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Genius HRTech Dubai

Genius HR Consultancy is hiring for its client 
 
Executive Assistant to Senior Leadership &ndash; UAE 
 
We are looking for a professional and experienced Executive Assistant to support senior leadership in a fast-paced corporate environment. The role involves managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, handling confidential information, and liaising with internal and external stakeholders. 
 
Requirements: 
Bachelor&rsquo;s degree 
6&ndash;8 years&rsquo; experience as an Executive Assistant supporting senior leadership 
Strong organizational, time-management, and communication skills 
Comfortable with frequent travel and flexible working hours 
 
Send your CV to mchaturvedi@geniushrtech.com 
with subject EA

Executive Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

KAYALI

<div>Who we are
Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination&rsquo; in Arabic, KAYALI provides a modern fragrance experience
inspired by Mona&rsquo;s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.
Mona collaborates with some of the world&rsquo;s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. 
 
Summary
The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.
Essential Duties and Responsibilities
Calendar &amp; Travel Management<ul><li>
Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.</li><li>
Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).</li></ul>
Communication &amp; Stakeholder Liaison<ul><li>
Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction.</li><li>
Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.</li></ul>
Strategic Support<ul><li>
Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.</li><li>
Support steering committee objective tracking and follow-up on action items.
</li><li>Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.</li><li>
Assist in tracking KPIs, budgeting, and expense reporting for executive review.</li><li>
 Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution.</li></ul>
Project &amp; Event Coordination<ul><li>
Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days.</li><li>
 Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.</li></ul><ul><li>
Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies.</li><li>
First-line review and tracking of direct reports&rsquo; expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals.</li><li>
Handle sensitive data, contracts, and intellectual property with utmost discretion.</li><li>
Maintain organized digital filing systems and streamline office workflows.</li></ul> 

Requirements 
<ul><li>
Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries.</li><li>
Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools.</li><li>
Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus.</li><li>
Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments.</li><li>
Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude.</li><li>
Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations.</li><li>
Experience coordinating international travel and managing virtual teams across time zones.</li></ul> 

Benefits<ul><li> 
Premium Medical/Dental/Vision coverage</li><li>Find your Magic Days</li><li>Volunteer Day</li><li>Birthday Leave</li><li>Egg Freezing Benefits</li><li>Employee discounts on all Kayali products</li><li>Quarterly product gifting</li></ul> 
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.</div>

<div>
 
 Who We Are
 
 
 
 Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to &lsquo;my imagination' in Arabic, KAYALI provides a modern fragrance experience
 
 
 inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.
 
 
 Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
 
 
 
 Our Mission
 
 
 
 To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative &amp; luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
 
 
 
 Summary
 
 
 
 The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 Calendar &amp; Travel Management
 
 
 
 <ul>
 <li>
 Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries
 </li>
 <li>
 Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings)
 
 
 </li>
 </ul>
 Communication &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction
 </li>
 <li>
 Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership
 
 
 </li>
 </ul>
 Strategic Support
 
 
 <ul>
 <li>
 Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses
 </li>
 <li>
 Support steering committee objective tracking and follow-up on action items.
 </li>
 <li>
 Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making
 </li>
 <li>
 Assist in tracking KPIs, budgeting, and expense reporting for executive review
 </li>
 <li>
 Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution
 
 
 </li>
 </ul>
 Project &amp; Event Coordination
 
 
 <ul>
 <li>
 Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days
 </li>
 <li>
 Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination
 </li>
 <li>
 Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies
 </li>
 <li>
 First-line review and tracking of direct reports' expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals
 </li>
 <li>
 Handle sensitive data, contracts, and intellectual property with utmost discretion
 </li>
 <li>
 Maintain organized digital filing systems and streamline office workflows
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries
 </li>
 <li>
 Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools
 </li>
 <li>
 Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus
 </li>
 <li>
 Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments
 </li>
 <li>
 Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude
 </li>
 <li>
 Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations
 </li>
 <li>
 Experience coordinating international travel and managing virtual teams across time zones
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Premium Medical/Dental/Vision coverage
 </li>
 <li>
 Find your Magic Days
 </li>
 <li>
 Volunteer Day
 </li>
 <li>
 Birthday Leave
 </li>
 <li>
 Egg Freezing Benefits
 </li>
 <li>
 Employee discounts on all Kayali products
 </li>
 <li>
 Quarterly product gifting
 
 
 </li>
 </ul>
 
 Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
 
</div>

LUMIRAS

Position: Executive AssistantWe are seeking a highly organized and reliable Executive Assistant to support internal management with administrative, office-related, and basic financial tasks. The ideal candidate will be detail-oriented, proactive, and capable of handling responsibilities across multiple functions.Key Responsibilities:<ul><li>Provide comprehensive administrative and office support to internal management</li><li>Perform accurate data entry and manage documentation and records</li><li>Maintain and record basic personal accounting and financial matters for management</li><li>Coordinate tasks and, when required, manage or lead different departments or functions</li><li>Assist in organizing schedules, follow-ups, and internal coordination</li></ul>Requirements:<ul><li>Highly organized, detail-oriented, committed, and a fast learner</li><li>Ability to handle multiple tasks across various fields efficiently</li><li>Strong sense of responsibility with problem-solving abilities</li><li>Team-oriented mindset with strong collaboration and communication skills</li><li>Professional proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Valid driving license is an advantage</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Competitive salary based on skills and experience</li><li>Opportunity for long-term growth and career development within the company</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistance: 3 years (Required)</li></ul>Language:<ul><li>English Fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Work Location: In person

EC Markets

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
 </li>
 <li>
 Coordinate internal communication between Dubai offices and overseas headquarters (NZ &amp; UK)
 </li>
 <li>
 Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
 </li>
 <li>
 Support recruitment processes (interview scheduling, candidate coordination, initial screening)
 </li>
 <li>
 Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
 </li>
 <li>
 Prepare reports, presentations, and internal documents as required
 </li>
 <li>
 Ensure compliance with company policies and local regulations
 </li>
 <li>
 Assist in organizing internal meetings, events, and staff communications
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of experience in administrative, HR coordination, or assistant roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication skills in English (Chinese is a plus)
 </li>
 <li>
 Ability to work across time zones and coordinate with international teams
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Experience in financial services / brokerage industry
 </li>
 <li>
 Familiarity with UAE employment practices
 </li>
 <li>
 Experience supporting senior management
 </li>
 </ul>
 
 
 
 
 
 Reporting Line:
 
 
 
 Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
 
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 
 
 
 Benefit:
 
 
 <ul>
 <li>
 Visa
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Bonus
 </li>
 <li>
 Work from home on Fridays.
 </li>
 </ul>
</div>

Emerik Valley

Job Summary: The Executive Assistant will provide comprehensive administrative and operational support to the HR Consultancy team. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The position will play a key role in ensuring smooth communication between clients, candidates, and recruitment partners, while maintaining accurate records and supporting end-to-end recruitment processes.Key Responsibilities:<ul><li>Manage and coordinate executive calendars, meetings, interviews, and appointments.</li><li>Handle professional email correspondence with clients, candidates, and recruitment partners in a timely manner.</li><li>Conduct regular follow-ups with candidates and agencies regarding interview schedules, documentation, onboarding, and status updates.</li><li>Maintain and update candidate databases, client records, and recruitment trackers with accuracy and confidentiality.</li><li>Prepare, review, and organize recruitment documentation, including CVs, agreements, offer letters, and onboarding documents.</li><li>Assist in sourcing coordination by liaising with recruitment agencies and job portals.</li><li>Monitor recruitment pipelines and ensure timely progression of candidates through each stage.</li><li>Support in drafting client proposals, service agreements, and business correspondence.</li><li>Ensure proper filing (digital and physical) of all HR and recruitment-related documents in compliance with UAE data protection practices.</li><li>Coordinate visa processing documentation, medical status follow-ups, and onboarding requirements with relevant stakeholders.</li><li>Track invoices, payments, and service charges in coordination with the finance team.</li><li>Prepare periodic reports on recruitment status, candidate pipelines, and client activities.</li><li>Assist in organizing meetings, presentations, and client visits.</li><li>Maintain strict confidentiality of sensitive business and candidate information.</li><li>Support continuous improvement of internal processes and administrative systems.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or HR support role, preferably within a recruitment or consultancy environment.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English.</li><li>High level of organizational and time management skills.</li><li>Ability to handle multiple tasks under pressure and meet deadlines.</li><li>Familiarity with UAE labour procedures and recruitment processes is an advantage.</li></ul>Key Competencies:<ul><li>Attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Confidentiality and integrity</li><li>Problem-solving and coordination ability</li><li>Proactive and self-motivated approach</li></ul>Working Conditions:<ul><li>Standard office-based role with occasional requirement to coordinate beyond working hours depending on recruitment timelines.</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

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