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Sophia Home By Patina Interior

Job Title: Personal Assistant to Managing DirectorJob SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Personal Assistant

AL HADAF AL SAREE OPTICAL TR

Send your CV to 00971505551451We are seeking a highly organized and proactive malayalam speaking Personal Assistant to provide administrative and personal support to Executive The ideal candidate will be detail-oriented, resourceful, and able to manage a wide range of tasks efficiently, ensuring smooth day-to-day operations and effective time management for the employer.Key Responsibilities:<ul><li>Manage daily schedules, calendars, and appointments.</li><li>Coordinate meetings, conferences, and travel arrangements (domestic and international).</li><li>Handle correspondence (emails, calls, letters) on behalf of the employer.</li><li>Prepare reports, presentations, and documents as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Run errands and assist with personal tasks when necessary.</li><li>Liaise with internal staff, external stakeholders, and clients professionally.</li><li>Organize files, records, and ensure proper documentation.</li><li>Anticipate employer&rsquo;s needs and proactively provide solutions.</li><li>Monitor deadlines and follow up on pending matters.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Problem-solving and proactive mindset</li><li>Benefits:</li><li>Competitive salary package.</li><li>Professional growth opportunities.</li><li>Dynamic and supportive work environment.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Irwin & Dow

The Role
 We are looking for a highly organised and proactive Personal Assistant to support a high-net-worth individual within a dynamic family environment. Based out of their Dubai office, the ideal candidate will play a pivotal role in managing both personal and family-related tasks, ensuring that the household and personal affairs run smoothly and efficiently. This role demands someone who can anticipate needs, juggle multiple responsibilities, and thrive in a fast-paced setting. The primary responsibility of the Personal Assistant is managing the schedules and calendars of the family members, including appointments, coordinating children's activities, school events, extracurricular schedules, and managing household errands and special projects. Attention to detail is crucial as the candidate must ensure that all commitments are met without disrupting personal or family schedules. This role also includes travel coordination, where the assistant will be expected to arrange travel accommodation, flights, and detailed itineraries for both business and family trips, managing any last-minute changes and ensuring smooth logistics. In addition, handling legal travel documents such as visas will be an integral part of the job. A significant aspect of the role involves household management. The assistant will oversee domestic staff, including hiring, training, and scheduling, and manage household maintenance by coordinating with contractors and vendors. Another key responsibility is keeping track of all household expenditures, maintaining detailed spreadsheets of expenses and receipts. Additionally, the candidate will be responsible for purchasing and delivering gifts for various occasions, ensuring thoughtful and timely delivery. Event planning is another critical part of the role. From organising birthdays and holidays to handling social gatherings, the Personal Assistant will be expected to oversee every detail, from start to finish. They should have a solid understanding of dealing with event vendors and maintaining a directory of trusted suppliers for services such as flowers, catering, and entertainment. Given the sensitive nature of the role, maintaining the highest level of discretion and confidentiality is a must. All interactions and tasks must be handled with professionalism, respect for privacy, and the utmost care.
 
Requirements
 To be considered for this role, candidates must have proven experience as a Personal Assistant, preferably within a high-net-worth family environment. Strong organisational skills, the ability to manage multiple calendars simultaneously, and excellent communication skills—both written and verbal—are essential. The ideal candidate must be proficient in scheduling and organisational software, be willing to work flexible hours, and travel as needed. A valid driver’s license with a clean driving record is also required for this position.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

SECTIONS GROUP

We are looking for a highly organized and proactive Personal Assistant to support the Managing Director with daily administrative and coordination tasks.Key Responsibilities:<ul><li>Manage the Managing Director&rsquo;s schedule, meetings, and appointments</li><li>Handle emails, calls, and correspondence on behalf of the Managing Director</li><li>Arrange travel, meetings, and business appointments</li><li>Prepare documents, reports, and presentations</li><li>Maintain confidential files and records</li><li>Provide general administrative support to the Managing Director</li></ul>Requirements:<ul><li>Previous experience as a Personal Assistant or Administrative Assistant preferred</li><li>Strong communication and organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle confidential information with professionalism</li></ul>Job Type: Full-time

Al Yousuf LLC

Job Vacancy &ndash; Personal AssistantA law firm is seeking to hire a Personal Assistant to the Manager to join our team.Key Responsibilities:Managing the Manager's schedule, meetings, and appointments.Handling email and phone correspondence.Preparing and formatting legal letters and documents.Organizing and maintaining files and records.Coordinating with clients and external parties.Requirements:Previous experience in secretarial or administrative work (experience in a law firm is preferred).Excellent command of English and Arabic (written and spoken).Proficiency in Microsoft Office applications.Strong organizational and communication skills.Professional attitude and ability to work under pressure.Benefits:Competitive salary (to be discussed during the interview).Professional work environment.Please send your CV to: 0547019343Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Silver Stone Investment L.L.C

Job SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to support the CEO in managing daily operations, communications, and strategic priorities. The ideal candidate will act as a key point of coordination between the CEO and internal/external stakeholders, ensuring efficiency, confidentiality, and smooth execution of tasks.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, travel arrangements, and appointments</li><li>Act as a liaison between the CEO and senior management, partners, and government or external entities</li><li>Prepare correspondence, reports, presentations, and briefing documents</li><li>Handle confidential and sensitive information with discretion</li><li>Coordinate meetings, take minutes, and follow up on action items</li><li>Screen calls, emails, and messages, prioritizing urgent matters</li><li>Support the CEO with personal and professional administrative tasks</li><li>Assist with project coordination and deadline tracking</li><li>Organize events, board meetings, and executive-level engagements</li></ul>Required Qualifications &amp; Skills<ul><li>Proven experience as a Personal Assistant or Executive Assistant to senior leadership (preferably CEO level)</li><li>Excellent organizational, time management, and multitasking skills</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, discretion, and confidentiality</li><li>Ability to work under pressure and manage changing priorities</li><li>Proficiency in MS Office and digital communication tools</li></ul>Language Requirements<ul><li>Fluent in Russian (mandatory)</li><li>Fluent in English</li></ul>Job Type: Full-time

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO

<div>
 A role in the Management Consulting sector within the Professional Services industry, supporting senior leaders who deliver advisory, operational and project-based solutions across UAE public and private clients. This on-site position is situated in the UAE and requires a candidate who can operate with high discretion, strong administrative rigor, and client-facing professionalism.
 
 
 Primary job title (standardized): Executive Assistant
 
 
 
 Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex calendars for senior executives: schedule, prioritise, and coordinate internal and external meetings, ensuring agenda preparation and timely follow-ups.
 </li>
 <li>
 Plan and book domestic and international travel, prepare detailed itineraries and handle visa/logistics coordination for trips.
 </li>
 <li>
 Prepare, format and proofread presentations, reports and confidential correspondence; maintain version control and organise supporting materials for meetings.
 </li>
 <li>
 Manage expense reporting and vendor payments: collect receipts, reconcile card statements, and submit accurate expense claims per company policy.
 </li>
 <li>
 Liaise with clients, partners and internal teams to coordinate meetings, events and ad-hoc administrative projects while maintaining confidentiality.
 </li>
 <li>
 Maintain and organise electronic filing and document repositories; implement simple process improvements to increase team efficiency.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 Proven experience providing direct support to senior executives in a fast-paced professional services or consulting environment.
 </li>
 <li>
 Right to work in the UAE (valid work authorisation).
 </li>
 <li>
 Strong track record managing complex calendars, travel logistics and confidential correspondence.
 </li>
 <li>
 Proficiency with MS Office and document management workflows; comfortable producing polished PowerPoint decks and client-ready materials.
 </li>
 <li>
 High attention to detail, reliability under pressure and demonstrated discretion handling sensitive information.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Fluency in Arabic (verbal and written).
 </li>
 <li>
 Experience with travel booking platforms and expense tools (e.g., Concur, Expensify) and SharePoint or similar DMS.
 
 
 </li>
 </ul>
 
 Benefits &amp; Culture Highlights
 
 
 
 <ul>
 <li>
 On-site role within a collaborative, client-facing consulting environment focused on professional development and mentorship.
 </li>
 <li>
 Competitive compensation package with visa and administrative support for the right candidate.
 </li>
 <li>
 Exposure to senior stakeholders and varied projects across public and private sectors in the UAE.
 
 
 </li>
 </ul>
 This position is with WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO., hiring for an on-site Personal Assistant / Executive Assistant based in the United Arab Emirates.
 
 
 Skills: document management systems,microsoft excel,microsoft powerpoint,microsoft outlook
</div>

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