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board secretary

Gathern

<div>About us:
At Gathern, we&rsquo;re not just a platform, we&rsquo;re the homegrown Saudi success story that built and leads the alternative hospitality sector across the Kingdom. As the largest peer-to-peer vacation rental marketplace in Saudi Arabia, Gathern enables travelers to explore the country through authentic stays hosted by local residents while directly supporting Saudi Vision 2030 by boosting tourism, empowering communities, and expanding accommodation supply. 
Backed by our SAR 270 million Series B funding round led by Sanabil Investments (PIF-owned) and valuing Gathern at over SAR 1 billion! We&rsquo;re entering an exciting new chapter of growth, innovation, and regional expansion as we prepare for a future Tadawul listing . 
With 5M+ users , guests from 150+ nationalities , a network of 72,000+ hospitality units , and more than SAR 2 billion paid to 33,000+ Saudi hosts, Gathern stands as one of the fastest-growing tech companies in the Kingdom, holding a 44% national market share and 53% in Riyadh! 
This is your opportunity to join a company that&rsquo;s redefining travel and shaping the future of tourism in Saudi Arabia! 
 
Job Purpose:
Ensure the smooth, compliant, and efficient operation of the Board of Directors and its committees. Act as the primary point of coordination between the Board, Executive Leadership, and shareholders, while maintaining the integrity of corporate governance practices, documentation, and decision-making processes.
Key Responsibilities:
<ul><li>Board Administration: Plan, schedule, and coordinate all Board and committee meetings (Audit, Nomination &amp; Remuneration Committee).</li>
<li>Agenda &amp; Materials: Prepare, review, and distribute meeting agendas, packs, briefing notes, and resolutions in coordination with the CEO and Chairman.</li>
<li>Minutes &amp; Resolutions: Record accurate and compliant minutes, maintain action logs, and ensure resolutions are implemented.</li>
<li>Governance Compliance: Ensure adherence to CMA rules, Saudi Companies Law, and internal governance frameworks; maintain statutory registers.</li>
<li>Disclosure &amp; Records: Oversee secure archiving of board documents, decisions, and communications.</li>
<li>Shareholder Relations: Coordinate General Assembly meetings, prepare shareholder communications, and manage voting/proxy processes.</li>
<li>Director Support: Facilitate onboarding, training, and evaluation of Board members; manage conflict of interest disclosures.</li>
<li>Annual Calendar &amp; Reports: Maintain Board calendar, deadlines, annual self-assessments, and governance reports.</li>
<li>Coordination with the Executive Leadership team: Ensure timely delivery of business reports and presentations from Executive Leadership.</li>
</ul>
Legal Liaison: Work with Legal to ensure proper filings, notarizations, and regulatory submissions.
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Law, Business, Governance, or related field (Master&rsquo;s preferred)</li>
<li>4+ years of experience in corporate governance, and Board Secretary role</li>
<li>Prior work with boards, C-level stakeholders, or Public/Private companies in Saudi Arabia</li>
<li>Strong regulatory and legal awareness .</li></ul></div>

Board Secretary

NAMI | a 3D Printing Company

<div>
 
 
 Role Purpose
 
 
 
 The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.
 
 
 This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.
 
 
 
 
 
 
 Principal Accountabilities and Key Activities
 
 
 
 &bull; Manage all aspects of Board and Committee meetings, including the agenda
 
 
 preparation and follow-up on decisions
 
 
 &bull; Ensure timely preparation and delivery of all Board-related documents, including
 
 
 meeting materials, resolutions, and reports
 
 
 &bull; Oversee the Board election process according to relevant rules and regulations
 
 
 &bull; Maintain corporate records and ensure proper document security and accessibility
 
 
 &bull; Organize high-level meetings, including annual meetings, Board sessions, and
 
 
 Committee meetings, handling all logistics, and materials preparation
 
 
 &bull; Handle translation and interpretation needs for governance documents and
 
 
 meetings
 
 
 &bull; Work with leadership on Board-related communications and reporting
 
 
 &bull; Coordination with the Corp Comms Department
 
 
 Office Management
 
 
 &bull; Oversee all operations of the CEO's office, ensuring efficient workflow and
 
 
 alignment with corporate priorities
 
 
 &bull; Manage the CEO's communications, including high-level correspondence and
 
 
 information flow
 
 
 &bull; Organize and prioritize the CEO's schedule, focusing on strategic engagements
 
 
 &bull; This position requires accompanying the CEO on all business trips, including both
 
 
 domestic and international missions, with frequent travel expected throughout
 
 
 the year
 
 
 &bull; Develop and maintain systems for documentation, record-keeping, and executive management
 
 
 briefings
 
 
 &bull; Handle sensitive information with discretion and professionalism
 
 
 &bull; Executive summary with analysis for the CEO
 
 
 &bull; Coordinate all communications, briefs, talking points, and speeches needed by the CEO
 
 
 
 
 
 
 Education, Qualifications, and Experience
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).
 </li>
 </ul>
 
 
 
 
 Experience
 
 <ul>
 <li>
 Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
 
 
 Nationality
 
 <ul>
 <li>
 Preferably Saudi
 </li>
 </ul>
 
 Languages
 
 <ul>
 <li>
 English mandatory, Arabic preferred
 </li>
 </ul>
</div>

CEO Office Manager

Confidential Government

<div>
 
 
 Board &amp; Committees Operations Director:
 
 
 <ol>
 <li>
 Legal degree from KSA or a leading institutions Out of Kingdom such as USA, UK.
 </li>
 <li>
 More than 5 years of experience in Board Secretariat.
 </li>
 <li>
 Experience in leading organizations such as PIF, STC, Red Sea, Deriyyah, Alat, Ceer, Banks, &hellip;etc.
 </li>
 <li>
 Fluency in both Arabic and English, with excellent written and verbal communication skills.
 </li>
 <li>
 Excellent stakeholder management skills.
 </li>
 <li>
 Earlier managerial experience in leading a team.
 </li>
 <li>
 Experience in using Board Secretariat IT systems (e.g., Convene).
 </li>
 <li>
 Consulting firm experience is preferred.
 </li>
 <li>
 It&rsquo;s important to ensure the candidate understands the nature of work and the requirement that they work at all time when needed based on Board &amp; Committee meetings schedule.
 </li>
 </ol>
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ol>
 <li>
 Identify/ review meeting agenda requirements and best approach to structure the meeting.
 </li>
 <li>
 Reviewing the Board &amp; Committees packs and reports to ensure the highest quality in the presentations, comprehensiveness of reports, appropriateness and clarity of resolutions, and alignment and compare proposed resolutions with legacy relevant resolutions and directions.
 </li>
 <li>
 Organize, manage and facilitate Board &amp; Committees meetings from all logistical and alignment aspects to ensure smoothness, pre-alignment and success of meetings.
 </li>
 <li>
 Draft Board and Committees MoM, alignment with relevant stakeholders including shareholder and members.
 </li>
 <li>
 Develop needed briefing packs to members and memos in line with company governance.
 </li>
 <li>
 Arrange dry-runs with members.
 </li>
 <li>
 Manage the onboarding process of new members.
 </li>
 <li>
 Manage the training/ development of members, including alignment with all relevant stakeholders on this matter.
 </li>
 <li>
 Manage the compensations process of members.
 </li>
 <li>
 Fully manage the relationship with Board and Committee members to ensure to ensure members satisfaction.
 </li>
 <li>
 Manage relationship with PIF regarding Board &amp; Committees operations.
 </li>
 <li>
 Manage and oversee subsidiaries Board Secretariat to ensure compliance with the group requirements and flow of decisions from subsidiaries to the group Board &amp; Committees, and develop guidelines on this regard.
 </li>
 <li>
 Manage the General Assembly of the company and its future subsidiaries.
 </li>
 <li>
 Maintain and update Board Secretariat IT systems (e.g., Convene) and provide technical support to members as needed.
 </li>
 <li>
 Maintain an organized and up-to-date repository of meeting documents, resolutions, and other relevant materials.
 </li>
 </ol>
 
 
</div>

Board & Committees Operations Director

Azeus Convene

<div>Description
Azeus Systems Limited is looking for an Account Manager to be part of our growing sales force for our product, Convene. Convene is a meeting and collaboration solution for Boards and Senior Leadership Teams. Convene has already been recognized by reputable institutions across the globe. Our client base has grown exponentially, and we have extended our global footprint in over 100 countries. .
Visit azeusconvene.com for more information.
Responsibilities:<ul>
<li>
Report to the regional manager and the head of global customer success.</li>
<li>Manage approximately 20+ government accounts within the KSA region.</li>
<li>Actively reach out to clients and guide best practices for our software.</li>
<li>Develop strong relationships with existing accounts in the region.</li>
<li>Generate Upsell.
</li><li>Generate Testimonial (Case Study, Video Testimonial, Reference Letter).</li>
<li>Maintain complete, correct, and contemporary information in the PD (Organizations Page, Deals Page, People, Activities, and Notes).</li>
<li>Conduct client onboarding and renewals as per the SOP.</li>
<li>Schedule high-level client feedback meetings with key stakeholders
</li><li>Complete upgrades for clients using older versions
</li><li>Ensure clients complete the Convene Subscription agreement.</li>
<li>Drive Change Management initiatives.</li>
<li>Conduct Admin, Secretary, and Board Member training sessions.</li>
<li>Deliver Refresher Session for all accounts.</li>
<li>Demonstrate the entire product, including existing and new features, and handle customization requests.</li>
<li>Prioritize and attend to direct customer requests promptly.</li>
<li>Mitigate customer termination requests and focus on retention.</li>
<li>Ensure no severe escalations from customers.</li>
<li>Complete all tasks assigned by the Reporting Manager and maintain attendance and productivity standards.</li>
<li>Coordinate with internal teams such as Support, Finance, Deployment, Legal, etc.</li>
<li>Attend weekly/monthly meetings and report regularly.</li>
<li>Record all client interactions in the CRM.</li>
</ul>
Qualifications:<ul>
<li>
Background in SaaS or IT solutions.</li>
<li>Experience in account management within the software industry is preferred.</li>
<li>Fluent in both Arabic and English.</li>
<li>Based in KSA or willing to relocate within the assigned region.</li></ul></div>

Account Manager (Software Sales)- KSA National

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

معهد الصناعات الغذائية-Food Industries Polytechnic

<div>
 We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and organize schedules, appointments, and meetings for the team.
 </li>
 <li>
 Prepare and maintain accurate records, reports, and documentation.
 </li>
 <li>
 Handle correspondence, including emails and phone calls, efficiently and professionally.
 </li>
 <li>
 Assist in the preparation of presentations and other office materials.
 </li>
 <li>
 Coordinate office activities and events to promote a positive work environment.
 </li>
 <li>
 Maintain office supplies and inventory, ensuring availability as needed.
 </li>
 <li>
 Perform various administrative tasks as assigned by management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a secretary or in a similar administrative role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information.
 </li>
 <li>
 High school diploma; additional qualifications as a personal assistant or secretary are a plus.
 
 
 </li>
 </ul>
 If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.
</div>

Secretary

Conmarble Concrete

Job Title: Secretary to the CEO Location: Riyadh, Saudi ArabiaHow to apply?<ul><li>Click the link and submit google form, then make sure you attached you CV on indeed.</li><li>Please click this link : https://forms.gle/xLPMapmEWD5UnsgT6</li></ul>About the Role:We are hiring a reliable and well-organized Secretary to provide high-level support to the Manager. This role requires a proactive individual and have been to construction industry before to effectively manage schedules, travel, and communication in a project-driven environment.Key Responsibilities:<ul><li>Manage and coordinate the Manager&rsquo;s calendar, meetings, and appointments</li><li>Handle emails, internal/external communication, and prepare professional correspondence on behalf of the GM</li><li>Organize meetings, including agenda preparation, minute-taking, and action follow-ups</li><li>Coordinate business travel arrangements, including flights, accommodations, itineraries, and visa requirements</li><li>Monitor and track important project deadlines, executive tasks, and departmental follow-ups</li><li>Maintain organized filing systems for records, reports, and confidential documentation</li><li>Act as a liaison between the GM and internal teams, consultants, and external partners</li><li>Provide executive-level support in matters related to construction project tracking and site coordination</li></ul>Qualifications &amp; Skills Required:2&ndash;4 years of experience in a Secretary or Executive Support role Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong communication and time management skills Excellent command of English; Arabic is a plus Familiarity with construction, or project-based operations Experience in managing international and domestic travel Discretion, professionalism, and a solution-oriented mindsetJob Type: Full-timeApplication Question(s):<ul><li>Are you currently in Riyadh?</li></ul>

Secretary to the CEO

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