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admin assistant Jobs in Riyadh Saudi Arabia

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executive assistant

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 Executive Assistant duties and responsibilities:
 
 
 Financial
 
 
 Adhere to budget
 
 
 Customer
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 Email management
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 Client relationships
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 Internal Process
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 Learning and Growth
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 
 Government Clearance Required?
 
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The candidate will be responsible for optimizing the executive's time by managing schedules, coordinating travel arrangements, and preparing essential documentation and communication. The ideal candidate will possess a high degree of professionalism, discretion, and a commitment to confidentiality, while demonstrating exceptional problem-solving abilities and adaptability to rapidly changing circumstances.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or governmental environment.
 </li>
 <li>
 Proven ability to manage and prioritize multiple tasks and deadlines effectively, demonstrating strong organizational and time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English, with a strong proficiency in preparing reports and presentations.
 </li>
 <li>
 Familiarity with office management procedures, administrative protocols, and decision-making processes at an executive level.
 </li>
 <li>
 Strong proficiency in office software applications (e.g., Microsoft Office Suite, project management tools) and communication platforms.
 </li>
 <li>
 Experience in handling confidential or sensitive information with integrity and discretion.
 </li>
 <li>
 Ability to operate independently with minimal supervision while functioning collaboratively within a team environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage and interact with a variety of stakeholders at all organizational levels.
 </li>
 <li>
 A proactive approach to problem-solving and the ability to think critically about situations as they arise.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the executive's calendar by scheduling appointments, coordinating meetings, and ensuring timely follow-ups on action items.
 </li>
 <li>
 Prepare and organize documents, reports, and presentations for meetings, ensuring high standards of accuracy and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, including transportation and accommodation, while adhering to budgetary constraints and organizational policies.
 </li>
 <li>
 Communicate effectively with internal and external stakeholders on behalf of the executive, maintaining professionalism in all correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and other communications, prioritizing and responding with discretion and efficiency.
 </li>
 <li>
 Assist in the development and implementation of administrative processes and systems to enhance operational efficiency.
 </li>
 <li>
 Maintain and manage filing systems, both electronic and physical, ensuring appropriate document retention and adherence to confidentiality protocols.
 </li>
 <li>
 Support the planning and execution of corporate events and meetings, including logistics, materials preparation, and attendee communication.
 </li>
 <li>
 Monitor and track deadlines for projects and administrative tasks, providing timely reminders and updates on progress.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking abilities to manage competing priorities efficiently.
 </li>
 <li>
 Strong attention to detail and accuracy in documentation and reporting.
 </li>
 <li>
 Advanced communication skills, with the capacity to articulate ideas clearly and persuasively in both written and spoken formats.
 </li>
 <li>
 Proficiency in using productivity tools and software for scheduling, document management, and communication.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Adaptability and resilience in a dynamic work environment, responding swiftly to changing priorities.
 </li>
 <li>
 Strong critical thinking and problem-solving skills, with the ability to make informed decisions under pressure.
 </li>
 <li>
 Collaborative mindset with the ability to work effectively in diverse team settings, contributing positively to team dynamics.
 </li>
 <li>
 Initiative and a proactive attitude in suggesting improvements to administrative processes and workflows.
 </li>
 </ul>
</div>

Veeam Software

<div>
 Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world&rsquo;s biggest brands. The future of data resilience is here - go fearlessly forward with us.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Proactively coordinate and engage with leadership in planning and organizing events and activities
 </li>
 <li>
 Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion
 </li>
 <li>
 Organize, prioritize, and appropriately handle time-sensitive and confidential information
 </li>
 <li>
 Organize, execute, and assist with team activities and meetings
 </li>
 <li>
 Keep travel logistics, expense reports, and administrative needs well organized and up to date
 </li>
 <li>
 Partner with the EA team to manage onsite meals, events, and employee activities
 </li>
 <li>
 Prioritize inclusion, diversity, and equity initiatives for executives
 </li>
 <li>
 Foster a positive work environment and encourage colleagues to do the same
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Experience supporting high-level executives in a dynamic environment
 </li>
 <li>
 Proficiency in Microsoft Office applications
 </li>
 <li>
 Excellent interpersonal and time management skills
 </li>
 <li>
 Strong problem-solving abilities and attention to detail
 </li>
 <li>
 Growth mindset and willingness to learn and adapt
 </li>
 <li>
 Ability to organize events and manage office operations
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 Comprehensive benefits package, including private health insurance and access to wellness resources
 </li>
 <li>
 Support for families, such as assistance with childcare and parental leave
 </li>
 <li>
 Retirement plans and financial well-being programs
 </li>
 <li>
 Opportunities for professional growth and learning
 </li>
 <li>
 Flexible work arrangements and a supportive, inclusive work environment
 
 
 </li>
 </ul>
 Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.
 
 
 
 Veeam Software is an equal opportunity employer
 
 and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.
 
 
 Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
 
 
 The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
 
 
 By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
 
 
 
 By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.
 
 
 
 
 
</div>

<div>
 
 Line of Service
 
 
 
 Internal Firm Services
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 IFS - Internal Firm Services - Other
 
 
 
 Management Level
 
 
 
 Senior Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You&rsquo;ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
 
 
 To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.
 
 
 
 Responsibilities
 
 
 
 As a Senior Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:
 
 
 <ul>
 <li>
 Use feedback and reflection to develop self awareness, personal strengths and address development areas.
 </li>
 <li>
 Delegate to others to provide stretch opportunities, coaching them to deliver results.
 </li>
 <li>
 Demonstrate critical thinking and the ability to bring order to unstructured problems.
 </li>
 <li>
 Use a broad range of tools and techniques to extract insights from current industry or sector trends.
 </li>
 <li>
 Review your work and that of others for quality, accuracy and relevance.
 </li>
 <li>
 Know how and when to use tools available for a given situation and can explain the reasons for this choice.
 </li>
 <li>
 Seek and embrace opportunities which give exposure to different situations, environments and perspectives.
 </li>
 <li>
 Use straightforward communication, in a structured way, when influencing and connecting with others.
 </li>
 <li>
 Able to read situations and modify behavior to build quality relationships.
 </li>
 <li>
 Uphold the firm's code of ethics and business conduct.
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 0%
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

FTI Consulting

<div>
 
 Who We Are
 
 
 
 FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.
 
 
 At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.
 
 
 Are you ready to make your impact?
 
 
 
 About The Role
 
 
 
 This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Maintaining calendars, identifying conflicts and resolving promptly
 </li>
 <li>
 Coordinating all meeting and travel arrangements
 </li>
 <li>
 Setting-up conference calls, including contacting/notifying participants
 </li>
 <li>
 Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
 </li>
 <li>
 Assisting in research projects by efficiently conducting searches of the Intranet/Internet
 </li>
 <li>
 Maintaining contact lists and input new business contacts into SalesForce CRM
 </li>
 <li>
 Assisting with new client opportunities including initial input into SalesForce and running conflict checks
 </li>
 <li>
 Capturing time and expenses within applicable FTI systems
 </li>
 <li>
 Maintaining reconciliation of Amex statements as required by Executives
 </li>
 <li>
 Assisting in prioritization of correspondence and phone messages
 </li>
 <li>
 Completing requests for deliveries, faxes and couriers
 </li>
 <li>
 Creating and maintaining paper and electronic files
 </li>
 <li>
 Organising client and employee events as and when required
 </li>
 <li>
 Assisting with client portal maintenance and assist with tender submissions
 </li>
 <li>
 Supporting with the day-to-day smooth running of the office when required
 
 
 </li>
 </ul>
 
 How You'll Grow
 
 
 
 We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.
 
 
 As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.
 
 
 
 What You Will Need To Succeed
 
 
 
 <ul>
 <li>
 Proactive and initiates projects, accepting of new assignments and challenges
 </li>
 <li>
 Manage multiple simultaneous projects and meet deadlines
 </li>
 <li>
 Ability to work in fast-paced, deadline driven environment
 </li>
 <li>
 Demonstrate excellent oral and written communication skills
 </li>
 <li>
 Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
 </li>
 <li>
 Perform all tasks with attention to detail and review for accuracy
 </li>
 <li>
 Ability to maintain confidentiality
 </li>
 <li>
 Proficient in Microsoft Office application
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Strong experience in administrative support
 </li>
 <li>
 Fundamental knowledge of the consulting industry and its customary practices desired
 </li>
 </ul>
</div>

Executive Assistant (Riyadh) | Corporate Finance & Restructuring

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in the Personal Assistant to the Chairman of the Board role with a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Travel with the Chairman to various cities within Saudi Arabia for business and personal engagements.</li><li>
Handle all logistics related to travel, including flight, hotel bookings, transportation, and other arrangements.</li><li>
Ensure all travel-related schedules are seamless and efficient.</li><li>
Organize and maintain the Chairman's calendar, scheduling meetings, appointments, and travel.</li><li>
Prioritize tasks and commitments based on urgency and importance.</li><li>
Coordinate with internal and external stakeholders to set up meetings and ensure all events are attended on time.</li><li>
Assist with daily administrative tasks, including managing phone calls, emails, and correspondence.</li><li>
Prepare reports, presentations, and other documents as needed.</li><li>
Manage personal tasks such as event coordination, family-related arrangements, and other personal errands.</li><li>
Maintain confidentiality regarding sensitive information and decisions.</li><li>
Act as the main point of contact between the Chairman and various teams, clients, and external partners.</li><li>
Handle inquiries on behalf of the Chairman in a professional and timely manner.</li><li>
Provide support in business meetings and conferences, ensuring the Chairman is well-prepared and fully supported.</li><li>
Be ready to respond to ad-hoc requests and changing priorities throughout the day.</li><li>
Manage day-to-day operations, ensuring all requests are fulfilled with a high level of discretion and efficiency.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in a related field.</li><li>
Minimum of 3-5 years of experience as a personal assistant or executive assistant, preferably in a corporate or high-profile environment.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong verbal and written communication abilities in both English and Arabic.</li><li>
Ability to multitask, prioritize, and handle high-pressure situations.</li><li>
High level of professionalism, integrity, and discretion.</li><li>
Strong problem-solving skills and ability to work independently.</li><li>
Willingness to travel within Saudi Arabia with the Chairman.</li><li>
Proficiency with Microsoft Office Suite, calendar management tools, and other relevant software.</li><li>
Ability to anticipate needs and take initiative in a fast-paced environment.</li><li>
Focused on providing exceptional service to ensure the Chairman&rsquo;s needs are met promptly and professionally.</li></ul></div>

Personal Assistant to the Chairman of the Board - Holding Group | Saudi Arabia

Explore 255+ Executive assistant in Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

255 executive assistant jobs IN Riyadh Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Riyadh) | Corporate Finance & Restructuring

Executive Secretary - Saudi National

Personal Assistant to the Chairman of the Board - Holding Group | Saudi Arabia