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admin assistant

CATRION

<div>
 
 
 Job Summery
 
 
 
 To perform a variety of administrative and clerical tasks. Duties of the administrative assistant include but not limited to providing support to managers and employees, assisting in daily office needs, and managing company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Job Description
 
 
 
 &bull; Manages and implements CATRION systems to ensure that processes are followed.
 
 
 &bull; Maintains adequate staffing levels and rosters in accordance with the labour budget.
 
 
 &bull; Complete paperwork in timely and efficient manner.
 
 
 &bull; Prepare and gather information for company and client presentations.
 
 
 &bull; Develop and maintain recordkeeping systems and procedures.
 
 
 &bull; Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
 
 
 &bull; Liaise with executive administrative to handle requests and queries from senior managers.
 
 
 &bull; Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.
 
 
 &bull; Assist in the preparation of regularly scheduled reports.
 
 
 &bull; Act as the point of contact for internal and external clients.
 
 
 &bull; Update and maintain office policies and procedures as instructed.
 
 
 &bull; Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
 
 
 &bull; Coordinate with various trainers to provide training schedule when available.
 
 
 &bull; Ensure all employees are aware of the training schedule and has all the necessary documents.
 
 
 &bull; Prepare training materials and visual aids for FF, CPR &amp; FA trainer.
 
 
 &bull; Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.
 
 
 &bull; Receiving of evaluation and annual appraisal from site.
 
 
 &bull; Manage staff under control effective and as directed by your superiors.
 
 
 &bull; Keep staff board up to date and personnel records up to date.
 
 
 &bull; Manage RO Petty cash and safe keeping as per company policy.
 
 
 &bull; Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.
 
 
 &bull; Any other task being given by his superior for action.
 
 
 
 Skills
 
 
 
 &bull; Flexible schedule.
 
 
 &bull; Good oral and written communication skills, with the ability to solve problems.
 
 
 &bull; Good organization skills, able to work as part of a team as well as on own abilities.
 
 
 &bull; Fluency in written and spoken English.
 
 
 &bull; The proven ability to prioritize incoming works and the ability to manage on-site works to the highest standard possible.
 
 
 &bull; Basic understanding of Health and Safety and ability to apply principles.
 
 
 &bull; Ability to read, understands, follow, and enforce safety procedures.
 
 
 &bull; Ability to process computer data and to format and generate reports.
 
 
 
 Qualifications
 
 
 
 
 Education Certificate
 
 
 
 Diploma Degree
 
 
 
 Qualifications
 
 
 
 Public Administration
 
 
 
 General Years of Experience
 
 
 
 4- 5 Years
 
 
 
 Special Years of Experience
 
 
 
 3 - 4 Years
 
</div>

Admin Assistant

British International School Riyadh (BISR)

<div><div>The British International School Riyadh (BISR) has provided high-quality education to the expatriate community since 1979. As a well-regarded, not-for-profit, co-educational institution in the Middle East, we serve students aged 3-18 across multiple campuses.
</div>The British International School Riyadh (BISR) has provided high-quality education to the expatriate community since 1979. As a well-regarded, not-for-profit, co-educational institution in the Middle East, we serve students aged 3-18 across multiple campuses.
Our school is accredited by the Council of International Schools (CIS) and as a British School Overseas (BSO). Additionally, BISR is a member of the British Schools of the Middle East (BSME), the Association of British Schools Overseas (AoBSO), the Heads Conference (HMC), and the Council of British International Schools (COBIS).
Following the English curriculum, which is greatly enriched by the local and international context, BISR offers a holistic learning experience. Our broad co-curricular program includes extra-curricular activities, student leadership opportunities, service learning initiatives, and residential trips. We are also committed to strong pastoral care to support student well-being.
We are seeking an experienced Admin Assistant to support the Al Waha team to cover a period of maternity starting May 2026.
Full Job Description is available here: Admin Assistant JD - Feb 2026 
The successful candidate will: 
<ul><li>Be enthusiastic, highly motivated and with a strong track record of working within a similar type of role.
</li></ul><ul><li>Show evidence of related experience within a large establishment. Prior experience of working within a school environment will be a clear advantage.
</li><li>Be proactive in their approach to dealing with external and internal enquires in line with the school&rsquo;s expected high standards;
</li><li>Go the extra mile, including working outside of standard school hours, ensuring service level delivery is met;
</li><li>Have excellent interpersonal skills, high levels of emotional intelligence and be able to deal effectively and work collaboratively with a wide range of stakeholders and teams;
</li><li>Fully support the school Mission, Vision and Motto
</li><li>Have KSA residency status 
</li></ul>We can offer: 
<ul><li>Highly motivated and engaged students
</li><li>A school with a strong sense of community
</li><li>A learning focused school committed to staff development
</li></ul><ul><li>Motivated, hard-working and dedicated colleagues, who are committed to high quality learning, student well-being and the school's enrichment programmes
</li></ul>Key Dates:
<ul><li>Closing date for applications: Sunday, 8th March 2026.
</li></ul>Important Notes:
<ul><li>Application guidelines are available here: Guidelines
</li><li>To apply, please follow the application link: https://inteachers.net/job/4207 and provide a supporting statement of application following the provided guidelines.
</li><li>For non-teaching roles, applicants will need to register as a qualified teacher on the application tracking system (InTeachers) to complete the application.
</li><li>BISR reserves the right to make an earlier appointment if a suitable candidate is identified before the closing date.
</li><li>Comprehensive background checks will be required for all staff.
</li><li>Please link here to our Safer Recruitment Policy.
</li><li>For more information about the school, visit: www.bisr.com.sa. 
</li></ul> 
Safeguarding: 
BISR believes very strongly in the role of the school in safeguarding children and young people. All staff, whatever their role in the school, will be required to undergo rigorous background checks before commencing employment.
BISR is unreservedly committed to creating and maintaining a safe and secure environment for all students. We believe that safeguarding is everyone's responsibility and that every child, regardless of age, ability, gender, culture, religion, or background, has the right to be protected from all forms of abuse, neglect, and exploitation. Our commitment extends to fostering a culture of mutual respect, trust, and transparency among students, staff, parents, and the wider community. We are dedicated to ensuring that all children are provided with a secure and nurturing environment that promotes their physical, emotional, social, and intellectual development.
All applicants, whether for teaching or non-teaching positions, must provide the following in support of their application:
All Applications Must Include:
<ul><li>An up-to-date, two-page Curriculum Vitae, including a photograph.
</li><li>A statement in support of your application, addressing the following question: &ldquo;How do you think you would be able to support our Mission and REACH motto?&rdquo;
</li></ul>Teacher Applications Must Also Include:
<ul><li>How do you demonstrate that you are a lifelong learner, and how does current pedagogical practice impact your classroom?
</li><li>How do you create a positive classroom climate and support student well-being in your current school?
</li><li>What strategies do you use to ensure that all learners in your classroom make good progress?
</li><li>What is your contribution to your current school community?
</li></ul>The school reserves the right to make an earlier appointment if a suitable candidate is identified.
For more information about the school, please visit our website: www.bisr.com.sa 

BISR teachers should possess the following:
Qualifications:
<ul><li>Qualified Teacher status.
</li><li>Certificate of Education (PGCE or B.Ed).
</li><li>Relevant training or qualifications for the specific post.
</li></ul>Understanding:
<ul><li>Appreciation of a British school's demands in an international context.
</li><li>Commitment to the school's co-curricular life.
</li><li>Understanding of intercultural awareness and cultural sensitivity.
</li><li>Recognition of responsibility for students' holistic growth and well-being.
</li></ul>Experience:
<ul><li>Experience in various contexts (UK and international).
</li><li>Experience teaching within a Key Stage or subject.
</li><li>Experience with positive behavior management strategies.
</li><li>Experience planning for diverse learning needs, including highly able students.
</li><li>Experience in curriculum development, monitoring, and assessment.
</li><li>Experience with second language students or willingness to train.
</li></ul>Skills and Abilities:
<ul><li>Detailed knowledge of the English National Curriculum.
</li><li>Ability to create a stimulating learning environment and demonstrate creative teaching.
</li><li>Willingness to collaborate with colleagues.
</li><li>Good organizational skills for recording and evaluating progress.
</li><li>Effective communication skills with pupils, parents, and colleagues.
</li><li>Time management and ability to direct teaching assistants.
</li><li>Good ICT skills.
</li><li>Understanding of Assessment for Learning strategies.
</li><li>Desire to develop knowledge across the curriculum.
</li></ul>Personal Qualities:
<ul><li>Warmth and sense of humor.
</li><li>Flexibility.
</li><li>Enthusiasm.
</li><li>Team player.
</li><li>Commitment to professional development.
</li><li>Willingness to participate in co-curricular activities.
</li><li>High expectations for self and students.
</li><li>First-class communication skills.
</li><li>Empathy with all stakeholders.
</li></ul>Equal Opportunities:
BISR values a diverse workforce and an inclusive culture, committed to equality of opportunity and creating an environment where everyone is valued and respected as a global citizen. 

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Admin Assistant (Maternity Cover) - Al Waha Campus - Required May 2026

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

UNISON INTERNATIONAL CONSULTING (The Recruitment Company)

<div>
 
 Hiring: General Manager &ndash; Operations (GCC)
 
 
 📍
 
 Location:
 
 Saudi
 
 
 ⏳
 
 Experience:
 
 15+ years
 
 
 CTC- 2500 Riyal Per month
 
 
 🌍
 
 Mandatory:
 
 Current or prior GCC experience
 
 
 Role Summary
 
 
 Senior leadership role responsible for
 
 end-to-end operations
 
 and
 
 Principal (Brand) management
 
 , driving sales growth, profitability, and operational excellence
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Lead day-to-day business operations and achieve Sales, GP &amp; NP targets in existing and new opportunities.
 </li>
 <li>
 Manage Principal relationships, MIS reporting, order placement, and brand compliance
 </li>
 <li>
 Drive sales across
 
 Distribution, Retail &amp; E-commerce
 
 channels
 </li>
 <li>
 Oversee supply chain, imports, warehousing &amp; logistics budgets
 </li>
 <li>
 Monitor financial performance and control costs
 </li>
 <li>
 Ensure HR, admin, and labor law compliance (with local legal &amp; HO HR teams)
 </li>
 <li>
 Lead, mentor, and motivate cross-functional teams
 </li>
 </ul>
 
 
 
 
 
 Categories preferred: Bags, Fragrances, Cookware, Footwear, Chocolate
 
 
 
 Salary 2500 Omani Rial Per Month
 
 
 
 
 
 📩
 
 Apply or share relevant profiles
 
 
 
 Mail to Pragya.saxena@unisoninternational.net; Contact No: 9811222203
 
</div>

General Manager Operations

Infinite Sports KSA

JOB OVERVIEWAs the Customer Service &amp; Admin at Infinite Sports, you will play a pivotal role in ensuring the smooth operation of our extracurricular activities (ECAs), infinite active, infinite camps, academy rentals and community bookings across all locations within KSA (Riyadh). You will be the primary point of contact for managing bookings, handling inquiries, and conducting audits to maintain high-quality standards for both providers and facilities.ROLES &amp; RESPONSIBILITIES1. Booking Management: Coordinate and manage all bookings for bookings/activities across Infinite Sports locations. Maintain accurate records of bookings, ensuring efficient scheduling and utilization of facilities. Collaborate with providers and internal teams to resolve any scheduling conflicts or issues promptly.2. Customer Service: Serve as the first point of contact for new inquiries regarding ECAs, providing detailed information on available programs, scheduling, and registration procedures, invoicing and ensuring no invoices are overdue. Respond promptly to inquiries via phone, email, or in-person interactions, offering exceptional customer service and personalized assistance.3. Audits and Quality Assurance: Conduct regular audits on both providers and facilities to ensure compliance with Infinite Sports standards and regulations. Evaluate the quality of services provided by external vendors and assess the suitability of facilities for hosting ECAs. Identify areas for improvement and implement corrective actions to enhance the overall experience for students and stakeholders.4. Administrative Support: Provide administrative support to the operations team, including data entry, document management, standard operating procedures documentation and report generation. Assist in the development and implementation of operational policies, procedures, and guidelines to streamline processes and improve efficiency.5. Compliance: Work closely with the Ops team collecting all needed compliance documents of providers. Reminding providers of any documents which are expiring and uploading new documents. Collate, store and organize all documents from providers to a shared drive for easy access and navigation.6. Reporting: The Customer Service &amp; Admin is responsible to report to Admin Manager and Academy Manager &ndash; Infinite Sports LLC/ Absolute Sports LLC. Daily reports are mandatory.7. Marketing Support: Responsible for uploading Instagram Stories, attending event, parent engagement, promoting the academies, collection of leads, follow ups and reporting on conversions, recording of leads and customer lifecycle. Flyer distribution. Generating ideas on how to grow the academy.8. Program designing: Coordinate and deliver an age-appropriate camp program that brings out the best in the child in a fun environment.9. Collaboration with School Staff: Work closely with the school staff to ensure alignment with the aims and objectives of the program.10. Parental Engagement Events: Lead and coordinate termly events to engage parents and guardians, fostering a supportive and informed community.11. Stakeholder Communication: Take the lead in all communications with stakeholders, including staff, students, and parents, ensuring clarity and transparency.12. Compliance with School Policies: Adhere to all school policies and procedures, maintaining high standards of conduct and professionalism.13. Social Media Leadership: Lead and manage all social media channels to promote the achievements and activities of the program.14. Additional Tasks: Complete any other tasks or responsibilities as requested by management, demonstrating flexibility and commitment to program success.15. Camp Management: Hosting and management of Holiday camps.16. Uniform Inventory and Management: Oversee uniform inventory, coordinate timely orders, and ensure all players are equipped with proper attire for games and training.Key Requirements:High School Diploma or Equivalent qualificationFluency in EnglishArabic would be an advantage.Certification or training in customer services, office administration or related areas.Flexibility: Adaptability to handle changing priorities, workload fluctuations, and evolving customer needs.Computer literacy: Proficiency in using computer applications such as MS Office Suite and customer relationship management (CRM) software.Personal Competency:Strong communication skills, both verbal and written, for effective interaction.Customer-centric approach, ensuring exceptional service delivery.Organizational prowess to manage tasks efficiently and prioritize effectively.Problem-solving abilities to address customer inquiries promptly and efficiently.Adaptability to changing priorities and evolving customer needs.Job Types: Full-time, Contract Contract length: 24 monthsPay: ﷼4,000.00 per monthEducation:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>License/Certification:<ul><li>Iqama (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>Application Deadline: 10/03/2026 Expected Start Date: 20/03/2026

Customer Service & Admin (Female)

Bulgari

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3><h2 class="jobSectionHeader">Position
</h2>Since 1884, our creations inspired by Rome Heritage reflect extraordinary colored gemstones combinations, as well innovation and magnificence.
In order to complete our team driven by excellence and the commitment, of creating a working environment achieving full customer satisfaction, Bulgari Middle East is looking for its next generation of retail professionals to join our magnificent maison: 
SALES ADMINISTRATOR, Jeddah 
Your Mission
To provide an inspirational, elevated luxurious shopping experience in order to make client dreams come true and maximize every sales opportunity. This will be demonstrated by excellent back of house efficiency, productivity and team spirit by supporting peers and colleagues in the running of the boutique. Demonstrate excellent attention to detail and drive carefully curated KPIs to new heights.
</div><div><h3 class="jobSectionHeader">Job responsibilities
</h3>Main Accountabilities:
<ul><li>Oversee back-office operations including data entry into designated software systems.
</li><li>Manage product receiving at stores, ensuring accuracy between physical items received and corresponding invoices.
</li><li>Address any discrepancies or issues with incorrectly received products in collaboration with Commercial Company Administration.
</li><li>Supervise store stock levels, storage management, and coordinate all inventory-related activities (cycle counts, quarterly inventories, annual audits).
</li><li>Conduct after-sales service tasks&mdash;managing repairs, liaising with repair centers, organizing shipments for repairs, and maintaining communication flow regarding item repair status to ensure sales staff are well-informed.
</li><li>Handle tagging processes associated with all items from receipt to repricing.
</li><li>Serve as the point of contact for IT/system suppliers for hardware/software malfunctions or damages.
</li><li>Coordinate with suppliers regarding any store maintenance concerns and provide timely updates to the Store Manager.
</li><li>Purchase orders management (In Ivalua &ndash; this will be enhanced; I am working on centralizing some of the PO&rsquo;s from the store level).
</li><li>Assist sales staff throughout the entire sales process from client reception to finalizing payments/packaging.
</li><li>Understand VAT processes and procedures relevant to sales operations.
</li><li>Assist with e-commerce related tasks including shipping coordination, product labeling, and packaging.
</li><li>Oversee administrative functions for Marketing events &amp; exhibitions, ensuring that each event aligns with company standards and contributes to our reputation for excellence.
</li><li>Serve as the primary point of contact between exhibition management and the Middle East and Africa India (MEAI) team to ensure smooth communication and strategic cohesion.
</li><li>Functionally in charge of the admin team in store (coordinate admin workflow and supervision).
</li><li>Coordinate new admin processes to be implemented; referent for inventories, adjustments, inversions, mini stock counts&hellip;
</li><li>The referent for any maintenance issue (he is already supporting us in this).
</li><li>The referent for any operation matter related to the store.
</li><li>The referent for the store suppliers.
</li><li>In charge of store schedule (supervised by management).
</li><li>In charge of back office stock management and allocation.
</li><li>After-sales products in-store supervision, organization, and flow.
</li></ul></div><div><h3 class="jobSectionHeader">Profile
</h3>Technical Skills:
<ul><li>In-depth knowledge of the luxury business sector.
</li><li>Proficient selling skills tailored for luxury goods.
</li><li>Familiarity with store procedures and operational processes within a luxury retail context.
</li><li>Expertise in CRM techniques and tools utilized within the luxury retail industry.
</li><li>Proficiency in store operation applications such as Beanstore, Gemini CRM systems SAP Excel etc.
</li></ul>Soft Skills:
<ul><li>Strong customer orientation with an emphasis on providing exceptional service experiences.
</li><li>Demonstrated flexibility capable of adapting to evolving business needs.
</li><li>Unwavering integrity &amp; trustworthiness reflecting Bulgari's values.
</li><li>Excellent communication skills that facilitate clear and effective exchanges with both customers
Proactive problem-solving abilities
A collaborative mindset
Leadership
Time Management
</li></ul>Role Competencies &amp; Experience:
The successful candidate will have 3&ndash;5 years' experience in a comparable position either at Bulgari or another company specializing in luxury product sales. This role demands someone who can embody our brand&rsquo;s reputation for quality both internally among colleagues and externally when interacting with our esteemed clientele.
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">BVLGARI
 
MAISON
 
</h2><div>Bvlgari was founded in the heart of Rome in 1884. Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.
 
Through a pioneering vision, the company&rsquo;s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high-end watches to accessories and perfumes, and featuring an extended network of boutiques and hotels.
 
Demonstrated through its numerous philanthropic partnerships, Bvlgari deeply believes in innovating the present for a sustainable future through its commitment to Social &amp; Environmental Responsibility and giving back &ndash; to nature and to the community. In 2024 the Maison announced the creation of Fondazione Bvlgari , reinforcing its devotion to building a meaningful tomorrow through care, generosity and long-term dedication.</div></div></div></div></div></div></div>

SALES ADMINISTRATOR - Jeddah

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