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administrative affairs specialist

Alkaffary Group

<div>Key Responsibilities (Government Affairs):<ul>
<li>
Manage and complete all government-related transactions for the company through official electronic platforms such as Balady, Salam, Business Center, and Absher Business.
</li><li>Issue, renew, and follow up on municipal and commercial licenses, ensuring their validity and timely renewal.
</li><li>Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
</li><li>Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
</li><li>Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
</li><li>Ensure the company&rsquo;s full compliance with all applicable government regulations and legal requirements related to its business activities.
</li><li>Represent the company before government entities when required and handle official follow-ups.
</li><li>Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
</li></ul>Requirements<h3 class="jobSectionHeader">
Qualifications:</h3><ul>
<li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li>
<li>2+ years of experience in administrative affairs or human resources.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Strong organizational skills and attention to detail..</li>
<li>Ability to handle sensitive information with confidentiality.</li>
<li>Strong problem-solving skills and a proactive attitude.</li>
<li>Knowledge of labor laws and regulations is a plus.</li></ul></div>

Administrative Affairs Specialist

ALKAFFARY GROUP

<div>
 
 Key Responsibilities (Government Affairs):
 
 
 
 <ul>
 <li>
 Manage and complete all government-related transactions for the company through official electronic platforms such as Balady, Salam, Business Center, and Absher Business.
 </li>
 <li>
 Issue, renew, and follow up on municipal and commercial licenses, ensuring their validity and timely renewal.
 </li>
 <li>
 Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
 </li>
 <li>
 Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
 </li>
 <li>
 Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
 </li>
 <li>
 Ensure the company's full compliance with all applicable government regulations and legal requirements related to its business activities.
 </li>
 <li>
 Represent the company before government entities when required and handle official follow-ups.
 </li>
 <li>
 Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Human Resources, or a related field
 </li>
 <li>
 2+ years of experience in administrative affairs or human resources
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to handle sensitive information with confidentiality
 </li>
 <li>
 Strong problem-solving skills and a proactive attitude
 </li>
 <li>
 Knowledge of labor laws and regulations is a plus
 </li>
 </ul>
</div>

Rawaj - Human Capital Management

<div>We are seeking a highly organized and strategic Director of Administrative Affairs &amp; Support Services for a prominent and leading company in Saudi Arabia, recognized for its operational excellence and commitment to high-quality administrative and support services<h2 class="jobSectionHeader">
Key Accountabilities</h2><ul><li>
Lead and oversee all Administrative Affairs and Shared Services operations to ensure efficiency, quality, and alignment with company objectives.</li><li>
Develop, implement, and continuously improve administrative policies, procedures, and operational frameworks.</li><li>
Supervise daily administrative operations across departments, ensuring smooth workflows and service integration.</li><li>
Monitor service quality and operational effectiveness, implementing improvements where needed.</li><li>
Establish and track Key Performance Indicators (KPIs) and prepare periodic performance and analytical reports.</li><li>
Coordinate closely with Human Resources and other departments to support business and employee needs.</li><li>
Manage government relations and ensure compliance with all official regulations, documentation, and procedures.</li><li>
Represent the company before governmental entities when required or delegated.</li><li>
Oversee facilities management, security systems, safety measures, and operational readiness of company premises.</li><li>
Manage vendor relationships, including service providers, vehicle leasing contracts, and outsourced administrative services.</li><li>
Evaluate vendor performance regularly and recommend contract renewal, replacement, or improvement actions.</li><li>
Lead continuous improvement initiatives and change management efforts in line with best practices and international standards.</li><li>
Build, develop, and empower administrative teams while fostering a performance-driven and service-oriented culture.</li></ul>
We are Looking for: 
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>
8&ndash;10 years of experience in administrative or business management roles.</li><li>
Minimum of 3 years in a senior leadership or managerial position.</li><li>
Proven experience in managing administrative affairs, shared services, facilities, security, and government relations.</li><li>
Strong leadership, communication, and stakeholder management skills.</li><li>
Solid understanding of compliance, policies, procedures, and operational governance.</li><li>
Ability to analyze performance data, manage KPIs, and drive operational improvements.</li></ul></div>

Director of Administrative Affairs & Support Services | Saudi Arabia

Segadty

<div>We are looking for a hands-on HR &amp; Admin Operations Specialist to manage all HR and administrative operations across the company and its branches.
This role is fully operational and execution-focused. The ideal candidate will handle recruitment, employee relations, government platforms, residency management, payroll coordination, and branch HR support.
This position is suitable for companies under 50 employees where the HR function requires full-cycle execution and strong operational control.<h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
1. Recruitment &amp; Onboarding</h3><ul>
<li>Manage the full recruitment cycle from job posting to onboarding.
</li><li>Screen CVs and conduct initial interviews.
</li><li>Coordinate with department managers.
</li><li>Prepare job offers and employment contracts.
</li><li>Ensure onboarding documentation is complete before start date.
</li></ul><h3 class="jobSectionHeader">2. Employee Affairs &amp; Administration</h3><ul>
<li>Prepare and renew employment contracts.
</li><li>Manage attendance, leave records, and employee files.
</li><li>Issue official HR letters and warnings when required.
</li><li>Maintain accurate employee documentation and records.
</li><li>Ensure compliance with company policies.
</li></ul><h3 class="jobSectionHeader">3. Government Platforms &amp; Residency</h3><ul>
<li>Handle all processes related to:
</li><li><ul><li>Qiwa
</li><li>GOSI
</li><li>Muqeem
</li><li>Mudad
</li><li>Absher Business
</li></ul></li><li>Manage Iqama renewals, transfers, and related procedures.
</li><li>Ensure full legal compliance with Saudi labor regulations.
</li></ul><h3 class="jobSectionHeader">4. Payroll Coordination</h3><ul>
<li>Prepare monthly payroll data.
</li><li>Calculate allowances, deductions, and final settlements.
</li><li>Coordinate with accounting for salary processing.
</li><li>Manage medical insurance enrollment and renewals.
</li></ul><h3 class="jobSectionHeader">5. Branch HR Support</h3><ul>
<li>Support branch managers with HR-related needs.
</li><li>Follow up on employee discipline and compliance.
</li><li>Ensure smooth administrative operations across branches.
</li></ul><h3 class="jobSectionHeader">Preferred Profile</h3>
We are looking for someone practical, organized, and execution-focused &mdash; not a strategic-only HR profile. 
The ideal candidate is proactive, disciplined, and comfortable handling multiple operational HR responsibilities daily.
Requirements<h3 class="jobSectionHeader">
Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.
</li><li>3+ years of hands-on HR operational experience.
</li><li>Strong experience with Saudi government platforms (Qiwa, GOSI, Muqeem, etc.).
</li><li>Experience in companies under 100 employees preferred.
</li><li>Strong organizational and execution skills.
</li><li>Detail-oriented and process-driven.
</li><li>Able to work independently and take ownership.</li></ul></div>

HR & Admin Operations Specialist

Confidential Government

<div>
 
 
 Job Summary
 
 
 
 
 
 
 Supports the effective governance and administrative operations of the Board by coordinating meetings, preparing documentation, ensuring compliance, and facilitating communication between the Board and executive management.
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and organize Board and committee meetings
 </li>
 <li>
 Prepare agendas, board packs, and official documentation
 </li>
 <li>
 Record and maintain accurate minutes and resolutions
 </li>
 <li>
 Track implementation of Board decisions and action items
 </li>
 <li>
 Ensure compliance with governance frameworks and regulatory requirements
 </li>
 <li>
 Maintain confidential records and official Board documentation
 </li>
 <li>
 Liaise between Board members and executive leadership
 </li>
 <li>
 Support annual planning, reporting, and governance reviews
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, or related field
 </li>
 <li>
 2 &ndash; 4 years of experience in board affairs, governance, or executive office roles
 </li>
 <li>
 Strong knowledge of corporate governance practices
 </li>
 <li>
 Excellent documentation, communication, and organizational skills
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 </ul>
 
 
</div>

Board Affairs Specialist

<div>
 
 
 Job Summary
 
 
 
 Leads and oversees the governance and administrative operations of the Board, ensuring effective coordination of Board and committee activities, full compliance with governance frameworks and regulatory requirements, and strong alignment between the Board of Directors and executive management. The role enhances Board effectiveness through structured processes, high-quality documentation, and strategic governance support.
 
 
 
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead planning and execution of Board and committee meetings
 </li>
 <li>
 Oversee preparation and quality review of agendas and Board packs
 </li>
 <li>
 Ensure accurate recording of minutes, resolutions, and formal decisions
 </li>
 <li>
 Monitor and follow up on implementation of Board resolutions and action items
 </li>
 <li>
 Ensure compliance with governance frameworks and regulatory requirements
 </li>
 <li>
 Maintain and safeguard confidential Board records and official documentation
 </li>
 <li>
 Liaise between Board members, executive leadership, and external stakeholders
 </li>
 <li>
 Support Board performance evaluations and annual governance reviews
 </li>
 <li>
 Drive continuous improvement of Board processes and governance policies
 </li>
 <li>
 Ensure timely statutory and regulatory submissions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, Corporate Governance, or related field (Master&rsquo;s preferred)
 </li>
 <li>
 6 &ndash; 8 years of experience in board affairs, governance, or executive office roles
 </li>
 <li>
 Strong knowledge of corporate governance practices and regulations
 </li>
 <li>
 Proven experience managing senior stakeholders
 </li>
 <li>
 Excellent documentation, communication, and organizational skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong leadership and team management capabilities
 </li>
 </ul>
 
 
</div>

Board Affairs Manager

PULSE MEDIA (EMEA REGION)

<div>
 Position Summary
 
 
 We are seeking a highly organized and proactive Remote Operations Support Specialist to assist with day-to-day operational processes and ensure smooth internal workflows. This role is ideal for individuals who excel at coordinating tasks, maintaining systems, and supporting cross-functional teams in a fast-paced remote environment.
 
 
 As an Operations Support Specialist, you will help streamline processes, manage documentation, track performance metrics, and provide administrative and operational assistance across departments. The ideal candidate is detail-oriented, adaptable, and comfortable handling multiple responsibilities while maintaining accuracy and efficiency.
 
 
 Key Responsibilities
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Support daily operational activities and internal workflows
 </li>
 <li>
 Coordinate with cross-functional teams to ensure timely task completion
 </li>
 <li>
 Maintain and update internal systems, records, and documentation
 </li>
 <li>
 Track operational metrics and prepare performance reports
 </li>
 <li>
 Identify inefficiencies and recommend process improvements
 </li>
 <li>
 Assist with scheduling, resource coordination, and workflow planning
 </li>
 <li>
 Ensure compliance with internal procedures and quality standards
 </li>
 <li>
 Respond to internal requests and provide timely operational support
 
 
 </li>
 </ul>
 Your work will directly contribute to improving productivity, organization, and overall operational effectiveness.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in operations support, administrative coordination, or project support roles
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Proficiency in tools such as Microsoft Office, Google Workspace, or project management platforms
 </li>
 <li>
 Ability to analyze processes and suggest improvements
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Comfortable working independently in a fully remote environment
 
 
 </li>
 </ul>
 Experience in startup, SaaS, logistics, or service-based environments is a plus.
 
 
 Work Structure
 
 
 <ul>
 <li>
 Fully remote work environment
 </li>
 <li>
 Flexible scheduling depending on operational needs
 </li>
 <li>
 Clear performance expectations and productivity benchmarks
 </li>
 <li>
 Ongoing collaboration with cross-functional teams
 
 
 </li>
 </ul>
 Engagement Terms
 
 
 <ul>
 <li>
 Independent contractor or employee classification depending on placement
 </li>
 <li>
 Weekly payments through supported platforms
 </li>
 <li>
 Performance-based incentives may be available
 </li>
 <li>
 Role scope may evolve based on business requirements
 
 
 </li>
 </ul>
 Key Skills
 
 
 Operations Support, Business Operations, Process Improvement, Workflow Optimization, Administrative Support, Project Coordination, Cross-Functional Collaboration, KPI Tracking, Reporting, Documentation Management, CRM Systems, Microsoft Excel, Google Workspace, Time Management, Organizational Skills, Problem Solving, Communication Skills, Remote Work, Process Documentation, Task Management, Data Tracking, Resource Coordination, Performance Monitoring, Operational Efficiency
 
 
 Application Process
 
 
 <ul>
 <li>
 Submit your updated resume highlighting relevant operational or administrative experience
 </li>
 <li>
 Qualified candidates can expect follow-up communication within a few business days
 
 
 </li>
 </ul>
 We are looking for dependable professionals who are passionate about operational excellence and supporting efficient business processes in a remote setting.
</div>

Remote Operations Support Specialist

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319 administrative affairs specialist jobs In Room Dining Four Seasons Hotel Riyadh Jobs In Riyadh

Administrative Affairs Specialist

Administrative Affairs Specialist

Director of Administrative Affairs & Support Services | Saudi Arabia

HR & Admin Operations Specialist

Board Affairs Specialist

Board Affairs Manager

Remote Operations Support Specialist