accounts payable specialist Jobs in New York

accounts payable specialist

customer support specialist Jobs in New York

customer support specialist

inventory specialist

billing specialist

The Phoenix Group

<div>
 
 Position Overview:
 
 
 
 
 
 Join a dynamic financial operations team supporting legal professionals and their clients. This role centers on managing client financial interactions, with a focus on invoicing, digital billing platforms, and payment tracking.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare and submit client invoices, including digital formats, ensuring precision and timeliness
 </li>
 <li>
 Oversee billing workflows, monitor deadlines, and provide status updates on outstanding accounts
 </li>
 <li>
 Review and interpret custom billing agreements with a critical eye for detail
 </li>
 <li>
 Serve as a point of contact for internal stakeholders, resolving process-related issues and supporting system enhancements
 </li>
 <li>
 Collaborate directly with designated legal professionals to manage account lifecycles&mdash;from initial setup through payment coordination and account reconciliation
 </li>
 </ul>
 
 
 
 
 Candidate Profile
 
 <ul>
 <li>
 At least 2 years of experience in billing within a legal or consulting environment
 </li>
 <li>
 Familiarity with enterprise financial platforms (e.g., Elite 3E, Aderant, eBillingHub)
 </li>
 <li>
 Exposure to international billing practices and currency variations is advantageous
 </li>
 <li>
 Strong analytical skills for interpreting financial data and billing trends
 </li>
 <li>
 Exceptional accuracy and ability to follow complex instructions
 </li>
 <li>
 Professional communication skills across all organizational levels
 </li>
 </ul>
 
 
 
 
 
 
 
 
 The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
 
 
</div>

Billing Specialist

The ONeil Search Group

<div>
 
 Attorney Assistant needed at a Leading Global Law Firm in NYC
 
 
 
 
 Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Be the first point of contact for clients as a friendly and responsive professional.
 </li>
 <li>
 Manage attorney calendars and coordinate meetings across global time zones.
 </li>
 <li>
 Review and triage emails and calls to reduce administrative burden on attorneys.
 </li>
 <li>
 Handle client onboarding to include conflict checks, engagement letters, and database updates.
 </li>
 <li>
 Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
 </li>
 <li>
 Coordinate travel, prepare expense reports, and manage vendor payments.
 </li>
 <li>
 Create and edit documents with precision, following firm standards.
 </li>
 <li>
 Support client meetings, video conferences, and events with seamless logistics.
 </li>
 <li>
 Maintain client and matter files, assist with audits and compliance reporting.
 </li>
 <li>
 Collaborate across departments and volunteer for overflow work.
 </li>
 <li>
 Uphold the highest standards of confidentiality and professionalism.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
 </li>
 <li>
 Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
 </li>
 <li>
 Mindset: Forward-thinking, proactive, and committed to excellence.
 </li>
 <li>
 Education: Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Billing Expertise: Experience with electronic billing and budget tracking is a plus.
 
 
 </li>
 </ul>
</div>

Attorney Assistant

NYU Langone Health

<div>NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News &amp; World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.
 
 
For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary: 
We have an exciting opportunity to join our team as a Sourcing Specialist-Capital.
 
 
In this role, the successful candidate is responsible for providing strategic sourcing services on Capital Acquisition to NYU Langone Health based on predefined service levels. Specialist will request, review, and execute contracts from start to finish. Specialist will collaborate with internal teams, including but not limited to Data Management, Purchasing, Clinical Supply Chain, Planning and Operation, and Value Analysis (VA). The Specialist will also work with external end users including but not limited to Clinical Engineering and Real Estate Development and Facilities serving as the point of accountability for Sourcing throughout the Capital project lifecycle. Specialist works under general direction from the Sourcing Manager. Specialist will be responsible for collaborating with and providing direction to Contract Admins.

Job Responsibilities:
<ul>
<li>Capital Sourcing- will support in the execution of Capital Sourcing projects for NYU Langone Health ensuring the timely review and processing of capital requests, maintain capital project schedules while negotiating reduction of capital project costs. Assist in developing process improvement plan to streamline the capital acquisition workflow.</li>
<li>Analytical Skills - Must possess the skills to interpret and analyze data both financially and qualitatively in order to present and interpret outcomes. Must be able to explain and convey data to all end users. Must be able to identify sourcing opportunities from data.</li>
<li>Assesses Needs and Initiate Sourcing Projects &ndash; Supports Sourcing Manager and Sourcing Leader in initiating and managing new projects (RFP&rsquo;s) based on high spend profile, potential for savings, upcoming contract expirations, process improvement, and other related value adds.</li>
<li>Process Excellence &ndash; Maintains expiring contracts report, QBR calendar, and system price parity. Provides contract support for new product add and match exceptions.</li>
<li>Supplier Selection and Contracting - Conducts negotiations with suppliers on pricing and contractual terms and conditions. Must be able to analyze contracts, terms and conditions, and ramifications of contractual verbiage as it relates to the product, service, supplier in question and those ramifications within the hospital. Develops contracts supporting our business requirements, including clearly defined service expectations/goods specifications, performance measurement practices and shortfall remedies.</li>
<li>Relationship Management - Acts as customer service support liaison. Obtains requestor/end-user feedback to ensure alignment/expectations are consistent with their departmental goals. Assists departments implement sourcing changes, especially if moving to a new supplier and for more significant spends and services.</li>
<li>Cost Savings &ndash; Will identify, implement and quantify strategic sourcing savings opportunities.
</li><li>Business Process Optimization &ndash; Seeks ways to improve business processes within (but not limited to) Supply Chain Department.
</li><li>Market Evaluations - Gathers and interprets market and competitive intelligence through formal and informal processes.
</li><li>Sourcing Strategies &ndash;Supports Sourcing Manager and Sourcing Leader in defining sourcing strategies that optimize value in light of requestor/end-user needs and market conditions.</li>
<li>Works with requestor/end-user to periodically review supplier effectiveness; remain abreast of evolving needs and keep requestor/end-user aware of evolving market capabilities.</li>
<li>Performs other duties as assigned.</li></ul> 


Minimum Qualifications: 
To qualify you must have a Minimum of two to three years Supply Chain experience, and preferably one (1) year in strategic sourcing responsibilities for various commodities both products and services within and outside healthcare organizations. 
Bachelor degree in Supply Chain Management or related field 
High degree of proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, etc).
 
Some knowledge of procurement/sourcing process 
Desired Skills Sets: 
o Strong analytical and problem solving skills and ability to work with data in excel; 
o Organizational savvy; 
o Strong written and verbal communication skills;
 
o Excellent customer service skills 
Ability to follow a process based on documented guidelines.
 
Project Management Professional (PMP) certification is a plus

Preferred Qualifications: 
Certified Purchasing Manager (C.P.M.) or other recognized certification

Qualified candidates must be able to effectively communicate with all levels of the organization. 
 
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
 
 
NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $85,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here</div>

Sourcing Specialist-Capital

FanDuel

<div>
 
 THE POSITION
 
 
 
 Our roster has an opening with your name on it
 
 
 This role is a key member of FanDuel&rsquo;s dynamic Legal Operations team, which drives process improvement, operational excellence, and innovation across the Legal and Compliance organization. The ideal candidate brings deep expertise in outside counsel management, eBilling, and matter management, combined with the strategic vision to lead and continuously enhance our outside counsel management program.
 
 
 As a critical cross-functional partner, this role collaborates closely with outside counsel, Finance, Accounting, Procurement, and Legal leadership, requiring exceptional stakeholder management, negotiation, and relationship-building skills. The Senior Manager will lead the active management of outside counsel performance and spend, including rate benchmarking, law firm evaluation metrics, and budgeting and forecasting.
 
 
 A strong foundation in data analysis is essential to identify trends, uncover savings opportunities, and translate insights into actionable recommendations. Experience within the internet, technology, or media industries, or with clients in those sectors, is highly desirable. Above all, success in this role requires superior analytical, strategic, and communication skills, a collaborative mindset, and a strong work ethic. The Senior Manager will play a pivotal role in setting and driving strategic initiatives, ensuring compliance, and fostering a culture of partnership and continuous improvement within the Legal organization and across FanDuel.
 
 
 In addition to the specific responsibilities outlined above, employees may be required to perform other such duties as assigned by the Company. This ensures operational flexibility and allows the Company to meet evolving business needs.
 
 
 
 THE GAME PLAN
 
 
 
 Everyone on our team has a part to play
 
 
 <ul>
 <li>
 Develop and execute the outside counsel management strategy, aligning on billing guidelines, rate structures and performance metrics
 </li>
 <li>
 Drive 1-3 year strategy for outside counsel management and operational transformation within Legal Operations
 </li>
 <li>
 Lead strategic planning and budgeting processes for outside counsel spend, driving accountability and alignment with corporate financial goals.
 </li>
 <li>
 Serve as the key liaison for firm relationship governance, promoting best practices, cost transparency and partnership value.
 </li>
 <li>
 Conduct spend benchmarking and market analysis to inform rate negotiations and educate our matter leads.
 </li>
 <li>
 Oversee reporting and analytics within Brightflag to deliver actionable spend insights and business intelligence to Legal leadership.
 </li>
 <li>
 Manage invoice review, approval workflows, accruals, and budgeting processes to ensure compliance with billing guidelines and financial accuracy.
 </li>
 <li>
 Collaborate with IT, Finance, Procurement and Accounts Payable stakeholders to enhance system capabilities and data integrity.
 </li>
 <li>
 Stay abreast of emerging technologies and trends in legal operations to continuously improve processes.
 </li>
 <li>
 Negotiate and manage relationships with outside counsel and vendors.
 </li>
 <li>
 Lead and manage legal projects, ensuring timely and successful completion.
 </li>
 <li>
 Develop project plans, timelines, and deliverables, and track progress against goals.
 </li>
 <li>
 Collaborate with the CLCO and other senior leaders to develop and implement the legal department&rsquo;s strategic plan.
 </li>
 <li>
 Provide insights and recommendations to improve legal processes and support business objectives.
 </li>
 <li>
 Foster a culture of continuous improvement, collaboration, and professional growth.
 </li>
 <li>
 Evaluate and design metrics to show the Legal and Compliance function&rsquo;s impact across the company
 </li>
 <li>
 Develop and mentor junior team members in Legal Operations best practices
 
 
 
 </li>
 </ul>
 
 THE STATS
 
 
 
 What we're looking for in our next teammate
 
 
 <ul>
 <li>
 7+ years of experience in Legal Operations, Finance, or related roles, with deep expertise in outside counsel management and eBilling.
 </li>
 <li>
 Advanced proficiency in Brightflag (system administration, reporting, and configuration).
 </li>
 <li>
 Proven success leading cross-functional legal spend management programs in a global or matrixed environment.
 </li>
 <li>
 Strong financial acumen with expertise in budgeting, forecasting, and data analytics.
 </li>
 <li>
 Demonstrated experience in law firm performance management, benchmarking, and billing guideline enforcement.
 </li>
 <li>
 Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
 </li>
 <li>
 Passion to work hard in a fast-paced, start-up environment
 </li>
 <li>
 Bachelor&rsquo;s degree required; MBA, or equivalent advanced degree preferred.
 </li>
 <li>
 An exceptional team builder and team player, with a desire to be a leader within FanDuel
 
 
 
 </li>
 </ul>
 
 About Fanduel
 
 
 
 FanDuel Group is the premier mobile gaming company in the United States and Canada. FanDuel Group consists of a portfolio of leading brands across mobile wagering including: America&rsquo;s #1 Sportsbook, FanDuel Sportsbook; its leading iGaming platform, FanDuel Casino; the industry&rsquo;s unquestioned leader in horse racing and advance-deposit wagering, FanDuel Racing; and its daily fantasy sports product.
 
 
 In addition, FanDuel Group operates FanDuel TV, its broadly distributed linear cable television network and FanDuel TV+, its leading direct-to-consumer OTT platform. FanDuel Group has a presence across all 50 states, Canada, and Puerto Rico.
 
 
 The company is based in New York with US offices in Los Angeles, Atlanta, and Jersey City, as well as global offices in Canada and Scotland. The company&rsquo;s affiliates have offices worldwide, including in Ireland, Portugal, Romania, and Australia.
 
 
 FanDuel Group is a subsidiary of Flutter Entertainment, the world's largest sports betting and gaming operator with a portfolio of globally recognized brands and traded on the New York Stock Exchange (NYSE: FLUT).
 
 
 
 Player Benefits
 
 
 
 We treat our team right
 
 
 We offer amazing benefits above and beyond the basics. We have an array of health plans to choose from (some as low as $0 per paycheck) that include programs for fertility and family planning, mental health support, and fitness benefits. We offer generous paid time off (PTO &amp; sick leave), annual bonus and long-term incentive opportunities (based on performance), 401k with up to a 5% match, commuter benefits, pet insurance, and more - check out all our benefits here:
 
 FanDuel Total Rewards
 
 . *Benefits differ across location, role, and level.
 
 
 FanDuel is an equal opportunities employer and we believe, as one of our principles states, &ldquo;We are One Team!&rdquo;. As such, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or any other characteristic protected by state, local or federal law. We believe FanDuel is strongest and best able to compete if all employees feel valued, respected, and included.
 
 
 FanDuel is committed to providing reasonable accommodations for qualified individuals with disabilities. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please email Benefits@fanduel.com.
 
 
 
 
 The applicable salary range for this position is $146,000 - $170,000 USD, which is dependent on a variety of factors including relevant experience, location, business needs and market demand. This role may offer the following benefits: medical, vision, and dental insurance; life insurance; disability insurance; a 401(k) matching program; among other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including, but not limited to, cash bonuses and stock program participation. This role includes paid personal time off and 14 paid company holidays. FanDuel offers paid sick time in accordance with all applicable state and federal laws.
 
 
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
</div>

Legal Operations Senior Manager

<div>THE POSITION 
Our roster has an opening with your name on it

This role is a key member of FanDuel's dynamic Legal Operations team, which drives process improvement, operational excellence, and innovation across the Legal and Compliance organization. The ideal candidate brings deep expertise in outside counsel management, eBilling, and matter management, combined with the strategic vision to lead and continuously enhance our outside counsel management program.

As a critical cross-functional partner, this role collaborates closely with outside counsel, Finance, Accounting, Procurement, and Legal leadership, requiring exceptional stakeholder management, negotiation, and relationship-building skills. The Senior Manager will lead the active management of outside counsel performance and spend, including rate benchmarking, law firm evaluation metrics, and budgeting and forecasting.

A strong foundation in data analysis is essential to identify trends, uncover savings opportunities, and translate insights into actionable recommendations. Experience within the internet, technology, or media industries, or with clients in those sectors, is highly desirable. Above all, success in this role requires superior analytical, strategic, and communication skills, a collaborative mindset, and a strong work ethic. The Senior Manager will play a pivotal role in setting and driving strategic initiatives, ensuring compliance, and fostering a culture of partnership and continuous improvement within the Legal organization and across FanDuel.

In addition to the specific responsibilities outlined above, employees may be required to perform other such duties as assigned by the Company. This ensures operational flexibility and allows the Company to meet evolving business needs. 


THE GAME PLAN 
Everyone on our team has a part to play
<ul>
<li>Develop and execute the outside counsel management strategy, aligning on billing guidelines, rate structures and performance metrics</li>
<li>Drive 1-3 year strategy for outside counsel management and operational transformation within Legal Operations</li>
<li>Lead strategic planning and budgeting processes for outside counsel spend, driving accountability and alignment with corporate financial goals.</li>
<li>Serve as the key liaison for firm relationship governance, promoting best practices, cost transparency and partnership value.</li>
<li>Conduct spend benchmarking and market analysis to inform rate negotiations and educate our matter leads.</li>
<li>Oversee reporting and analytics within Brightflag to deliver actionable spend insights and business intelligence to Legal leadership.</li>
<li>Manage invoice review, approval workflows, accruals, and budgeting processes to ensure compliance with billing guidelines and financial accuracy.</li>
<li>Collaborate with IT, Finance, Procurement and Accounts Payable stakeholders to enhance system capabilities and data integrity.</li>
<li>Stay abreast of emerging technologies and trends in legal operations to continuously improve processes.</li>
<li>Negotiate and manage relationships with outside counsel and vendors.</li>
<li>Lead and manage legal projects, ensuring timely and successful completion.</li>
<li>Develop project plans, timelines, and deliverables, and track progress against goals.</li>
<li>Collaborate with the CLCO and other senior leaders to develop and implement the legal department's strategic plan.</li>
<li>Provide insights and recommendations to improve legal processes and support business objectives.</li>
<li>Foster a culture of continuous improvement, collaboration, and professional growth.</li>
<li>Evaluate and design metrics to show the Legal and Compliance function's impact across the company</li>
<li>Develop and mentor junior team members in Legal Operations best practices</li></ul> 


THE STATS 
What we're looking for in our next teammate
<ul>
<li>7+ years of experience in Legal Operations, Finance, or related roles, with deep expertise in outside counsel management and eBilling.</li>
<li>Advanced proficiency in Brightflag (system administration, reporting, and configuration).</li>
<li>Proven success leading cross-functional legal spend management programs in a global or matrixed environment.</li>
<li>Strong financial acumen with expertise in budgeting, forecasting, and data analytics.</li>
<li>Demonstrated experience in law firm performance management, benchmarking, and billing guideline enforcement.</li>
<li>Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.</li>
<li>Passion to work hard in a fast-paced, start-up environment</li>
<li>Bachelor's degree required; MBA, or equivalent advanced degree preferred.</li>
<li>An exceptional team builder and team player, with a desire to be a leader within FanDuel</li>
</ul>
ABOUT FANDUEL

FanDuel Group is the premier mobile gaming company in the United States and Canada. FanDuel Group consists of a portfolio of leading brands across mobile wagering including: America's #1 Sportsbook, FanDuel Sportsbook; its leading iGaming platform, FanDuel Casino; the industry's unquestioned leader in horse racing and advance-deposit wagering, FanDuel Racing; and its daily fantasy sports product.

In addition, FanDuel Group operates FanDuel TV, its broadly distributed linear cable television network and FanDuel TV+, its leading direct-to-consumer OTT platform. FanDuel Group has a presence across all 50 states, Canada, and Puerto Rico.

The company is based in New York with US offices in Los Angeles, Atlanta, and Jersey City, as well as global offices in Canada and Scotland. The company's affiliates have offices worldwide, including in Ireland, Portugal, Romania, and Australia.

FanDuel Group is a subsidiary of Flutter Entertainment, the world's largest sports betting and gaming operator with a portfolio of globally recognized brands and traded on the New York Stock Exchange (NYSE: FLUT).

PLAYER BENEFITS 
We treat our team right

We offer amazing benefits above and beyond the basics. We have an array of health plans to choose from (some as low as $0 per paycheck) that include programs for fertility and family planning, mental health support, and fitness benefits. We offer generous paid time off (PTO &amp; sick leave), annual bonus and long-term incentive opportunities (based on performance), 401k with up to a 5% match, commuter benefits, pet insurance, and more - check out all our benefits here: FanDuel Total Rewards. *Benefits differ across location, role, and level.

FanDuel is an equal opportunities employer and we believe, as one of our principles states, &quot;We are One Team!&quot;. As such, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or any other characteristic protected by state, local or federal law. We believe FanDuel is strongest and best able to compete if all employees feel valued, respected, and included.

FanDuel is committed to providing reasonable accommodations for qualified individuals with disabilities. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please email Benefits@fanduel.com.

The applicable salary range for this position is $146,000 - $170,000 USD, which is dependent on a variety of factors including relevant experience, location, business needs and market demand. This role may offer the following benefits: medical, vision, and dental insurance; life insurance; disability insurance; a 401(k) matching program; among other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including, but not limited to, cash bonuses and stock program participation. This role includes paid personal time off and 14 paid company holidays. FanDuel offers paid sick time in accordance with all applicable state and federal laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

#LI-Hybrid</div>

Kay Search Group

<div>
 
 
 Position:
 
 
 
 Senior Executive Assistant (Global Consulting Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $105K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 Summary for Senior Executive Assistant
 
 
 
 We&rsquo;re seeking a Senior EA to support leaders within a global consulting and financial advisory environment. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 Key Responsibilities for Senior Executive Assistant
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 Requirements for Senior Executive Assistant
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 <li>
 Paralegal experience is a plus; high school diploma or equivalent required.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant (Global Consulting Firm)

Center for Alternative Sentencing & Employment Services

<div><div><div>Job Title: Court Navigator 
Job Summary:
CASES is a New York City agency at the forefront of the intersection between behavioral health and the criminal justice system. Our mission is to increase public safety through innovative services that reduce crime and incarceration, improve behavioral health, promote recovery and rehabilitation, and create opportunities for success in the community. The CASES Court services department services facilitates court mandates or endorsed programming at all points in the criminal legal process. CASES operates alternative to detention (ATD) and alternative to incarceration (ATI) community based programs that are facilitated by the NYS Office of Court Administration (OCA) judiciary. CASES interfaces with multiple stakeholders to support these ATD and ATI program options for thousands of defendants in multiple boroughs. Specifically the arraignment team screens approximately 10,000 defendants per year for ATD and ATI programs, Supervised Release and newSTART. Additionally, the ATI intake assessment team screens 500 amount per year to divert people into 3 (three) CASES community based programs, Reframing Opportunity Alternatives and Resilience (ROAR), Nathaniel Community Success (NCS) and Nathaniel Assertive Community Treatment (NACT). All Court services teams are dedicated to the CASES mission, facilitating release and positive court outcomes. 
Salary: The salary for this role is $31.89 per hour 
Shift Hours: This position is part-time Monday 11am-9pm, Wednesday 11am-9pm, and Friday 11am-7pm 
Location Address: CASES Court Offices, Manhattan (100 Centre Street, NY NY 10013) and expected travel throughout NYC (see responsibilities) 
Workplace Flexibility: On-site - For roles that are 100% in-office/in-person 
What You Will Be Doing:<ul><li>
Provide support for participants immediately upon release from custody following their court appearance</li><li>
Engage and gain rapport with clients to assist in compliance with court mandates</li><li>
Assist in de-escalation of and crisis management, when appropriate after the clients release</li><li>
Assess and provide services to clients to address housing, income support, education and vocational training, social supports, employment, and primary care needs</li><li>
Provide transitional support for clients to their home, shelters, treatment programs and/or other services to ensure and secure connection to programming</li><li>
Assist clients with linkages to and systems navigation within the behavioral health, human services, and criminal justice systems as appropriate</li><li>
Provide mobile crisis response to clients in distress from their court appearance and possible aid their transport to a hospital</li><li>
Develop and maintain excellent professional relationships with judges, prosecutors, defense counsel, and other court partners to facilitate program admissions and maintain CASES&rsquo; credibility in the Manhattan Criminal and Supreme Courts</li><li>
Uphold courtroom decorum and provide modeling and example to clients struggling with the environment</li><li>
Ensure timely, complete, and accurate documentation in the case record database including collecting and tracking participant demographics, intake, re-arrest cases, court dates and warrants for all court mandated programs</li><li>
Provide culturally competent and anti-racist services in the court 1) in accordance with CASES&rsquo; policies and the delivery of excellent court services to address the needs of youth and young adults, adults, and individuals with behavioral health needs and 2) that are responsive to the race, ethnicity, sexuality, gender, and criminal legal history of program participants</li><li>
Work a regular schedule and adhere to schedule changes to ensure SRP consistently maintains coverage for all court shifts; perform other related duties as assigned by supervisors and senior staff</li><li>
Participate in supervision, case review and staff meetings, and in-service trainings to develop professional skills</li><li>
Complete all other tasks as noted by supervisors</li><li>
Part-time in-person position</li></ul> 
What We Are Looking For:<ul><li>
High School Diploma or equivalency</li><li>
NYS Certified Peer Specialist or Certified Peer Specialist-Provisional</li><li>
At least 2 years of work experience providing peer support to individuals with serious mental illness and criminal justice involvement</li><li>
Graduate of a recognized peer specialist training program such as the Howie the Harp Peer Advocacy and Training Center Peer Specialist Program</li><li>
Lived experience with criminal legal system and mental health and/or substance use recovery</li><li>
Proficiency with computer and electronic case records</li></ul> 
Preferred Skills:<ul><li>
Bachelor&rsquo;s degree in related field</li><li>
Fluency in Spanish</li></ul> 
Employee Benefits:
CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Vacation and Paid Time Off &ndash; starting at 25 days</li><li>
12 Paid Holidays per year.</li><li>
Retirement 403(b) Competitive matching up to 6%.</li><li>
Employee Referral Program</li></ul><div><div> 
Our Values</div></div><div><div>
At CASES, we like to move with PURPOSE, which reflects our values:</div></div><div><div>
PEOPLE| Hold people&rsquo;s stories with dignity</div></div><div><div>
UNITY| Commit to a shared mission</div></div><div><div>
RESPECT| Celebrate the strength of diversity</div></div><div><div>
PROGRESS| Always work to improve</div></div><div><div>
OPTIMIZE| Make the best use of resources</div></div><div><div>
SOLUTIONS| Work together to solve problems</div></div><div><div>
EMPATHY| Seek to understand others</div></div><div></div> 
Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position(s) you feel you are qualified for. 
CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system.</div></div> 
This position is part-time Monday 11am-9pm, Wednesday 11am-9pm, and Friday 11am-7pm 
24 hours per week</div>

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