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administrative assistant

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Moelis & Company

<div>
 
 We are passionate about our business and our culture, and are seeking individuals with that same drive.
 
 
 
 
 Reception Duties:
 
 
 
 <ul>
 <li>
 To meet and greet clients and visitors in a friendly and courteous manner
 </li>
 <li>
 Keeps reception area clean and tidy
 </li>
 <li>
 Prepares refreshments for Guests
 </li>
 <li>
 Collects mail from the P.O. Box and distributes mail to the relevant people
 </li>
 <li>
 Answers calls and directs to the concerned person or takes a message and relays to the relevant person
 </li>
 <li>
 Monitoring and ordering of pantry and office supplies
 
 
 </li>
 </ul>
 
 General Administrative Duties:
 
 
 
 <ul>
 <li>
 To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
 </li>
 <li>
 To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
 </li>
 <li>
 Manage client contacts, inbox for Bankers.
 </li>
 <li>
 Photocopy and scan documents
 </li>
 <li>
 To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
 </li>
 <li>
 Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
 </li>
 <li>
 Any other duties or special projects as requested by Office Manager, and/or Bankers.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Proficient in all software packages (Word, Excel, PowerPoint)
 </li>
 <li>
 Previous professional services sector experience / background
 </li>
 <li>
 High level organisational skills
 </li>
 <li>
 Excellent communicate skills, both written and verbal
 </li>
 <li>
 Previous experience working in a fast-paced environment
 </li>
 <li>
 Strong attention to detail
 
 
 </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>

Administrative Assistant - Saudi

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Emerald Cleaning Services

Job Summary: Emerald Middle East Company is seeking a competent and detail-oriented Accountant Cum Admin to manage financial operations and administrative functions. The ideal candidate will play a key role in maintaining accurate financial records, ensuring compliance with company policies, and supporting daily office administration within a fast-paced cleaning services environment.Key Responsibilities:<ul><li>Handle day-to-day accounting activities including invoicing, payments, receivables, and reconciliations</li><li>Maintain accurate financial records and prepare periodic financial reports</li><li>Manage payroll processing and staff records</li><li>Coordinate with procurement and operations for cost tracking and budgeting</li><li>Handle administrative tasks including documentation, filing, and correspondence</li><li>Assist in preparing quotations, LPOs, and contracts</li><li>Liaise with banks, auditors, and external stakeholders as required</li><li>Ensure compliance with local financial regulations and company policies</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>Minimum 2 years of experience in accounting and administrative roles</li><li>Experience in service industry (preferably cleaning or facilities management) is an advantage</li><li>Proficiency in accounting software and MS Office (especially Excel)</li><li>Strong organizational and multitasking skills</li><li>Good communication and interpersonal abilities</li></ul>Preferred Qualifications:<ul><li>Experience in GCC countries (Saudi Arabia/Qatar)</li><li>Knowledge of VAT regulations and financial compliance in Saudi Arabia</li><li>Ability to handle both finance and administrative responsibilities independently</li></ul>Job Type: Full-timePay: From ﷼3,500.00 per monthWork Location: In person

Accountant Cum Admin

Confidential

Executive Secretary to CEO/VP Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office. Responsibilities  <ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul>

Executive Secretary to CEO/VP

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a motivated and detail-oriented Administrative Trainee to join us under the Tamheer Program. The trainee will support daily administrative operations to ensure smooth workflow and operational efficiency.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Eligible for the Tamheer Program (Taqat).
 </li>
 <li>
 Fresh graduate.
 </li>
 <li>
 Bachelor&rsquo;s degree in English Language, Business Administration or any related field.
 </li>
 <li>
 Fluent in English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office applications.
 </li>
 </ul>
 
 
</div>

Administrator (Tamheer Trainee)

Explore 33+ Administrative assistant in Riyadh Saudi Arabia this April. Find roles across top companies and apply now to boost your career.

33 administrative assistant jobs In Riyadh Saudi Arabia

Administrative Assistant

Administrative Assistant - Saudi

Office Administrator

Accountant Cum Admin

Executive Secretary to CEO/VP

Office Administrator

Administrator (Tamheer Trainee)