executive administrative assistant

Tali Kogan Styling Studio

A SACRED INVITATIONEXECUTIVE ADMINISTRATIVE PARTNERTALI KOGAN STYLING STUDIO &middot; MALKARI JEWELRYCHICAGO, ILLINOIS &middot; ON-SITE &middot; FULL-TIMETHIS IS NOT A JOB POSTING.THIS IS AN INVITATION TO STEP INTO THE MOST MEANINGFUL PROFESSIONAL PARTNERSHIP OF YOUR LIFE.WHO I AM AS A LEADERI am Tali Kogan, founder of Tali Kogan Styling Studio and Malkari Jewelry. My life&rsquo;s work isempowering women to lead with confidence, style, and the kind of presence that changes the energy of every room they enter.I believe that how a woman shows up in the world, is a reflection of how she sees herself. Andwhen she steps into her queen energy&mdash;when she feels powerful, beautiful, and fullyexpressed&mdash;everything shifts. That is the transformation I create for my clients. That is the culture I hold for my team.Spirituality is not separate from my work. It is the foundation. I meditate twice a day. I lead from love, light, and deep intention. I hold my team with both compassion and high standards, because I know the two are not in conflict. I care deeply, and I expect excellence. From the language of a client email to the way our studio is presented. Every detail matters. Beauty, integrity, service&mdash;these are not just values. They are how we operate. I am building something extraordinary and am looking for someone who can support me...Tali Kogan Styling Studio is a luxury personal styling practice serving high-achieving women in Chicago and beyond. We do not just style clothing. We create transformation. Through personal style and queen energy, we help women step into their power, lead with confidence, and feel fully expressed in who they are. Every client experience is white-glove, deeply personal, and designed to help her see herself differently.Malkari Jewelry is my second brand&mdash;a spiritually and edgy jewelry collection created to adorn women with intention. Every piece in the collection is designed to remind her that she is a queen. Powerful, unstoppable, and resilient. Malkari is growing beautifully. We have a new spring collection launching, with a strengthened online presence and clients ordering from around the globe.Both businesses are scaling. I am expanding my stylist training program to empower the next generation of stylists to build their own businesses using my methodology and resources. I am launching online masterclasses and educational programming so more women can access this work. I am growing my event presence and my visibility.My vision is clear. A business that operates with excellence and runs beautifully, even when I step back to lead from my highest self. This is not just growth. This is legacy.The EA Partner I Am Calling InYou are not looking for a job. You are looking for a home for your gifts.You have always been the steady force behind the scenes&mdash;the one people trust to hold it all together. You are organized, detail-oriented, and deeply reliable. You are warm, enthusiastic, and genuinely excited about the work you do. You do not just complete tasks. You elevate them. You bring energy, ideas, and a proactive mindset that makes everything run smoothly.You carry yourself with presence. You love fashion and understand that personal style is a reflection of identity and leadership. You show up polished, professional, and put-together&mdash;not because you have to, but because that is who you are. You represent everything you touch with warmth, integrity, and care.You are grounded and spiritually aware. You have done your inner work. You invest in your personal growth. You meditate, you move with intention, and you bring a calm, high-vibration presence to everything you do. You do not create drama. You dissolve it. You solve problems. When something goes wrong, you show up with a solution and a smile.You are naturally three steps ahead. You anticipate needs before they are spoken. You follow through without needing reminders. You take full ownership, and you get it done.You believe deeply in the mission of empowering women to lead. You understand that this work is not superficial&mdash;it is transformational. And you want to be part of something that matters.If this sounds like you, keep reading. You may be the one.What You Will Own and EmbodyProtect My Time and EnergyOne of the most meaningful ways you will support me is by protecting my time and energy. You will be entrusted with my full calendar ensuring that every appointment and commitment reflects my priorities to allow for my highest impact. When my calendar breathes, I can lead. When my time is protected, I can focus on growth, our clients, my family, and on the vision, I am building.Be the Voice and First TouchYou will be trusted with access to all inbound communications&mdash;email, text, voicemail, DMs. You will be the thoughtful voice that responds on my behalf, maintaining the warmth, tone, and professionalism this brand requires. You will know what needs my attention and what does not. You will shepherd the flow of communication so that I can focus on what matters most.Create Seamless FlowYou will help me with wellness appointments, errands, household logistics, and family needs, allowing all my priorities to flow together. When everything flows, I can lead from my highest self.Translate Everything into ActionYou are the steward of our Asana workspace. Every conversation, voice note and verbal direction is translated into clear action items with due dates and assigned to the right person ensuring that what needs to happen, happens.Be the Connective Thread Between Me and the TeamYou are the liaison between me and the studio and Malkari teams. You will know who is doing what, what is on track, and what needs attention. Coordinating with team members to ensure tasks are completed, deadlines are met, and communication stays clear. When we sync each morning, you will have the pulse of everything.Hold the Studio with Care and ExcellenceOur studio is a reflection of everything we stand for. You oversee studio operations ensuring it is visually stunning, organized, and always ready for clients. You will take pride in this space, and it will show.Support the Full Client ExperienceOur clients are at the heart of everything we do. You coordinate the full arc of their experience. From scheduling, appointment preparation, alteration management, and consignment oversight. You will work with the team to ensure that every touchpoint feels personal, seamless, and exceptional.Coordinate the Behind-the-Scenes of StylingThere is real beauty in the behind-the-scenes work of styling. You coordinate wardrobe pulls, store pickups and returns, shipping, and package logistics across both brands. You will work closely with the team to ensure everything flows smoothly.Support Malkari&rsquo;s GrowthMalkari Jewelry is a growing world of its own. You coordinate with the Malkari team on order fulfillment, shipping, merchandise organization, and collection launches.Own the Master Calendar for Both BrandsHolding the master calendar for both brands is a responsibility that touches everything. Every launch, event, photoshoot, and milestone moves with greater intention when someone is devoted to its planning, coordination, and precision.Bring Events to LifeFrom intimate masterclasses to larger brand activations, you will coordinate the planning and logistics to bring our events to life&mdash;overseeing every detail from the first idea to the final moment.Support Visual StorytellingYou will help coordinate Malkari photoshoots&mdash;scheduling, product preparation, and behind-the-scenes capture. With an eye for authentic storytelling, capture organic moments at the studio and on location that bring our brand to life across social media and beyond.Grow the Brand&rsquo;s ReachAs the business grows, you will support newsletters and content creation, PR outreach, platform tools, and client communications. This is an opportunity to leave a meaningful imprint on how this brand reaches and serves the world.What Working Together Will Feel LikeWe will start each morning with a brief sync&mdash;what is on the calendar, what needs attention, where the team is on key projects. Communication will flow primarily through text and Asana, keeping me informed, the team on track, ensuring that I always have visibility without being in the weeds.You are in the studio most days, holding the space, the energy, and the standard this brand requires. There will also be flexibility and as we build our rhythm together, we will find what works.This is a relationship built on trust, open communication, and shared values. I will invest in your growth. I will give you real feedback. I will celebrate your wins. In return, I need your full presence, your ownership, and your very best.I am not looking for someone who just shows up. I am looking for someone who is all in.What You Bring - Experience &amp; Background:<ul><li>Two to five years of experience supporting a founder, creative entrepreneur, or executive&mdash;ideally within a lifestyle, fashion, or service-based environment</li><li>Proven experience managing executive time, communication, and logistics including complex calendars, inboxes, travel, and project follow-through</li><li>Strong organizational and coordination skills. You know how to keep moving pieces aligned, timelines tight, and people accountable</li><li>High proficiency with tech systems and tools including Google Workspace, Asana or similar project management platforms; experience with Wix and ManyChat is a meaningful plus</li><li>Exceptional written and verbal communication skills with the ability to represent a leader&rsquo;s voice and energy with both accuracy and elegance</li><li>A track record of being trusted with high-level access and responsibility&mdash;with the executive presence, discretion, and judgment to match</li></ul>Who You Are:<ul><li>Based in the Chicago area and available for consistent on-site work at the studio. Relocation assistance is not available for this position</li><li>Reliable personal transportation required&mdash;you will be transporting packages, supporting logistics, and running errands across both brands</li><li>Process-oriented but flexible&mdash;you create clarity and structure, and thrive in dynamic environments</li><li>Naturally proactive&mdash;you solve problems before they surface and always think three steps ahead</li><li>Steady under pressure&mdash;calm, clear, and committed, even when things are moving fast</li><li>All in&mdash;you are looking for an opportunity to grow alongside a mission and leader you believe in</li></ul>Are You the One?This is a full-time, on-site position based in Chicago, Illinois. Hybrid flexibility will develop as our rhythm does.Compensation range 55,000-65,000 will be discussed during the interview process and is commensurate with experience. Performance bonuses tied to business milestones are available.If this is calling you, here is how to reach me:Send your resume and a personal introduction letter written in your own voice. include one paragraph describing a moment when you anticipated a need before anyone asked, also Tell me who you are, why this role speaks to you, and what you will bring to the role working with me.Applications to be sent to: hello@telavivcouture.comThis is not just a job. This is an invitation to step into something extraordinary&mdash;to support a visionary leader, to be part of a growing legacy, and to help empower women around the world to lead with confidence and presence.Royalty recognizes royalty. When the right one reads this, they will know.With love, light &amp; style, Tali KoganPay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Executive Administrative Assistant

Northwestern Medicine

<div>Company Description 
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better? 
Job Description 
The Executive Administrative Assistant position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization&rsquo;s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. 
The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. 
Responsibilities:<ul><li>
Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for.</li><li>
Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.</li><li>
Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.</li><li>
Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.</li><li>
Uses NM software applications to research and prepare documents and presentations. Collects, analyzes, and manage data.</li><li>
Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.</li><li>
Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.</li><li>
Independently plans and executes events, activities, and meetings.</li><li>
Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.</li><li>
Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information.</li><li>
Communicates directly, and on behalf of the Executive, on all matters related to the Executive&rsquo;s initiatives and areas of responsibility.</li><li>
Develops and maintains relationships with all internal and external customers. Serves as a &ldquo;gatekeeper&rdquo; to the Executive to help manage and protect his/her time.</li><li>
Records meeting discussions by attending meetings and recording key discussions and conclusions.</li><li>
Performs other duties as assigned.</li></ul> 

Qualifications 
Required<ul><li>
Associate degree or equivalent relevant work experience.</li><li>
3-5 years of experience in a business office with a strong emphasis on database management and customer service.</li><li>
Knowledge of Microsoft Office, PowerPoint, and Excel.</li><li>
Ability to organize and think independently. Excellent interpersonal skill</li></ul> 
Preferred<ul><li>
B.A. degree or business equivalent and 5 years business experience.</li></ul> 

Additional Information<div></div> 
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.</div>

Executive Administrative Assistant - Internal Medicine Full time Days

Confidential

<div>
 
 Description:
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 Qualifications
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
 
 
</div>

Executive Assistant

American College of Surgeons

<div>About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission 
The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision 
To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary: The Executive Assistant provides senior-level executive and operational support to the Senior Vice President, Education, managing complex scheduling, international and domestic travel coordination, confidential communications, board and committee logistics, and high-visibility program support. Operating with substantial independence and discretion, the Executive Assistant ensures seamless executive operations, accurate documentation, and effective coordination across internal and external stakeholders while safeguarding sensitive information.

This exempt position will report to the Senior Vice President (SVP) in the Division of Education. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $80,000 - $90,000 (commensurate with related experience).

Primary Responsibilities:
<ul>
<li>Executive Support and Calendar Management
<ul><li>Manage complex executive calendar, meeting coordination, and national and international travel logistics.</li>
Prepare materials, briefings, and correspondence for executive meetings and speaking engagements. 
<li>
</li>
</ul></li><li>Confidential Communication and Correspondence
<ul><li>Draft and manage confidential correspondence on behalf of the SVP.</li>
Maintain discretion in handling sensitive governance and operational information. 
<li>
</li>
</ul></li><li>Board and Committee Coordination
<ul><li>Coordinate logistics and documentation for board-level committees and liaison groups in support of SVP&rsquo;s involvement.</li>
Prepare agendas, minutes, and supporting materials for executive and committee meetings. 
<li>
</li>
</ul></li><li>Program Event and Support
<ul><li>Support Clinical Congress and related executive-level meetings, events, and initiatives involving SVP</li>
Assist in planning and execution of division-level programs and special projects. 
<li>
</li>
</ul></li><li>Operational and Administrative Oversight
<ul><li>Manage expense processing, invoice approvals, and administrative documentation.</li>
Maintain records, reports, and workflow tracking systems supporting executive operations. 
<li>
</li>
</ul></li><li>Stakeholder Engagement
<ul><li>Serve as primary administrative liaison for internal departments and external stakeholders.</li>
<li>Ensure timely communication and follow-up on executive requests and member inquiries.</li> 
</ul>
</li></ul><div></div>Required Education and/or Experience:
 <ul><li>Bachelor&rsquo;s degree in business administration, education, communications, or related field preferred.</li>
</ul>Four to seven years of progressive executive administrative experience required. Experience providing support for C-Suite executives, Deans, Surgery Department Chairs, or similar executive leaders is desirable. 
<ul><li>
</li>
Experience coordinating national and international travel and complex scheduling required. 
<li>
</li>
Must have ability to coordinate the work of others, lead team initiatives, and build strong working relationships in non-supervisory capacity. 
<li>
</li>
Must have outstanding organizational and time management skills as well as excellent written and verbal communication skills. Familiarity with work of associations, professional services, healthcare, and/or education desired. 
<li>
</li>
High level of proficiency with Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) as well as Adobe products is required. Experience using artificial intelligence (AI) is strongly preferred; willingness to learn how to use AI in this role is a must. 
<li>
 
 
</li><li>Must have demonstrated ability to manage highly confidential information.</li></ul> 


Comprehensive Benefits: 
We&rsquo;re committed to attracting and retaining top talent via valuable benefits!
<ul>
<li>Vacation, personal, and sick hours including 13 paid holidays per year</li>
<li>Tuition Reimbursement</li>
<li>Medical&mdash;comprehensive coverage through BlueCross BlueShield</li>
<li>Dental, Vision, and Prescription drug program</li>
<li>403(b) Matching Program</li>
<li>Pension Plan</li>
<li>Flexible Spending Medical/Dependent Care</li>
<li>Employee Assistance Program</li>
<li>Short Term/Long Term Disability</li>
<li>Life Insurance</li>
<li>Domestic Partner Coverage</li></ul> 


The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.</div>

West Monroe

<div><div>Are you ready to make an impact?</div><div>
West Monroe is seeking a highly organized, proactive, and resourceful Executive Assistant.

The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. This role demands a highly skilled and detail-oriented candidate with excellent communication skills and a strong proficiency in scheduling, travel management, Microsoft Office applications and remote meeting platforms.

 What you&rsquo;ll do:
<ul>
<li>Provide high-level administrative support, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders.</li>
<li>Manage a complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, and events. Proactively anticipate and solve scheduling conflicts.</li>
<li>Coordinate and support logistics, materials, agendas, and communications for internal and external meetings, as well as executive-level monthly and quarterly management meetings. Take meeting minutes.</li>
<li>Create documents in Word/Excel/PowerPoint as requested.</li>
<li>Handle all aspects of complex travel planning&mdash;flights, accommodations, ground transportation, visas and documentation (if applicable).</li>
<li>Expense Management.</li>
<li>Handle sensitive and confidential information as needed with discretion and professionalism.</li>
<li>Other duties and projects as assigned.</li>
</ul>
What you&rsquo;ll bring:
<ul>
<li>5+ years of executive assistant or administrative assistant experience supporting senior executives, as well as experience supporting multiple executives simultaneously across different time zones.</li>
<li>Ability to prioritize and handle multiple projects to meet deadlines with minimal supervision.</li>
<li>Excellent oral and written communication skills, with ability and comfort level communicating with executives and senior leaders.</li>
<li>Outstanding interpersonal skills with high degree of EQ.</li>
<li>Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Calendar management (Outlook), expense management (Concur), and travel-booking experience.</li>
<li>Ability to take initiative and ownership as needed.</li>
<li>A commitment to inclusion and diversity, and openness to new ideas and perspectives.</li>
</ul></div><div><div><div><div>
Based on pay transparency guidelines, the salary range for this role is listed below. Individual salaries are determined by evaluating a variety of factors including geography, experience, skills, education, and internal equity. 
 
Employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees are able to enroll in our company&rsquo;s 401k plan, purchase shares from our employee stock ownership program and be eligible to receive annual bonuses. Employees will also receive unlimited flexible time off and ten paid holidays throughout the calendar year. Eligibility for ten weeks of paid parental leave will also be available upon hire date.</div></div>
Chicago
$91,800 - $131,100 USD</div></div><div> 
<h3 class="jobSectionHeader">
Other consultancies talk at you. 
At West Monroe, we work with you.</h3>

We&rsquo;re a global business and technology consulting firm passionate about creating measurable value for our clients, delivering real-world solutions.

The combination of business and technology is not new, but how we bring them together is unique. We&rsquo;re fluent in both. We know that technology alone is not the answer, but how we apply it is. We rely on data to constantly adapt and solve new challenges. Actions that work today with outcomes that generate value for years to come.

At West Monroe, we zero in on the heart of the opportunity, getting to results faster and preparing people for what&rsquo;s next.

You&rsquo;ll feel the difference in how we work. We show up personally. We&rsquo;re right tin the room with you, co-creating through the challenges. With West Monroe, collaboration isn&rsquo;t a lofty promise, but a daily action. We work together with you to turn vision into clear action with lasting impact. 


West Monroe is an Equal Employment Opportunity Employer 
We believe in treating each employee and applicant for employment fairly and with dignity. We base our employment decisions on merit, experience, and potential, without regard to race, color, national origin, sex, sexual orientation, gender identity, marital status, age, religion, disability, veteran status, or any other characteristic prohibited by federal, state or local law. To learn more about diversity, equity and inclusion at West Monroe, visit www.westmonroe.com/inclusion. If you require a reasonable accommodation to participate in our recruiting process, please inquire by sending an email to recruiting@westmonroe.com.

Please review our current policy regarding use of generative artificial intelligence during the application process.

If you are based in California, we encourage you to read West Monroe&rsquo;s Notice at Collection for California residents, provided pursuant to the California Consumer Privacy Act (CCPA)</div></div>

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Synergis

<div>
 
 
 TITLE:
 
 Administrative Business Partner
 
 
 
 LOCATION:
 
 Remote (CST hours)
 
 
 
 ANTICIPATED DURATION:
 
 From 04/14/2026 to 10/10/2026 (W2 with benefits)
 
 
 
 
 
 Join Our Team as an Administrative Business Partner and Make a Key Impact in a Dynamic, Remote-Friendly Environment!
 
 
 
 
 
 Are you an organized, proactive professional with a knack for streamlining operations and fostering strong relationships? As an Administrative Business Partner, you will play a vital role in supporting our team's success by handling essential administrative functions, managing schedules, coordinating travel, and ensuring smooth daily operations. This is a fantastic opportunity to contribute to a forward-thinking organization dedicated to innovation and growth.
 
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and time management abilities
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Proficiency in calendar management and travel coordination
 </li>
 <li>
 Experience with expense reporting and facilities coordination
 </li>
 <li>
 Ability to work independently and prioritize effectively
 </li>
 </ul>
 
 
 
 
 
 Nice to Have Skills:
 
 
 <ul>
 <li>
 Familiarity with remote work tools and platforms
 </li>
 <li>
 Basic understanding of office management or administrative software
 </li>
 <li>
 Previous experience supporting executive teams
 </li>
 </ul>
 
 
 
 
 
 Preferred Education and Experience:
 
 
 <ul>
 <li>
 High school diploma or equivalent; a bachelor&rsquo;s degree is a plus
 </li>
 <li>
 Prior experience in an administrative or executive support role
 </li>
 <li>
 Proven ability to handle multiple tasks efficiently in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Other Requirements:
 
 
 <ul>
 <li>
 Flexibility to align with a 9-5 schedule in the CT time zone remotely
 </li>
 <li>
 Comfortable with handling sensitive information with discretion
 </li>
 <li>
 Willingness to adapt to evolving priorities and responsibilities
 </li>
 </ul>
 
 
 
 
 The hourly pay rate range for this position is $20.00 to $34.37 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
 
 
 
 
 
 Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
 
 
 
 
 
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
 
 
 
 
 
 For immediate consideration, please forward your resume to sdibb@Synergishr.com.
 
 
 If you require assistance or an accommodation in the application or employment process, please contact us at sdibb@Synergishr.com.
 
 
 Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.
 
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