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board secretary (female only) - law firm, riyadh Jobs in Riyadh Saudi Arabia

board secretary (female only) - law firm, riyadh

board secretary

Huda Vision

Job Description: Board Secretary (Female Only) - Law Firm, RiyadhWe are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.Key ResponsibilitiesBoard and Committee Support<ul><li>Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.</li><li>Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.</li><li>Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.</li><li>Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.</li><li>Maintain the official records, minute books, and statutory registers of the firm and its associated entities.</li></ul>Corporate Governance and Compliance<ul><li>Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.</li><li>Ensure the firm&rsquo;s compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.</li><li>Oversee and manage the firm&rsquo;s corporate seal, legal documents, and official correspondence with external regulatory bodies.</li><li>Manage director inductions, continuous professional development for the Board, and performance evaluations.</li></ul>Communication and Administration<ul><li>Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.</li><li>Handle sensitive and confidential information with absolute discretion and integrity.</li><li>Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.</li><li>Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.</li></ul>Required Qualifications and Skills<ul><li>Gender: Female (Mandatory requirement)</li><li>Education: Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.</li><li>Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.</li><li>Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.</li><li>Language: Fluency in both Arabic and English (written and spoken) is essential.</li><li>Skills:</li><li>Exceptional organizational, planning, and time-management abilities.</li><li>Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively</li></ul>connect on Linkedin and send CVs : https://www.linkedin.com/in/navid-nadiaksa/Email: hnavid.ng@gmail.comJob Type: Full-timePay: &#65020;5,500.00 - &#65020;8,500.00 per month

Board Secretary (Female Only) - Law Firm, Riyadh

Safqah Capital | صفقة المالية

<div>
 
 
 Role Overview:
 
 
 
 Safqah is growing and needs a hands‑on, bilingual Legal Counsel to own core legal work with minimal supervision. You&rsquo;ll be the primary in‑house legal owner, reviewing every legal document, managing outside counsel across matters, and acting as Board Secretary to keep governance tight and timely. Signature authority is limited per Delegation of Authority, but legal review is mandatory for all documents.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Board Secretary duties: agendas, minutes, resolutions, registers; maintain corporate records and accuracy of the archive/VDR.
 </li>
 <li>
 Corporate housekeeping: CR updates, GA/BoD actions, ESOP/option paperwork coordination.
 </li>
 <li>
 Draft/mark‑up/negotiation support for financing documents (term sheets, intercreditor, security packages, pledges/guarantees), coordinating closely with Finance and outside counsel.
 </li>
 <li>
 Own the contract lifecycle end‑to‑end (intake, drafting, negotiation, execution, DocuSign, archiving, metadata).
 </li>
 <li>
 Drive KPI‑driven compliance for filings, license renewals, covenants, and obligations tracking.
 </li>
 <li>
 Lead/coordinate DPAs, data‑sharing agreements, privacy notices, and vendor assessments (PDPL awareness expected; specialist outside counsel engaged when needed).
 </li>
 <li>
 Select, brief, and manage external firms across specialties; control quality, timelines, and budgets. Maintain matter trackers and a decision log.
 </li>
 <li>
 Maintain template pack, playbooks, and clause library in Notion; ensure everything is searchable and version‑controlled.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Exposure to PDPL (consents, DPAs, cross‑border assessments).
 </li>
 <li>
 Experience across financing structures, security/pledges, and intercreditor dynamics.
 </li>
 <li>
 Familiarity working with regulators via external counsel (e.g., CMA/REGA).
 </li>
 <li>
 Real‑estate/fintech/startup environment exposure.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6&ndash;8 years PQE with strong in‑house or top‑tier firm experience in KSA.
 </li>
 <li>
 Bilingual (Arabic &amp; English) with drafting and negotiation in both.
 </li>
 <li>
 Depth in Companies Law and Civil Transactions Law; excellent commercial contracting judgement.
 </li>
 <li>
 Demonstrated experience managing multiple matters and outside counsel directly.
 </li>
 <li>
 Comfortable owning board secretarial work and corporate housekeeping.
 </li>
 </ul>
 
 
</div>

Legal Counsel

Tabby | تابي

<div>
 
 Department:
 
 Legal
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Sherif Amgad
 
 
 
 Description
 
 
 
 This role will support corporate governance efforts within Tabby Group entities especially in the KSA, including by serving as the Board Secretary of a Saudi public company. You'll be instrumental in assisting with various governance activities, ensuring the effective management of entities from a governance perspective, and maintaining the company's good standing. Your organizational prowess and strong communication skills will be key in facilitating critical decision-making and maintaining transparent records.
 
 
 As a Corporate Governance Counsel at Tabby, you'll play a crucial role in ensuring the seamless and effective operation of our Board of Directors and its committees. You'll be responsible for meticulously managing all administrative, logistical, and documentation aspects of Board and committee meetings, ensuring adherence to corporate governance practices and legal requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 CMA &amp; Tadawul Governance Support: Handle all governance and listing requirements issued by the Capital Market Authority (CMA) and the Saudi Exchange (Tadawul), including the preparation, monitoring, and management of all related documents and filings.
 </li>
 <li>
 Meeting Coordination: Preparing and issuing notices and invitations for all Board and committee meetings.
 </li>
 <li>
 Document Management: Preparing and circulating all pre-meeting documents and materials and meticulously organizing and managing all related documentation.
 </li>
 <li>
 Minute Taking: Drafting accurate and comprehensive minutes of Board and committee meetings.
 </li>
 <li>
 Legal Compliance: Facilitating the notarization and legalization of Board meeting minutes and resolutions as required, and maintaining statutory registers and records related to Board and committee activities.
 </li>
 <li>
 Action Tracking: Following up on action items arising from Board and committee meetings to ensure timely completion.
 </li>
 <li>
 Entity Governance Support: Assisting in the overall corporate governance framework for Tabby Group entities, including supporting the maintenance of corporate records, ensuring compliance with local regulations, and generally helping to keep entities in good standing.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Excellent command of English and Arabic (both written and spoken).
 </li>
 <li>
 Law degree from a recognized university.
 </li>
 <li>
 Must be a Saudi resident.
 </li>
 <li>
 Between three (3) to five (5) years of demonstrable relevant experience in a similar corporate governance position or company secretarial role, preferably gained in an international group.
 </li>
 <li>
 Proven experience supporting the governance of listed companies in Saudi Arabia, including direct exposure to CMA or Saudi Exchange governance matters.
 </li>
 <li>
 Legal training in corporate law and experience in a reputable regional or international law firm or in-house is an advantage.
 </li>
 <li>
 Experience in using entity management software.
 </li>
 <li>
 Strong understanding of MENA region's legal systems and corporate governance practices, particularly in the UAE (mainland and freezone) and KSA.
 </li>
 <li>
 Strong project management skills, with the ability to manage a complex workload and prioritize tasks effectively.
 </li>
 <li>
 Ability to work in a regulated environment and navigate complex regulatory requirements.
 </li>
 <li>
 Excellent analytical, communication, and negotiation skills.
 </li>
 <li>
 Team player with the ability to collaborate effectively across departments.
 </li>
 <li>
 Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
 
 </li>
 </ul>
</div>

Legal Counsel (Corporate Governance)

Albawani | البواني

<div>
 
 
 Role Purpose
 
 
 
 The Secretary, Governance &amp; Board is responsible for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. This role is essential in ensuring the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight. By managing the planning, coordination, and documentation of all board and committee activities, the Secretary plays a crucial role in promoting effective corporate governance and compliance across the Albawani group.
 
 
 
 
 
 
 Key Accountabilities
 
 
 
 
 Key Activities
 
 
 
 
 Board and Committee Meeting Coordination
 
 
 <ul>
 <li>
 Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support
 </li>
 <li>
 Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes
 </li>
 <li>
 Ensure timely and accurate distribution of Board and committee meeting materials to members
 </li>
 <li>
 Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings
 </li>
 <li>
 Manage the Board and committee meeting calendar and schedule, including any changes or special meetings
 </li>
 <li>
 Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items
 </li>
 </ul>
 
 
 Board Member Onboarding
 
 
 <ul>
 <li>
 Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices
 </li>
 <li>
 Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices
 </li>
 <li>
 Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed
 </li>
 <li>
 Maintain a Board member information repository, including biographies, expertise, and committee assignments
 </li>
 </ul>
 
 
 Shareholder and Stakeholder Communications
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Board of Directors, providing timely information and addressing inquiries
 </li>
 <li>
 Collaborate with the Group CEO, Executive Management, and other key stakeholders to facilitate effective communication and decision-making
 </li>
 <li>
 Support the preparation of shareholder communications related to governance, such as the proxy statement, annual report, and other disclosures
 </li>
 <li>
 Coordinate the logistics of annual shareholder meetings and any special shareholder events
 </li>
 <li>
 Assist in the development and distribution of governance-related communications to other key stakeholders, such as regulatory bodies and industry groups
 </li>
 <li>
 Manage the governance section of the organization's website and ensure information is accurate and up-to-date
 </li>
 </ul>
 
 
 Governance Documentation and Record-Keeping Trend Monitoring
 
 
 <ul>
 <li>
 Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group
 </li>
 <li>
 Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference
 </li>
 <li>
 Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials
 </li>
 <li>
 Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records
 </li>
 <li>
 Support the development and updating of governance-related policies, procedures, and frameworks
 </li>
 <li>
 Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders
 </li>
 </ul>
 
 
 Necessary Knowledge and Experience
 
 
 
 - Extensive experience in a board, corporate secretarial, or governance support role
 
 
 - Strong understanding of corporate governance principles, frameworks, and leading practices
 
 
 - Excellent organizational, administrative, and project management skills
 
 
 - Proficiency in managing the logistics of Board and committee meetings
 
 
 - Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders
 
 
 - Attention to detail and a commitment to accuracy and confidentiality
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 - Bachelor's degree in business, public administration, or a related field
 
 
 - 3-5 years of experience in a governance, corporate secretarial, or board support role
 
 
 - Relevant professional certifications (e.g., Certified Corporate Governance Professional, Certified Administrative Professional) are preferred
 
 
 
 
 
 
 Job Specific Technical Skills
 
 
 
 - Proficiency in using governance-related software and tools (e.g., board management platforms, document management systems)
 
 
 - Ability to utilize collaboration and communication platforms (e.g., video conferencing, secure document sharing)
 
 
 - Strong skills in office productivity software (e.g., Microsoft Office, Google Workspace)
 
 
 
</div>

Secretary Board

Saudi Contractors Authority الهيئة السعودية للمقاولين

<div>
 
 
 Committee Operations &amp; Documentation
 
 
 <ul>
 <li>
 Prepare and distribute meeting agendas, briefing materials, and supporting documentation in an accurate and timely manner.
 </li>
 <li>
 Record and maintain detailed minutes of meetings, including discussions, decisions, and follow-up actions.
 </li>
 <li>
 Track and monitor implementation of committee resolutions, ensuring proper documentation and timely closure.
 </li>
 <li>
 Liaise with executive management and departments to ensure accountability in executing committee decisions.
 </li>
 <li>
 Provide periodic progress reports to Committee Chairpersons and the Board Secretary to support informed decision-making.
 </li>
 </ul>
 
 
 Compliance &amp; Process Improvement
 
 
 <ul>
 <li>
 Ensure committees operate in compliance with internal bylaws, governance policies, and regulatory requirements.
 </li>
 <li>
 Maintain an organized and auditable record of committee documentation, correspondence, and decisions.
 </li>
 <li>
 Continuously enhance committee processes, templates, and documentation standards to improve operational efficiency and transparency.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 the ideal candidate must have a bachelor&rsquo;s degree in related studies, with 4-6 years of related experience.
 
</div>

Follow Up & Committees Sr. Specialist

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

CEO Office Manager

Awqaf Investment أوقاف للاستثمار

<div>
 
 
 
 Job Purpose:
 
 
 
 
 Corporate Governance duties ensuring the functioning of the corporate governance framework within AIC and implementing best practices in corporate governance. This position is accountable for maintaining regulatory compliance, facilitating effective communication between the board of directors and executive management, safeguarding the integrity of corporate decision-making processes, and developing policies and procedures that comply with all relevant laws and regulations and promote transparency, accountability, and integrity within AIC.
 
 
 
 
 
 
 
 Core Responsibilities:
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain corporate governance frameworks, policies, and procedures in alignment with regulatory requirements and best practices.
 </li>
 <li>
 Conduct regular assessments and evaluations of corporate governance practices to identify areas for improvement and recommend adjustments to policies and procedures accordingly.
 </li>
 <li>
 Provide guidance and support on corporate governance matters and provide consultation when requested from a governance perspective.
 </li>
 <li>
 Monitor changes in relevant laws, regulations, and corporate governance guidelines, and advise on potential impacts and necessary actions.
 </li>
 <li>
 Develop and review Corporate Governance documents including Governance manual, Delegation of Authority, Board and Committees charters and Board policies.
 </li>
 <li>
 Perform Governance Gap Analysis between the relevant regulations and AIC.
 </li>
 <li>
 Draft, review, and update the AIC&rsquo;s policies, procedures, and guidelines to adhere to best practices and ensure compliance with applicable laws, regulations, and corporate governance guidelines.
 </li>
 <li>
 Manage the AIC's disclosure practices and maintain records of corporate disclosures and communications with shareholders, analysts, and other external parties.
 </li>
 <li>
 Collaborate with internal audit, legal, and compliance functions to identify and mitigate corporate governance risks.
 </li>
 <li>
 Implement and maintain internal controls related to corporate governance, ensuring effectiveness and compliance with established standards.
 </li>
 <li>
 Participate in risk assessment activities and contribute to the development of risk mitigation strategies.
 </li>
 <li>
 Maintain accurate and up-to-date corporate records, including board resolutions, corporate charters, bylaws, and other governance documents.
 </li>
 <li>
 Assist in developing training programs and other communications related to corporate governance, policies, and procedures.
 </li>
 <li>
 Serve the matters related to the board of directors and its committees.
 </li>
 <li>
 Planning, organizing, and facilitating board and Investment committee meetings, including setting agendas, distributing meeting materials, and ensuring proper procedures are followed.
 </li>
 <li>
 Recording, documenting, and distributing meeting minutes, which are a record of the discussion and any votes that take place.
 </li>
 <li>
 Maintaining accurate records of board and Investment committee activities, such as contact information, action items, and resolutions.
 </li>
 <li>
 Communicating and collaborating with board members and Investment committee members, auditors, attorneys, and other professionals to ensure compliance with legal and ethical standards.
 </li>
 <li>
 Assisting the board chair and other board members and Investment committee members with their duties and responsibilities.
 </li>
 <li>
 The creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board&rsquo;s agenda over the course of a year.
 </li>
 <li>
 The management of external correspondence and ensuring that requests made of the Board of Directors, or relevant to the governance of the Association, is reported and responded to in a timely manner.
 </li>
 <li>
 The maintenance of an up-to-date list of members of the Association.
 </li>
 <li>
 The maintenance of a file or manual of governance policies and a systematic schedule for their review as determined by the board.
 </li>
 <li>
 The updating, maintaining and safe storage of the Association&rsquo;s Minute Book and other legal documents.
 </li>
 <li>
 arranges Board meetings materials, such as reports and presentations, in accordance with the AIC guidelines. These materials are distributed before the meeting unless the organization&rsquo;s regulations state otherwise.
 </li>
 <li>
 Ensures all board members comply and commit to the procedures and policies approved by the board.
 </li>
 <li>
 Define KPIs for governance functions and contribute to periodic performance evaluations.
 </li>
 <li>
 Participate in internal audits and self-assessments of governance effectiveness.
 </li>
 <li>
 Facilitate transparent communication between the board, shareholders, and key stakeholders.
 </li>
 <li>
 Oversee conflict-of-interest disclosures and related party transactions to ensure transparency and compliance.
 </li>
 </ul>
 
 
 
 
 
 
 Qualification &amp; Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, Governance, or a related field
 </li>
 <li>
 Minimum of 5 years of proven experience in governance-related roles
 </li>
 </ul>
</div>

Corporate Governance Senior Associate

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