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Kensington Place Nursing and Rehabilitation Center

Skilled Nursing Facility seeking a dedicated Business Office Manager to join our growing team. The BOM Director would be responsible for overseeing and directing the financial operations of the facility. This position is critical for ensuring the facility's financial health. The Director will manage the business office functions, including billing, accounts receivable, and budget management. This role requires a professional who is both a skilled relationship builder and a meticulous financial administrator.

Business Office Manager

The Fifty/50 Group

<div>
 
 Requirements
 
 
 
 
 Office Manager Job Description
 
 
 
 1 year
 
 
 
 Job Details
 
 
 
 We are looking for an experienced &amp; talented Office Manager to join our team. Our ideal candidate will have a positive attitude, restaurant knowledge, be hardworking &amp; team oriented. The Office Manager must have a solid background in restaurant/hospitality accounting and experience with the following systems would be an asset: Accounting software (Netsuite), Payroll software (Paycom), Point of Sale software (GoTab), Inventory management software (MarginEdge), as well as Excel, Word, etc. The Office Manager should have a bachelor's degree in accounting, finance, or business administration. This individual must be a strong communicator and be able to work with store level management and ownership.
 
 
 
 Job Responsibilities Would Include, But Not Be Limited To
 
 
 
 <ul>
 <li>
 Preparing, reviewing and submitting payroll
 </li>
 <li>
 Effectively manage and communicate payroll related issues to management and ownership. This includes accurate and timely preparation of timecards and tip reporting
 </li>
 <li>
 Oversight of all financial aspects of each restaurant including daily reporting, forecasting and facilitating preparation of weekly, biweekly, &amp; monthly P&amp;Ls for a single restaurant along with the general manager, store management and corporate accounting team
 </li>
 <li>
 Auditing and documenting daily sales and banquet event orders
 </li>
 <li>
 Direct working relationship with restaurant managers
 </li>
 <li>
 Daily cash management
 </li>
 <li>
 Bookkeeping
 </li>
 <li>
 Acting as role model and providing guidance on company culture
 </li>
 <li>
 Involvement in accounting policies, procedure and systems to improve business
 </li>
 <li>
 A/P support of entering bills into MarginEdge
 </li>
 <li>
 Assist with annual budgeting
 
 
 </li>
 </ul>
 Job Type: Full Time, Salary, In-person
 
 
 Pay: $65,000-$75,000 per year
 
 
 Why This Is A Career &amp; Not Just A Job!
 
 
 <ul>
 <li>
 Benefit Packages (Medical, Dental and Vision) with employer subsidy
 </li>
 <li>
 Competitive Pay and 401K Eligibility
 </li>
 <li>
 Paid Time Off and Paid Sick Leave
 </li>
 <li>
 Monthly Food + Beverage Perks at our establishments
 
 
 </li>
 </ul>
 Our company is growing rapidly and we always prefer to develop Leadership from within!
</div>

Office Manager

The Fifty/50

<div>
 
 Requirements
 
 
 
 
 Office Manager Job Description
 
 
 
 1 year
 
 
 
 Job Details
 
 
 
 We are looking for an experienced &amp; talented Office Manager to join our team. Our ideal candidate will have a positive attitude, restaurant knowledge, be hardworking &amp; team oriented. The Office Manager must have a solid background in restaurant/hospitality accounting and experience with the following systems would be an asset: Accounting software (Netsuite), Payroll software (Paycom), Point of Sale software (GoTab), Inventory management software (MarginEdge), as well as Excel, Word, etc. The Office Manager should have a bachelor's degree in accounting, finance, or business administration. This individual must be a strong communicator and be able to work with store level management and ownership.
 
 
 Job responsibilities would include, but not be limited to:
 
 
 <ul>
 <li>
 Preparing, reviewing and submitting payroll
 </li>
 <li>
 Effectively manage and communicate payroll related issues to management and ownership. This includes accurate and timely preparation of timecards and tip reporting
 </li>
 <li>
 Oversight of all financial aspects of each restaurant including daily reporting, forecasting and facilitating preparation of weekly, biweekly, &amp; monthly P&amp;Ls for a single restaurant along with the general manager, store management and corporate accounting team
 </li>
 <li>
 Auditing and documenting daily sales and banquet event orders
 </li>
 <li>
 Direct working relationship with restaurant managers
 </li>
 <li>
 Daily cash management
 </li>
 <li>
 Bookkeeping
 </li>
 <li>
 Acting as role model and providing guidance on company culture
 </li>
 <li>
 Involvement in accounting policies, procedure and systems to improve business
 </li>
 <li>
 A/P support of entering bills into MarginEdge
 </li>
 <li>
 Assist with annual budgeting
 
 
 </li>
 </ul>
 Job Type: Full Time, Salary, In-person
 
 
 Pay: $ 65,000 -$75,000 per year
 
 
 Why This Is A Career &amp; Not Just A Job!
 
 
 <ul>
 <li>
 Benefit Packages (Medical, Dental and Vision) with employer subsidy
 </li>
 <li>
 Competitive Pay and 401K Eligibility
 </li>
 <li>
 Paid Time Off and Paid Sick Leave
 </li>
 <li>
 Monthly Food + Beverage Perks at our establishments
 
 
 </li>
 </ul>
 Our company is growing rapidly and we always prefer to develop Leadership from within!
 
 
 More detail about The Alston part of The Fifty/50 Restaurant Group, please visit https://culinaryagents.com/entities/784251-The-Alston
</div>

Propel

<div>
 
 
 Office Manager &ndash; Chicago
 
 
 
 
 
 
 I&rsquo;m working with an innovative
 
 construction technology scale-up
 
 that is transforming how projects are delivered across North America, Europe and beyond. Backed by leading investors, they are growing fast and have just opened a new coworking space in Chicago to support their expanding US team.
 
 
 
 
 
 They are now looking for a proactive, hands-on
 
 Office Manager
 
 to take ownership of daily operations, create a welcoming environment, and make sure everything runs smoothly. This is a great opportunity for someone who thrives in a fast-paced, people-first culture where no two days are the same.
 
 
 
 
 
 
 What you&rsquo;ll be doing:
 
 
 
 
 
 <ul>
 <li>
 
 Supporting employees &amp; culture
 
 : be the first point of contact for the team, plan events, celebrations, and engagement activities, and keep the culture alive
 </li>
 <li>
 
 Running the office
 
 : manage the coworking space, keep things stocked and organised, and build relationships with external vendors
 </li>
 <li>
 
 Onboarding &amp; offboarding
 
 : make sure new joiners are set up for success and departures are handled smoothly
 </li>
 <li>
 
 Supplies &amp; logistics
 
 : own everything from swag and gifts to equipment and supplies, ensuring the team has what they need to succeed
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 
 
 
 <ul>
 <li>
 Based in Chicago, available on-site 4&ndash;5 days a week
 </li>
 <li>
 2&ndash;3 years&rsquo; experience in office management, admin, or operations (ideally in tech/startups)
 </li>
 <li>
 Highly organised, proactive, and comfortable taking ownership of end-to-end tasks
 </li>
 <li>
 Strong people skills and a &ldquo;can-do&rdquo; attitude, someone who loves creating a positive, supportive workplace vibe
 </li>
 <li>
 Tech-savvy and comfortable managing vendors, budgets, and basic IT/office setups
 </li>
 </ul>
 
 
 
 
 
 The details:
 
 
 
 
 
 
 💰 Salary: $60,000&ndash;$65,000 (depending on experience)
 
 
 📍 Location: Chicago, hybrid (4 - 5 days in office)
 
 <ul>
 <li>
 This is a fantastic chance to join a company that is scaling rapidly, where you will have real ownership, variety in your day-to-day, and the opportunity to help shape the culture as the US team grows.
 </li>
 </ul>
 
 
</div>

CCC - Corporate Coverage Company

<div>
 
 Description
 
 
 
 Responsible for providing excellent Customer Service through coaching the administration of this team in proper procedures, managing team members in achieving daily/weekly tasks, and goal setting. Ensure an effective structure, processes, and procedures are in place to control and measure day to day task efficiency and effectiveness. Responsible for maintaining control of weight scales, billing and entry of tickets into the system, accurate data entry, manage and approve team timecards in payroll system and serve as a site HR liaison. This role will work in cohesion with and report directly to the CFO.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty assigned satisfactorily.
 
 
 
 Daily Duties Include, But Not Limited To
 
 
 
 <ul>
 <li>
 Learn and act as a backup or support for all office personnel staff; scale operator, customer service, A/P, A/R and other duties assigned.
 </li>
 <li>
 Setup new vendor and customer accounts for both payments and miscellaneous charges.
 </li>
 <li>
 Manage monthly customer reporting transmission.
 </li>
 <li>
 Manage all office staff to ensure completion of daily tasks and duties
 </li>
 <li>
 Review accounting checklists with accounting team on a daily basis for completion of work and then follow up for reports being returned from managers filled out.
 </li>
 <li>
 Coordinate monthly meetings with Plant Manager and Senior Leaders to develop opportunities for areas of improvement for staffing changes, responsibilities, training needed and / or staffing growth.
 </li>
 <li>
 Manage employee schedules; approve time off and weekly payroll in a timely manner.
 
 
 </li>
 </ul>
 
 Supervisory Responsibilities
 
 
 
 This role will have 6 &ndash; 8 direct reports.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Associate degree preferred but not required if qualified candidate has adequate work experience
 </li>
 <li>
 5+ years in an office setting directly supervising others
 </li>
 <li>
 Excellent management and leadership skills
 </li>
 <li>
 Strong communication skills both written and verbal
 </li>
 <li>
 Detail-oriented and high level of initiative
 </li>
 <li>
 Computer literacy, Microsoft suite proficiency and TRUX software program experience a plus
 </li>
 <li>
 Must have valid Driver&rsquo;s License and reliable form of transportation
 </li>
 <li>
 1 &ndash; 3 years in solid waste and recycling industry preferred
 
 
 </li>
 </ul>
 This is a part time position 5 days a week. Target 25-30 hours/week at $30/hour.
</div>

Ropes & Gray LLP

<div>About Ropes &amp; Gray:
<div>
Ropes &amp; Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years&mdash;rankings that honor the &quot;best of the best&quot; law firms.</div><div></div><div> 
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.</div><div></div><div> 
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&amp;A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation &amp; enforcement, privacy &amp; cybersecurity, and business restructuring.</div><div></div><div> 
Ropes &amp; Gray is an equal opportunity employer.</div>
Overview:
<div>
The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members. This position is the office go-to person for the office and ensures administrative operations run smoothly. This position reports into the Director of Office Administration with an indirect report to the Office Managing Partner.</div> 
<div></div>
Responsibilities:

ESSENTIAL FUNCTIONS:
Management<ul><li>
Provides day-to-day oversight of the office including direct management of Legal Executive and Administrative Assistants and Receptionists, and matrix management of Office Services, IT/AV, and Conference Services teams.</li><li>
Manages team assignments, holiday and team coverage, workflow, training, and performance expectations for Legal Executive Assistants. Conducts bi-annual performance evaluations.</li><li>
Hosts regular 1-1 and group meetings with team members.
</li><li>Collaborates with the HR Department in managing and resolving performance and employee relations issues.</li><li>
Represents the office to firm-wide department management and provides point of contact for communication and coordination.</li><li>
Works closely with the HR Department in proposing recruiting sources, participates in the interview process for potential candidates as required.</li><li>
Manages and conducts orientation of new business support. Coordinates with Legal Recruiting department to support new associate programs and lateral associate and partner onboarding.</li><li>
Partners with the Office Managing Partner to support the office strategic plan.</li></ul> 
Office Social &amp; Community involvement<ul><li>
Proactively organizes and hosts fun and creative social events to increase engagement, strengthen relationships, and maintain office morale.</li><li>
Collaborates with Conference Services and Events team to support office-wide events (staff appreciation, holiday party, etc.) as well as other internal and client meetings/events.
</li><li>Initiates, organizes, facilitates and participates in community service efforts sponsored by the firm or local office.</li></ul>
Vendor Management<ul><li>
Negotiates with firm&rsquo;s contractors and vendors. Manages and supervises all contractors and vendors.
</li><li>Conducts regular reviews of vendors and contracts in place to ensure proper service levels are realized. Recommends changes and ensures smooth transition to new vendors as necessary.</li></ul>
Facilities<ul><li>
Recommends partner, associate, paralegal and other business support office assignments to the Office Managing Partner.</li><li>
Plans and executes all internal office moves to ensure minimum disruption to the operational working of the firm.
</li><li>Interfaces with property manager for day to day building services issues.</li><li>
Local subject matter expert and local lead for office build-outs and/or move activity. Coordinates with local vendors and other firm personnel to execute against plans.</li><li>
Works with firm-wide operations managers to ensure that all operations&rsquo; Infonet pages are up-to-date, particularly with respect to local office page, business continuity and emergency procedures.
</li><li>Ensures the security of the firm&rsquo;s buildings and real estate.
</li><li>Monitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects.</li></ul>
Finance<ul><li>
Maintains proper financial controls, contributes to planning the annual budget in collaboration with Office Managing Partner and Director of Office Administration.</li></ul>
Business Continuity<ul><li>
Works with the Manager of Business Continuity to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for business support.</li><li>
Implements an environmental policy for the office.
</li><li>Addresses the health and safety of the office, and implements a Health &amp; Safety policy ensuring the firm is compliant with all relevant law &amp; regulations.</li></ul>
Project Work<ul><li>
Undertakes ad-hoc related projects as and when required.</li></ul>
Qualifications:

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:<ul><li>
Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience managing legal secretaries and/or administrative support. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm).</li><li>
Ability to work in a matrix management environment. Strong influence, facilitation, motivation, and resolution skills.</li><li>
Thorough understanding of legal secretarial role and responsibilities and attorney/secretary relationship.</li><li>
Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work. Ability to be flexible and able to manage conflicting deadlines and requests.</li><li>
Strong oral and written communication skills.</li><li>
Strong coaching and mentoring skills. Ability to utilize interpersonal skills to motivate individuals toward common goal or influence change.
</li><li>Working knowledge of computer software programs such as Outlook, Word, Excel, and PowerPoint.
</li></ul>Compensation and Total Rewards Package:
<div>
Ropes &amp; Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.</div> 
<div></div><ul><li>
Chicago, IL (123,200 - 189,950)</li></ul>
Working Conditions:

Normal office environment with the possibility of after-hours or weekend activity required. Applicant must be willing to check email and &ldquo;be connected&rdquo; during after-hours. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</div>

Office Administrator (Chicago)

Mack & Associates, Ltd.

<div>
 
 An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role&mdash;it&rsquo;s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.
 
 
 
 
 
 
 
 Key Responsibilities of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
 </li>
 <li>
 Prepare polished correspondence, reports, and high-impact presentations
 </li>
 <li>
 Process expenses and manage vendor invoices with accuracy and timeliness
 </li>
 <li>
 Serve as a liaison between executives and internal/external stakeholders&mdash;including investors and portfolio companies
 </li>
 <li>
 Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
 </li>
 <li>
 Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
 </li>
 <li>
 Organize firmwide events, board meetings, and special projects with finesse and attention to detail
 </li>
 <li>
 Uphold the firm&rsquo;s high standards of excellence in both client-facing and behind-the-scenes responsibilities
 </li>
 <li>
 Supervise interns, administrative staff, or third-party vendors as needed
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
 </li>
 <li>
 Discretion, professionalism, and a track record of handling confidential information with care
 </li>
 <li>
 Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
 </li>
 <li>
 Strong communication skills&mdash;both written and verbal&mdash;with an eye for polished presentation
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
 </li>
 <li>
 A confident, service-oriented mindset and a proactive approach to problem-solving
 </li>
 </ul>
 
 
 
 
 P-15
 
</div>

Executive Assistant / Office Manager

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Office Administrator (Chicago)

Executive Assistant / Office Manager