executive assistant

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executive secretary

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board secretary

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in the Secretary to the Board of Directors role with for a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.
The Secretary of the Board of Directors will provide comprehensive administrative support to the Board, ensuring the efficient and effective operation of Board activities. This role involves preparing and distributing meeting agendas and materials, taking minutes, maintaining records, and ensuring compliance with statutory requirements and corporate governance best practices.<h2 class="jobSectionHeader">
Key Accountabilities</h2><ul><li>
Prepare the agendas for board meetings in coordination with the chairperson and members.</li><li>
 Document minutes of all board meetings and maintain official records.</li><li>
 Ensure timely notification of board members about meeting dates and locations.</li><li>
 Assist in organizing other board activities such as orientation, development, and evaluation.</li><li>
Keep the company's records and official documents, including meeting minutes &amp; approved resolutions.</li><li>
Coordinate with other secretaries within the company or relevant entities.</li><li>
Ensure compliance with regulations and laws governing the board's work.</li><li>
Perform other tasks as assigned in the field of work.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2>
We Are Looking For: 
 
<ul><li>University degree in law, business administration, or related fields.</li><li>
Good organizational and planning abilities.</li><li>
Minimum of 5 years of experience in a related role.</li><li>
Exceptional writing and editorial skills</li><li>
Effective communication and interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Strong communication skills in English
</li><li>Familiarity with modern practices used in documenting and organizing board meetings.</li></ul></div>

Secretary of the Board of Directors | Saudi Arabia

<div>Leverage your experience and join the dynamic team in the Executive Secretary to the Board of Directors role with a financial background for a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Manage and oversee the complete investment portfolio of the company.</li><li>
Support senior executives in strategic investment decisions and project follow-up.</li><li>
Handle and organize business and financial files related to executives and the Board of Directors.</li><li>
Provide administrative and executive support to ensure smooth decision-making processes.</li><li>
Coordinate and monitor ongoing projects, ensuring timely progress and reporting.</li><li>
Prepare and present reports, proposals, and investment updates to management.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Finance, Business Administration, Economics, or a related field.</li><li>
Proven 5-7 years experience as an Executive Secretary to senior management or as Personal Assistant with a financial focus.</li><li>
Strong knowledge of investment management, business projects, and financial administration.</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong communication skills in English and Arabic (both written and verbal preferred).</li><li>
High level of confidentiality, professionalism, and attention to detail.</li></ul></div>

Executive Secretary - Investment & Project Management | Saudi Arabia

Kanz

<div>
 
 Company Description
 
 
 
 Kanz is an AI enabled platform helping companies hire the best candidates.
 
 
 
 Job Description
 
 
 
 Oversee all corporate legal and governance matters, serving as the primary advisor to the Board of Directors and management on legal, regulatory, and compliance issues. Ensure full compliance with the Capital Market Authority (CMA) disclosure requirements, corporate governance regulations, and all applicable laws. Act as the custodian of the company&rsquo;s legal framework, internally and externally, while managing conflict of interest declarations, disclosures, and regulatory notifications
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Serve as Secretary to the Board of Directors, preparing agendas, minutes, and ensuring proper documentation of all meetings.
 </li>
 <li>
 Provide legal advice and guidance to the Board, executive management, and relevant committees on corporate and regulatory matters.
 </li>
 <li>
 Ensure full compliance with CMA rules, corporate governance codes, and other applicable regulations.
 </li>
 <li>
 Oversee the preparation and timely submission of CMA disclosures, reports, and filings.
 </li>
 <li>
 Manage all internal and external legal matters, including drafting, reviewing, and negotiating contracts and agreements.
 </li>
 <li>
 Monitor potential conflicts of interest and ensure proper disclosure and resolution in line with company policy and regulatory requirements.
 </li>
 <li>
 Maintain awareness of legislative changes and advise on their potential impact on the company.
 </li>
 <li>
 Liaise with regulatory bodies, external legal counsel, and other stakeholders as required.
 </li>
 <li>
 Develop and implement policies and procedures to strengthen corporate governance practices
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (Master&rsquo;s degree or professional legal certification preferred).
 </li>
 <li>
 Minimum of 7&ndash;10 years of legal and governance experience, preferably in a publicly listed company or within the capital markets sector.
 </li>
 <li>
 Strong knowledge of CMA regulations, corporate governance frameworks, and disclosure requirements.
 </li>
 <li>
 Proven experience as a Board Secretary or in a similar senior governance role.
 </li>
 <li>
 Excellent drafting, negotiation, and advisory skills.
 </li>
 <li>
 High level of integrity, confidentiality, and ability to handle sensitive matters.
 </li>
 <li>
 Fluency in Arabic and English (written and spoken).
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 This role is both strategic and operational, combining legal advisory responsibilities with corporate governance leadership.
 </li>
 <li>
 Must be able to manage complex legal and compliance issues with a solution-oriented approach.
 </li>
 </ul>
</div>

Legal Affairs and Governance Specialist

Awqaf Investment أوقاف للاستثمار

<div>
 
 
 Job purpose
 
 
 
 
 
 
 Corporate Governance and Board Secretary duties ensuring the functioning of the corporate governance framework within AIC and implementing best practices in corporate governance. This position is accountable for maintaining regulatory compliance, facilitating effective communication between the board of directors and executive management, safeguarding the integrity of corporate decision-making processes, and developing policies and procedures that comply with all relevant laws and regulations and promote transparency, accountability, and integrity within AIC.
 
 
 
 
 
 
 
 Core Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Develop, implement, and maintain corporate governance frameworks, policies, and procedures in alignment with regulatory requirements and best practices.
 </li>
 <li>
 Conduct regular assessments and evaluations of corporate governance practices to identify areas for improvement and recommend adjustments to policies and procedures accordingly.
 </li>
 <li>
 Provide guidance and support on corporate governance matters and provide consultation when requested from a governance perspective.
 </li>
 <li>
 Monitor changes in relevant laws, regulations, and corporate governance guidelines, and advise on potential impacts and necessary actions.
 </li>
 <li>
 Develop and review Corporate Governance documents including Governance manual, Delegation of Authority, Board and Committees charters and Board policies.
 </li>
 <li>
 Perform Governance Gap Analysis between the relevant regulations and AIC.
 </li>
 <li>
 Draft, review, and update the AIC&rsquo;s policies, procedures, and guidelines to adhere to best practices and ensure compliance with applicable laws, regulations, and corporate governance guidelines.
 </li>
 <li>
 Manage the AIC's disclosure practices and maintain records of corporate disclosures and communications with shareholders, analysts, and other external parties.
 </li>
 <li>
 Collaborate with internal audit, legal, and compliance functions to identify and mitigate corporate governance risks.
 </li>
 <li>
 Implement and maintain internal controls related to corporate governance, ensuring effectiveness and compliance with established standards.
 </li>
 <li>
 Participate in risk assessment activities and contribute to the development of risk mitigation strategies.
 </li>
 <li>
 Maintain accurate and up-to-date corporate records, including board resolutions, corporate charters, bylaws, and other governance documents.
 </li>
 <li>
 Assist in developing training programs and other communications related to corporate governance, policies, and procedures.
 </li>
 <li>
 Serve as the point of contact for the board of directors.
 </li>
 <li>
 Planning, organizing, and facilitating board and Investment committee meetings, including setting agendas, distributing meeting materials, and ensuring proper procedures are followed.
 </li>
 <li>
 Recording, documenting, and distributing meeting minutes, which are a record of the discussion and any votes that take place.
 </li>
 <li>
 Maintaining accurate records of board and Investment committee activities, such as contact information, action items, and resolutions.
 </li>
 <li>
 Communicating and collaborating with board members and Investment committee members, auditors, attorneys, and other professionals to ensure compliance with legal and ethical standards.
 </li>
 <li>
 Assisting the board chair and other board members and Investment committee members with their duties and responsibilities.
 </li>
 <li>
 The creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board&rsquo;s agenda over the course of a year.
 </li>
 <li>
 The management of external correspondence and ensuring that requests made of the Board of Directors, or relevant to the governance of the Association, is reported and responded to in a timely manner.
 </li>
 <li>
 The maintenance of an up-to-date list of members of the Association.
 </li>
 <li>
 The maintenance of a file or manual of governance policies and a systematic schedule for their review as determined by the board.
 </li>
 <li>
 The updating, maintaining and safe storage of the Association&rsquo;s Minute Book and other legal documents.
 </li>
 <li>
 arranges Board meetings materials, such as reports and presentations, in accordance with the AIC guidelines. These materials are distributed before the meeting unless the organization&rsquo;s regulations state otherwise.
 </li>
 <li>
 Ensures all board members comply and commit to the procedures and policies approved by the board.
 </li>
 </ul>
 
 
 
 
 
 
 Job Specific Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Governance and Regulatory Compliance Expertise.
 </li>
 <li>
 Effective Communication and Stakeholder Management.
 </li>
 <li>
 Adaptability
 </li>
 </ul>
 
 
 
 
 
 
 Qualification &amp; Experience:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law, Preferably holding an LLM
 </li>
 <li>
 7/9 years of experience especially in the Governance field.
 </li>
 </ul>
</div>

Governance Vice President

شركة نقل المياه Water Transmission Company

<div>
 
 Job Title: Corporate Governance &amp; Board Affairs Manager
 
 
 
 
 
 Division: Legal &amp; Board Affairs
 
 
 Department: Corporate Governance &amp; Board Affairs Section
 
 
 Reporting to Legal &amp; Board Affairs Director
 
 
 
 
 
 Direct Reports
 
 
 &bull;Corporate Governance &amp; Board Affairs Professionals
 
 
 
 
 
 Job Purpose
 
 
 The job holder is responsible for managing and implementing corporate governance policies and procedures, advising top-level management and the Board on corporate excellence, and ensuring with applicable laws and regulations
 
 
 
 
 
 Key Roles and Responsibilities
 
 
 Leadership and Strategic Key Accountabilities
 
 
 
 
 
 &bull;Develop Corporate Governance &amp; Board Affairs policies, procedures, and controls covering all areas of assigned Corporate Governance &amp; Board Affairs activity and provide continuous improvement recommendations.
 
 
 &bull;Develop Corporate Governance &amp; Board Affairs strategic and operational plans, ensuring alignment with WTCO&rsquo;s strategy, vision, mission, and corporate objectives.
 
 
 &bull;Develop the Corporate Governance &amp; Board Affairs budget and ensure potential areas of cost reduction or performance improvement opportunities are capitalized upon.
 
 
 &bull;Fulfill ESG responsibilities and requirements in line with the strategy and ESG-related initiatives.
 
 
 &bull;Set Corporate Governance &amp; Board Affairs KPIs and monitor progress and development towards WTCO strategic objectives.
 
 
 &bull;Identify the management needs of competencies and talents and provide recommendations regarding human resources decisions.
 
 
 &bull;Delegate duties, responsibilities, and authorities to appropriate team members within the business in case of absence.
 
 
 
 
 
 Key Functional Accountabilities
 
 
 &bull; Identify opportunities for continuous improvement of Corporate Governance &amp; Board Affairs systems and practices, taking into consideration leading practices, cost reduction, and productivity improvement.
 
 
 &bull; Develop governance policies, processes and provide continuous improvement recommendations.
 
 
 &bull; Develop strategic and operational plans and associated budgets for the business unit in line with WTCO&rsquo;s strategic directions.
 
 
 &bull; Set KPIs and monitor progress and development towards WTCO strategic objectives.
 
 
 &bull; Develop the governance strategy and framework including developing and implementing corporate governance policies and procedures, advising the CEO, executive management team, the Board, and committees on corporate excellence.
 
 
 &bull; Lead policies and procedures governance assessment to guarantee abidance by applicable decrees, laws and regulations.
 
 
 &bull; Cascade the detailed WTCO&rsquo;s delegation of authority matrix to clarify the various authorities and enable decision-making across WTTCO.
 
 
 &bull; Provide expertise and strategic insight regarding WTCO governance framework, including supervision of corporate policies and practices and ethical standards and code of conduct to assure the integrity of WTCO&rsquo;s overall operations.
 
 
 &bull; Oversee the effective implementation and ongoing evaluation of WTCO governance, assurance systems, and decision-making protocols to enable continuous improvements in performance and governance operations.
 
 
 &bull; Design unified procedure manual templates and ensure circulation across business units.
 
 
 &bull; Oversee and maintain business units&rsquo; awards/certifications (ISO, LEED, &hellip;etc) by working closely with the concerned business units.
 
 
 &bull; Control policies &amp; procedures versions and manage changes with concerned business units.
 
 
 &bull; Suggest and recommend improvements to bridge any gap in current policies &amp; processes and participate in developing an action plan to bridge those gaps.
 
 
 &bull; Work closely with the concerned business units to identify automation possibilities to optimize the cost and time of the various processes and procedures.
 
 
 &bull; Prepare periodic reports showing the results and recommended corrective and preventive actions.
 
 
 &bull; Coordinate board of directors' meetings and agendas.
 
 
 &bull; Draft and circulate the board of directors' minutes of the meeting.
 
 
 &bull; Develop and implement the BoD governance that measures progress, both qualitatively and quantitatively, at corporate levels.
 
 
 &bull; Develop and review the high level of WTCO&rsquo;s delegation of authority matrix to clarify the various authorities and enable decision-making across WTCO.
 
 
 &bull; Oversees implementation of Board of Directors, BoD&rsquo;s Committees&rsquo; and the CEO resolutions to ensure decisions are integrated within the organization and realized within a timeline and prepares monthly progress reports.
 
 
 &bull; Maintains governance records to ensure that all key decisions and approvals are accurately recorded and followed up, including committee action registers, records of contract and financial approvals, and registers of members&rsquo; interests.
 
 
 &bull; Validate and collect all documents, results, and decisions related to the meetings of the board of directors or relevant committees.
 
 
 &bull; Follow up on the implementation of the board of directors' decisions, projects, and executive tasks, and submit follow-up progress status reports.
 
 
 &bull; Support the board of directors in drafting bylaws and regulations (as needed).
 
 
 &bull; Invite the members of the board of directors to attend the periodic meetings of the board or the unusual meetings requested by the chairman of the board whenever necessary.
 
 
 
 
 
 Key Communications
 
 
 Internal Stakeholders
 
 
 &bull; All Departments
 
 
 External Stakeholders
 
 
 &bull; Consultants/contractors
 
 
 &bull; Vendors/Suppliers/Service providers
 
 
 &bull; Government authorities and entities
 
 
 
 
 
 Job Qualifications and Requirements
 
 
 Knowledge and Experience
 
 
 &bull; A minimum of 8 years of relevant experience.
 
 
 Education and Certifications
 
 
 &bull; Bachelor&rsquo;s degree in business administration and preferably a master&rsquo;s degree in business administration or relevant fields.
 
</div>

Corporate Governance & Board Affairs Manager

Confidential

<div>
 
 
 Summary:
 
 
 
 The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
 </li>
 <li>
 Handle confidential and sensitive information with professionalism and discretion.
 </li>
 <li>
 Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
 </li>
 <li>
 Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the CEO in preparing for board meetings, conferences, and official engagements.
 </li>
 <li>
 Maintain an organized filing system for important documents and records.
 </li>
 <li>
 Assist in tracking deadlines, key projects, and deliverables to ensure the CEO&rsquo;s priorities are met.
 </li>
 <li>
 Perform general administrative tasks as required to support the CEO&rsquo;s daily activities.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Excellent verbal and written communication skills in [English and Arabic &ndash; if required].
 </li>
 <li>
 High level of discretion, integrity, and confidentiality.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks efficiently.
 </li>
 </ul>
 
 
</div>

Executive Secretary

Ajlan & Bros Holding

<div>
 
 We are looking for a highly organized and professional Executive Secretary to join our team. The ideal candidate will play a key role in supporting senior management, ensuring smooth day-to-day operations, and maintaining effective communication across the company.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage daily correspondence and communications (internal and external).
 </li>
 <li>
 Organize schedules, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and follow up on executive decisions.
 </li>
 <li>
 Maintain and organize files and documents for easy access.
 </li>
 <li>
 Coordinate between departments to ensure smooth workflow.
 </li>
 <li>
 Welcome visitors and clients, representing the company professionally.
 </li>
 <li>
 Perform additional administrative tasks as assigned by senior management.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Requirements:
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum of [2 Years] years of proven experience as an Executive Secretary or in a similar role.
 </li>
 <li>
 Excellent verbal and written communication skills in [Arabic and English].
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational skills and ability to multitask under pressure.
 </li>
 <li>
 High level of confidentiality and professionalism.
 </li>
 </ul>
</div>

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100 board secretary jobs IN Riyadh

Secretary of the Board of Directors | Saudi Arabia

Executive Secretary - Investment & Project Management | Saudi Arabia

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Corporate Governance & Board Affairs Manager

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