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administrative assistant

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?</p><div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><p><b><br>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div><b><br>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div><b>
ANTICIPATED SALARY RANGE</b></div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div><br>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:<br>
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are c<b>ommitted to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are t<b>rustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div><br>
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
 Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

Administrative Assistant

F.H. Paschen

<div><p>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer <b>MORE Versatility</b>&mdash;as we work in any industry, offering any delivery method and service. We operate with <b>MORE Tenacity</b>&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide <b>MORE Ingenuity</b>&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with <b>MORE Paschen</b>.</p><p></p><p><b><i>
Position Overview:</i></b></p><p>
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.</p><p></p><p><b><i>
Assigned Responsibilities:</i></b></p><ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul><p></p><p>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
</p><p></p><p>If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.</p><p></p><p><b><i>
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms</i></b><i>: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.</i></p><b><br>
Benefits</b><br>
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul><p></p><p><b><i>Salary Range:</i></b></p><p>
$45,000 - $55,000</p><p></p><p>
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</p></div>

GIA Publications Inc.

<div><h2 class="jobSectionHeader"><b>GIA Publications Inc.</b></h2>
<h2 class="jobSectionHeader"><b>Chicago, IL (HYBRID POSITION)</b></h2>
<div><div><div><div>Job ID#:</div>
<div>12301175146</div>
</div><div><div>Posted:</div>
<div>May 7, 2026</div>
</div><div><div>Expires:</div>
<div>July 6, 2026</div>
</div><div><div>Category:</div>
<div>Clerical/Administrative</div>
</div></div><div><div><div>Terms:</div>
<div>Full-Time Employee</div>
</div><div><div>Experience:</div>
<div>0-2 Years</div>
</div><div><div>Education:</div>
<div>Undergraduate Degree</div>
</div><div><div>Base Pay:</div>
<div>$45k to $50k Salary</div>
</div></div></div><p>Send applications or inquiries to: <b>jobs@giamusic.com</b></p></div>
<br><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
GIA Publications, Inc. is seeking an Editorial Administrative Assistant to assist in the Sacred Music Editorial department. This position requires organization, flexibility, strong communication skills, and a fine attention to detail.<br>
<br>
Responsibilities:<br>
<ul><li>Assist with office administrative tasks</li><li>Support day-to-day department operations</li><li>Assist with maintaining and expanding the digital database</li><li>Manage music submissions database and correspondence</li><li>Provide administrative support for our Unbound platform.</li><li>Participate in weekly Editorial meetings.</li><li>Maintain regular communication via web platforms and personal interaction</li><li>Complete other tasks as assigned</li></ul><br>
Qualifications:<br>
<ul><li>General knowledge of music notation, sacred and educational music, and basic musicianship</li><li>Experience with music notation software</li></ul>
- Ability to learn software related to production as needed (Acumen, - Adobe In-Design, Graphic Converter, Slack, DocuSign, Google Drive, Microsoft Office Suite)<br>
<ul><li>Proficiency in using the Internet and web-related platforms</li><li>Ability to work well with co-workers, composers, and other business contacts</li><li>Ability to efficiently and effectively multi-task and work independently</li><li>Strong communication skills (written and verbal)</li><li>Ability to meet time-critical production deadlines and function well under pressure</li><li>Capacity for great attention to detail</li><li>Capability to adapt to GIA house-style, hymnal style, etc. while maintaining flexibility and taking direction as needed</li></ul><br>
GIA is a great place to work! After a 90-Day introductory period, benefits for full-time employees include:<br>
<ul><li>Employer-subsidized Medical Insurance and Prescription coverage</li><li>Dental and Vision insurance options</li><li>Employer-provided life insurance</li><li>A 401(k) plan and a Profit-Sharing plan</li><li>Paid vacation time and sick leave</li><li>Paid Holidays</li></ul><br>
Location: Remote or Hybrid position, with in-person office space located at 7404 S. Mason Ave, Bedford Park, Illinois 60638 and 1033 South Blvd. Oak Park, IL 60302<br>
<br>
Start date: Available immediately!
<p>Send applications or inquiries to: <b>jobs@giamusic.com</b></p>
<h3 class="jobSectionHeader"><b>About the Employer</b></h3>
Founded in 1941, GIA Publications, Inc. is a family-owned music publishing company, with a robust sacred music division. GIA offers more than 10,000 choral and instrumental editions in print, as well as hymnals, missalettes, books, recordings, a licensing division, and a wide variety of music education resources. The esteemed choral publisher Walton Music became part of GIA in 2013. Both World Library Publications (WLP) and Meredith Music joined the GIA family in 2020. Our website is www.giamusic.com.</div>

Editorial Administrative Assistant

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support. If this describes you, please follow the link and apply to join our team!
</p><p>As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.
</p><p><b>Job Responsibilities:</b>
</p><ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment</li><li>
Adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Commit to exceptional customer service and collaborate effectively in a team-oriented environment</li><li>
Arrange and maintain complex travel plans and itineraries for domestic and international travel</li><li><p>
Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur</p></li><li><p>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</p></li><li><p>
Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service</p></li><li><p>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</p></li><li><p>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</p></li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
</li></ul><p></p><p><b>Required qualifications, capabilities and skills:</b>
</p><ul><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear.
</li><li>Demonstrate solid judgment, decision making and problem solving skills</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
3+ years of administrative support experience in a fast paced environment.
</li></ul><p></p><p><b>Preferred qualifications:</b>
</p><ul><li>Experience in a client facing sales and financial services environment preferred.</li></ul><p>
</p><p>***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
</p><b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

BrightStar Care of Chicago and La Grange

<div>
 Homecare Administrative Assistant
 <br/>
 <br/>
 📍 Chicago
 <br/>
 <br/>
 Join a Compassionate Team Making a Difference Every Day
 <br/>
 <br/>
 Are you an organized, people-focused professional who thrives in a fast-paced environment? We&rsquo;re looking for a motivated Administrative Assistant to join our growing team and play a vital role in supporting both clients and caregivers.
 <br/>
 <br/>
 In this position, you&rsquo;ll help keep daily operations running smoothly while delivering exceptional service and support to the individuals who rely on us most.
 <br/>
 <br/>
 Position Details
 <br/>
 <br/>
 Job Title: Administrative AssistantLocation: ChicagoPay Rate: $21-$23 per hour
 <br/>
 <br/>
 What You&rsquo;ll Do
 <br/>
 <br/>
 <ul>
  <li>
   Serve as a welcoming first point of contact by managing high-volume phone calls, emails, and faxes
  </li>
  <li>
   Maintain accurate and confidential client and employee records
  </li>
  <li>
   Assist with onboarding paperwork and new hire processing
  </li>
  <li>
   Prepare and distribute outgoing mail and correspondence
  </li>
  <li>
   Support intake operations and assist with new client referrals
  </li>
  <li>
   Coordinate phone consultations with prospective clients
  </li>
  <li>
   Provide administrative support to office staff and leadership
  </li>
  <li>
   Perform general office duties including filing, data entry, and document organization
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 What We&rsquo;re Looking For
 <br/>
 <br/>
 <ul>
  <li>
   Friendly, professional, and proactive attitude
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Ability to thrive in a busy, team-oriented environment
  </li>
  <li>
   Previous administrative or healthcare experience is a plus
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Why Join Us?
 <br/>
 <br/>
 <ul>
  <li>
   Competitive Pay
  </li>
  <li>
   Medical, Dental &amp; Vision Insurance
  </li>
  <li>
   401(k) Savings Plan with Company Match
  </li>
  <li>
   Supportive &amp; Positive Work Environment
  </li>
  <li>
   Career Growth Opportunities in a Growing Organization
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 ```
 <br/>
 <br/>
 Apply Today!
 <br/>
 <br/>
 If you&rsquo;re passionate about helping others and enjoy working in a collaborative office environment, we&rsquo;d love to hear from you. Join a team where your contributions truly make an impact every day.
</div>


Administrative Assistant - Home Health Care

BALANI Custom Clothiers

<div><p><b>Job Title: </b>Executive Assistant &amp; Administrative Coordinator</p>
<p><b>Reports to:</b> Vice President of Balani Custom Clothiers</p>
<p><b>Location:</b> Chicago, IL</p>
<p><b>Job Type:</b> Full-Time, Exempt, In-Person</p>
<p>We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.</p>
<p>JOB RESPONSIBILITIES:</p>
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
<p></p><p>IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:</p>
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
<p></p><p><b>Education:</b></p>
<ul><li>Bachelor's (Preferred)</li></ul>
<p><b>Experience:</b></p>
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
<p><b>Compensation:</b></p>
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
<p><b>Benefits:</b></p>
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

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Executive Assistant & Administrative Coordinator