administrative assistant

executive assistant

admin assistant

office assistant

office boy / office assistant Jobs in Uae

office boy / office assistant

personal assistant

Blueline furniture factory LLC

Position: Executive / Personal AssistantLocation: Sharjah, UAESalary: AED 5,000Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.* Previous experience as an Executive Assistant, Personal Assistant, or Secretary* Excellent communication and organizational skills* Proficient in Microsoft Office* Fast learner, reliable, and quick-witted* Strong initiative and ability to work independently* Experience in a fit-out or interior design company is a plusPay: Up to AED5,000.00 per monthWork Location: In person

Executive / Personal Assistant

Al Fattan Properties

<div><div>In this position typical duties will include:</div><ul><li>
Arranging extensive worldwide travel</li><li>
Coordinating the logistics and putting together accurate itineraries.</li><li>
Within the office, you will be responsible for scheduling meetings as requested; which may include booking meeting rooms, creating agendas and producing all documentation required for the meetings.</li><li>
At times, you will need to co-ordinate all necessary meeting logistics for both Chairman and guests,</li><li>
You will be responsible for all correspondence on behalf of the Chairman, including: taking messages, following up on voicemail recordings in a timely manner, reviewing, sorting and prioritizing email and both incoming and outgoing mail, again providing correspondence where appropriate.</li><li>
You may be required to carry out research tasks as directed by the Chairman.</li><li>
As well as the above, you will be providing all other general administrative support</li></ul></div><div></div>

Personal Assistant

Sketch Advertising & Publishing

WITH VALID UAE DRIVER'S LICENSEPRIVATE DRIVEREXPERIENCE IN UAEPay: From AED3,000.00 per monthWork Location: In person

CEO PERSONAL ASSISTANT

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

Network International

<div>
 
 
 
 About Us:
 
 
 Network International is the largest financial technology company in the Middle East and Africa, with payments at the core of our business. We operate in over 50 countries, with key markets including the UAE, Saudi Arabia, Jordan, South Africa, and Egypt. In addition to payments, we offer a broad suite of services across data and insights, lending, insurance, and risk solutions. While our primary customers are businesses of all sizes and segments, we are also expanding rapidly in the direct-to-consumer card space.
 
 
 
 
 Our EVP:
 
 
 At Network International, every second counts. As a leader in the fast-paced world of financial services, we thrive on innovation, agility, and the relentless pursuit of excellence. We recognize industry trends, the dual nature of technological advancements, and the scarcity of top talent. This is why we prioritize investing in our people. Here, you&rsquo;ll work alongside industry experts to solve complex problems and leverage cutting-edge technology to stay ahead of the competition. We offer a culture where your skills are valued, your growth is prioritized, and your achievements are recognized&mdash;because winning isn't just our goal; it's our standard.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant
 
 to provide comprehensive support to senior leadership. The successful candidate will play a critical role in managing executive schedules, coordinating communications, organizing meetings, and ensuring the smooth execution of daily business operations. This position requires exceptional attention to detail, strong interpersonal skills, and the ability to handle confidential information with discretion.
 
 
 The ideal candidate is a resourceful problem-solver who can manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage executive calendars, appointments, and meeting schedules.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
 </li>
 <li>
 Prepare presentations, reports, correspondence, and other business documents.
 </li>
 <li>
 Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Screen and prioritize emails, calls, and communications on behalf of senior leadership.
 </li>
 <li>
 Maintain confidential records and handle sensitive information with the highest level of discretion.
 </li>
 <li>
 Support business projects and executive initiatives through coordination and administrative assistance.
 </li>
 <li>
 Organize company events, leadership meetings, and stakeholder engagements.
 </li>
 <li>
 Monitor deadlines and ensure executives are prepared for upcoming commitments and deliverables.
 </li>
 <li>
 Maintain organized filing systems and accurate documentation.
 </li>
 <li>
 Perform ad hoc administrative duties and special projects as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Management, or a related field preferred.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
 </li>
 <li>
 Proven experience supporting senior executives or C-level leadership.
 </li>
 <li>
 Excellent organizational, planning, and multitasking skills.
 </li>
 <li>
 Strong verbal and written communication skills in English.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
 </li>
 <li>
 Strong attention to detail and ability to manage multiple priorities effectively.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 </li>
 <li>
 Excellent stakeholder management and interpersonal skills.
 </li>
 <li>
 Strong problem-solving abilities and sound judgment.
 </li>
 <li>
 High degree of confidentiality, integrity, and discretion.
 </li>
 <li>
 Ability to thrive in a fast-paced and dynamic business environment.
 </li>
 </ul>
</div>

Executive Assistant - 3 months (Sick-leave coverage)

BABYGROW FZC

We are seeking a highly organized, proactive, and professional Secretary to the Managing Director to provide comprehensive executive and administrative support. The ideal candidate will possess exceptional communication, coordination, and organizational skills, with the ability to handle confidential information, manage multiple priorities, and ensure the smooth functioning of the MD's office.Key Responsibilities<ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings (MOM), and follow-up action plans.</li><li>Coordinate with department heads to monitor task progress and ensure timely completion of action items.</li><li>Draft professional emails, letters, reports, and official documents.</li><li>Handle confidential information with the highest level of discretion and professionalism.</li><li>Organize and maintain digital and physical filing systems for easy document retrieval.</li><li>Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.</li><li>Prepare weekly and monthly management reports and dashboards.</li><li>Follow up with internal teams on pending approvals, projects, and deadlines.</li><li>Assist in organizing management meetings, corporate events, exhibitions, and business visits.</li><li>Maintain records of contracts, agreements, licenses, and important company documents.</li><li>Coordinate with external stakeholders, suppliers, government authorities, and business partners when required.</li><li>Support the MD in business planning, project coordination, and special assignments.</li><li>Ensure efficient day-to-day administration of the MD's office.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.</li><li>Strong report preparation, presentation, and documentation skills.</li><li>Excellent organizational, planning, and time management abilities.</li><li>Ability to work under pressure and manage multiple priorities with minimal supervision.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Experience coordinating with multiple departments and senior management.</li></ul>Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

Secretary

Boundless

<div>
 
 
 
 Role Overview:
 
 
 
 
 We&rsquo;re looking to hire an
 
 Executive Assistant to the Chairman
 
 . This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives&rsquo; daily tasks.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Calendar Management and Scheduling
 
 :
 
 <ul>
 <li>
 Efficiently manage the Chairman&rsquo;s calendar, coordinating appointments, meetings, and conference calls.
 </li>
 <li>
 Prioritize and optimize scheduling to maximize the Chairman&rsquo;s time.
 </li>
 </ul>
 
 
 Travel Coordination
 
 :
 
 <ul>
 <li>
 Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
 </li>
 <li>
 Anticipate travel needs and handle adjustments promptly.
 </li>
 </ul>
 
 
 Document Preparation and Organization
 
 :
 
 <ul>
 <li>
 Create, edit, and format documents, presentations, and reports for executive meetings.
 </li>
 <li>
 Maintain an organized digital and physical filing system.
 </li>
 </ul>
 
 
 Special Projects and Initiatives
 
 :
 
 <ul>
 <li>
 Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
 </li>
 <li>
 Assist in preparing materials for board meetings and high-level presentations.
 </li>
 </ul>
 
 
 Confidentiality and Discretion
 
 :
 
 <ul>
 <li>
 Handle sensitive information with utmost confidentiality.
 </li>
 <li>
 Exercise discretion when dealing with confidential documents and discussions.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Professionalism
 
 : Represent the Chairman and the firm with the highest level of professionalism and integrity.
 </li>
 <li>
 
 Typing Speed
 
 : A minimum of 60 WPM is required for this role.
 </li>
 <li>
 
 Communication Skills
 
 : Excellent verbal and written communication skills in English (other languages are a plus).
 </li>
 <li>
 
 Software Proficiency
 
 : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 
 Attention to Detail
 
 : Meticulous in document preparation and data management.
 </li>
 <li>
 
 Adaptability
 
 : Comfortable in a fast-paced, ever-changing environment.
 </li>
 <li>
 
 Positive Attitude
 
 : Proactive, solution-oriented, and maintains a positive outlook.
 </li>
 </ul>
</div>

Operations Executive Assistant (Arabic Speaker)

Explore 317+ Personal assistant in Uae this August. Find roles across top companies and apply now to boost your career.