office administrator

Agility

<div><h3 class="jobSectionHeader"><b>Job Brief:
</b></h3><p><i>We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.</i></p><p></p><h3 class="jobSectionHeader"><b>
Your Responsibilities:</b></h3><p></p><ul>
<li>
Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.</li>
<li>Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.</li>
<li>Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.</li>
<li>Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.</li>
</ul><ul><li>Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.</li>
<li>Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).</li>
<li>Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.</li>
<li>Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Your Qualifications:</b></h3><ul>
<li>3&ndash;5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.</li>
<li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or a related field.</li>
<li>Strong understanding of Riyadh&rsquo;s geography, venue landscape, and local business etiquette.</li>
<li>Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.</li>
<li>General knowledge of Saudi labor laws and office registration processes is a significant advantage.</li>
</ul><h3 class="jobSectionHeader"><b>Your Proficiencies:</b></h3><ul>
<li>Leadership and Management skills</li>
<li>Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).</li>
<li>Strategic Thinking: Ability to see the &quot;big picture&quot; across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.</li>
<li>Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.</li></ul></div>

Office Administrator

<div>
 <strong>
  <u>
   Job Brief:
   <br/>
   <br/>
  </u>
 </strong>
 <p>
  <em>
   We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.
   <br/>
  </em>
 </p>
 <strong>
  <u>
   <strong>
    Your Responsibilities:
    <br/>
    <br/>
    <br/>
   </strong>
  </u>
 </strong>
 <ul>
  <li>
   Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.
  </li>
  <li>
   Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.
  </li>
  <li>
   Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.
  </li>
  <li>
   Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.
  </li>
 </ul>
 <ul>
  <li>
   Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
  </li>
  <li>
   Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).
  </li>
  <li>
   Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
  </li>
  <li>
   Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <u>
   Your Qualifications:
   <br/>
   <br/>
  </u>
 </strong>
 <ul>
  <li>
   3-5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.
  </li>
  <li>
   Bachelor's degree in Business Administration, Hospitality, or a related field.
  </li>
  <li>
   Strong understanding of Riyadh's geography, venue landscape, and local business etiquette.
  </li>
  <li>
   Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.
  </li>
  <li>
   General knowledge of Saudi labor laws and office registration processes is a significant advantage.
  </li>
 </ul>
 <strong>
  <u>
   Your Proficiencies:
   <br/>
   <br/>
  </u>
 </strong>
 <ul>
  <li>
   Leadership and Management skills
  </li>
  <li>
   Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).
  </li>
  <li>
   Strategic Thinking: Ability to see the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
  </li>
  <li>
   Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.
  </li>
 </ul>
</div>


Populous

<div>
 <strong>
  About Populous
  <br/>
  <br/>
 </strong>
 For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 <br/>
 <br/>
 Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 <br/>
 <br/>
 This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 <br/>
 <br/>
 As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Office Administrator
 </strong>
 will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 <br/>
 <br/>
 <strong>
  Key responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support to Company Representative and project team
  </li>
  <li>
   Preparation of technical and management presentations
  </li>
  <li>
   Support in compiling project status reports
  </li>
  <li>
   Maintain organized project records and filing systems
  </li>
  <li>
   Coordinate day-to-day project office activities
  </li>
  <li>
   Coordinate travel and hotel booking
  </li>
  <li>
   Mange timesheet approvals ever month
  </li>
  <li>
   Create services entry sheets or equivalent billing document
  </li>
  <li>
   Submit invoices through clint financial portals or ERP system
  </li>
  <li>
   Follow up on approval and payment cycle
  </li>
  <li>
   Perform related duties as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key requirements include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Several years&rsquo; experience in project office or administrative roles within construction or similar industries
  </li>
  <li>
   Strong Microsoft Office skills
  </li>
  <li>
   Knowledge of administrative procedures
  </li>
  <li>
   Basic knowledge of document control is an advantage (not mandatory)
  </li>
  <li>
   OR experience in office IT setup and administration
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join the Team?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  </li>
  <li>
   Enjoy various benefits, such as hybrid working and gym membership discounts
  </li>
  <li>
   Enjoy the opportunity to attend events at Populous-designed venues
  </li>
  <li>
   Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 <br/>
 <br/>
 Want to learn more about us?
 <br/>
 <br/>
 Find us here: Populous
 <br/>
 <br/>
 Populous | Facebook
 <br/>
 <br/>
 Instagram: @WeArePopulous
 <br/>
 <br/>
 X: @Populous
</div>


Project Office Administrator

<div><div><b>About Populous</b></div>
<div></div><div>For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.</div>
<div></div><div>Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.</div>
<div></div><div>This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.</div>
<div></div><div>As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.</div>
<div></div><div><b>About the Role</b></div>
<div></div><div>The <b>Project Office Administrator </b>will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.</div>
<div></div><div><b>Key responsibilities include:
</b></div>
<div></div><ul><li>Administrative support to Company Representative and project team</li>
<li>Preparation of technical and management presentations</li>
<li>Support in compiling project status reports</li>
<li>Maintain organized project records and filing systems</li>
<li>Coordinate day-to-day project office activities</li>
<li>Coordinate travel and hotel booking</li>
<li>Mange timesheet approvals ever month</li>
<li>Create services entry sheets or equivalent billing document</li>
<li>Submit invoices through clint financial portals or ERP system</li>
<li>Follow up on approval and payment cycle</li>
<li>Perform related duties as required</li>
</ul>
<div></div><div><b>Key requirements include:</b></div>
<div></div><ul><li>Several years&rsquo; experience in project office or administrative roles within construction or similar industries</li>
<li>Strong Microsoft Office skills</li>
<li>Knowledge of administrative procedures</li>
<li>Basic knowledge of document control is an advantage (not mandatory)</li>
<li>OR experience in office IT setup and administration</li>
</ul>
<div></div><div><b>Why Join the Team?</b>
</div><ul><li>Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection</li>
<li>Enjoy various benefits, such as hybrid working and gym membership discounts
</li><li>Enjoy the opportunity to attend events at Populous-designed venues</li>
<li>Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party</li>
</ul>
<div></div><div><b>How to Apply</b></div>
<div></div><div>Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.</div>
<div></div><div>Want to learn more about us?</div>
<div></div><div>Find us here: Populous</div>
<div>Populous | Facebook</div>
<div>Instagram: @WeArePopulous</div>
<div>X: @Populous</div></div>

NEXTracker

<div><p><b>Job Description:<br>
</b></p><p></p><h2 class="jobSectionHeader"><b>Admin Executive
</b></h2><h2 class="jobSectionHeader"><b>Job Description<br>
</b></h2><p><br>
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.<br>
</p><p></p><p><b>Here's a glimpse of what you'll do&hellip;<br>
</b></p><p></p><p><b>General Task Management
</b></p><ul><li><p>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</p></li><li><p>Handle correspondence, emails, and communication with internal and external stakeholders.
</p></li><li><p>Maintain and update company records, files, and databases.
</p></li><li><p>Support HR in employee documentation, attendance records, and onboarding formalities.
</p></li><li><p>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</p></li><li><p>Assist in organizing meetings, preparing minutes, and following up on action items.
</p></li><li><p>Liaise with vendors, service providers, and landlords for office-related requirements.
</p></li><li><p>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</p></li><li><p>Manage petty cash, office budgets, and administrative expense reporting.
</p></li><li><p>Provide general administrative support to different departments as required.
</p></li><li><p>Provide support to different departments regarding administrative and logistical requirements.
</p></li><li><p>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</p></li><li><p>Oversee office requirements, including stationery, consumables, and equipment.
</p></li><li><p>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</p></li><li><p>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</p></li><li><p>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</p></li><li><p>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</p></li><li><p>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.<br>
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, Management, or related field.
</p></li><li><p>Courses specialized in Human Resources Management or Administrative Affairs is preferred.<br>
</p></li></ul><p></p><p><b>Skills
</b></p><ul><li><p>Proven experience (2&ndash;4 years) in office administration or executive support role.
</p></li><li><p>Strong organizational and multitasking skills.
</p></li><li><p>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</p></li><li><p>Excellent communication and interpersonal skills.
</p></li><li><p>Ability to work independently and handle confidential information.
</p></li><li><p>Problem-solving mindset with attention to detail.
</p></li><li><p>Taking Responsibility. Working with team spirit.
</p></li></ul><ul><li><p>Team player with strong organizational skills.
</p></li><li><p>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</p></li></ul><ul><li><p>Taking Responsibility
</p></li><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills
</p></li></ul><ul><li><p>A results-driven approach and a keen eye for detail.
</p></li></ul><ul><li><p>Strong ability to generate reports and conduct data analysis, strong presentation skills<br>
</p></li></ul><p></p><p><b>Relationship Management
</b></p><ul><li><p>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</p></li><li><p>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</p></li><li><p>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.<br>
</p></li></ul><p></p><p><b>Here is some of what you'll need (required)&hellip;
</b></p><ul><li><p>Relevant HR or business/commercial degree.
</p></li><li><p>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</p></li><li><p>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</p></li><li><p>Proven experience in managing relationships with suppliers and stakeholders.
</p></li></ul><ul><li><p>Proficiency in Microsoft Office.
</p></li><li><p>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</p></li><li><p>Good knowledge of health, safety, and security procedures.<br>
</p></li></ul><p></p><p><b>This position reports to:
</b></p><p>&middot; Administration Manager
</p><p></p><p>At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
</p><p></p><p>For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
</p><p></p><h1 class="jobSectionHeader"><b>Culture is our Passion</b></h1></div><p></p>

Admin Executive

BTG Pactual

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 <br/>
 <br/>
 <strong>
  The role
  <br/>
  <br/>
 </strong>
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 <strong>
  Riyad (Saudi Arabia)
 </strong>
 .
 <br/>
 <br/>
 The successful candidate will be responsible for administration, office management and executive assistance.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
  </li>
  <li>
   Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  </li>
  <li>
   Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  </li>
  <li>
   Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  </li>
  <li>
   Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  </li>
  <li>
   Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  </li>
  <li>
   Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  </li>
  <li>
   Expense Management: Submit and track travel expenses and claims on behalf of executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual:Fluent in both English and Arabic.
  </li>
  <li>
   Education:Bachelor's degree or Diploma in a relevant field.
  </li>
  <li>
   Experience:Robust experience in a similar role.
  </li>
  <li>
   Self-Motivation:Proactive and self-driven approach to office management.
  </li>
  <li>
   Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  </li>
  <li>
   Attention to Detail:Strong focus on accuracy and detail in all tasks.
  </li>
  <li>
   Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
  </li>
  <li>
   Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  </li>
  <li>
   IT Proficiency:Strong proficiency in office software and IT systems.
  </li>
  <li>
   Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  </li>
  <li>
   Management Skills: Strong leadership and team management skills to oversee office staff and operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our offer
  <br/>
  <br/>
 </strong>
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 <br/>
 <br/>
 <ul>
  <li>
   Professional, international working environment
  </li>
  <li>
   Challenging, rewarding career
  </li>
  <li>
   Collaborative environment
  </li>
  <li>
   Competitive compensation package, including performance based annual bonus
  </li>
  <li>
   25 working days vacation
  </li>
  <li>
   Health Insurance
   <br/>
   <br/>
  </li>
 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 <br/>
 <br/>
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>


Office & Administration Manager

Huda Vision

<p><b>Job Description: Administrative Assistant - Saudi only </b></p><p><b>Location: Riyadh, Saudi Arabia</b></p><p>Salary Range: SAR 6,000 - SAR 7,000 per month</p><p><b>About the Role</b></p><p>We are seeking a highly organized, proactive, and detail-oriented <b>Administrative Assistant</b> to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in <b>Microsoft Office, excellent communication skills in English and Arabic</b>, and a <b>professional demeanor</b>.</p><p><b>Key Responsibilities</b></p><ul><li><b>Office Management:</b></li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li><b>Administrative Support:</b></li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li><b>Financial/HR Support (as needed):</b></li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li><b>Documentation and Data:</b></li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul><p><b>Qualifications &amp; SkillsRequired</b></p><ul><li><b>Education:</b> High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li><b>Experience:</b> Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li><b>Language:</b> <b>Fluent in both English and Arabic</b> (written and spoken) is mandatory.</li><li><b>Technical:</b> Expert-level proficiency in <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li><b>Residency:</b> <b>preferred for Saudis </b>.</li></ul><p><b>Preferred</b></p><ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul><p>Send your Cv to hnavid.ng@gmail.com</p><p>Linkedin: https://www.linkedin.com/in/navid-nadiaksa/</p><p>Job Type: Full-time</p><p>Pay: ﷼5,500.00 - ﷼6,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: Remote</p>

Administrative Assistant - Female

Explore 497+ Office administrator in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.

497 office administrator jobs IN Riyadh Saudi Arabia

Office Administrator

Office Administrator

Project Office Administrator

Project Office Administrator

Admin Executive

Office & Administration Manager

Administrative Assistant - Female