Assistants at Revolut are the force behind the scenes who make big things possible. They handle complex coordination, streamline communication, and ensure leaders have what they need to deliver impact at scale.
We&rsquo;re looking for an experienced Executive Assistant to partner with at least two of our executives to drive efficiencies and support them to achieve their goals.
Up to shape what's next in finance? Let's get in touch.
What you'll be doing<ul><li>
Providing high-quality support to your executives and their teams, prioritising your and your executive&rsquo;s workload, and handling confidential information with integrity</li><li>
Acting as a gate-keeper, managing their time and workload to enable them to carry out their role and deliver their goals</li><li>
Managing and maintaining calendars, taking a proactive, forward-planning approach to diary management</li><li>
Keeping ahead of potential scheduling conflicts, using initiative to find solutions and communicate changes promptly</li><li>
Acting as the go-to point of contact for all internal and external communications, fielding emails and messages and managing correspondence as appropriate</li><li>
Coordinating travel arrangements, including managing itineraries, flight check-ins, transportation to and from the airport, etc., and managing and processing expenses</li><li>
Preparing documents and presentations for key meetings, taking minutes, and following up on actions as required</li><li>
Managing and driving multiple projects and priorities at once, including off-sites and large-scale events</li><li>
Collaborating with EAs across the organisation to share best practices</li></ul>
What you'll need<ul><li>
Extensive experience as an executive assistant</li><li>
Experience supporting multiple business leaders seamlessly</li><li>
A bachelor&rsquo;s degree</li><li>
Fluency in English with excellent written and verbal communication skills</li><li>
Proficiency in G-Suite, Keynote, and MS Office</li><li>
The ability to solve problems and work in an evolving, high-performance environment</li><li>
To be a data-driven, analytical thinker and detail-oriented individual</li></ul>
Nice to have<ul><li>
Experience in financial services and/or a startup environment</li><li>
Experience working with Atlassian/Jira</li></ul>
Building a global financial super app isn&rsquo;t enough. Our Revoluters are a priority, and that&rsquo;s why in 2021 we launched our inaugural D&amp;I Framework, designed to help us thrive and grow everyday. We're not just doing this because it's the right thing to do. We&rsquo;re doing it because we know that seeking out diverse talent and creating an inclusive workplace is the way to create exceptional, innovative products and services for our customers. That&rsquo;s why we encourage applications from people with diverse backgrounds and experiences to join this multicultural, hard-working team.
Important notice for candidates:
Job scams are on the rise. Please keep these guidelines in mind when applying for any open roles.<ul><li>Only apply through official Revolut channels. We don&rsquo;t use any third-party services or platforms for our recruitment.</li><li>Always double-check the emails you receive. Make sure all communications are being done through official Revolut emails, with an @revolut.com domain.</li></ul>
We won't ask for payment or personal financial information during the hiring process. If anyone does ask you for this, it&rsquo;s a scam. Report it immediately.
By submitting this application, I confirm that all the information given by me in this application for employment and any additional documents attached hereto are true to the best of my knowledge and that I have not wilfully suppressed any material fact. I confirm I have disclosed if applicable any previous employment with Revolut. I accept that if any of the information given by me in this application is in any way false or incorrect, my application may be rejected, any offer of employment may be withdrawn or my employment with Revolut may be terminated summarily or I may be dismissed. By submitting this application, I agree that my personal data will be processed in accordance with Revolut's Candidate Privacy Notice
Notice: This is a remote position based in United Arab Emirates.</div>

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

Explore 1632+ Executive assistant in Uae this February. Find roles across top companies and apply now to boost your career.

1632 executive assistant jobs In Uae

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant