administrative assistant

office assistant

admin assistant

executive assistant

accounts assistant

personal assistant

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Personal Assistant

Kayzin Recruitment

<div>
 
 We are seeking an exceptional Personal Assistant to support a highly entrepreneurial CEO with multiple business interests, international investments, and a fast-paced lifestyle.
 
 
 This is a unique opportunity to work closely with a successful founder in a role that sits at the heart of the business. No two days will be the same. One day you may be coordinating international travel and managing a complex schedule, the next you could be liaising with advisors, supporting investment-related matters, or ensuring key priorities continue moving forward.
 
 
 The successful candidate will become a true extension of the CEO, helping to create structure, solve problems, manage competing priorities, and ensure everything runs seamlessly behind the scenes.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Complex diary and calendar management across multiple time zones.
 </li>
 <li>
 International travel planning, itineraries, visas, accommodation and logistics.
 </li>
 <li>
 Managing communications and acting as a trusted gatekeeper.
 </li>
 <li>
 Supporting interests, investments and strategic projects.
 </li>
 <li>
 Liaising with advisors, partners, service providers and senior stakeholders.
 </li>
 <li>
 Tracking actions, deadlines and key priorities.
 </li>
 <li>
 Conducting research and handling ad-hoc projects as required.
 </li>
 <li>
 Providing high-level executive support in a fast-moving environment where priorities can change quickly.
 </li>
 </ul>
 
 
 The Ideal Candidate
 
 
 <ul>
 <li>
 Extensive experience supporting CEOs, Founders, UHNW individuals or Family Offices.
 </li>
 <li>
 Previous exposure to international businesses, investments or entrepreneurial environments.
 </li>
 <li>
 European experience or exposure would be highly advantageous.
 </li>
 <li>
 Exceptional written and verbal communication skills with a highly professional approach.
 </li>
 <li>
 Naturally proactive, resourceful and solutions-focused.
 </li>
 <li>
 Able to anticipate needs before they arise.
 </li>
 <li>
 Highly organised with excellent attention to detail.
 </li>
 <li>
 Comfortable managing confidential and sensitive information.
 </li>
 <li>
 Calm under pressure and able to operate with minimal direction.
 </li>
 </ul>
 
 
 
 
 
 Ideal Backgrounds
 
 
 
 We would be particularly interested in candidates who have supported:
 
 <ul>
 <li>
 Founders and Entrepreneurs
 </li>
 <li>
 CEOs and Managing Directors
 </li>
 <li>
 Family Offices
 </li>
 <li>
 Investment Businesses
 </li>
 <li>
 Private Equity or Venture Capital Professionals
 </li>
 <li>
 UHNW Individuals
 </li>
 <li>
 Fast-Growth Businesses
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 
 This role is not about waiting to be told what to do. The CEO is looking for someone who takes ownership, thinks ahead, removes obstacles, and becomes a trusted partner in helping manage day-to-day priorities.
 
 
 In return, this opportunity offers genuine exposure to a dynamic founder-led environment, international business interests, and the chance to work closely with a highly successful entrepreneur where your contribution will have a direct impact every single day.
 
 
 
 
 
 This is an opportunity to become a genuine extension of the CEO and play a key role in helping them operate more effectively across multiple business interests and investments.
 
 
 The successful candidate will gain exposure to a wide variety of projects, stakeholders, and business activities, making this an ideal opportunity for someone who enjoys variety, responsibility, and operating at the centre of a fast-moving organisation.
 
</div>

BLUELIONS EVENTS ORGANIZERS.CO LLC

Responsibilities:<ul><li>Manage schedules, appointments, and meetings</li><li>Coordinate travel arrangements and business-related activities</li><li>Handle correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with administrative and operational tasks as required</li><li>Run business-related errands and provide transportation support when needed</li></ul>Requirements:<ul><li>Bachelor's Degree (mandatory)</li><li>Valid UAE Driving License (mandatory)</li><li>Excellent command of spoken and written English</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office applications</li><li>Well-organized, proactive, and able to handle multiple tasks efficiently</li><li>Ability to maintain confidentiality and professionalism at all times</li><li>Arabic language skills will be an added advantage</li></ul>Work Location: In person

Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Private Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
 </li>
 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
 </li>
 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
 <li>
 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English &amp; Arabic, with strong verbal and written communication skills. Arabic is a must.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
 </li>
 <li>
 Respectful, trustworthy, and service-oriented demeanour.
 </li>
 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
 <li>
 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

Private Assistant

Ali Al Mulla Group

Chairman&rsquo;s Assistant (UAE National)Location: UAE Employment Type: Full-TimeJob SummaryWe are seeking a professional and highly organized Chairman&rsquo;s Assistant to provide direct administrative and executive support to the Chairman. The ideal candidate should be proactive, confidential, detail-oriented, and capable of managing schedules, communications, and daily coordination efficiently.Key Responsibilities<ul><li>Manage the Chairman&rsquo;s daily calendar, appointments, and meeting schedules</li><li>Coordinate internal and external meetings, travel arrangements, and business events</li><li>Prepare reports, presentations, correspondence, and meeting minutes</li><li>Handle confidential documents and sensitive information with professionalism</li><li>Follow up on tasks, projects, and pending matters on behalf of the Chairman</li><li>Coordinate with departments, clients, and external stakeholders as required</li><li>Screen calls, emails, and visitors professionally</li><li>Organize office files, records, and administrative documentation</li><li>Assist in personal and business-related coordination when required</li><li>Ensure smooth day-to-day administrative operations for the Chairman&rsquo;s office</li></ul>Requirements<ul><li>UAE National (Emirati) preferred</li><li>Male candidate preferred</li><li>Bachelor&rsquo;s degree or relevant administrative experience</li><li>Strong communication skills in English and Arabic</li><li>Excellent organizational and time-management skills</li><li>Proficient in Microsoft Office applications</li><li>Ability to maintain confidentiality and professionalism at all times</li><li>Previous experience as Executive Assistant or Personal Assistant is an advantage</li></ul>-email:sarah@alialmullagroupdotae-Work Location: In person

Executive Assistant to the Chairman

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Executive Assistant

Nimbus Logistics Cargo LLC

We are looking for a highly organized and professional Executive Secretary to provide dedicated administrative and secretarial support to our Managing Director.Key Responsibilities:- Manage the MD's calendar, appointments, meetings, and travel arrangements- Handle confidential correspondence, emails, and documentation- Prepare reports, presentations, and meeting minutes- Coordinate with internal departments and external stakeholders on behalf of the MD- Screen and prioritize calls, emails, and visitors- Maintain filing systems and ensure smooth day-to-day office operations.Requirements:- Minimum 3 to 5 years of experience as an Executive Secretary or Personal Assistant, preferably supporting C-level executives- Excellent command of written and spoken English- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)- Professional, discreet, and highly reliable- Ability to multitask and work under pressure with minimal supervision- Valid UAE residence visa preferredInterested candidates may send their CV to: hr@neelkamal.comSubject Line: Application &ndash; Executive Secretary | MD OfficePay: AED1,940.85 - AED5,000.00 per monthWork Location: In person

Executive Secretary – Managing Director's Office

Explore 392+ Personal assistant in Uae this July. Find roles across top companies and apply now to boost your career.

392 personal assistant jobs In Uae

Personal Assistant

Personal Assistant

Personal Assistant

Private Assistant

Executive Assistant to the Chairman

Executive Assistant

Executive Secretary – Managing Director's Office