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executive assistant office manager

Vst Bio Corporation

The Remote Executive Assistant Manager is responsible for leading and managing executive support operations while providing high-level administrative assistance to senior leaders. This role combines executive assistance, team coordination, process improvement, and remote operations management to ensure executives can focus on strategic priorities.The ideal candidate is highly organized, proactive, detail-oriented, and experienced in managing confidential information, coordinating complex schedules, and leading virtual administrative teams. <h2>Key Responsibilities</h2><ul><li>Provide strategic administrative support to executives, including calendar management, meeting coordination, travel arrangements, and priority management.</li><li>Manage and oversee remote executive assistant workflows, ensuring timely completion of administrative tasks and operational goals.</li><li>Serve as a communication liaison between executives, internal teams, clients, and external partners.</li><li>Prepare reports, presentations, meeting agendas, and executive documents.</li><li>Coordinate virtual meetings, including scheduling, technology setup, note-taking, and follow-up actions.</li><li>Maintain confidential records and handle sensitive business information with professionalism.</li><li>Develop and improve administrative processes, systems, and workflows to increase efficiency.</li><li>Monitor deadlines, projects, and executive priorities to ensure successful execution.</li><li>Train, mentor, and support executive assistants or administrative team members.</li><li>Track performance metrics and provide recommendations for improving remote support operations.</li><li>Assist with project coordination, research, and special assignments as needed.</li><li> </li></ul><h2>Required Qualifications</h2><ul><li>Experienced as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role.</li><li>Experience managing executive-level priorities and supporting senior leadership.</li><li>Strong organizational, time-management, and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to work independently in a remote environment.</li><li>Strong attention to detail and problem-solving skills.</li><li>Ability to manage confidential information with discretion.</li><li>Experience with remote collaboration tools such as video conferencing platforms, project management software, and cloud-based productivity tools.</li><li> </li></ul><h2>Preferred Qualifications</h2><ul><li>Experience managing or supervising administrative teams.</li><li>Experience supporting C-suite executives or business owners.</li><li>Knowledge of project management principles.</li><li>Familiarity with workflow automation and productivity tools.</li><li>Experience working across multiple time zones.</li><li> </li></ul><h2>Technical Skills</h2><ul><li>Microsoft Office Suite or Google Workspace</li><li>Calendar and email management systems</li><li>Video conferencing platforms</li><li>Project management tools (such as Asana, Trello, Monday.com, or similar)</li><li>CRM or business operations software</li><li> </li></ul><h2>Core Competencies</h2><ul><li>Executive presence and professionalism</li><li>Leadership and team management</li><li>Initiative and accountability</li><li>Strategic thinking</li><li>Communication and collaboration</li><li>Organization and prioritization</li><li>Adaptability in a fast-paced environment</li><li> </li></ul><h2>Work Arrangement</h2><ul><li>Remote position</li><li>Flexible schedule depending on executive/team needs</li><li>Ability to collaborate across different time zones</li></ul>

Remote Executive Assistant Manager

Aiden Auto

Job Summary: The Executive Manager provides strategic leadership and oversees the day-to-day operations of the organization or a specific business unit. This role is responsible for developing business strategies, managing budgets, leading cross-functional teams, and driving organizational growth while ensuring operational efficiency and compliance. Key Responsibilities: <ul><li>Develop and implement strategic business plans to achieve organizational goals.</li><li>Lead and supervise department managers and staff.</li><li>Monitor operational performance and identify opportunities for improvement.</li><li>Prepare and manage budgets, forecasts, and financial reports.</li><li>Build and maintain strong relationships with clients, stakeholders, and business partners.</li><li>Establish and monitor key performance indicators (KPIs).</li><li>Ensure compliance with company policies, industry regulations, and legal requirements.</li><li>Drive business development initiatives and identify new growth opportunities.</li><li>Resolve high-level operational and personnel issues.</li><li>Present business performance updates and recommendations to senior leadership or the board.</li><li> </li></ul>Required Qualifications: <ul><li>Strong leadership, decision-making, and problem-solving skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Experience in financial planning, budgeting, and performance management.</li><li>Proficiency in Microsoft Office and business management software.</li><li> </li></ul>Preferred Skills: <ul><li>Strategic planning and execution</li><li>Team leadership and coaching</li><li>Financial analysis and budget management</li><li>Project management</li><li>Negotiation and conflict resolution</li><li>Business development</li><li>Change management</li><li>Time management and organizational skills</li><li> </li></ul>Work Environment: <ul><li>Full-time position.</li><li>Office-based, hybrid, or remote depending on the organization.</li><li>May require occasional extended hours to meet business needs.</li></ul>

Executive Manager

Peak Properties

Job Title: Helper A (Assistant)Reports To: Chief EngineerJob Overview: The Helper Assistant reports directly to the Chief Engineer (Head Janitor). While specific responsibilities will vary based on location, the Helper Assistant Perform routine building maintenance duties, including painting, minor electrical repairs, plumbing, carpentry, and heating, ventilation systems maintenance along with various janitorial procedures.Primary Responsibilities&middot; Completes assigned work orders directed by Chief Engineer or Property Manager.&middot; Replaces lightbulbs inside and out of property as needed.&middot; Maintains vacant units-keeping the plumbing fixtures, refrigerators and gas or electric ranges clean, and as often as may be necessary to keep the premises in presentable condition for rental.&middot; Clean building floors by sweeping, mopping, scrubbing, or vacuuming. (including party rooms, swimming pools, locker rooms, laundry rooms, etc.).&middot; Vacuum carpet, spot clean, shampoo and extract on an assigned basis.&middot; Clean and dust furniture, blinds and other surfaces, monitor and maintain interior plants.&middot; Service, clean, disinfect restroom and restock soap and paper dispensers.&middot; Putting all ashes and other refuse into the receptacles provided by the premises for waste removal.&middot; Respond, correct, or report safety hazards, or issues while monitoring and cleaning common areas inside and out of building to prevent accidents. Report all accidents to Manager per state and Federal guidelines.&middot; Maintain awareness of safety programs, requirements, and be diligent in preventing.&middot; Follow procedures for the use of chemical cleaners and power equipment, in order to prevent damage to floors and fixtures.&middot; Notify managers concerning the need for major repairs or additions to building operating systems.&middot; Set up, and arrange furniture and equipment to prepare facilities for events.&middot; Record supply inventory as directed and inform management when cleaning supplies are low.&middot; Waste removal and proper disposal of waste and recycling materials.&middot; Notify the manager of supplies and equipment needed for cleaning and maintenance duties.&middot; Participates in shoveling and removal of snow, ensuring areas are salted and clear during winter season.&middot; Change locks and make keys&middot; Assist in moving abandoned furniture and other appliances to dumpster when necessary.Tenant Relations&middot; Provides timely, attentive, upbeat service to residents, and making sure their needs are met or explained in a manner that reflects positively on the company or business.&middot; Reacts quickly to emergency maintenance issues from tenants as guided by Chief Engineer.Other Duties:&middot; Ensure compliance with Peak Properties company policy, as well as federal and local regulations.&middot; Attend Peak meetings and/or connect with other Peak employees to share best practices.&middot; Abides by the Federal Occupational Safety and Health Act, or any Federal, State or Local rules or regulations.&middot; Uses and maintains safety equipment in accordance with the provisions of the Personal Protective Equipment Standard.&middot; Maintains yearly certifications outlined by union and fair housing provisions, preventing harassment courses per Federal, State, or Local laws.&middot; Assist in moving abandoned furniture and other appliances to dumpster when necessary.&middot; Additional duties as assigned by Management.Qualifications:&middot; 2 years&rsquo; experience in janitorial and building maintenance knowledge.&middot; High school diploma or GED.&middot; Knowledge of HVAC, plumbing, electrical, carpentry, and mechanical systems (including relevant equipment and tools) is a plus&middot; Other Certifications/licenses as may be required by Union, local or state jurisdictions.&middot; Universal CFC certification preferred.&middot; Competence with and/or desire to learn and use systems/tools (Yardi, Outlook).&middot; Must be detail-oriented and a motivated self-starter.&middot; Must have the ability to work independently.&middot; Communicate effectively both orally and written.&middot; Working knowledge of computers and automated systems&middot; Must be reliable and responsible and maintain good attendance.&middot; Must have ability to work in a team environment.&middot; Must enroll in SEIU Local 1 and complete required training program.Availability and Work Hours:&middot; 40-hour work week and the ability to work a flexible schedule for evening, weekend, and holiday coverage.&middot; Occasional overtime as needed&middot; Tuesday-Saturday 9am-5pmPhysical Requirements:&middot; Required to lift, carry, walk, sit, push, pull, climb ladders, bending, twisting and climbing stairs.&middot; Ability to be on your feet for the majority of the shift, repetitive and repeated hand and arm motions and the ability to lift and/or carry up to 51 pounds a must.&middot; Must possess the ability to see and hear at normal levels.&middot; Must abide by OSHA safety guidelines or any Federal, State or Local rules or regulations.for Personal Protective Equipment when completing work assignments.Job Type: Full-timePay: $27.23 per hourWork Location: In person

Helper A

Rescom Financial Services

Job Title: General Manager Company: Rescom Financial Services Location: Chicago, Illinois, USA Employment Type: Full-Time Salary: $140,000 - $230,000 USD per annum Job Overview Rescom Financial Services is a distinguished firm in the financial sector, committed to delivering exceptional value and service to our clients. We are currently seeking a dynamic and highly experienced General Manager to lead our operations in Chicago. The ideal candidate will be a strategic thinker with a proven track record of leadership and operational excellence within the financial services industry. This pivotal role involves overseeing all business functions, driving sustainable growth, and nurturing a culture of high performance and collaboration. You will be responsible for the overall success of the business unit, ensuring we meet our ambitious strategic objectives. Responsibilities * Develop and implement robust business strategies and plans to achieve the company's short-term and long-term objectives. * Provide strong leadership and direction to the entire team, fostering a positive and productive work environment. * Oversee all daily operations, including financial management, business development, client relations, and team management. * Manage budgets, P&amp;L, and financial reporting, ensuring the organisation's financial health and stability. * Analyse financial data and market trends to make well-informed business decisions and identify new opportunities for growth. * Build and maintain excellent relationships with key clients, partners, and stakeholders to enhance business opportunities and our market reputation. * Ensure strict compliance with all industry regulations, legal requirements, and internal company policies. * Lead, mentor, and develop the senior management team to build a high-performing and engaged workforce. Qualifications * Proven experience as a General Manager or in a similar senior executive role, preferably within the financial services sector. * A Bachelor’s degree in Finance, Business Administration, or a related field. A Master's degree (MBA) is highly preferred. * Comprehensive understanding of business functions such as finance, marketing, HR, and operations. * Demonstrable competency in strategic planning, financial management, and business development. * Exceptional leadership, decision-making, and organisational skills. * Outstanding communication and interpersonal abilities, capable of inspiring and motivating teams. * A deep understanding of the financial markets and regulatory landscape. * An entrepreneurial mindset with a results-driven approach. Benefits * A competitive annual salary ranging from $140,000 to $230,000 USD, commensurate with experience and qualifications. * Rescom Financial Services offers a comprehensive benefits package designed to support the health, well-being, and professional development of our employees. * An opportunity to play a crucial leadership role in a growing and respected financial services firm.

General Manager

Job Summary:We are seeking a highly organized and detail-oriented Administrative Virtual Assistant to provide remote administrative support. The ideal candidate will manage daily office tasks, coordinate schedules, handle communications, maintain records, and assist with various administrative duties while ensuring confidentiality and professionalism. Key Responsibilities: Manage calendars, appointments, and meeting schedules.Answer emails, phone calls, and customer inquiries professionally.Prepare reports, presentations, and documents.Maintain digital files and organize records.Schedule travel arrangements and accommodations when needed.Perform data entry and maintain databases.Assist with bookkeeping tasks, such as invoicing and expense tracking.Coordinate projects and follow up on deadlines.Conduct online research and compile information.Provide general administrative support to management. Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred).Experience as an administrative assistant, virtual assistant, or similar role.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.Familiarity with communication and project management tools such as Zoom, Microsoft Teams, Slack, Trello, or Asana.Excellent written and verbal communication skills.Strong organizational and time-management abilities.Ability to multitask and work independently.High level of accuracy, discretion, and confidentiality. Preferred Skills: Basic bookkeeping knowledge.Customer service experience.Experience with CRM software.Fast and accurate typing skills.Problem-solving and critical-thinking abilities. Work Environment: Remote/work-from-home position.Flexible schedule depending on business needs.Requires a reliable internet connection and a dedicated workspace.

Administrative Virtual Assistant

Secure Community Network

<div>
 We are
 
 Secure Community Network (SCN)
 
 , a nonprofit 501(c)(3) serving as the official safety and security organization of the Jewish community in North America. Here at SCN, we deeply value the team of people that work diligently to commit their lives to action for a better tomorrow and we are excited to add a
 
 Director, Protective Security
 
 to our team. This position is located in our Chicago office.
 
 
 The Director of the Protective Security Program will be responsible for developing and implementing programs, policies, and initiatives related to the physical security of SCN's staff and Field Support Center facility and the executive protection of the SCN National Director/CEO. This includes threat assessments, planning, personal security, and implementation of protective measures related to special events, physical locations, and key executive travel as well as providing consultation, guidance, training, and support for individuals who may be exposed to elevated personal risk due to their roles, affiliations, or employment as leaders within the Jewish community, and related to prevention, protection, preparedness, and response. This includes ongoing threat, risk, and vulnerability assessments, coordination with protective intelligence sources, including SCN's Duty Desk, Fusion Centers, and others, ongoing monitoring and evaluation, physical and personal security recommendations and implementation support, and coordination with SCN field staff, local, state, and federal law enforcement.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Lead and manage all components of the Protective Security Program through engagement with other SCN stakeholders.
 </li>
 <li>
 Supervise a team of Protective Security Specialists and Office Security Specialists conducting executive protection of SCN's National Director/CEO and physical security of SCN's staff and Field Support Center.
 </li>
 <li>
 Develop and implement a protective security program for SCN's key executives, facilities, and personnel.
 </li>
 <li>
 Develop and implement programs, policies, and initiatives to address high-profile or otherwise identified personal and organizational security issues, concerns, and events.
 </li>
 <li>
 Provide physical and personal security recommendations and implementation support.
 </li>
 <li>
 Project manage ongoing physical security initiatives at SCN Field Support Center.
 </li>
 <li>
 Develop and implement travel safety and individual security awareness presentations.
 </li>
 <li>
 Provide consultation, guidance, presentations, and support for identified categories of individuals, as well as specific individuals.
 </li>
 <li>
 Review material and conduct investigations related to general security and specific protective security requirements.
 </li>
 <li>
 Coordinate with local, state, and federal law enforcement and other organizations.
 </li>
 <li>
 Respond to and mitigate threats and vulnerabilities via investigation, proactive means, advances, site visits, and pre-planning security at facilities, organizations, and events.
 </li>
 <li>
 Coordinate with designated entities to develop, analyze, and implement procedures, activities, and policies to address protective intelligence.
 </li>
 <li>
 Participate in and/or directs the recruitment, training, professional development, and capacity-building of relevant staff.
 </li>
 <li>
 Perform other job-related duties as requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree with a minimum of 10 years of experience in law enforcement.
 </li>
 <li>
 Qualified law enforcement officer or qualified retired or separated law enforcement officer status, pursuant to Law Enforcement Officer Safety Act/HR-218.
 </li>
 <li>
 Experience in conducting and/or supervising executive protection work with local, state, or federal law enforcement agencies such as US Secret Service, US Marshals Service, US Capitol Police, US State Department, FBI Director's or U.S. Attorney's General Protective Detail, State Police, or major City Police Departments.
 </li>
 <li>
 Working knowledge of physical security systems, intrusion detection and alarm equipment, access control systems, video monitoring and CCTV, computerized security hardware and software, and technical security countermeasures.
 </li>
 <li>
 Working knowledge of law enforcement and security intelligence operations, particularly protective security intelligence operations.
 </li>
 <li>
 Highly motivated and a self-starter who requires minimal supervision.
 </li>
 <li>
 Demonstrated ability to develop and sustain organizational programs.
 </li>
 <li>
 Demonstrated ability to conduct law enforcement and security training and make presentations.
 </li>
 <li>
 Familiarity with threat assessment measures and protective intelligence processes.
 </li>
 <li>
 High level of integrity and discretion.
 </li>
 <li>
 Surveillance detection skills.
 </li>
 <li>
 Knowledge of residential protection.
 </li>
 <li>
 Strong multi-tasking and prioritization skills.
 </li>
 <li>
 Advanced knowledge in the area of investigations.
 </li>
 <li>
 Ability to safeguard confidential information and materials and understand the necessity to maintain confidentiality in all aspects of the work environment.
 </li>
 <li>
 Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
 </li>
 <li>
 Ability to write reports, business correspondence, after-action reports, and procedures manuals.
 </li>
 <li>
 Ability to effectively present information and respond to questions from identified stakeholders.
 </li>
 <li>
 Problem-solving, including analysis or interpretation of situations, and applying knowledge and skills as well as general precedents and practices to the work environment.
 </li>
 <li>
 Maintain proficiency in firearms and defensive tactics.
 </li>
 <li>
 Ability to lead and mentor a team.
 </li>
 <li>
 Must possess outstanding interpersonal skills to effectively communicate and liaise with all contacts.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Ability to travel in support of the program and protective operations and maintain a flexible schedule and on-call hours as needed.
 
 
 </li>
 </ul>
 
 About Scn
 
 
 
 The Secure Community Network (SCN), a 501(c)(3) nonprofit, is the official homeland safety and security organization of the Jewish community in North America. Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. SCN is dedicated to ensuring that Jewish organizations, communities, life, and culture can not only exist safely and securely but flourish. Learn more at securecommunitynetwork.org.
 
 
 
 The target annual salary range for this position is $150,000-$160,000. Final annual salary offered will be determined through a thorough assessment of multiple factors and criteria which may include candidate experience and qualifications, available market data, internal salary equity, and budget considerations.
 
 
 
 
 SCN offers a comprehensive benefits package to all full time employees which includes Medical, Dental, Vision, Short and Long Term Disability, and Life and AD&amp;D Insurance, as well as a 403(b) Retirement Plan with match, Flexible Spending Accounts for pre-tax Healthcare, Dependent Care, and Commuter Benefits, Accident and Critical Illness Insurance, Norton LifeLock, and an Employee Assistance Program. We provide paid time off including Vacation, Sick Leave, and paid Holidays.
 
 
 
 
 Secure Community Network is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of religion, race, color, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
 
 
 
 
 SCN has long been a committed leader in adopting, modeling, and encouraging adherence to Jewish values, including advocating for approaches that address issues related to Diversity, Equity, Inclusion, and Accessibility (DEIA). Please review our DEIA statement
 
 
 here
 
 .
 
 
 Salary: $150000 - $160000 per year
</div>

Director, Protective Security

Cardiovascular Associates of America - CVAUSA

<div>
 
 
 Clinical Research Data Assistant
 
 This will be an in-person position in Chicago, Illinois&nbsp;
 
 
 
 
 Position Summary
 
 
 
 The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
 
 
 The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
 
 
 
 Essential Responsibilities
 
 
 
 
 Data Management
 
 
 
 &middot; Enter study data into sponsor electronic data capture (EDC) systems.
 
 
 &middot; Transcribe source documentation into sponsor systems accurately and timely.
 
 
 &middot; Review entered data for completeness and accuracy.
 
 
 &middot; Resolve basic data discrepancies and escalate complex issues.
 
 
 &middot; Maintain study tracking logs and databases.
 
 
 
 Sponsor Systems Management
 
 
 
 &middot; Maintain user access and system tracking documentation.
 
 
 &middot; Upload required documents into sponsor portals.
 
 
 &middot; Monitor sponsor system notifications and alerts.
 
 
 &middot; Support completion of sponsor-required documentation.
 
 
 
 Screening, Enrollment, and Study Reporting
 
 
 
 &middot; Prepare routine reports on screening, enrollment, randomization, and retention metrics.
 
 
 &middot; Track recruitment and enrollment performance.
 
 
 &middot; Maintain study enrollment dashboards and tracking tools.
 
 
 &middot; Generate reports for site leadership and study teams.
 
 
 
 Regulatory and Document Support
 
 
 
 &middot; Route study documents for review and signature.
 
 
 &middot; Assist with collection of regulatory documents.
 
 
 &middot; Maintain electronic and paper study files.
 
 
 &middot; Support regulatory filing activities.
 
 
 &middot; Assist with investigator and staff training documentation.
 
 
 
 Communication Management
 
 
 
 &middot; Manage study email inboxes.
 
 
 &middot; Route sponsor communications to appropriate team members.
 
 
 &middot; Track action items from sponsor correspondence.
 
 
 &middot; Assist with scheduling sponsor meetings and study-related calls.
 
 
 Coordinator and Site Support
 
 
 &middot; Provide administrative support to Clinical Research Coordinators and investigators.
 
 
 &middot; Assist with study start-up documentation.
 
 
 &middot; Support study close-out activities.
 
 
 &middot; Assist with preparation for sponsor monitoring visits, audits, and inspections.
 
 
 
 Quality and Compliance
 
 
 
 &middot; Maintain confidentiality of participant information.
 
 
 &middot; Ensure data accuracy and completeness.
 
 
 &middot; Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.
 
 
 &middot; Participate in quality improvement initiatives.
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 
 &middot; High School Diploma required.
 
 
 &middot; Associate's degree or Bachelor's degree preferred.
 
 
 
 Experience
 
 
 
 &middot; Previous healthcare, data entry, administrative, research, or regulatory experience preferred.
 
 
 &middot; Experience with electronic systems and databases preferred.
 
 
 
 Knowledge, Skills, and Abilities
 
 
 
 &middot; Exceptional attention to detail.
 
 
 &middot; Strong data entry and computer skills.
 
 
 &middot; Strong written and verbal communication skills.
 
 
 &middot; Ability to manage multiple deadlines.
 
 
 &middot; Strong organizational skills.
 
 
 &middot; Proficiency in Microsoft Office applications, particularly Excel.
 
 
 &middot; Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.
 
 
 
 Physical Requirements
 
 
 
 &middot; Ability to perform prolonged computer-based work.
 
 
 &middot; Ability to review detailed documentation for extended periods.
 
 
 &middot; Ability to occasionally lift and move files or supplies up to 15 pounds.
 
</div>

Clinical Research Data Assistant

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