executive assistant

Mustadem

<p><b>Executive Assistant (EA) to Executive</b></p><p><b>About the role</b></p><p>We are hiring a high-caliber Executive Assistant to support the Founder/Executive in international business activity. The executive regularly meets <b>investors, family offices, and high-net-worth individuals (HNWIs)</b>, so this role requires exceptional professionalism, discretion, social intelligence, and strong execution. The EA will manage schedules, communications, travel, and meeting coordination &mdash; and represent the executive and company with a polished, confident presence.</p><p><b>Key responsibilities</b></p><ul><li>Own the executive&rsquo;s calendar and day planning: priorities, scheduling, reminders, and conflict resolution</li><li>Coordinate investor meetings: confirmations, agendas, attendee details, locations, and follow-ups</li><li>Handle communications professionally (email/WhatsApp/calls) with strict confidentiality</li><li>Prepare meeting briefs: background research, notes, documents, and talking points support</li><li>Manage travel logistics (local &amp; international): flights, hotels, transport, itineraries, and last-minute changes</li><li><b>Travel with the executive when required</b>, including short-notice trips</li><li>Maintain clean records of contacts, commitments, and action items; follow up until completion</li></ul><p><b>Requirements (must-have)</b></p><ul><li>Proven experience as an Executive Assistant / Personal Assistant supporting senior executives</li><li><b>Professional presence and communication skills suitable for investor / family office environments</b></li><li>High discretion and confidentiality (comfortable handling sensitive information)</li><li>Strong organization, fast execution, and calm under pressure</li><li><b>Willing and able to travel internationally</b> (often) and on short notice</li><li><b>Must have a personal car and valid driving license</b></li><li>Arabic required; English preferred (strong English is a plus)</li></ul><p><b>Preferred profile</b></p><ul><li>Prior exposure to investors, private wealth, banking, consulting, or executive-level environments</li><li>Strong negotiation/coordination skills with premium service providers (hotels, drivers, venues)</li><li>Excellent writing skills for professional emails and summaries</li><li>Familiarity with Google Workspace / Microsoft Office; task tools (Notion/Trello/Asana) is a plus</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Required)</li></ul><p>Expected Start Date: 01/02/2026</p>

Executive Assistant

Stryker

<div><h3 class="jobSectionHeader"><b>Why join Stryker?</b></h3>
Looking for a place that values your unique talents? Discover Stryker's award-winning culture.<br>
We are proud to offer you our total rewards package which includes bonuses, healthcare, insurance benefits, retirement programs, wellness programs, as well as service and performance awards &ndash; not to mention various social and recreational activities, all of which are location specific.<h3 class="jobSectionHeader"><b>
Job description</b></h3>
We are excited to be named one of the World&rsquo;s Best Workplaces by Fortune Magazine!
<br>
We are proud to offer you our total rewards package which includes bonuses, healthcare, insurance benefits, retirement programs, wellness programs, as well as service and performance awards &ndash; not to mention various social and recreational activities, all of which are location specific.<br>
<div><h1 class="jobSectionHeader"><b>
What You Will Do:</b></h1><ul><li><p>
Provide daily confidential support to Country Managers &amp; Regional Commercial Directors.</p></li><li><p>
Manage Diary, e-mails flagging with urgent action and bookings of Country Managers &amp; Regional Commercial Directors as well as travel arrangements.</p></li><li><p>
Collaborate with different stakeholders to collect the input for the newsletter and define the content.</p></li><li><p>
Manage other e-mail channels like Marketo for communication campaigns.</p></li><li><p>
Support the Country Managers &amp; Regional Commercial Directors in setting up the town halls or events, either live or virtually and drive the communication.</p></li><li><p>
Attend and minute important meetings, type up plans and communicate with direct reports and prepare advanced PowerPoint presentations, coordinate key events.</p></li><li><p>
Updating budget lists and management of compliance paperwork, filing and documenting.</p></li><li><p>
Complete monthly expense report for Country Managers &amp; Regional Commercial Directors, also ensuring that financial procedures are followed in relation to purchase orders, etc.</p></li><li><p>
Coordinate on the office management tasks for Riyadh office</p></li></ul><p></p><h1 class="jobSectionHeader"><b>
What You Need</b></h1><ul><li><p>
Educational degree in a relevant field</p></li><li><p>
At least 3 years of experience in a similar position</p></li><li><p>
Advanced skills in Microsoft Office, especially PowerPoint</p></li><li><p>
Touch typing and audio typing to 80 words per minute</p></li><li><p>
Excellent communication skills</p></li><li><p>
Strong organizational skills</p></li><li><p>
Time Management skills</p></li><li><p>
Ability to work independently</p></li></ul><p><br>
Pay rate will not be below any applicable local minimum wage rates.</p></div>
Stryker is a global leader in medical technologies and, together with its customers, is driven to make healthcare better. The company offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually.</div>

Recutify Inc.

<div><p>We are seeking a highly organized and detail-oriented <b>Executive Assistant to the CEO</b> to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in <b>finance and mathematics</b>, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in <b>finance and mathematics</b>.</li>
<li>Excellent written and spoken <b>English and arabic</b></li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Marriott International

<div>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <strong>
  Job Number
 </strong>
 25201734
 <br/>
 <br/>
 <strong>
  Job Category
 </strong>
 Administrative
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia, 12912VIEW ON MAP
 <br/>
 <br/>
 <strong>
  Schedule
 </strong>
 Full Time
 <br/>
 <br/>
 <strong>
  Located Remotely?
 </strong>
 N
 <br/>
 <br/>
 <strong>
  Position Type
 </strong>
 Non-Management
 <br/>
 <br/>
 <em>
  شركة ماريوت الدولية هي شركة توفر فرص توظيف متكافئة. نؤمن بتوظيف قوى عاملة متنوعة الخلفيات والحفاظ على ثقافة شاملة تهتم بالأشخاص في المقام الأول. نلتزم بعدم التمييز على أي أساس محمي، مثل الإعاقة وحالة المحاربين القدماء، أو أي أساس آخر يغطيه القانون المعمول
  <br/>
  <br/>
 </em>
 تجمع فنادق ومنتجعات السانت ريجيس بين السحر الخالد والروح الطليعية، وتلتزم بتقديم تجارب رائعة في أكثر من 50 فندقًا ومنتجعًا فاخرًا في أفضل العناوين حول العالم. بدءًا من افتتاح فندق السانت ريجيس في نيويورك على يد جون جاكوب أستور الرابع في فجر القرن العشرين، ظلت العلامة التجارية ملتزمة بمستوى لا هوادة فيه من الخدمة المخصصة والاستباقية لجميع ضيوفها، والتي يقدمها بشكل لا تشوبه شائبة فريق من المضيفين الكرماء الذين يجمعون بين الرقي الكلاسيكي والحساسية العصرية، بالإضافة إلى خدمة الخادم الشخصي المميزة لدينا. ندعوك لاستكشاف الوظائف في السانت ريجيس. عند الانضمام إلى السانت ريجيس، فإنك تنضم إلى مجموعة من العلامات التجارية مع ماريوت الدولية.
 <strong>
  كن
 </strong>
 في المكان الذي يمكنك فيه القيام بأفضل أعمالك،
 <strong>
  وابدأ
 </strong>
 هدفك ،
 <strong>
  وانتمي
 </strong>
 إلى فريق عالمي مذهل ،
 <strong>
  لتصبح
 </strong>
 أفضل نسخة منك.
</div>


Trellix

<p></p><div><div><div><div><p><b>About Trellix</b><br>
Trellix is a global company redefining the future of cybersecurity. The company&rsquo;s comprehensive, open, and native cybersecurity platform helps organizations confronted by today&rsquo;s most advanced threats gain confidence in the protection and resilience of their operations. Trellix, along with an extensive partner ecosystem, accelerates technology innovation through artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security. More at https://trellix.com.</p>
<p>
</p><p><b><i>Role Overview:</i></b></p>
<p>
The Executive Assistant will provide high-level, administrative support to senior executives. Duties include administrative, travel and meetings preparing presentations and reports. This position requires a high level of diplomacy, confidentiality and discretion.
</p><p>The Executive Assistant must have the ability to exercise sound judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The person will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure.</p>
<p>
</p><p></p><p><b>About the Role:</b></p>
<p></p>
<p><b>Calendar Management:</b></p>
<ul>
<li><p>Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.</p>
</li>
<li><p>Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.</p>
</li>
</ul><p><b>Communication:</b></p>
<ul>
<li><p>Serve as the primary point of contact between executives and internal/external stakeholders.</p>
</li>
<li><p>Handle confidential information with discretion.</p>
</li>
</ul><p><b>Travel Coordination:</b></p>
<ul>
<li><p>Organize detailed travel plans, itineraries, and agendas.</p>
</li>
<li> <p>Coordinate travel arrangements, including flights, accommodations, and ground transportation<b>.</b></p>
</li>
</ul> <p><b>Meeting and Event Planning:</b></p>
<ul>
<li> <p>Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.</p>
</li>
<li> <p>Organize corporate events, retreats, and off-site meetings.</p>
</li>
</ul><p><b>Administrative Support:</b></p>
<ul>
<li><p>Prepare and edit correspondence, reports, presentations, and other documents.</p>
</li>
<li><p>Maintain comprehensive and accurate records, including expense reports.</p>
</li>
<li><p>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.</p>
</li>
<li><p>Collaborate with various departments to support cross-functional initiatives.</p>
</li>
</ul><p><b>Document Management:</b></p>
<ul>
<li><p>Maintain and organize important documents, ensuring they are accessible and up-to-date.</p>
</li>
<li><p>Plan, coordinate and ensure the Executive&rsquo;s schedule is up to date and accurate.</p>
</li>
<li><p>Maintain comprehensive and accurate records, including expense reports.</p>
</li>
<li><p>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.</p>
</li>
<li><p>Collaborate with various departments to support cross-functional initiatives..</p>
</li>
<li><p>Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the President updated.</p>
</li>
<li><p>Act as Gatekeeper / Gateway role, creating win-win situations for direct access to Executive's time and office</p>
</li>
<li><p>Provide a bridge for smooth communication between the Executive's office and internal departments.</p>
</li>
<li><p>Serve as the Executive&rsquo;s administrative liaison to the Senior Management Team including coordinating meetings, arrange travel, process travel reimbursement requests, and prepare and distribute Board meeting materials.</p>
</li>
<li><p>Schedule and coordinate management meetings prepare materials for review prior to the meetings, and take and distribute notes.</p>
</li>
<li><p>Prioritize conflicting needs, manage matters expeditiously, proactively, and follow-through on projects to successful completion within deadlines.</p>
</li>
<li><p>Successfully complete critical deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive&rsquo;s ability to effectively lead the company.</p>
</li>
<li><p>Assist in coordinating the agenda of senior management team meetings.</p>
</li>
<li><p>Prepare an account of meetings and follow up on assigned action items.</p>
</li>
<li><p>Maintain high standards of personal integrity and performance.</p>
</li>
<li><p>Perform a variety of special projects as requested by the Executive and Senior Executive Team members.</p>
</li>
</ul><p><b>About You</b></p>
<ul>
<li><p>Languages; Fluent English and Arabic (reading, writing and speaking) required</p>
</li>
<li><p>5-10 years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company..</p>
</li>
<li><p>Requires strong project management experience; PMI preferred.</p>
</li>
<li><p>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.</p>
</li>
<li><p>Very strong interpersonal skills with the ability to build relationships with stakeholders including staff, Board members and external partners; including excellent attention to details.</p>
</li>
<li><p>Proven experience in managing complex schedules and coordinating international travel.</p>
</li>
<li><p>Proficiency in (Word, Excel, PowerPoint, Google).</p>
</li>
<li><p>Exceptional organizational and time-management skills.</p>
</li>
<li><p>Strong written and verbal communication abilities.</p>
</li>
<li><p>High level of discretion and confidentiality.</p>
</li>
<li><p>Excellent interpersonal skills and the ability to build relationships with stakeholders.</p>
</li>
<li><p>Proactive: Anticipates needs and takes initiative without being prompted.</p>
</li>
<li><p>Adaptability to a fast-paced and changing environment.</p>
</li>
<li><p>Expert level writing, editing, grammatical, organizational and research skills.</p>
</li>
<li><p>Positive 'Can-Do' attitude; ready, available and willing to get the job done. Ex</p>
</li>
<li><p>Demonstrate a proactive approach to problem-solving with strong decision-making capability.</p>
</li>
<li><p>Consistently meets deadlines and takes responsibility.</p>
</li>
<li><p>Highly resourceful team-player.</p>
</li>
<li><p>Proven ability to handle confidential information with discretion.</p>
</li>
<li><p>Adaptable to various competing demands and demonstrated the highest level of client service.</p>
</li>
<li><p>Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.</p>
</li>
<li><p>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors</p>
</li>
<li><p>Expert level written and verbal communication skills. Foreign languages are a Plus.</p>
</li>
<li><p>Resourceful: Finds creative solutions to problems and obstacles.</p>
</li>
<li><p>Dependable: Reliable and trustworthy in managing sensitive information.</p>
</li>
<li><p>Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.</p>
</li>
<li><p>Emotional maturity</p>
</li>
<li><p>Forward thinker who actively seeks opportunities and proposes solutions.</p>
</li>
<li><p>Prior experience in booking complex international travel itineraries.</p>
</li>
<li><p>Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).</p>
</li>
<li><p>Bachelor&rsquo;s degree preferred or associate degree with equivalent work experience.</p>
</li>
</ul><p></p><p><b>Work Environment:</b></p>
<ul>
<li><p>Work Hours &ndash; this role requires the Flexibility to accommodate different time zones and urgent tasks outside of regular business hours.</p>
</li>
<li><p>Primarily in-office as required. Ability to travel regionally occasionally for business needs.</p>
</li>
</ul><p></p><p><b><i>Company Benefits and Perks:</i></b></p>
<p></p>
<p>We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family-friendly benefits to all of our employees.</p>
<ul>
<li><p>Retirement Plans</p>
</li>
<li><p>Medical, Dental and Vision Coverage</p>
</li>
<li><p>Paid Time Off</p>
</li>
<li><p>Paid Parental Leave</p>
</li>
<li><p>Support for Community Involvement</p>
</li>
</ul><p>We're serious about our commitment to a workplace where everyone can thrive and contribute to our industry-leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.</p>
<p></p>
</div></div></div><div><div><div><p>Apply Now
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Executive Assistant (on site)

Trowers & Hamlins

<div>
 <p>
  Trowers &amp; Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We've always been proud of our commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Are you ready to take on a pivotal role as a Business Co-ordinator / Executive Assistant? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  In the role of Business Co-ordinator / Executive Assistant, you will:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Arrange client meetings and manage client contact information in the CRM system.
  </li>
  <li>
   Support marketing initiatives and new business generation.
  </li>
  <li>
   Conduct research and analysis for presentations and discussions.
  </li>
  <li>
   Assist in drafting communications for external and internal bulletins.
  </li>
  <li>
   Manage general administration tasks including diary management and travel arrangements.
  </li>
  <li>
   Updates on key initiatives and collating content for the firm's annual client-facing reports
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Candidate
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal Business Co-ordinator / Executive Assistant will have:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Ambition and a career-focused mindset.
  </li>
  <li>
   Excellent interpersonal skills and the ability to build relationships.
  </li>
  <li>
   Commercial acumen and analytical skills.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  </li>
  <li>
   Excellent communication skills in Arabic and English, both verbal and written.
  </li>
  <li>
   Organisational skills and the ability to manage competing demands.
  </li>
  <li>
   A creative and innovative approach to problem-solving.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Trowers &amp; Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
 </p>
</div>


Business Co-ordinator / Executive Assistant

CareerDubai

<p></p><div><h2 class="jobSectionHeader"><b>Executive Assistant - Riyadh</b></h2>
<p>My client an innovative EdTech Saudi company transforming how children across the Arab world access quality education is looking for an <b>Executive Assistant to CEO </b>(Saudi lady) join their team in <b>Riyadh.</b></p><br>
<p></p>
<p>As Executive/Personal Assistantto the GM/CEO, you will play a mission-criticalrole in enabling high-level efficiency and strategic focus at the leadership level. You&rsquo;ll help streamline scheduling, communication, research, and logistics&mdash;ensuring that the GM/CEO remains focused on scaling partnerships, growth initiatives, and cross-office alignment.</p><br>
<p></p>
<p>This is a hands-on role for someone highly organized, proactive, and comfortable working in a fast-paced startup environment where priorities evolve rapidly.</p>
<ul><li><h2 class="jobSectionHeader"><b>Key Responsibilities:</b></h2></li></ul><br>
<p></p>
<ul><li>Manage the GM/CEO&rsquo;s calendar, including internal and external meetings, events, and investor/stakeholderengagements<ul><li>
Prepare agendas, attend meetings as needed, and document minutes, decisions, and follow-ups</li><li>
Coordinate communication between the Saudi and Jordan (Amman) teams, ensuring alignment and timely responses</li><li>
Support with travel logistics and planning, including itineraries,bookings, and event coordination</li><li>
Conduct light researchand prepare briefs to supportpartnerships, market outreach, and business development</li><li>
Draft, review, or format internaldocuments, presentations, or communication on behalf of the GM/CEO</li><li>
Track ongoing priorities and help manage executive-level tasks, reminders, and deadlines</li><li>
Serve as a point of contact when needed for internal teams and external stakeholders</li></ul></li></ul><br>
<p></p>
<ul><li><h2 class="jobSectionHeader"><b>Qualifications:</b></h2><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field</li><li>
3&ndash;5 years of experience supporting C-level executives, preferably in startups, tech, or high- growth sectors</li><li>
Strong written and verbal communication skills in English and Arabic</li><li>
Exceptional organizational, planning, and time managementskills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficient in productivity tools (Google Workspace, MS Office, Zoom, Notion, etc.)</li></ul></li></ul><br>
<p></p>
<ul><li><h2 class="jobSectionHeader"><b>Preferred Traits:</b></h2><ul><li>
Comfortable working in a fast-moving, entrepreneurialenvironment</li><li>
Resourceful, detail-oriented, and able to anticipate needs before theyarise</li><li>
Strong sense of ownership and accountability</li><li>
Interest in EdTech, innovation, or the future of education is a plus</li></ul></li></ul></div>

Executive Assistant to CEO (Saudi National)

Explore 230+ Executive assistant in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.

230 executive assistant jobs IN Riyadh Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant (on site)

Business Co-ordinator / Executive Assistant

Executive Assistant to CEO (Saudi National)