administrative assistant (remote) Jobs in Chicago

administrative assistant (remote)

administrative assistant 3 Jobs in Chicago

administrative assistant 3

executive assistant

human resources assistant Jobs in Chicago

human resources assistant

administrative assistant

Rush University Medical Center

<p></p><div><p>Location: Chicago, Illinois</p>
<p>Business Unit: Rush Medical Center</p>
<p>Hospital: Rush University Medical Center</p>
<p>Department: Pharmacy</p>
<p>Work Type: Full Time (Total FTE between 0. 9 and 1. 0)</p>
<p>Shift: Shift 1</p>
<p>Work Schedule: 8 Hr (7:30:00 AM - 4:00:00 PM)</p>
<p>Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).</p>
<p>Pay Range: $25.20 - $39.69 per hour<br>
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.</p>
<p>Summary:<br>
The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.</p>
<div>Other information:<br>
Required Job Qualifications:<br>
<ul><li>High School Diploma.
</li><li>Five years&rsquo; administrative experience in a healthcare setting.
</li><li>Strong project and time management skills.
</li><li>Proactive and resourceful.
</li><li>Customer-focused.
</li><li>Excellent written and verbal communication skills.
</li><li>Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.</li><li>Ability to coordinate and prioritize multiple tasks, projects and schedules.
</li><li>Ability to work independently.
</li><li>Ability to interact effectively and efficiently with all levels.</li></ul>
Preferred Job Qualifications:<br>
<ul><li>Bachelor&rsquo;s degree.
</li></ul></div><p>Responsibilities:<br>
1.Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,
<br>
2.Prepare and schedule meetings.<br>
3.Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.<br>
4.Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.<br>
5.Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.<br>
6.Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.<br>
7.Prepares confidential correspondence. Prepares reports and other documents.
<br>
8.Reconciles accounts payable requests.<br>
9.Answers administrative phone calls; receives and screens patients and visitor&rsquo;s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
<br>
10.Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
<br>
11.Coordinates conference room reservations.
<br>
12.Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
<br>
13.Performs other work-related duties or projects as assigned, such as facility and relocation projects.</p>
<p>Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</p></div>

Administrative Assistant 3

Extrity Services

<div>
 <ul>
  <li>
   You must be located in Illinois, Michigan, Ohio, Pennsylvania, or Tennessee for this remote position*
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Extrity Services
  <br/>
  <br/>
 </strong>
 At Extrity Services, we redefine security by placing a premium on emotional intelligence, de-escalation, and cultivating a thriving company culture. We believe that security goes beyond physical safety; it's about creating an environment where everyone feels secure and valued. We are the leading provider of unarmed and armed security solutions; we pride ourselves on delivering top-notch, reliable services to a wide range of clients. Our commitment to operational excellence, stringent standards, and meticulous attention to detail is what sets us apart from the competition. Join us at Extrity Services, where security is a collaborative effort that values emotional intelligence, embraces de-escalation techniques, and celebrates the unique culture of each client. Together, let's redefine what it means to feel secure.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   As the Sales Administrative Assistant at Extrity Services, you will be instrumental in supporting our sales operations through lead generation, strategic outreach, and administrative tasks. Your contribution will be pivotal in enhancing team performance, ensuring service excellence, and upholding Extrity Services' commitment to security and professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Identify and siphon leads from multiple platforms and databases
  </li>
  <li>
   Create and manage mailing campaigns to prospective clients
  </li>
  <li>
   Develop and maintain lists of potential clients for &ldquo;pop-in&rdquo; (walk-in) strategies
  </li>
  <li>
   Support the sales team in scheduling and planning outreach efforts
  </li>
  <li>
   Maintain accurate records and databases of outreach activities
  </li>
  <li>
   Track and report time using our Tracktik timeclock system
  </li>
  <li>
   Adhere to weekly hour limits (10 hours/week) with any additional time requiring pre-approval
  </li>
  <li>
   Provide daily updates to the sales team on outreach progress and results
  </li>
  <li>
   Collaborate remotely and maintain communication via email and internal platforms
  </li>
  <li>
   Assist with various administrative sales tasks as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Your own computer with reliable internet access
  </li>
  <li>
   Exceptional organizational and communication skills
  </li>
  <li>
   Ability to work independently and manage time efficiently
  </li>
  <li>
   Experience with outreach, mailing tools, or CRM systems (HubSpot preferred)
  </li>
  <li>
   Proficiency in basic office tools such as Google Workspace
  </li>
  <li>
   Attention to detail and the ability to manage multiple priorities
  </li>
  <li>
   Previous experience in sales support or administrative roles is a plus
  </li>
  <li>
   A proactive mindset with the ability to anticipate team needs
  </li>
  <li>
   Flexibility to adapt to changing priorities and tasks
  </li>
  <li>
   Commitment to confidentiality and professionalism
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join Us
  <br/>
  <br/>
 </strong>
 Being a part of Extrity Services means you are contributing to a safe, hospitable, and thriving community. You will have opportunities for professional growth and development, all while making a meaningful impact on the lives of those we serve.
 <br/>
 <br/>
 <strong>
  Our Approach
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Emotional Intelligence:
  </strong>
 </strong>
 We recognize the power of empathy and understanding in our line of work. Our security professionals are not just experts in the field; they are adept at reading situations, tuning into emotions, and responding with sensitivity.
 <br/>
 <br/>
 <strong>
  <strong>
   De-escalation Mastery:
  </strong>
 </strong>
 Diffusing tense situations is a skill we pride ourselves on. Instead of confrontation, our team is trained to de-escalate, finding peaceful resolutions that prioritize the well-being of all involved.
 <br/>
 <br/>
 <strong>
  <strong>
   Culture as a Foundation:
  </strong>
 </strong>
 We understand that security is not a standalone department but an integral part of our overall company culture. Our approach blends seamlessly with your values, ensuring a secure and harmonious atmosphere that resonates with your unique identity.
 <br/>
 <br/>
 <strong>
  Diversity, Equity &amp; Inclusion
  <br/>
  <br/>
 </strong>
 At Extrity Services we embrace and champion equal opportunities and affirmative action in our workplace. We celebrate diversity and do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, protected veteran status, individual with a disability, or other legally protected characteristics.
 <br/>
 <br/>
 <strong>
  The Pay Range For This Role Is
  <br/>
  <br/>
 </strong>
 14 - 15 USD per hour(Remote)
</div>


Administrative Assistant (Remote)

Marathon Capital

<div>
 <strong>
  Job Title:
 </strong>
 Executive Assistant
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Chicago
 <br/>
 <br/>
 <strong>
  About the Role:
 </strong>
 Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support several Managing Directors and senior leadership in our Chicago office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with exceptional organizational acumen, sound judgment, and the ability to thrive in a fast-paced, high-performance environment. As a trusted partner you will manage complex calendars, coordinate high-stakes meetings and travel, and serve as a key liaison between executives, clients, and internal teams. You will be responsible for preparing confidential communications, presentations, and reports that support strategic initiatives and client engagements. Your ability to anticipate needs, maintain discretion, and ensure seamless execution of administrative functions will directly contribute to the firm&rsquo;s operational excellence.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides high-level administrative and operational support to senior executives, including highly dynamic calendar and expense management, complex travel coordination, and meeting preparation with a focus on maximizing executive productivity
  </li>
  <li>
   Serves as project manager for the executive, taking ownership of tasks, ensuring alignment with initiative priorities, and driving projects to completion
  </li>
  <li>
   Proactively relieves the executive of as much administrative detail as possible including notetaking, tracking to-do lists, and email management
  </li>
  <li>
   Handles sensitive information with the utmost confidentiality and professionalism, serving as a trusted liaison between the executive and internal/external stakeholders
  </li>
  <li>
   Anticipates the executive&rsquo;s needs and proactively addresses potential issues, ensuring seamless and efficient operations, prioritize commitments, manage conflicts, streamline workflows, triage requests, and ensure follow-through
  </li>
  <li>
   Upholds the firm&rsquo;s high standards of excellence in both client-facing and behind-the-scenes responsibilities including meeting preparation and on-site support
  </li>
  <li>
   Performs other related work as needed, including back-up support to other executives and office assistants
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills and Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent PC skills, experience using internet software, Microsoft Office, and CRM applications
  </li>
  <li>
   Outstanding organizational and time management skills
  </li>
  <li>
   Exceptional communication and presentation skills, both written and verbal
  </li>
  <li>
   Demonstrated ability to exercise discretion and always maintain confidentiality
  </li>
  <li>
   Extensive experience managing complex calendars and scheduling logistics
  </li>
  <li>
   Ability to work independently and handle multiple tasks in a fast-paced environment
  </li>
  <li>
   Available to work in-office four days per week
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Marathon
  <br/>
  <br/>
 </strong>
 Marathon Capital is the largest independent investment bank dedicated to servicing the clean economy. Throughout its 25-year history, the firm has played a pivotal role in many of the groundbreaking and transformative transactions for new and emerging sectors, consistently delivering exceptional results for its clients. The firm is a leading global financial adviser across M&amp;A, equity capital markets, debt capital markets, tax credits, offtake, and energy transition. Marathon Capital is a multi-year winner of &ldquo;M&amp;A Advisor of the Year&rdquo; by Power, Finance &amp; Risk Magazine, and was recently awarded &ldquo;Financial Adviser of the Year &ndash; North America (2023)&rdquo; by IJ Global. Marathon Capital is headquartered in Chicago, with offices in New York, Houston, San Francisco, San Diego, London, and Calgary and with local presence in Madrid and Seoul. www.marathoncapital.com
 <br/>
 <br/>
 <strong>
  Equal Employment Opportunity
  <br/>
  <br/>
 </strong>
 Employment decisions at the Company are made without unlawful regard to race, color, religion, age, national origin, ancestry, alienage or citizenship status, sex, sexual orientation, gender identity or expression, disability, pregnancy, childbirth, and related medical conditions, military or veteran status (including unfavorable discharge from military service), marital status, conviction record, sexual and reproductive health decisions, genetic information, or any other characteristic protected under applicable law
 <em>
  .
 </em>
 The Company is committed to complying with all applicable laws providing equal employment opportunities
 <em>
  .
 </em>
 This commitment applies to all persons involved in the operations of the Company, including supervisors, co-workers, and interns.
 <br/>
 <br/>
 Powered by JazzHR
 <br/>
 <br/>
 78PgaxVA7o
</div>


Executive Assistant

Salesforce

<div>
 <em>
  To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.
  <br/>
  <br/>
 </em>
 Job Category
 <br/>
 <br/>
 Corporate Functions
 <br/>
 <br/>
 Job Details
 <br/>
 <br/>
 <strong>
  About Salesforce
  <br/>
  <br/>
 </strong>
 Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn&rsquo;t a buzzword &mdash; it&rsquo;s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.
 <br/>
 <br/>
 Ready to level-up your career at the company leading workforce transformation in the agentic era? You&rsquo;re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.
 <br/>
 <br/>
 <strong>
  Department Description
  <br/>
  <br/>
 </strong>
 Salesforce &amp; Slack Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.
 <br/>
 <br/>
 <strong>
  Role Description
  <br/>
  <br/>
 </strong>
 We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive&rsquo;s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.
 <br/>
 <br/>
 <strong>
  Your Impact
  <br/>
  <br/>
 </strong>
 <em>
  Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.
  <br/>
  <br/>
 </em>
 <strong>
  Core Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  </li>
  <li>
   Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
  </li>
  <li>
   Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  </li>
  <li>
   Book appropriate domestic and international travel within Salesforce&rsquo;s travel policy, taking into account travel Visas, costs and proper documentation.
  </li>
  <li>
   Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
  </li>
  <li>
   Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
  </li>
  <li>
   Other administrative and project duties as requested.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be willing to go into an office on a hybrid basis (3x/week).
  </li>
  <li>
   Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  </li>
  <li>
   Skillful execution of administrative activities, with high attention to detail, organization and process.
  </li>
  <li>
   Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
  </li>
  <li>
   Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  </li>
  <li>
   Strong relationship management skills, ability to build a personal network throughout the company.
  </li>
  <li>
   Project Coordination experience needed at an intermediate complexity.
  </li>
  <li>
   Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  </li>
  <li>
   Experience partnering with senior management in a fast paced, innovative environment.
  </li>
  <li>
   Experience working with/in large administrative teams.
  </li>
  <li>
   Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
  </li>
  <li>
   Must be in one of the listed locations and open to being hybrid in office 3 days per week.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Desired Skills/Traits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Customer centric orientation.
  </li>
  <li>
   Agility and flexibility in response to changing priorities and needs.
  </li>
  <li>
   Proven ability to manage projects, work under pressure and consistently make deadlines.
  </li>
  <li>
   Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  </li>
  <li>
   Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.
  </li>
  <li>
   Have the ability to handle confidential material with the utmost discretion.
  </li>
  <li>
   Ensure communications are clear, thorough, and specific, with attention to follow-through.
   <br/>
   <br/>
  </li>
 </ul>
 Unleash Your Potential
 <br/>
 <br/>
 When you join Salesforce, you&rsquo;ll be limitless in all areas of your life. Our benefits and resources support you to find balance and
 <em>
  be your best
 </em>
 , and our AI agents accelerate your impact so you can
 <em>
  do your best
 </em>
 . Together, we&rsquo;ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future &mdash; but to redefine what&rsquo;s possible &mdash; for yourself, for AI, and the world.
 <br/>
 <br/>
 Accommodations
 <br/>
 <br/>
 If you require assistance due to a disability applying for open positions please submit a request via this Accommodations Request Form.
 <br/>
 <br/>
 Posting Statement
 <br/>
 <br/>
 Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that&rsquo;s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications &ndash; without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
 <br/>
 <br/>
 In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 For California-based roles, the base salary hiring range for this position is $95,200 to $153,400.
 <br/>
 <br/>
 For Illinois based roles, the base salary hiring range for this position is $87,200 to $140,600.
</div>


Executive Assistant / Sr. Executive Assistant

Qr TaxPro

<p>About the Role:</p><p>We are a professional and client-focused <b>tax preparation office</b> seeking a dependable <b>Data Entry &amp; Administrative Clerk</b> to support our daily operations. In this role, you&rsquo;ll be responsible not only for entering sensitive tax data but also for answering client phone calls, managing appointments, and providing top-notch front desk support during our busy season.</p><p><b>Key Responsibilities:</b></p><ul><li>Accurately enter tax data into secure software platforms</li><li>Organize, scan, and digitize client documents (W-2s, 1099s, receipts, etc.)</li><li>Answer incoming phone calls and route messages to staff</li><li>Schedule, confirm, and update client appointments using our calendar system</li><li>Greet clients in person or virtually in a professional and friendly manner</li><li>Maintain client confidentiality and handle documents with care</li><li>Perform general administrative tasks such as filing, printing, and document prep</li><li>Support tax preparers with clerical and data-related needs</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $18.50 per hour</p><p>Expected hours: 20 &ndash; 40 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Data Entry and Customer Service Specialist

Chicago Public Schools

<div><div><b>Senior Assistant General Counsel, Labor &amp; Employee Discipline
</b><div>
</div><b>Job Number:</b> <b>2500032R</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Oct 9, 2025, 10:12:50 AM</div><div><b>
Primary Location</b><b>:</b> Central-42 West Madison Street (Law Office)</div><div><b>
CPS Non-Union Job Grade</b><b>:</b> S10</div><div><b>
Estimated Annual Salary Range</b> <b>:</b> 100,000.00 - 133,000.00</div><div><b>
Position Type</b><b>:</b> Non-Union Position</div><div><b>
Overtime Status</b><b>:</b> Exempt</div><div><b>
Final salary offers are dependent upon candidate qualifications.</b></div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><p></p><div><br>
Chicago Public Schools (CPS) is a district on the rise, serving over 320,000 students in 500+ schools and employing over 44,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments &ndash; student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.</div><div></div><div><br>
The CPS Law Department provides a full array of legal services to the Chicago Board of Education and the various departments and divisions of Chicago Public Schools. The Labor and Employee Discipline Unit (&ldquo;L&amp;ED&rdquo;) handles traditional labor law matters and appeals involving unfair labor practice charges and arbitration demands filed by labor organizations. Additionally, the Unit prosecutes employee discipline matters before administrative agencies and the Illinois State Board of Education.</div><div></div><div><br>
Job Summary:</div><div>
Reporting directly to the Deputy General Counsel, the L&amp;ED Senior Assistant General Counsel will handle traditional labor law matters involving unfair labor practice charges and grievance arbitrations filed by labor organizations. Additionally, the Senior Assistant General Counsel will lead in the prosecuting of employee discipline matters before administrative agencies and the Illinois State Board of Education.</div><p>
The Senior Assistant General Counsel will be accountable for the following responsibilities:</p><ul><li><div>
Defend the Board in labor arbitrations against various labor unions</div></li><li><div>
Defend the Board in unfair labor practice proceedings before the Illinois Educational Labor Relations Board</div></li><li><div>
Represent the Board in prosecuting termination proceedings before the Illinois State Board of Education and the CPS Office of Administrative Hearings</div></li><li><div>
First-chair high-profile arbitrations, disciplinary proceedings, and termination hearings</div></li><li><div>
Provide direction and strategy on labor and employee discipline matters for various internal stakeholders</div></li><li><div>
Work closely with CPS senior-leadership clients to ensure that labor and employee discipline cases are properly handled and litigated</div></li><li><div>
Review the legality of employee relations strategies and policies utilizing a keen knowledge of federal and state statutory and case law in employment and labor areas, as well as all areas that may impact the District</div></li><li><div>
Assist in managing a team of six Assistant General Counsels and two legal support staff</div></li><li><div>
On a daily basis, advise various CPS clients, including senior leadership, Network Chiefs, and school principals on labor and employee relations matters</div></li></ul><p></p><div><br>
Required Education:</div><ul><li><div>
Bachelor&rsquo;s degree from an accredited college or university.</div></li><li><div>
Juris Doctorate from an ABA-accredited law school.</div></li><li><div>
Licensed and authorized to practice law in the state of Illinois.</div></li></ul><p></p><div><br>
Required Experience:</div><ul><li><div>
Minimum of five (5) years of legal practice in the labor and employment law area is required.</div></li><li><div>
Additionally, experience in one of more of the following areas is strongly preferred: administrative law, labor relations, or state and/or federal court litigation.</div></li><li><div>
Experience with management and leadership is preferred.</div></li></ul><p></p><div><br>
Knowledge, Skills, and Abilities:</div><ul><li><div>
Strong communication skills: speaking, listening, and writing</div></li><li><div>
Ability to be a problem solver and independent worker</div></li><li><div>
Effectively litigate cases before arbitrators, hearing officers, administrative agencies, and courts</div></li><li><div>
Skills and abilities in management and leadership</div></li><li><div>
Knowledge of best practices in employment and labor law, and federal and state-related law areas</div></li><li><div>
Ability to build trusting relationships with, effectively advise, and work cohesively with Officers, Senior Leaders, Department Managers, and school-based staff on a variety of high-profile issues and cases</div></li><li><div>
Highly organized with excellent time management and organizational skills</div></li><li><p>
Proficiency with Google Suite (docs, sheets, slides) and Microsoft Office</p></li></ul><p></p><div><br>
Conditions of Employment</div><div>
As a condition of employment with the Chicago Public Schools (CPS), employees are required to:</div><div></div><ul><li><div><br>
Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.</div></li></ul></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Senior Assistant General Counsel, Labor & Employee Discipline

Colorful Minds ABA

<p></p><div><p>Position Summary</p><p></p><p><br>
The Intake Coordinator plays a critical role in ensuring a smooth and supportive experience for new and existing clients from initial referral through the start of services. This position manages the intake process from referral receipt to service authorization, maintaining accurate documentation, verifying insurance eligibility, coordinating communication among departments, and ensuring all client records are complete and up to date. The Intake Coordinator is often the first point of contact for families and providers, setting the tone for a professional and compassionate client experience.</p><br>
<p></p>
<b>
This is a part-time position (15&ndash;20 hours per week) with flexibility in scheduling to support departmental needs.</b><br>
<p></p>
<p>
This position works collaboratively with the Billing &amp; Credentialing team, Human Resources, and Scheduling to ensure a seamless client onboarding experience.</p>
<p>
Key Responsibilities</p><p></p><p><br>
Referral &amp; Initial Contact</p>
<ul>
<li>Receive incoming referrals via phone, fax, or CRM system and create client face sheets for all new inquiries.</li>
<li>Contact families promptly to provide an overview of ABA services, answer questions, and guide them through the intake process.</li>
<li>Collect and organize all required intake documentation through IntakeQ, ensuring completeness before clinical review.</li>
<li>Maintain and update referral and client records in the CRM software until the client begins programming.</li></ul><p></p><p><br>
Eligibility &amp; Authorization</p>
<ul>
<li>Verify insurance benefits and eligibility upon referral and recheck monthly for all active clients.</li>
<li>Process and track prior authorization requests (PARs &ndash; Prior Authorization Requests) and communicate updates to clinical teams.</li>
<li>Submit and follow up on all orders, plans of care, and authorizations required by payers.</li>
<li>Send physician orders for signature and upload completed documents to the EMR system.</li>
<li>Monitor authorization expiration dates and issue reminders to ensure continuous service coverage.</li>
<li>Communicate with families only for reauthorizations, intake coordination, and start date confirmations as needed.</li></ul><p></p><p><br>
Client Onboarding &amp; Coordination</p>
<ul>
<li>Review the Client Handbook with families, ensuring understanding of clinic policies and procedures.</li>
<li>Coordinate with the assigned BCBA to review clinical components of the handbook with the family.</li>
<li>Schedule intake assessments with the BCBA and confirm appointment details with the family.</li>
<li>Upon completion of the assessment, process assessment authorizations and communicate staffing needs to HR and the Scheduler.</li>
<li>Add new clients to Rethink and ensure all records are properly organized and accessible across systems.</li></ul><p></p><p><br>
Compliance &amp; Data Integrity</p>
<ul>
<li>Ensure all client documentation is maintained in compliance with HIPAA and company confidentiality policies.</li>
<li>Verify that intake forms, insurance details, and authorizations are accurately entered into CRM, EMR, IntakeQ, and Rethink systems.</li>
<li>Serve as the point of quality control for all client demographic, payer, and authorization data prior to activation in the EMR.</li>
<li>Maintain organized, audit-ready digital records for all client accounts.</li>
<li>Support audits, payer reviews, and quality assurance initiatives as needed.</li></ul><p></p><p><br>
Collaboration &amp; Administrative Support</p>
<ul>
<li>Maintain ongoing communication with HR, Scheduling, Billing, and Clinical departments to ensure smooth transitions between intake and treatment.</li>
<li>Coordinate with the Billing &amp; Credentialing team to ensure payer setup and authorizations align before treatment start dates.</li>
<li>Monitor incoming faxes and manage distribution of physician orders and clinical documents.</li>
<li>Stay informed on insurance and funding policy changes and communicate impacts to leadership and clinical teams.</li>
<li>Track and report referral and intake metrics to the Client Relations Manager and Director.</li></ul><p></p><p><br>
System Ownership</p>
<ul>
<li>Maintain and update forms, automations, and templates within IntakeQ as directed by leadership to ensure efficiency, compliance, and consistency in the intake workflow.</li></ul><p></p><p><br>
Qualifications</p>
<ul>
<li>Education: Associate&rsquo;s or Bachelor&rsquo;s degree in Healthcare Administration, Psychology, or a related field (preferred).</li>
<li>Experience:
<ul><li>Minimum 2 years of experience in a healthcare, ABA, or insurance authorization setting.</li>
<li>Familiarity with medical billing, payer requirements, and insurance verification processes.</li>
</ul></li><li>Skills:
<ul><li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficient in Intake, EMR, CRM, and Microsoft Office/Google Workspace tools.</li>
<li>Detail-oriented with a commitment to accuracy and confidentiality.</li>
</ul></li><li>Preferred: Experience with Rethink, CentralReach, or similar ABA data management systems.</li></ul></div>

Remote ABA Intake Coordinator

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