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executive secretary

assistant secretary

Manforce Group

<div>
 
 Job Description:
 
 Responsible for accurate data entry, document handling and
 
 
 general administrative support. Must be detail-oriented, fast and proficient in
 
 
 MS
 
 
 Office applications. Handle confidential information with discretion.
 
 
 Salary: QAR 4,000 (Full Package)
 
 
 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
 
 
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
 
 
 
 Apply Now
 
 
 
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
</div>

Assistant Secretary

Al Adyat consultancy

Job Summary:The Executive Secretary provides high-level administrative support to the executive team, ensuring the efficient operation of the office through effective coordination, communication, and documentation. The role involves managing executive schedules, preparing reports, handling confidential information, and facilitating smooth communication between departments and external stakeholders.Key Responsibilities:&middot; Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.&middot; Prepare and edit correspondence, reports, presentations, and other documents.&middot; Organize and maintain electronic and physical filing systems for easy access and retrieval.&middot; Screen and prioritize incoming communications, emails, and phone calls, responding where appropriate.&middot; Coordinate and follow up on tasks and projects assigned by the executive team.&middot; Prepare meeting agendas, take minutes, and distribute them promptly.&middot; Liaise with internal departments and external partners to ensure timely information flow.&middot; Handle sensitive and confidential information with discretion.&middot; Ensure smooth day-to-day operations of the executive office.&middot; Manage office supplies and ensure availability of necessary materials.&middot; Support the preparation and coordination of company events, conferences, and business meetings.&middot; Assist in preparing executive reports, summaries, and briefings.&middot; Maintain accurate records of decisions, approvals, and communications.&middot; Track project progress and deadlines, providing regular status updates.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.&middot; Minimum of 3&ndash;5 years of experience in a similar executive or administrative support role.&middot; Strong command of English (both written and verbal); proficiency in other languages is a plus.&middot; Excellent organizational, time management, and multitasking skills.&middot; High level of professionalism, integrity, and discretion.Skills and Competencies:&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong interpersonal and communication skills.&middot; Attention to detail and problem-solving abilities.&middot; Ability to work under pressure and meet tight deadlines.&middot; Strong sense of initiative and self-motivation.Working Conditions:Full-time position, typically office-based with standard working hours. May require occasional overtime or travel depending on executive needs.Job Type: Full-timePay: QAR13,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary or administrative support role: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>degree in Business Administration, Office Management (Required)</li></ul>

Executive Secretary

MDC Engineers & Consultants WLL

Arabic Secretary &ndash; Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is seeking to hire an experienced Arabic Secretary to handle administrative and HR-related tasks.Responsibilities:<ul><li>Prepare and manage official letters, reports, and internal correspondence.</li><li>Coordinate daily office activities and maintain organized filing systems.</li><li>Support HR operations including staff attendance, leave tracking, and document control.</li><li>Schedule meetings, appointments, and handle visitor reception.</li><li>Assist in preparing contracts, quotations, and project documentation.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a Secretary or Administrative Assistant (preferably in an engineering or consulting environment).</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent skills in Microsoft Office (Word, Excel, Outlook).</li><li>Qatar Driving License is preferred.</li><li>Must have valid residence in Qatar and transferable visa.</li></ul>Location: Doha, Qatar Job Type: Full-time Salary: Negotiable based on experienceTo Apply: careers@mdcqa.comJob Type: Full-time

Arabic Secretary – Engineering Consultancy (Doha)

VOLUME CAFE

Job Title: Secretary to the General ManagerReports To: General ManagerJob Summary:The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to the General Manager.</li><li>Manage and organize the General Manager&rsquo;s calendar, schedule meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.</li><li>Handle incoming and outgoing communications, ensuring timely and accurate responses.</li><li>Maintain confidentiality and handle sensitive information with discretion and professionalism.</li><li>Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.</li><li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li><li>Screen phone calls, emails, and requests; prioritize issues requiring the GM&rsquo;s attention.</li><li>Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.</li><li>Support the organization of corporate events, meetings, and executive visits as required.</li><li>Liaise with internal departments, clients, and external partners on behalf of the General Manager.</li><li>Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&amp;B, hospitality, or corporate environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong attention to detail and proactive approach.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary</li><li>How many years of experience do you have as a Secretary</li></ul>

Secretary to Director

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Gulf Overseas HR Consultancy

We are seeking a highly organized and professional Executive Medical Secretary with a strong pharmaceutical or medical background. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.Key Responsibilities:<ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Pharmacy, Medical, Life Sciences, Healthcare Administration, or related field</li><li>Prior experience as a Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</li><li>Fluent in English (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul>What We Offer:<ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,000.00 per month

Executive Medical Secretary

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