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executive assistant

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

Please find the JDJob descriptionThe Client is looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate must have strong organizational skills, excellent communication abilities, and prior experience working in Saudi Arabia, preferably within the retail sector.Key ResponsibilitiesManage executive calendars, appointments, meetings, and travel arrangements.Prepare reports, presentations, business correspondence, and meeting minutes.Maintain confidentiality and handle sensitive information with discretion.Coordinate communication between internal teams, external stakeholders, and senior management.Assist in planning corporate events, reviews, and business meetings.Conduct follow-ups on tasks, pending items, and project updates.Manage expense reports, office documentation, and administrative workflows.Support executives in daily operational tasks to ensure smooth functioning.Liaise with vendors, clients, and retail store teams as required.Handle filing, record management, and documentation accuracy.Required Skills &amp; QualificationsMinimum 5 years of experience as an Executive Assistant in Saudi Arabia.Experience in the retail sector is highly preferred.Strong English communication (Arabic is an added advantage).Proficient in MS Office (Excel, PowerPoint, Outlook).Excellent organizational, multitasking, and time-management skills.Ability to work in a fast-paced environment with strong attention to detail.Professional and presentable, with strong interpersonal skillsJob Type: Full-time

Executive Assistant

Confidential Jobs

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the Managing Director (MD) with daily administrative and operational tasks. The ideal candidate will have prior experience managing executive calendars, coordinating meetings, handling confidential information, and acting as a liaison with internal teams and external stakeholders.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the MD&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
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 Prepare meeting agendas, take minutes, and follow up on action items.
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 Coordinate with internal departments and assist in managing administrative staff activities.
 </li>
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 Follow-up with internal and external stakeholders.
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 <li>
 Handle confidential documents and communications with utmost discretion.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and correspondence.
 </li>
 <li>
 Ensure the MD is briefed and well-prepared for all engagements.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in a similar executive support role with knowledge of basic accounting
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent Business communication in both Arabic and English
 </li>
 <li>
 Proficiency in Microsoft Office and calendar management tools
 </li>
 <li>
 Professional demeanor and ability to multitask in a fast-paced environment.
 </li>
 <li>
 Saudi national preferred
 </li>
 </ul>
 
 
</div>

Al Jazirah Vehicles Agencies Co. Ltd.

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 <ul>
 <li>
 To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
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 Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
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 </ul>
 
 
 
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 Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
 </li>
 </ul>
 
 
 
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 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
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 </ul>
 
 
 
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 Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
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 </ul>
 
 
 
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 File and retrieve corporate documents, records, and reports.
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 </ul>
 
 
 
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 Manage and maintain Schedules &amp; make necessary travel arrangements.
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 </ul>
 
 
 
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 Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
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 </ul>
 
 
 
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 Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
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 </ul>
 
 
 
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 Record, Compile, transcribe, and distribute minutes of meetings.
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 </ul>
 
 
 
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 Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
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 </ul>
 
 
 
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 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
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 </ul>
 
 
 
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 Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
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 </ul>
 
 
 
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 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
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 </ul>
 
 
 
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 Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 3 - 4 years experience as a Executive Assistant
 </li>
 <li>
 Strong communication skills
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 Strong ability to multitask
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 <li>
 Bachelor degree in Business Management / Administration
 </li>
 </ul>
 
 
</div>

Thermo Fisher Scientific

<div>Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
When you&rsquo;re part of the team at Thermo Fisher Scientific, you&rsquo;ll do important work. Surrounded by collaborative colleagues, you&rsquo;ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make significant contributions to the world.<h2 class="jobSectionHeader">
Location/Division Specific Information</h2>
This role is based in Riyadh, Saudi Arabia, and is part of the Middle East Operations at Thermo Fisher Scientific. You will report directly to the General Manager, Saudi Arabia.<h2 class="jobSectionHeader">
Discover Impactful Work:</h2>
Join Thermo Fisher Scientific as an Executive Assistant and support our mission to make the world healthier, cleaner, and safer. You will be instrumental in ensuring the flawless execution of our central initiatives and operations.<h2 class="jobSectionHeader">
A day in the Life:</h2><ul><li>
Manage complex calendars and schedules across global teams</li><li>
Coordinate high-priority travel logistics and leadership meetings</li><li>
Prepare executive correspondence and presentations</li><li>
Maintain strict confidentiality with sensitive information</li></ul><h2 class="jobSectionHeader">
Keys to Success:</h2>
Your ability to anticipate needs, manage complexity, and collaborate across teams will be crucial. Our ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced environment.<h2 class="jobSectionHeader">
Education</h2><ul><li>
Bachelor&rsquo;s degree or equivalent experience in Business Administration, Communications, or a related field</li></ul><h2 class="jobSectionHeader">
Experience</h2><ul><li>
Minimum 5 years of experience supporting senior executives, ideally in a multinational or highly regulated industry</li><li>
Proven track record of managing multiple priorities and timelines with integrity</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, Abilities</h2><ul><li>
Excellent written and verbal communication skills in English and Arabic</li><li>
Strong command of Microsoft 365 and collaboration platforms</li><li>
High attention to detail and resilience under pressure</li></ul><h2 class="jobSectionHeader">
Physical Requirements / Work Environment</h2>
This role may require occasional travel. The work environment is dynamic, fast-paced, and involves collaboration with diverse teams.<h2 class="jobSectionHeader">
Benefits</h2>
We offer competitive remuneration, healthcare, and a range of employee benefits. Thermo Fisher Scientific provides an innovative, forward-thinking environment with outstanding career and development prospects. Our company culture emphasizes integrity, intensity, involvement, and innovation!
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.<h2 class="jobSectionHeader">
Apply today! http://jobs.thermofisher.com</h2>
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.<h2 class="jobSectionHeader">
Accessibility/Disability Access</h2>
Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.<ul><li>This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.</li></ul></div>

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage both professional and personal matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for both business and personal purposes.
 </li>
 <li>
 Manage home-related administrative duties, including scheduling household staff, overseeing vendors and services, and coordinating family appointments or events.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
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 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
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 Support in organizing both corporate and personal events.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 4+ years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
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 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to work with senior stakeholders and household staff alike.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive government package and benefits.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a prestigious role.
 </li>
 <li>
 A dynamic and professional working environment in Riyadh.
 </li>
 </ul>
 
 
 
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments and can balance both office and home-related executive support, we invite you to apply.
 
</div>

Senior Executive Assistant

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
 </li>
 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Ajlan & Bros Holding

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 The core responsibilities of this role will revolve around executive secretarial support, including:
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings &amp; meeting minutes
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Drafting and formatting reports, slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Excellent English communication skills (written and spoken)
 </li>
 <li>
 
 Flexible and available for frequent international business travel (Mandatory)
 
 </li>
 <li>
 Experience in projects or investment related fields is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 </ul>
 
 
</div>

Explore 350+ Executive assistant in Riyadh Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

350 executive assistant jobs IN Riyadh Saudi Arabia

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