administrative assistant

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant

admin assistant

executive assistant and office manager Jobs in Chicago

executive assistant and office manager

executive assistant office manager

Big Shoulders Digital Video

Job SummaryType: Contract-to-Hire (Up to 6 months, with the possibility of a permanent role + benefits)We're seeking a skilled, on-location professional for our vibrant downtown media company. This isn't a remote role &ndash; we thrive on in-person collaboration!This is an on-site role for an Administrative Assistant specializing in video production, events, and post-production. The Administrative Assistant will be responsible for performing a variety of administrative tasks, including, but not limited to, managing phone calls, scheduling appointments, handling correspondence, and supporting executive staff. Additional tasks include organizing files and emails daily, setting up deliveries, general office duties, assisting in coordinating creative projects, and managing timelines with creative teams. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks that keep our organization running efficiently. This position offers an exciting opportunity to contribute to a thriving environment where your organizational talents and professional expertise will make a meaningful impact.Key Qualities:<ul><li>Organized: Bring your knack for order and efficiency.</li><li>Self-Starter: Dive into tasks with initiative.</li><li>Phone Etiquette: Excellent communication skills are a must.</li><li>Ability to handle and prioritize multiple tasks.</li><li>A desire to promote the success of the organization and production staff</li></ul>Creating estimates.<ul><li>Comfortable drafting responses from company president via dictation</li><li>Comfortable answering phones, transferring , starting meetings.</li></ul>Role Highlights:<ul><li>Support the company president in various tasks.</li><li>Manage shipping/receiving of hard drives and video equipment.</li><li>Extend hospitality by greeting clients and directing them.</li><li>Handle a multi-line phone system with finesse.</li><li>Keep office/kitchen supplies well-stocked.</li><li>Coordinate catering for in-house and off-site productions.</li><li>Calendar and email management for the company president.</li></ul>Preferred Skills:<ul><li>Experience in video production</li><li>Administrative skills: Transcribing, email correspondence, conference call coordination, and spreadsheet upkeep.</li></ul>Must-Haves:<ul><li>Detail-oriented with a collaborative spirit.</li><li>Proficiency in Microsoft Outlook, Word, and Excel.</li><li>Skills in Administrative Assistance and Clerical Tasks</li><li>Proficiency in Phone Etiquette and Communication</li><li>Experience in Executive Administrative Assistance</li><li>Proficiency with Excel, Outlook, Calendar management, zoom.</li><li>Strong organizational skills and attention to detail</li><li>Excellent interpersonal skills and the ability to work collaboratively</li><li>Ability to transcribe from dictation over the phone</li><li>Bachelor's degree in Business Administration, Communications, or related field is preferred</li><li>Experience in the multimedia or production industry is a plus</li></ul>If you're ready for an exciting challenge, join us! Send your resume. We can't wait to welcome you to our creative family! ✨Pay: $23.00 - $25.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant/Office Manager

Viant Technology

<div>
 
 What You&rsquo;ll Do
 
 
 
 
 
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 
 
 
 THE DAY-TO-DAY
 
 
 
 
 
 <ul>
 <li>
 Manage Core Sales schedules and travel arrangements.
 </li>
 <li>
 Track and prepare sale&rsquo;s business expense reports.
 </li>
 <li>
 Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
 </li>
 <li>
 Handle sensitive &amp; confidential information with discretion.
 </li>
 <li>
 Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
 </li>
 <li>
 Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
 </li>
 <li>
 Candidate must know how to run full vendor management, liaison between office management and team.
 </li>
 <li>
 Help with company culture and team-building activities.
 </li>
 <li>
 Organize and manage regional and company offsites.
 
 
 </li>
 </ul>
 GREAT TO HAVE
 
 
 <ul>
 <li>
 5+ years of administrative experience.
 </li>
 <li>
 Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
 </li>
 <li>
 Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
 </li>
 <li>
 Self-motivated problem-solver with a proactive attitude and takes initiative.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Organizational awareness: ability to interact with internal and external clients at all levels.
 </li>
 <li>
 Ability to adapt to change and work well under pressure in a fast-paced environment.
 </li>
 <li>
 Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
 </li>
 <li>
 Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
 
 
 </li>
 </ul>
 LIFE AT VIANT
 
 
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 
 fully paid health insurance
 
 ,
 
 paid parental leave
 
 and
 
 unlimited PTO
 
 and more.
 
 
 $75,000 - $85,000 a year
 
 
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 
 
 Not the right position for you? Check out our other opportunities!
 
 
 
 Viant Careers
 
 
 
 
 About Viant
 
 
 
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 
 
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 
 
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>

Executive Assistant and Office Manager

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

The Habitat Company

<div>The Habitat Company, LLC is a leader in residential multi-family real estate management and development. We are looking for talented individuals to join our team as we continue to expand and develop our company nationwide. We are a multi-state organization of approximately 500 team members specializing in the asset management, property management and project management of market rate, affordable rentals, condominiums and commercial real estate.
At The Habitat Company, we believe that it is the quality and experience of our team members that make a difference. Our professional team provides us with the depth of talent and ability that is so crucial to our success.
The Habitat Company provides comprehensive compensation to our team members. In addition to wages, this position is eligible for medical, dental, vision, 401k, and other benefits offered through Habitat, detailed here: https://www.habitat.com/our-benefits
Job Scope:
The Assistant Community Manager is to assist the Community Manager in effectively managing the assigned community. In the Community Manager's absence, the Assistant Community Manager will assume all responsibilities associated with accomplishing community objectives as set forth by the Regional Manager and Property Ownership. In addition, the Assistant Community Manager is directly responsible for maintaining daily, weekly, and monthly reports including accurate reporting of rents and deposits received.
Duties and Responsibilities:
<ul><li>Greet residents either by phone or in person, in a professional and courteous manner, and in line with Habitat&rsquo;s Core Values.
</li><li>Report any physical concerns to manager when walking the property.
</li><li>Process Account Payables weekly.
</li><li>Attend all trainings/meetings as directed by the Regional Manager, Community Manager, or Compliance Manager for further advancement of your skill level and information.
</li><li>Assist with training and developing other team members as needed.
</li><li>Assist with requests from Regional Office, as necessary.
</li><li>Assist with the preparations for Audits.
</li><li>Assist with correspondence to/from IHDA/HUD as needed.
</li><li>Meet with IHDA/HUD representatives during various audits and respond to findings, as needed.
</li><li>Generate and close work orders, as needed.
</li><li>Transmit the monthly HAP Voucher by the 10th of every month.
</li><li>Monitor the recertification process to ensure team members are working efficiently to complete all recertifications in a timely fashion.
</li><li>Complete resident recertifications in accordance to HUD rules and regulations.
</li><li>Complete annual Gross Rent process in YARDI.
</li><li>When meeting with residents, document their file with any concerns complaints that could become a future issue for the Management Office.
</li><li>Prepare and submit property incident reports, as needed, on the Habitat Liability form and copying the Community Manager and Regional Manager.
</li><li>Assist with planning and participating in community activities.
</li><li>Conduct all business in accordance with The Habitat Company policies and procedures, Fair Housing, Americans with Disabilities Act, and all other laws pertaining to property management.
</li><li>Maintain awareness of local marketing conditions and trends; contribute ideas to the Community Manager for marketing property and improving resident satisfaction.
</li><li>Complete payroll when the Community Manager is not present.
</li><li>Inform the Community Manager of any issues that you are not able to resolve, using the appropriate form of communication.
</li><li>Keep a monthly log of major resident concerns and management issues and provide the information to the Community Manager for completion of the Executive Summary by the 17th of the following month.
</li><li>Perform other related duties as assigned
</li></ul>Skills and Qualifications:<ul><li>
High school education or equivalent in work experience.
</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
</li><li>Ability to assist the property manager in day-to-day activities.
</li><li>Preferred accreditations include Certified Occupancy Specialist (COS) and EIV certification.
</li><li>Previous experience conducting recertifications preferred.
</li><li>IL Leasing License or ability to obtain within 120 days of hire</li></ul></div>

Assistant Community Manager

Ring of Hope - Chicago

Overview:The Executive Administrative Assistant provides high-level administrative support to the Executive Director (ED) and plays a critical role in ensuring the smooth operation of the organization&rsquo;s executive office. This position handles complex scheduling, communications, document preparation, and organizational support, allowing the Executive Director to focus on strategic leadership, program development, and community engagement.Key Responsibilities:Executive Support<ul><li>Manage the Executive Director&rsquo;s calendar, scheduling meetings, appointments, and events.</li><li>Coordinate logistics for internal and external meetings, including preparation of agendas, materials, and follow-up.</li><li>Draft, review, and proofread correspondence, reports, presentations, and other executive-level documents.</li><li>Screen and prioritize incoming communications (phone, email, mail) and respond on behalf of the Executive Director when appropriate.</li><li>Prepare briefing materials and talking points for meetings, site visits, and public events.</li><li>Assist with the preparation and submission of reports for the board, funders, and other stakeholders.</li><li>Maintain organized systems for records, files, and documents, ensuring confidentiality and accessibility.</li><li>Track deadlines, tasks, and action items for the Executive Director and follow up as needed.</li></ul>Other Duties<ul><li>Perform special projects and assignments as requested by the Executive Director.</li><li>Act as a liaison between the Executive Director and staff, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>2+ years of executive administrative support or office management experience, preferably in a nonprofit setting.</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and other productivity software.Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Commitment to the mission and values of The Ring of Hope and the Greater Grand Crossing community.</li></ul>If you&rsquo;re passionate about helping us build resources to support at-risk youth and families, and committed to making a positive community impact, we encourage you to apply to . We look forward to welcoming a dedicated and compassionate individual to our team at The Ring of Hope!Pay: $20.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Executive Administrative Assistant

<div><div>EXECUTIVE ADMINISTRATIVE ASSISTANT
</div><div>Location: Chicago, Illinois</div>
<div>Our CB2 associates create timeless products and unforgettable experiences, proudly serving customers with a focus on quality, design, and character. We believe that&rsquo;s the secret to an effortlessly collected home. Our CB2 brand was established in 2002, and continues to evolve to deliver sophisticated, modern design for contemporary customers.
From archival pieces by design legends to contemporary cult classics, this is furniture and decor built to last. Ready to build a legacy? Join the creative minds at CB2 to create something unforgettable.
</div><div>This Executive Administrative Assistant is responsible for managing and coordinating all administrative functions in support of assigned executives. This role acts as a key point of contact between executives and internal/external customers.
A day in the life as an Executive Assistant...<ul><li>
Arrange and coordinate logistics of complex domestic and international travel, and prepare detailed itineraries to assure accuracy</li><li>
Manage complex calendars for executives and support keeping them on schedule</li><li>
Create content for meetings, including agenda reports and presentations</li><li>
Assist executives in the timely management of all communication</li><li>
Act as a liaison to coordinate and resolve problems and issues related to administrative matters</li><li>
Handle confidential information which would have an immediate major impact on the company operations, performance, or value, if shared beyond its intended audience</li><li>
Communicate effectively and efficiently with associates and business contacts at all levels</li></ul>
What you'll bring to the table...<ul><li>
Exceptional planning and time management skills</li><li>
Excellent written and verbal communication skills</li><li>
Strong attention to detail and organization skills</li><li>
Strong drive for results, and ability to prioritize and manage multiple priorities at the same time</li><li>
Professionalism and ability to work independently</li></ul>
We'd love to hear from you if you have...<ul><li>
5+ years experience as an executive administrative assistant or senior executive assistant, including supporting at the C-suite level</li><li>
Proficiency with Google Workspace</li></ul> 
Starting Rate: $32.64 - $43.25
</div>Pay ranges will be adjusted upward as needed to comply with applicable state and local law. In addition to your salary, based on your role, associates may be eligible for other compensation including bonuses, sales incentives, and long term incentives.
<div><div>Job ID R23960</div>
<div>Date posted 04/01/2026</div>
<div>Position Type Full Time</div></div> 

Our commitment to our associates is of the utmost importance. One of the reasons the company attracts such a diverse group of associates is that we offer a full menu of benefits that are relevant to their lives, both on and off the job. We are proud to offer a comprehensive compensation and benefits package to support eligible part time and full time associates and their families, including:
<ul><li>Medical/Dental/Vision</li>
<li>Life insurance and Disability</li>
<li>Retirement and 401(k) match</li>
<li>Paid time off, wellness time and volunteer time</li>
<li>Merchandise discount and EAP resources</li>
<li>Tuition Reimbursement</li>
</ul>Many of these benefits begin on day one, and extend to eligible dependents. 
 
Euromarket Designs, Inc., which does business as Crate &amp; Barrel, Crate &amp; Kids, CB2 and Hudson Grace, will be referred to as &ldquo;the Company&rdquo;. The Company is deeply committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact the location you are applying to here and ask to speak with a manager regarding the nature of your request.
 
 
The Company is an equal opportunity employer; applicants are considered for all positions without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, gender identity, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law. 
 
The Company participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the US. 
 
State / City Compliance: The Company will consider for employment qualified applicants with criminal history, including arrest and conviction records, in accordance with the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Job Applicant Privacy: For details about how the Company collects and uses your personal information, please see our Job Applicant Privacy &amp; Communications Notice.
Questions? Please reach out to careers@crateandbarrel.com</div>

EXECUTIVE ADMINISTRATIVE ASSISTANT

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

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