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board secretariat associate

Bapco Energies

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 To provide board secretariat associate services to the Bapco Energies Group Board Secretary and other Board Secretaries across the Group, assisting them in fulfilling governance responsibilities. The role ensures effective coordination of Board and Committee meetings, shareholder engagement, governance compliance, and information flow between Boards and Executive Management.
 
 
 
 Key Responsibilities
 
 
 
 
 Meetings and Shareholder Management
 
 
 
 <ul>
 <li>
 Develop and coordinate agendas for Board and Committee meetings, notify members in advance, distribute materials, and prepare accurate minutes.
 </li>
 <li>
 Liaise with Chairpersons (or their delegates) for agenda approvals and meeting coordination.
 </li>
 <li>
 Act as the primary administrative point of contact between Boards and Executive Management, ensuring smooth communication.
 </li>
 <li>
 Gather and organize relevant information to support effective Board and Committee decision-making.
 </li>
 <li>
 Provide administrative assistance to independent and executive directors, including arranging additional information when required.
 </li>
 <li>
 Organize and manage Board and Committee meetings, acting as Board Secretary and maintaining official records and documentation.
 </li>
 <li>
 Develop annual Board calendars and work plans to ensure comprehensive coverage of all governance matters.
 </li>
 <li>
 Coordinate logistics for Board and Committee meetings across all Group Companies.
 </li>
 <li>
 Assist in pre-registration of shareholder meeting dates, prepare notices, manuals, and minutes in compliance with legal requirements.
 </li>
 <li>
 Manage all logistics for Shareholder meetings (General Assembly and Extraordinary General Meetings) in collaboration with Chairpersons.
 
 
 </li>
 </ul>
 
 Training and Evaluation
 
 
 
 <ul>
 <li>
 Create and maintain a comprehensive Board Induction Handbook for each Group Company.
 </li>
 <li>
 Organize induction programs for new Board members, ensuring distribution of all relevant information.
 </li>
 <li>
 Arrange educational training sessions for Board and Committee members, including induction and ongoing development programs.
 </li>
 <li>
 Assist Chairpersons or Reporting Line Leads in conducting annual evaluations of Boards, Committees, and individual members, including facilitating third-party performance verification when required.
 
 
 </li>
 </ul>
 
 Board Governance
 
 
 
 <ul>
 <li>
 Recommend and implement governance frameworks, policies, and processes for Boards and Committees across Group Companies, ensuring proper documentation and communication.
 </li>
 <li>
 Ensure Boards and Committees have approved Charters and Terms of Reference in place.
 </li>
 <li>
 Maintain and update governance records, including constitutional documents, commercial law references, and governance rules.
 </li>
 <li>
 Review governance procedures upon Board request and provide direct advice on improvements.
 </li>
 <li>
 Support Chairpersons with succession planning for Boards and Committees.
 </li>
 <li>
 Assist Boards and individual members with governance-related advice (excluding legal matters handled by Group General Counsel).
 </li>
 <li>
 Ensure Directors and Officers insurance coverage is in place where applicable.
 </li>
 <li>
 Communicate ongoing governance issues with Boards, Chairpersons, and stakeholders.
 </li>
 <li>
 Develop and oversee subsidiary governance policies for Group Companies.
 </li>
 <li>
 Facilitate meetings for independent directors with relevant executives (e.g., CFO, Internal Audit) to ensure governance best practices.
 </li>
 <li>
 Perform duties assigned by the Board or Group Board Secretary in line with the Corporate Governance Code.
 
 
 </li>
 </ul>
 
 Information Management
 
 
 
 <ul>
 <li>
 Manage the flow of information between Boards, Committees, Executive Teams, and Shareholders for each Group Company, ensuring accuracy and confidentiality.
 </li>
 <li>
 Distribute Board packs, record minutes, and maintain official records of meetings and decisions.
 </li>
 <li>
 Arrange, track, and follow up on actions and resolutions from Board, Committee, and Shareholder meetings, updating action logs regularly.
 </li>
 <li>
 Coordinate attendance, document circulation, and submissions for Board members in collaboration with designated executives.
 </li>
 <li>
 Ensure Board members have access to Committee minutes and include them in meeting papers.
 </li>
 <li>
 Review and approve the release of information regarding Board resolutions to ensure accuracy.
 </li>
 <li>
 File all required Board and Shareholder reports with relevant authorities and regulators in compliance with legal requirements.
 </li>
 <li>
 Monitor confidentiality levels and provide necessary information to Directors for effective communication with Executive Teams.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law or a related field.
 </li>
 <li>
 1&ndash;4 years of experience in legal, board secretariat, or governance roles.
 </li>
 <li>
 In-depth knowledge of board governance frameworks and regulatory requirements.
 </li>
 <li>
 Strong leadership capability.
 </li>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Board Secretariat Associate

<div>
 
 Job Description
 
 
 
 
 Job Purpose:
 
 Provide high-level administrative and organizational support to the Board Secretariat Division, ensuring smooth execution of board secretarial functions. The role involves assisting with preparation and coordination of Board and Committee meetings, maintaining accurate records, supporting compliance with governance standards, and leveraging technology tools (e.g., Diligent board management system) to enhance efficiency. Discretion, attention to detail, and confidentiality are essential.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize the Group Board Calendar and schedule all Board and Committee meetings.
 </li>
 <li>
 Coordinate agendas, meeting notifications, and distribution of materials.
 </li>
 <li>
 Handle logistical arrangements, venue booking, and travel for Board members.
 </li>
 <li>
 Ensure timely preparation and circulation of documentation for meetings.
 </li>
 <li>
 Maintain accurate records of Board and Committee meetings and decisions.
 </li>
 <li>
 Assist in developing and maintaining annual Board calendars and work plans.
 </li>
 <li>
 Manage remuneration and fee payments for Board members.
 </li>
 <li>
 Provide administrative support to independent and executive directors.
 </li>
 <li>
 Support induction programs for new Board members and organize training sessions.
 </li>
 <li>
 Arrange educational training sessions for Board and Committee members.
 </li>
 <li>
 Assist in organizing annual evaluations of the Board and its Committees.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 15+ years of administrative or secretarial experience, preferably in corporate/legal settings.
 </li>
 <li>
 Familiarity with corporate governance principles and board secretarial functions.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Proactive and detail-oriented with a strong sense of responsibility
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Secretary To Board Secretary

AM Consulting W.L.L

(Hiring for one of our clients)We are hiring an Executive Secretary to the CEO on behalf of one of our clients operating in a regulated corporate environment. The role provides high-level administrative and secretarial support to the CEO, Corporate Secretary, and Senior Management, ensuring effective coordination, documentation, and communication within and outside the organization.The position requires a high degree of professionalism, discretion, and organizational capability, with responsibility for handling confidential information, managing official correspondence, maintaining company records, supporting corporate governance processes, and facilitating regulatory and executive-level responsibilities.Key Responsibilities1. Reception &amp; Communication Management<ul><li>Act as the first point of contact for visitors, clients, and business partners.</li><li>Manage internal and external communications, including PABX calls, emails, and official correspondence.</li><li>Schedule and coordinate appointments, meetings, and events with internal and external stakeholders.</li><li>Assist in drafting and issuing press releases for print and digital media.</li><li>Coordinate honorarium payments, guest expenses, and event logistics in line with company procedures.</li><li>Ensure professional communication standards and corporate etiquette at all times.</li></ul>2. Office Management &amp; Record Maintenance<ul><li>Maintain inventory of office stationery and supplies and ensure timely replenishment.</li><li>Manage cash advances and reimbursements in coordination with the Accounts Department.</li><li>Maintain structured physical and digital filing systems for efficient document retrieval.</li><li>Maintain and update the CEO&rsquo;s leave and calendar records.</li><li>Ensure continuity of administrative support during the absence of key personnel.</li></ul>3. Confidential Document Management<ul><li>Ensure safe custody of company agreements, contracts, and confidential documents.</li><li>Maintain and periodically update KYC documentation for company officials.</li><li>Retrieve documents promptly upon request by management or auditors.</li><li>Support digitization of historical records including board minutes, contracts, and correspondence.</li><li>Organize and maintain digital archives for meetings, compliance, and governance documentation.</li></ul>4. Corporate Governance Support<ul><li>Assist the Corporate Secretary in preparing agendas, board notes, and minutes for Audit Committee, RMCB, Board Meetings, AGM, EGM, and IO Conferences using Board PAC meeting solutions.</li><li>Coordinate follow-ups on board resolutions, committee decisions, and compliance actions.</li></ul>5. External Coordination &amp; Liaison<ul><li>Coordinate with chambers of commerce, business councils, legal firms, and other institutions for corporate and social engagements.</li><li>Manage renewals of corporate memberships, sponsorships, and related payments.</li><li>Liaise with Corporate Office and Branch Offices to streamline administrative communication.</li><li>Support planning and coordination of official events and external representations.</li></ul>6. Regulatory &amp; Statutory Liaison<ul><li>Liaise with regulatory and statutory authorities regarding updates to directors&rsquo; records and official filings.</li><li>Coordinate notarization, attestation, and legalization of company documents with ministries, embassies, and regulatory bodies.</li><li>Work closely with legal advisors and notarization offices to ensure timely documentation.</li><li>Maintain updated records of statutory filings, regulatory communications, and legal correspondence.</li></ul>7. Training &amp; Development Coordination<ul><li>Coordinate employee training and development programs with recognized institutes.</li><li>Manage registrations, approvals, scheduling, and payments for training programs.</li><li>Maintain training records, completion reports, and CPD documentation for inspection purposes.</li><li>Assist in identifying training needs aligned with organizational competency requirements.</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and multitasking skills with high attention to detail.</li><li>Excellent written and verbal communication abilities.</li><li>High level of professionalism and discretion in handling confidential matters.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management systems.</li><li>Good understanding of corporate governance procedures and board coordination.</li><li>Ability to interact effectively with senior executives, regulators, and external stakeholders.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration or a related field.</li><li>Experience: Minimum 5&ndash;7 years of experience in executive secretarial or corporate office administration roles.</li><li>Preferred: Experience in corporate governance support, legal coordination, or working in a regulated industry such as insurance, banking, or finance.</li></ul>Job Type: Full-time

Executive Secretary to CEO

<div>
 
 Job Description
 
 
 
 Job Purpose: The Legal Associate BE Entities supports the legal team by providing legal advice and assistance on a variety of legal issues, including drafting and reviewing contracts and other documentation, preparing advice notes/memos, managing low-value claims and litigations, applying effective risk management techniques in order to mitigate and/or prevent litigation and disputes under the guidance of the Group SVP BE Entities, as well as managing governance documentation for the company&rsquo;s business entities. The Legal Associate BE Entities will be required to provide sound and accurate legal advice and support on operational legal matters across each of Bapco Energies&rsquo; Strategic Business Units (SBUs), including Bapco Refining, Bapco Upstream, Bapco Gas, Bapco Gas Expansion, Bapco Tazweed, BE Ventures and subsidiaries of the SBUs, amongst others.
 
 
 <ul>
 <li>
 Work closely with and manage requests from various departments of the SBUs to ensure accurate, reliable, timely and well-informed legal advice is provided on legal issues to avoid disputes leading to business interruptions/claims.
 </li>
 <li>
 Coordinate with external counsel and advisors on specialised matters, where required, to obtain legal opinions, review current and ongoing disputes in order to advise the Management Team and assist them in understanding legal risks and in devising a strategy of mitigating those risks. Assist with the development of legal strategies and supervision of external counsel matters, including local litigation, as directed by the Group SVP BE Entities, and maintain a litigation register detailing all cases brought by or against SBUs for the Management Team.
 </li>
 <li>
 Draft, negotiate and prepare agreements and contractual arrangements, and provide advice on legal matters, ensuring the appropriate management of legal risk and compliance with applicable laws and regulations.
 </li>
 <li>
 Manage the review and drafting of a variety of legal correspondence, leases, contract amendments, notices of breach, contractor claims and disputes, and other documentation to ensure their compliance with applicable laws and regulations, internal policies and procedures and governance framework.
 </li>
 <li>
 Manage the review and negotiation of contractual exceptions for procurement contracts, non-disclosure agreements, memorandums of understanding, term sheets, service agreements, purchase orders, and a variety of other forms of agreements and legal arrangements with third parties, appropriately analyzing the risk profile and managing legal risks to safeguard the company&rsquo;s position.
 </li>
 <li>
 Manage the timely review and drafting of correspondences with the Bahrain Tender Board and other governmental authorities, ensuring the time-critical matters are prioritized so as not to impact ongoing company operations.
 </li>
 <li>
 Support with company formations, restructurings, governance and compliance for the SBUs and their subsidiaries, including drafting and revising deeds of association, handling commercial registration matters, maintaining corporate records, liaising with external regulators and stakeholders, and providing legal guidance to support corporate objectives.
 </li>
 <li>
 Propose, develop and negotiate contractual solutions to legal matters and contract/project related claims with third parties, as well as review any proposed settlement arrangements to ensure any settlement is in the best interest of the company.
 </li>
 <li>
 Undertake legal research and analysis and prepare legal opinions on a variety of legal matters, as well as monitor all updates and changes to all relevant areas of laws. Contribute to the enhancement of the knowledge base of the legal function in order to maintain an in [1] depth knowledge of the legal requirements of each SBU&rsquo;s business to mitigate legal risks and to ensure regulatory compliance, and provide briefs and conduct training sessions to other departments.
 </li>
 <li>
 Responsible to propose, prepare, and update the company&rsquo;s standard suite of contract templates and other legal documentation (e.g., NDAs, Conflict of Interest Disclosures, Warning Letters, Procurement documents, etc.) and conduct continual review to advise on managing and mitigating all legal risks and liabilities, if any, endangering SBU&rsquo;s interests.
 </li>
 <li>
 Manage the review of new and revised policies and procedures, and support with the development and monitoring of internal processes, policies and procedures, preparing new documents where gaps are identified.
 </li>
 <li>
 Manage administrative corporate governance matters of the company, including renewals of corporate documentations and expiring contract renewals for administrative service contracts, and maintain an organized document filing and record keeping system and database in compliance with good corporate governance and develop tracking tool for pending matters.
 </li>
 <li>
 Assist other members of the Legal Department on any matters needed, support on the preparation of any reporting requirements and track the function&rsquo;s Key Performance Indicators (KPIs).
 
 
 </li>
 </ul>
 
 Knowledge Skills And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in law, or related field
 </li>
 <li>
 Minimum of 2+ years of legal experience, preferably in corporate or governance roles with a law firm or an in-house legal department with a company with international clients/customers
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Good knowledge of corporate governance practices
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain. The portfolio includes wholly-owned subsidiaries and specialized operating companies. Together, these companies drive Bapco Energies' mission to power the next generation.
 
 
 
 About The Team
 
 
 
 The integrated Company leading the energy transition in the Kingdom of Bahrain, powering the next generation.
</div>

Associate - Bapco Energies Entities

United Nations Development Programme

<div><div>Background 
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
The United Nations Development Programme (UNDP) Country Office in the Kingdom of Bahrain operates within the context of a high-income, net-contributing country, where UNDP engagement is fully funded through government cost-sharing and aligned with national development priorities. Bahrain is implementing an ambitious national reform agenda under Bahrain Vision 2030 and the Government Programme (2023&ndash;2026), with a strong focus on economic diversification, fiscal sustainability, effective governance, environmental resilience, digital transformation, and inclusive human development. As a net contributor country, UNDP Bahrain maintains a lean operational footprint while delivering high-value technical assistance, policy advisory services, and innovation-driven solutions in support of national priorities.
UNDP Bahrain&rsquo;s programme is guided by the Country Programme Document (CPD) 2025&ndash;2029, approved by the UNDP Executive Board in January 2025, and is fully aligned with the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2025&ndash;2029. The CPD positions UNDP as a trusted strategic partner to the Government of Bahrain, contributing to UNSDCF outcomes through integrated, multi-sectoral interventions that address complex development challenges at the intersection of economic prosperity, governance and human rights, and environmental sustainability. Under the Country Programme Document (CPD) 2025&ndash;2029, UNDP Bahrain&rsquo;s engagement is structured around three interrelated CPD pillars:
 
(i) Economic prosperity and sustainable livelihoods;
 
(ii) Effective governance, human rights, and access to justice; and
 
(iii) Environmental sustainability and climate resilience.
These pillars reflect national priorities under Bahrain Vision 2030 and the Government Programme (2023&ndash;2026), and constitute UNDP&rsquo;s substantive contribution to the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2025&ndash;2029.
 
To ensure coherence, integration, and efficient delivery within a lean Country Office structure, the Bahrain CO operationalizes the three CPD pillars through two integrated programme clusters. The first cluster brings together economic transformation, sustainable livelihoods, and environmental sustainability, recognizing the strong interlinkages between economic diversification, green finance, climate action, digital transformation, and private sector&ndash;led growth. This cluster supports policy reform, institutional capacity development, and innovative financing mechanisms that advance inclusive and sustainable economic outcomes while strengthening environmental resilience.
 
The second cluster focuses on governance, human rights, access to justice, and social inclusion, encompassing rule of law, public sector effectiveness, civic engagement, gender equality, and protection of vulnerable groups. This cluster supports national institutions in strengthening accountability, service delivery, and compliance with international human rights standards, while promoting inclusive participation and social cohesion.
 
This two-cluster delivery model enables the Country Office to manage complexity, promote synergies across CPD pillars, and apply a portfolio approach to programme design, implementation, and partnerships. Staff are therefore expected to work across thematic boundaries, contribute to integrated solutions, and support joint programming within the UN system, while ensuring results-based management, quality assurance, and alignment with national and UNSDCF priorities.
Institutional Arrangement
Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR&rsquo;s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR&rsquo;s office.
The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. 
 
 
Duties and Responsibilities 
 
1) Ensure effective and efficient functioning of the Resident Representative (RR) office
<ul><li>Maintain the supervisor&rsquo;s calendar and contacts with high-ranking visitors, arrange appointments and meetings, take minutes, act as an interpreter, and/or prepare informal translations when required.
</li><li>Maintain protocol procedures as well as profiles, rosters, and telephone lists of high-level partners and contacts.
</li><li>Compile research and prepare high quality briefing materials for supervisor appointments, meetings, missions, and for use in discussions.
</li><li>Manage Resident Representative for missions and representation schedules.
</li><li>Prepare correspondence, directives, and comments on behalf of RR for his/her signature and follow-up when required.
</li></ul>2) Provide effective communications support to the office to facilitate essential flow of information
<ul><li>Maintain paper and electronic filing systems to ensure safekeeping of confidential materials and accessibility of documents.
</li><li>Coordinate information flow in the office, and follow up on circulation files.
</li><li>Facilitate information sharing between the RR&rsquo;s Office, UN Country Team, and the UN Coordination Unit.
</li><li>Act as Focal points for liaison with MOFA Protocol and Facilitate visas and residences for UNDP and UNCT staff, residents or on mission
</li><li>Follow up on deadlines, commitments made, and actions taken; and coordinate the collection and submission of reports to the RR.
</li><li>Screen all incoming calls and correspondence.
</li><li>Provide advice to senior officials on national protocols and UN related procedures.
</li></ul>3) Facilitate knowledge building and management in the Country Office
<ul><li>Provide sound contributions to knowledge networks and communities of practice.
</li><li>Organize specialized training for secretarial and/or support staff.
</li><li>Organize training for UN staff on coordination, administration and protocol issues. 
</li></ul><div> 
4) Support the implementation of internal and external communication and outreach strategies in the country office
 
 
<ul><li>Provide support for the country office of CAP and PCAP (e.g., projects, country program, and corporate change initiatives) roll-out.
</li><li>Provide support to UNDP projects and programme in implementing the country office communication action plan.
</li><li>Gather information from different programmes and projects to share with ict Assistant to archive for future use in communication activities.
</li><li>Maintain an information database and photo library that includes reviewing and identifying reference materials for retention.
</li><li>Ensure application of communication SoPs
</li></ul></div>5) Ensure application of corporate guidelines for any digital content included on country office website, intranet and social media
<ul><li>Assist in updating the CO website in line with corporate guidelines.
</li><li>Design content for websites and social media in line with corporate guidelines.
</li><li>Upload content to the Internal database and website.
</li><li>Generate analysis on CO&rsquo;s online visibility and engagement, with recommendations for improvement
</li></ul>The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR&rsquo;s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR&rsquo;s office.
The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 
 
Competencies
Core:
 
 
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
 
 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
 
 
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
Cross-Functional &amp; Technical competencies:
<div><div><div><div>Thematic Area </div><div>Name </div><div>Definition
</div></div> 
<div><div>Business Management </div><div>Working with Evidence and Data
</div><div><ul><li>Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
</li></ul></div></div> 
<div><div>Business Management </div><div>Digital Awareness and Literacy
</div><div><ul><li>Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
</li></ul></div></div> 
<div><div>Business Management </div><div>Customer Satisfaction/Client Management
</div><div><ul><li>Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients&rsquo; immediate requests. Ability to anticipate client&rsquo;s upcoming needs and concerns.
</li></ul></div></div> 
<div><div>Business Management </div><div>Communication
</div><div><ul><li>Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
</li></ul></div></div> 
<div><div>External Relations &amp; Advocacy </div><div>Event Planning &amp; Execution
</div><div><ul><li>Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
</li></ul></div></div> 
<div><div>External Relations &amp; Advocacy </div><div>Public Relations
</div><div><ul><li>Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public
</li></ul></div></div> 
<div><div>Administration &amp; Operations </div><div>Documents and records management
</div><div>Overall document (hard or electronic) management; registry and retention policy including storing and archiving 
<ul><li>
</li></ul></div></div> 
</div></div> 
 
Required Skills and Experience
Education
<ul><li>Secondary Education is required with specialized secretarial training.
</li><li>A university degree in Social Sciences, Management, Business Administration, Public Administration, Finance or equivalent will be given due consideration but is not a requirement. 
</li></ul>Experience
<ul><li>Minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of relevant progressively responsible secretarial, administrative, communication and/or programme experience is required at the national and international level.
</li></ul><ul><li>Experience in the use of computers, office software packages (MS Word, Excel, Teams, Zoom, etc), is required.
</li></ul>Desired skills
<ul><li>Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is an asset.
</li><li>Prior experience as an Executive Associate.
</li><li>Specialized certification in administration or related fields would be an advantage.
</li><li>Knowledge and experience in handling web-based management systems (i.e. Quantum/Oracle Cloud, MS Office 365, SharePoint) is desirable.
</li><li>Strong ability to manage competing priorities, deadlines, and confidential matters with discretion.
</li><li>Excellent records management, filing, and correspondence handling in line with UNDP standards.
</li><li>Strong written and verbal communication skills, including drafting correspondence, briefing notes, minutes, and talking points.
</li><li>Ability to coordinate across teams, units, and external partners, acting as a focal point for senior management
</li><li>Excellent planning, organization, and follow-up skills, ensuring timely action on management decisions
</li><li>Ability to anticipate needs, identify risks or bottlenecks, and propose practical solutions
</li><li>High level of integrity, discretion, and confidentiality, especially in handling sensitive information
</li><li>Strong interpersonal skills, cultural sensitivity, and ability to work in a diverse, multicultural environment
</li></ul> 
Required Language(s)
<ul><li>Fluency in English and Arabic required.
</li></ul><div>Other Requirement(s)
 
 
<ul><li>Bahraini Nationals and non-Bahrainis with valid work and resident permit can apply.
</li></ul></div>Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.</div></div><div></div>

Executive Associate (Open to All Applicants)

UNDP Careers

<div>
 
 Job Description
 
 
 
 
 Background
 
 
 
 UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
 
 UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 
 
 UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
 
 
 The United Nations Development Programme (UNDP) Country Office in the Kingdom of Bahrain operates within the context of a high-income, net-contributing country, where UNDP engagement is fully funded through government cost-sharing and aligned with national development priorities. Bahrain is implementing an ambitious national reform agenda under Bahrain Vision 2030 and the Government Programme (2023&ndash;2026), with a strong focus on economic diversification, fiscal sustainability, effective governance, environmental resilience, digital transformation, and inclusive human development. As a net contributor country, UNDP Bahrain maintains a lean operational footprint while delivering high-value technical assistance, policy advisory services, and innovation-driven solutions in support of national priorities.
 
 
 UNDP Bahrain&rsquo;s Programme Is Guided By The Country Programme Document (CPD) 2025&ndash;2029, Approved By The UNDP Executive Board In January 2025, And Is Fully Aligned With The United Nations Sustainable Development Cooperation Framework (UNSDCF) 2025&ndash;2029. The CPD Positions UNDP As a Trusted Strategic Partner To The Government Of Bahrain, Contributing To UNSDCF Outcomes Through Integrated, Multi-sectoral Interventions That Address Complex Development Challenges At The Intersection Of Economic Prosperity, Governance And Human Rights, And Environmental Sustainability. Under The Country Programme Document (CPD) 2025&ndash;2029, UNDP Bahrain&rsquo;s Engagement Is Structured Around Three Interrelated CPD Pillars
 
 
 (i) Economic prosperity and sustainable livelihoods;
 
 
 (ii) Effective governance, human rights, and access to justice; and
 
 
 (iii) Environmental sustainability and climate resilience.
 
 
 These pillars reflect national priorities under Bahrain Vision 2030 and the Government Programme (2023&ndash;2026), and constitute UNDP&rsquo;s substantive contribution to the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2025&ndash;2029.
 
 
 To ensure coherence, integration, and efficient delivery within a lean Country Office structure, the Bahrain CO operationalizes the three CPD pillars through two integrated programme clusters. The first cluster brings together economic transformation, sustainable livelihoods, and environmental sustainability, recognizing the strong interlinkages between economic diversification, green finance, climate action, digital transformation, and private sector&ndash;led growth. This cluster supports policy reform, institutional capacity development, and innovative financing mechanisms that advance inclusive and sustainable economic outcomes while strengthening environmental resilience.
 
 
 The second cluster focuses on governance, human rights, access to justice, and social inclusion, encompassing rule of law, public sector effectiveness, civic engagement, gender equality, and protection of vulnerable groups. This cluster supports national institutions in strengthening accountability, service delivery, and compliance with international human rights standards, while promoting inclusive participation and social cohesion.
 
 
 This two-cluster delivery model enables the Country Office to manage complexity, promote synergies across CPD pillars, and apply a portfolio approach to programme design, implementation, and partnerships. Staff are therefore expected to work across thematic boundaries, contribute to integrated solutions, and support joint programming within the UN system, while ensuring results-based management, quality assurance, and alignment with national and UNSDCF priorities.
 
 
 Institutional Arrangement
 
 
 Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR&rsquo;s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR&rsquo;s office.
 
 
 The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.
 
 
 UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 
 
 &emsp;
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ensure effective and efficient functioning of the Resident Representative (RR) office
 </li>
 <li>
 Maintain the supervisor&rsquo;s calendar and contacts with high-ranking visitors, arrange appointments and meetings, take minutes, act as an interpreter, and/or prepare informal translations when required.
 </li>
 <li>
 Maintain protocol procedures as well as profiles, rosters, and telephone lists of high-level partners and contacts.
 </li>
 <li>
 Compile research and prepare high quality briefing materials for supervisor appointments, meetings, missions, and for use in discussions.
 </li>
 <li>
 Manage Resident Representative for missions and representation schedules.
 </li>
 <li>
 Prepare correspondence, directives, and comments on behalf of RR for his/her signature and follow-up when required.
 </li>
 <li>
 Provide effective communications support to the office to facilitate essential flow of information
 </li>
 <li>
 Maintain paper and electronic filing systems to ensure safekeeping of confidential materials and accessibility of documents.
 </li>
 <li>
 Coordinate information flow in the office, and follow up on circulation files.
 </li>
 <li>
 Facilitate information sharing between the RR&rsquo;s Office, UN Country Team, and the UN Coordination Unit.
 </li>
 <li>
 Act as Focal points for liaison with MOFA Protocol and Facilitate visas and residences for UNDP and UNCT staff, residents or on mission
 </li>
 <li>
 Follow up on deadlines, commitments made, and actions taken; and coordinate the collection and submission of reports to the RR.
 </li>
 <li>
 Screen all incoming calls and correspondence.
 </li>
 <li>
 Provide advice to senior officials on national protocols and UN related procedures.
 </li>
 <li>
 Facilitate knowledge building and management in the Country Office
 </li>
 <li>
 Provide sound contributions to knowledge networks and communities of practice.
 </li>
 <li>
 Organize specialized training for secretarial and/or support staff.
 </li>
 <li>
 Organize training for UN staff on coordination, administration and protocol issues.
 </li>
 <li>
 Support the implementation of internal and external communication and outreach strategies in the country office
 </li>
 <li>
 Provide support for the country office of CAP and PCAP (e.g., projects, country program, and corporate change initiatives) roll-out.
 </li>
 <li>
 Provide support to UNDP projects and programme in implementing the country office communication action plan.
 </li>
 <li>
 Gather information from different programmes and projects to share with ict Assistant to archive for future use in communication activities.
 </li>
 <li>
 Maintain an information database and photo library that includes reviewing and identifying reference materials for retention.
 </li>
 <li>
 Ensure application of communication SoPs
 </li>
 <li>
 Ensure application of corporate guidelines for any digital content included on country office website, intranet and social media
 </li>
 <li>
 Assist in updating the CO website in line with corporate guidelines.
 </li>
 <li>
 Design content for websites and social media in line with corporate guidelines.
 </li>
 <li>
 Upload content to the Internal database and website.
 </li>
 <li>
 Generate analysis on CO&rsquo;s online visibility and engagement, with recommendations for improvement
 
 
 
 </li>
 </ul>
 The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
 
 
 
 Institutional Arrangement
 
 
 
 Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR&rsquo;s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR&rsquo;s office.
 
 
 The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.
 
 
 UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 
 
 &emsp;
 
 
 
 Competencies
 
 
 
 
 Core
 
 
 
 Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
 
 
 Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
 
 
 Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
 
 Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
 
 
 Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
 
 
 Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
 
 
 Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 
 
 
 Cross-Functional &amp; Technical Competencies
 
 
 
 
 
 Thematic Area
 
 
 
 
 Name
 
 
 
 
 Definition
 
 
 
 
 
 Business Management
 
 Working with Evidence and Data
 
 
 <ul>
 <li>
 Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
 
 
 
 </li>
 </ul>
 
 Business Management
 
 Digital Awareness and Literacy
 
 
 <ul>
 <li>
 Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
 
 
 
 </li>
 </ul>
 
 Business Management
 
 Customer Satisfaction/Client Management
 
 
 <ul>
 <li>
 Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients&rsquo; immediate requests. Ability to anticipate client&rsquo;s upcoming needs and concerns.
 
 
 
 </li>
 </ul>
 
 Business Management
 
 Communication
 
 
 <ul>
 <li>
 Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
 
 
 
 </li>
 </ul>
 
 External Relations &amp; Advocacy
 
 Event Planning &amp; Execution
 
 
 <ul>
 <li>
 Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
 
 
 
 </li>
 </ul>
 
 External Relations &amp; Advocacy
 
 Public Relations
 
 
 <ul>
 <li>
 Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public
 
 
 
 </li>
 </ul>
 
 Administration &amp; Operations
 
 Documents and records management
 
 
 <ul>
 <li>
 Overall document (hard or electronic) management; registry and retention policy including storing and archiving
 
 
 
 </li>
 </ul>
 
 Required Skills And Experience
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Secondary Education is required with specialized secretarial training.
 </li>
 <li>
 A university degree in Social Sciences, Management, Business Administration, Public Administration, Finance or equivalent will be given due consideration but is not a requirement.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of relevant progressively responsible secretarial, administrative, communication and/or programme experience is required at the national and international level.
 </li>
 <li>
 Experience in the use of computers, office software packages (MS Word, Excel, Teams, Zoom, etc), is required.
 
 
 
 </li>
 </ul>
 
 Desired Skills
 
 
 
 <ul>
 <li>
 Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is an asset.
 </li>
 <li>
 Prior experience as an Executive Associate.
 </li>
 <li>
 Specialized certification in administration or related fields would be an advantage.
 </li>
 <li>
 Knowledge and experience in handling web-based management systems (i.e. Quantum/Oracle Cloud, MS Office 365, SharePoint) is desirable.
 </li>
 <li>
 Strong ability to manage competing priorities, deadlines, and confidential matters with discretion.
 </li>
 <li>
 Excellent records management, filing, and correspondence handling in line with UNDP standards.
 </li>
 <li>
 Strong written and verbal communication skills, including drafting correspondence, briefing notes, minutes, and talking points.
 </li>
 <li>
 Ability to coordinate across teams, units, and external partners, acting as a focal point for senior management
 </li>
 <li>
 Excellent planning, organization, and follow-up skills, ensuring timely action on management decisions
 </li>
 <li>
 Ability to anticipate needs, identify risks or bottlenecks, and propose practical solutions
 </li>
 <li>
 High level of integrity, discretion, and confidentiality, especially in handling sensitive information
 </li>
 <li>
 Strong interpersonal skills, cultural sensitivity, and ability to work in a diverse, multicultural environment
 
 
 
 </li>
 </ul>
 
 Required Language(s)
 
 
 
 <ul>
 <li>
 Fluency in English and Arabic required.
 
 
 
 </li>
 </ul>
 
 Other Requirement(s)
 
 
 
 <ul>
 <li>
 Bahraini Nationals and non-Bahrainis with valid work and resident permit can apply.
 
 
 
 </li>
 </ul>
 
 Equal opportunity
 
 
 
 As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
 
 
 UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
 
 
 
 Sexual harassment, exploitation, and abuse of authority
 
 
 
 UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
 
 
 
 Right to select multiple candidates
 
 
 
 UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
 
 
 Scam alert
 
 
 
 UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
</div>

Genius HRTech Limited

<div>
 
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Seasonal Sales Associate

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