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executive assistant

Career Legal

<div>
 
 
 EXECUTIVE ASSISTANT
 
 
 
 
 RIYADH
 
 
 
 
 COMPETATIVE SALARY
 
 
 
 
 
 
 My client, a leading International Law Firm are looking for an experienced Executive Assistant to join their Legal Admin Services team supporting fee earners and clients, Arabic and English at business level will be required for this position.
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 
 
 Administrative
 
 
 
 Manage complex diaries across multiple time zones, anticipating scheduling challenges, coordinating multiple stakeholders and ensuring meetings run seamlessly.
 
 
 
 
 
 Maintain organised electronic and hard copy filing systems, consistently applying naming conventions to ensure documents are stored securely and can be easily retrieved.
 
 
 
 
 
 Coordinate and prioritise workloads with fee earners, using commercial awareness to understand upcoming deadlines and redistribute tasks where needed.
 
 
 
 
 
 Prepare and collate meeting materials, ensuring all documents are complete, circulated in good time and supported by clear action tracking and follow up.
 
 
 
 
 
 Arrange international travel, visas and itineraries, ensuring all bookings comply with the Travel Policy and support fast changing schedules.
 
 
 
 
 
 Coordinate logistics for global visitors, including room bookings, access requirements and supporting documentation to ensure a smooth experience.
 
 
 
 
 
 Manage photocopying, printing, scanning and courier requirements, ensuring all physical and digital materials are delivered accurately and on time.
 
 
 
 
 
 Support partners in maintaining up to date PDPRs, ensuring documentation is accurate and aligns with practice area priorities.
 
 
 
 
 
 
 Client Relationship Management
 
 
 
 Build strong relationships with internal and external clients, developing a working knowledge of their teams and priorities to support effective service delivery.
 
 
 
 
 
 Support marketing activities, including conducting research, preparing pitch materials and assisting with presentation development for business growth.
 
 
 
 
 
 Assist business development initiatives, coordinating events, supporting directory submissions and ensuring tasks are delegated and completed.
 
 
 
 
 
 Maintain and update the CRM system, ensuring client information is accurate, timely and fully actioned to support relationship-building efforts.
 
 
 
 
 
 Participate in team meetings, taking clear notes, tracking actions and ensuring agreed tasks are progressed within relevant timeframes.
 
 
 
 
 
 
 Financial
 
 
 
 Oversee the onboarding of new clients and matters, ensuring compliance requirements are met and documentation is completed accurately and promptly.
 
 
 
 
 
 Prepare compliance documentation, including engagement letters and relevant forms, ensuring they meet firm standards and are circulated appropriately.
 
 
 
 
 
 Attend WIP and credit control meetings, actively participating in discussions and ensuring actions are completed within agreed timelines.
 
 
 
 
 
 Review WIP reports, identifying priority matters for billing and raising potential write offs, debtor issues or credits with fee earners.
 
 
 
 
 
 Coordinate partner billing processes, gathering disbursements, generating prebills, completing checklists and ensuring all billing stages are accurately completed.
 
 
 
 
 
 Prepare and dispatch invoices, ensuring they are issued promptly and uploaded to the delivered bills system.
 
 
 
 
 
 Process disbursements and client payments, completing all necessary checks and ensuring accurate financial record keeping.
 
 
 
 
 
 Support client audits, producing draft materials and ensuring documentation is collated and organised.
 
 
 
 
 
 Ensure expenses, receipts and contact reports are filed correctly, maintaining accurate financial records across all matters.
 
 
 
 
 
 
 Communication
 
 
 
 Act as a gatekeeper for fee earners, managing messages with discretion, triaging priority requests and ensuring timely responses are issued.
 
 
 
 
 
 Monitor and prioritise emails and post, using initiative to manage inboxes during fee earners&rsquo; absence and introducing systems to improve efficiency.
 
 
 
 
 
 Draft high-quality correspondence and documents, including agendas, presentations and spreadsheets, ensuring accuracy, clarity and a professional tone.
 
 
 
 
 
 
 Document &amp; File Management
 
 
 
 Delegate document production and transcription, setting appropriate timelines, ensuring quality checks and supporting efficient workflow.
 
 
 
 
 
 Ensure compliance with Records Management procedures, carrying out regular file maintenance and managing documents intended for off site storage.
 
 
 
 
 
 Conduct regular file reviews, closing matters promptly and ensuring all required documentation is complete.
 
 
 
 
 
 
 Apply today for immediate consideration!
 
 
 
 
</div>

Executive Assistant

Public Investment Fund (PIF)

<div>
 
 PIF is seeking a candidate to assist in providing executive and administrative support to executives and/or senior management teams by implementing various assigned administrative tasks, coordinating their schedules and activities, ensuring smooth and efficient daily operations while supporting the facilitation of effective communication with internal and external stakeholders.
 
 
 
 
 
 
 Specialized Accountabilities
 
 
 <ul>
 <li>
 Assist in performing administrative tasks, including scheduling, diary management, travel arrangements, record-keeping, and expenses to ensure the optimal use of executives' and/or senior management's time.
 </li>
 <li>
 Coordinate the preparation of meeting materials, agendas, and briefings for executives and/or senior management, including tracking meeting outcomes and following up on action items, facilitating organized and productive discussions, and ensuring timely execution of decisions and tasks.
 </li>
 <li>
 Support the drafting, reviewing, and proofreading of correspondence, presentations, memos, communications, emails, etc., on behalf of executives and/or senior management, ensuring clarity, accuracy, and alignment with organizational objectives and messaging standards.
 </li>
 <li>
 Assist in planning, executing, and tracking ad-hoc projects and initiatives as required, while supporting in monitoring progress and deadlines to ensure timely task completion and gathering data for reports and presentations.
 </li>
 <li>
 Coordinate onsite and off-site meetings and assist with preparing and distributing materials and documentation in advance to all relevant stakeholders, facilitating seamless and productive discussions.
 </li>
 <li>
 Compile minutes when requested by executives and/or senior management, supporting the accurate documentation of key points and decisions made during meetings.
 </li>
 <li>
 Support the planning and coordination of events, seminars, conferences, etc., as required, facilitating successful execution to ensure successful gatherings.
 </li>
 <li>
 Assist in upholding the highest level of discretion and confidentiality regarding sensitive information, fostering trust and integrity across the Public Investment Fund&rsquo;s (PIF) operations.
 </li>
 <li>
 Support the establishment and maintenance of valuable relationships with key stakeholders while coordinating the facilitation of communication and collaboration between the executive team and other departments.
 </li>
 </ul>
 
 
 
 
 
 Common Accountabilities
 
 
 <ul>
 <li>
 Implement operational excellence improvement initiatives and propose improvements on systems, processes, and practices taking into account international leading practices, in order to continuously enhance the organizational effectiveness and business performance.
 </li>
 <li>
 Support the development of policies, systems, processes, procedures, and controls as requested or propose relevant enhancements as needed, ensuring alignment and adherence to any relevant compliance, risk, audit, cybersecurity, and regulatory requirements.
 </li>
 </ul>
 
 
 
 
 
 Qualifications / Years of Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in Business Administration, or any other relevant discipline
 </li>
 <li>
 4+ years of experience in a relevant field
 </li>
 <li>
 Any relevant certification such as Certified Administrative Professional (CAP), Certified Executive Assistant (CEA), or Project Management Professional (PMP), etc.
 </li>
 </ul>
 
 
 
 
 
 Personal Competencies
 
 
 <ul>
 <li>
 Good communication skills (written and oral) with the ability to convince the stakeholders.
 </li>
 <li>
 Ability to establish credibility with stakeholders.
 </li>
 <li>
 Ability to adapt to rapidly changing business needs.
 </li>
 <li>
 Strong organizational/project management skills, the ability to manage and achieve multiple deadlines.
 </li>
 <li>
 Ability to motivate, guide, and inspire others to achieve common goals and vision.
 </li>
 </ul>
 
 
</div>

HungerStation | هنقرستيشن

<div>
 
 Enhances executive's effectiveness by providing information management support to handling incoming and outgoing communication, filing and clerical work, scheduling meetings, maintaining complex filing systems and databases and document review within the Organizational policies and procedures.
 
 
 
 
 
 
 
 
 Executive Support:
 
 <ul>
 <li>
 Prepare and edit correspondence, communications, presentations and other documents.
 </li>
 <li>
 Design and maintain databases.
 </li>
 <li>
 File and retrieve documents and reference materials.
 </li>
 <li>
 Conduct research, collect and analyses data to prepare reports and documents.
 </li>
 <li>
 Manage and maintain executives' schedules, appointments and travel arrangements.
 </li>
 <li>
 Arrange and coordinate meetings and events.
 </li>
 <li>
 Record, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Monitor, screen, respond to and distribute incoming communications.
 </li>
 <li>
 Answer and manage incoming calls.
 </li>
 <li>
 Receive and interact with incoming visitors.
 </li>
 <li>
 Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
 </li>
 <li>
 Maintains customer confidence and protects operations by keeping information confidential.
 </li>
 <li>
 Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.
 </li>
 <li>
 Follow daily operations relating to the job to ensure work continuity.
 </li>
 <li>
 Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.
 </li>
 <li>
 Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.
 </li>
 </ul>
 
 
 
 
 Governance and Resilience:
 
 <ul>
 <li>
 Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.
 </li>
 </ul>
 
 Promote to other employees within the organization the implementation and adherence to policies, procedures, processes, and instructions.
 
 
 
 
 
 Daily Operations:
 
 <ul>
 <li>
 Follow daily operations relating to the job to ensure work continuity.
 </li>
 <li>
 Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.
 </li>
 </ul>
 
 Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.
 
</div>

Senior Executive Assistant

Balich Wonder Studio s.r.l

<div>BWS-KSA , the Riyadh-based branch of Balich Wonder Studio , is seeking a sharp, highly organized Executive Assistant to support the CEO. 
 
This role is critical to maintaining focus, structure, and disciplined execution at the executive level. The Executive Assistant will act as a trusted operational partner to the CEO, helping structure priorities, protect time, and ensure seamless coordination across leadership and external engagements. 
 
This is a high-exposure role working closely with executive leadership in a fast-moving environment. 
 
Key Responsibilities 
 
<ul><li>Manage and optimize the CEO&rsquo;s calendar aligned with strategic priorities
 
</li><li>Structure weekly agendas to balance internal leadership and external market activity
 
</li><li>Prepare the CEO for key meetings, board sessions, and strategic reviews
 
</li><li>Track action items across leadership and ensure follow-through
 
</li><li>Coordinate executive travel, logistics, and scheduling
 
</li><li>Support preparation of executive presentations and materials
 
</li><li>Maintain documentation of key decisions and governance records
 
</li><li>Facilitate coordination between departments when required
 
</li>Support planning of external engagements, client meetings, and networking activities 
<li>
 
</li></ul>The objective of this role is to ensure that executive focus remains on high-impact leadership, growth, and strategic positioning. 
 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements
</h3>Profile &amp; Qualifications 
 
<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Communications, or related field)
 
</li><li>Proven experience supporting senior leadership or C-level executives
 
</li><li>Strong organizational and prioritization capabilities
 
</li><li>Proactive mindset with the ability to anticipate needs
 
</li><li>Comfortable operating in a fast-paced, evolving environment
 
</li><li>Clear and confident communicator (written and verbal)
 
</li><li>High level of trustworthiness and sound judgment
 
</li><li>Strong proficiency in PowerPoint/Keynote and digital tools, mainly AI
 
</li><li>Fluent English required; Arabic is a plus</li></ul></div><div></div>

Executive Assistant to BWS-KSA CEO I KSA based

Six Flags Qiddiya City and Aquarabia

<div>At Six Flags &amp; AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader
with a variety of tasks and projects. Additionally, this position assists other team members as needed.
Collective
<ul><li>Comply with the Six Flags Qiddiya&rsquo;s code of conduct and ethics</li><li>Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors</li><li>Promote Six Flags Qiddiya and spread its culture</li><li>Commit to Six Flags Qiddiya&rsquo;s rules and regulations</li><li>Perform tasks as directed in the pursuit of the achievement of organizational goals</li><li>Share with team know-how and encourage their development</li></ul>
Job-Specific<ul><li>Provide day-to-day in administration support</li><li>Answer high volume of incoming calls to the Line Manager</li><li>Provide reporting and report analysis for the Line Manager and the Assigned Department</li><li>Sort incoming mail. Prioritize and route outgoing items to department mailboxes.</li><li>Ensure needed materials are prepared for any meetings or special events.</li><li>Coordinate and maintain relationships with other Park Department heads</li><li>Prepare Minutes of Meeting.</li><li>Prepare various reports.</li><li>Develop Power Point Presentations when needed.</li><li>Maintain the Department filing system and archiving of all data.</li><li>Maintain any requests for the Line Manager.</li><li>Order and maintain office supplies.</li><li>Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.</li><li>Handle Guest Concerns, inquiries, compliments, and complaints.</li><li>Provide administrative support to include drafting emails and written correspondence.</li><li>Ensuring that the Record Policy is adhered to.</li><li>Create and maintain the park duty schedules.</li><li>Take and distribute notes from Line Manager in staff meetings.</li><li>Other duties as assigned.</li></ul> 
Requirements 
Education
Bachelor&rsquo;s degree in business administration, Office Management, or Diploma in similar field.
Experience
A minimum of 2 years of experience in a similar role.
Skills
Computer Skills: Advanced in Microsoft Office Tools.
Languages: Fluent in English and Arabic.
Advanced knowledge of contracts cycle end to end and archiving.
Core Competencies
Self-Actualization &amp; Fulfilment: Proficiency Level &ndash; MEDIUM.
Team Synergy &amp; Development: Proficiency Level &ndash; MEDIUM.
Entrepreneurial Mindset &amp; Drive: Proficiency Level &ndash; MEDIUM.
Business Acumen &amp; Diligence: Proficiency Level &ndash; MEDIUM.</div>

Executive - Admin Assistant

DAI Global

<div><div><div>Job position: Project Assistant
Project: EU-GCC Dialogue on Economic Diversification II
Location: Riyadh, Saudi Arabia or GCC
Duration: Part-time position starting from March 2026 for one year, with possible extension until February 2028
Background: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to strengthen EU-GCC economic relations through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;
Role Overview: The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project. 
Key Responsibilities:<ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul> 
Qualifications &amp; Skills:<ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul> 
If this is of interest, please submit your CV and cover letter by the 12th of March 2026.
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.
Only shortlisted candidates will be contacted!</div></div></div>

Project Assistant

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

Explore 269+ Executive assistant in Riyadh Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

269 executive assistant jobs In Riyadh Saudi Arabia

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant to BWS-KSA CEO I KSA based

Executive - Admin Assistant

Project Assistant

Executive Secretary to CEO/Board