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executive assistant & office manager

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executive administrative assistant

The Walsh Group

<div>We are currently seeking an Executive Assistant for our Heavy Civil/Transportation Estimating Department in Chicago, IL.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
<ul><li>Challenging, complex work
</li><li>Creative and innovative problem-solving environment
</li><li>Supportive, communicative managers who reward hard work
</li><li>Opportunities for growth, training, and development
</li><li>Flexibility in career path &amp; progression
</li><li>Opportunities to work and live all over the United States
</li></ul>RESPONSIBILITIES
<ul><li>Maintains calendars for 3 Senior Executives
</li><li>Schedule meetings, conference calls, and video conferences
</li><li>Manage travel arrangements
</li><li>Manage executive expenses, and enter information in software for budgeting control
</li><li>Answer phones and field questions or complaints
</li><li>Anticipate problems and critical issues in scheduling meetings
</li><li>Write correspondence on behalf of the executive staff
</li><li>Handle confidential matters including onboarding, terminations, living allowances, and wage and salary information
</li><li>Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics
</li><li>Use strategic thinking to seek ways to improve and increase the effectiveness of the department and organization as a whole
</li><li>Review resumes for various positions and coordinate interview schedules and travel
</li><li>Create presentations and organization charts
</li></ul>QUALIFICATIONS
<ul><li>College degree in business, communications or related field is required
</li><li>Minimum of 5 years of experience in executive assistant role or similar role
</li><li>Ability to maintain discretion at all times
</li><li>Proficient with MS Office Programs (especially Word, Excel, and PowerPoint)
</li><li>Outstanding communication skills, both verbal and written
</li><li>Experience with data entry
</li><li>Experience with expense reporting
</li><li>Experience with planning and executing meetings
</li><li>Ability to take direction and prioritize responsibilities from 3 executive leaders
</li><li>Salary Range: $35 - $53 per hour
</li></ul>Division: Transportation
Job Category: Administration
Job Type: Full_time
Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com.
An Equal Opportunity Employer, Disability/Veteran</div>

Executive Administrative Assistant

LaSalle Network

<div>
 LaSalle Network is hiring on behalf of a private investment office in downtown Chicago, seeking an
 
 Executive Assistant to Chairman
 
 to provide exceptional support to a busy executive and ultra high networth individual. This position offers a unique opportunity to be at the heart of a growing organization with a long-standing reputation for excellence.
 
 
 The ideal candidate thrives in a role that blends executive-level support with hands-on personal and office management. This person is organized, solutions-oriented, discreet, and thrives in an environment where no two days are alike.
 
 
 
 Executive Assistant To Chairman Responsibilities
 
 
 
 <ul>
 <li>
 Manage and coordinate an intricate and ever-changing calendar, including business meetings, personal appointments, social engagements, and family commitments.
 </li>
 <li>
 Prioritize competing demands while ensuring optimal use of the principal's time.
 </li>
 <li>
 Coordinate meetings with senior executives, advisors, investors, family offices, and external partners.
 </li>
 <li>
 Arrange complex domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, dining reservations, and detailed itineraries.
 </li>
 <li>
 Manage travel-related documentation, visas, passports, and special accommodations.
 </li>
 <li>
 Remain available to address travel changes and urgent needs as they arise.
 </li>
 <li>
 Coordinate personal appointments, events, and household-related matters.
 </li>
 <li>
 Liaise with household staff, property managers, vendors, and service providers.
 </li>
 <li>
 Assist with personal projects, special requests, gifting, and family-related activities.
 </li>
 <li>
 Manage multiple residences and oversee various administrative aspects of property ownership.
 </li>
 <li>
 Serve as a primary point of contact on behalf of the principal.
 </li>
 <li>
 Draft, review, and manage correspondence, presentations, and other communications.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders, advisors, vendors, and service providers.
 </li>
 <li>
 Support special projects, business initiatives, investments, philanthropic activities, and personal ventures.
 </li>
 <li>
 Track deadlines, deliverables, and action items to ensure timely completion.
 </li>
 <li>
 Conduct research and prepare briefing materials as needed.
 
 
 </li>
 </ul>
 
 Executive Assistant To Chairman Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 10+ years of professional work experience; minimum 5 years supporting senior executives
 </li>
 <li>
 Experience in a family office environment is a plus
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Strong technology skills (Apple, Microsoft Office, Adobe, Teams; Concur a plus)
 </li>
 <li>
 Confident, poised, and professional communicator
 </li>
 <li>
 Highly organized, detail-oriented, and proactive
 </li>
 <li>
 Ability to manage shifting priorities and last-minute changes
 </li>
 <li>
 Team player with a no-job-too-small attitude
 </li>
 <li>
 Comfortable being available during off-hours for urgent need
 
 
 </li>
 </ul>
 
 Key Details
 
 
 
 
 Compensation:
 
 $140,000-$160,000
 
 
 
 Benefits:
 
 Medical/Dental/Vision benefits available
 
 
 
 Location:
 
 Chicago, On-site
 
 
 If you&rsquo;re an experienced Executive Assistant who thrives in a high-touch, high-impact environment, we want to hear from you.
 
 
 Rachel Holmes
 
 
 Principal, LaSalle Network
 
 
</div>

Executive Personal Assistant

Sedron Technologies

<div>Sedron Technologies is hiring a talented Executive Assistant &amp; Office Manager to work at our Chicago, IL location! 
Sedron is a leading provider of circular waste management technologies for agricultural manure and municipal biosolids processing, deploying facilities across several North American regions. Since its founding in 2014, Sedron has pioneered innovative solutions, including the patented Varcor&reg; system, to transform waste into clean water, organic fertilizer, and carbon-negative commodities. With strong engineering expertise, Sedron&rsquo;s processes reduce nutrient pollution, lower operational expenses, and promote sustainability at a fraction of traditional costs. 
Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant &amp; Office Manager to support the executive leadership team and oversee day-to-day office operations in Chicago. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects. 
The ideal candidate is detail-oriented, resourceful, and capable of operating effectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual must demonstrate sound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts. 
This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization. 
Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position: 
<ul><li>
Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects</li><li>
Assist with preparation and coordination of board materials, executive communications, and confidential business documentation</li><li>
Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication</li><li>
Provide administrative and operational support for strategic initiatives and special projects as needed</li><li>
Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise</li><li>
Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure</li><li>
Strong problem-solving skills with the ability to exercise independent judgment and discretion</li><li>
High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees</li><li>
Experience supporting confidential executive or board-level communications preferred</li><li>
Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines</li></ul> 
This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion. 
BENEFITS<ul><li>
Multiple medical, dental, and vision insurance options to keep you feeling your best</li><li>
401(k) with employer matching</li><li>
Generous paid time off and paid holidays (plus 2 floating holidays to use your way)</li><li>
Disability, Life, and AD&amp;D Insurance</li><li>
FSA and HSA options with employer contributions</li><li>
Tuition reimbursement &mdash; we invest in your growth</li><li>
Casual work attire &mdash; no suits required (unless that&rsquo;s your thing)</li></ul> 
EDUCATION/EXPERIENCE<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, Office Management, or a related field preferred</li><li>
5+ years of experience supporting executives, office operations, or corporate administration in a professional environment</li><li>
Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations</li><li>
Familiarity with office facilities management</li><li>
Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms</li><li>
Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones</li><li>
Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational, scheduling, and coordination capabilities</li><li>
Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word</li><li>
Experience preparing executive-level presentations and business documents</li><li>
Ability to exercise sound judgment, professionalism, and discretion with confidential information</li><li>
Self-motivated and capable of working independently in a fast-paced environment</li><li>
Minimum requirement for all positions is a high school diploma or GED</li><li>
Must have effective verbal, reading, and written communication skills in the English language</li></ul> 
ADDITIONAL INFORMATION<ul><li>
Compensation for this role is between $84,000 - $115,000 annually</li></ul> 
This role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company success
In compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron&rsquo;s estimate of the base compensation for this role and the final offer will be based on job-related and non-discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost-of-living differences in states where Sedron is hiring. 
Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas. 
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. This is a non-safety sensitive role and all applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment. 
Not sure you meet all the qualifications? We encourage you to still apply! We&rsquo;ll review your application and may have training opportunities or other positions available. 
Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E-Verify/Drug-Free Employer. To view the E-Verify Right to Work poster in English or Spanish, click here.</div>

Executive Assistant & Office Manager

Hyatt

<div><div><h2 class="jobSectionHeader">Summary</h2>
<div>The Opportunity
Hyatt Hotels Corporation seeks an enthusiastic administrative assistant to join our Investor Relations and Corporate Treasury team. In this role, you will be collaborating closely with the broader Investor Relations, Global FP&amp;A , and Treasury teams, where you&rsquo;ll be instrumental in continuing to make Hyatt a leading hospitality company. You will be part of a team that is passionate about our purpose, committed to nurturing curiosity and new skills, and building connections across the organization with colleagues, customers, and guests. 
Who We Are
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what&rsquo;s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers. 
Why Now?
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception. 
How We Care for Our People
What sets us apart is our purpose&mdash;to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We&rsquo;re proud to have earned a place on Fortune&rsquo;s prestigious 100 Best Companies to Work For&reg; list since 2013. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong. 
We&rsquo;re proud to offer exceptional corporate benefits which include:
<ul><li> Annual allotment of free hotel stays at Hyatt hotels globally</li></ul>
<ul><li> Flexible work schedule</li></ul>
<ul><li> Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center</li></ul>
<ul><li> A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption</li></ul>
<ul><li> Paid Time Off, Medical, Dental, Vision, 401K with company match</li></ul> 
Who You Are
As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Wellbeing. You enjoy working with others, are results-driven, and are looking for a variety of opportunities to develop personally and professionally. 
The Role
Under limited direction, this individual will provide a high level of administrative support in a fast-paced environment, supporting Investor Relations, Global Financial Planning &amp; Analysis, and Corporate Treasury. This person will coordinate conference calls, in-person meetings, event planning, calendar management, processing department invoices and expense reports, and manage travel arrangements. This person will liaise with a variety of functions throughout the organization on behalf of the executive and the role requires collaboration with Executive Assistants of the CEO and CFO. Must demonstrate a high level of ethical standards, communication skills, and confidentiality associated with assigned duties. 
Responsibilities include:
<ul><li>Coordinating all aspects of investor relations outreach, including video calls, in-person meetings; works with sell-side corporate access teams to coordinate conferences and non-deal roadshows</li></ul>
<ul><li>Communicating professionally with external customers, which includes a broad range of interested persons from the investor community, including shareholders of the company</li></ul>
<ul><li>Managing calendar and schedule for the SVP of Investor Relations, FP&amp;A, and Treasury</li></ul>
<ul><li>Preparing correspondence, reports and other documentation as needed.</li></ul>
<ul><li>Coordinating all aspects of travel and preparing and reconciling expense reports for SVP of IR and FP&amp;A and their three direct reports.</li></ul>
<ul><li>Collaborating and communicating effectively with senior executives and their assistants.</li></ul>
<ul><li>Become adept in using Investor Relations client database to prepare meeting materials and log client updates/communications.</li></ul>
<ul><li>Prepare, organize, and distribute materials for Treasury meetings, leadership reviews, banking meetings, and other finance-related discussions</li></ul>
<ul><li>Assist with maintaining Treasury documentation, including banking records, authorized signer information, account documentation, and compliance-related files</li></ul>
<ul><li>Supporting earnings call logistics</li></ul>
<ul><li>Managing department budget, invoice management, vendor relationships and outside resources</li></ul>
<ul><li>Demonstrating a commitment to Hyatt&rsquo;s core values</li></ul>
</div></div><div><h2 class="jobSectionHeader">Qualifications</h2>
<div>Experience Required:
<ul><li>5+ years of experience in same field, industry, or other equivalent business/ function role</li></ul>
<ul><li>Associate degree or higher</li></ul>
<ul><li>Capability of working independently</li></ul>
<ul><li>Uses good judgement and decision making</li></ul>
<ul><li>Ability to manage multiple, and at times competing projects</li></ul>
<ul><li>Strong working knowledge of Microsoft 365 suite and Zoom/Teams</li></ul>
<ul><li>Must fully comply with SEC regulation Fair Disclosure (FD), which specifically limits what can be shared about the company with individuals both external and internal</li></ul> 
Experience Preferred:
<ul><li>Experience supporting Investor Relations a plus</li></ul>
<ul><li>Familiarity with IR platforms such as S&amp;P, Nasdaq, or other CRMs, a plus</li></ul> 
The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary. 
We welcome you:
Research shows that individuals tend to apply to jobs only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We&rsquo;d love to consider your unique experiences and how you could make Hyatt even better.
The hourly rate for this position is $35.89 to $38.46. The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.
We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place.</div></div></div>

Administrative Assistant - Investor Relations, FP&A, and Treasury

VFS Global

Overview: We are seeking a detail-oriented and organized individual to join our team as a Submission Officer. As a Submission Officer, you will play a crucial role in supporting our organization by managing submissions, coordinating events, and providing administrative assistance. This is a full-time position with opportunities for growth and development.Duties: - Coordinate and manage the submission process, ensuring all required documents are received and processed accurately - Maintain an organized database of submissions and related information - Assist with event planning and coordination, including scheduling, logistics, and communication with participants - Perform data entry tasks to update records and maintain accurate information - Provide general office management support, including managing phone systems, mail distribution, and office supplies - Utilize Google Suite to create and manage documents, spreadsheets, and presentations - Conduct proofreading and editing tasks to ensure accuracy of documents - Type correspondence, reports, and other materials as needed - Act as a personal assistant to senior staff members, providing administrative support as requiredExperience: - Previous experience in event planning or coordination is preferred - Proficient in data entry tasks with strong attention to detail - Familiarity with office management procedures and clerical tasks - Excellent phone etiquette and communication skills - Proficient in using Google Suite (Docs, Sheets, Slides) - Strong proofreading skills with a keen eye for accuracy - Ability to type efficiently and accurately - Previous experience as a personal assistant or administrative role is an assetWe offer competitive compensation packages along with opportunities for professional growth. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today to join our team as a Submission Officer!Job Types: Full-time, ContractPay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

URGENT-Hindi Speaking Submission Officer

The University of Chicago

<div>Department
Harris School Civic Leadership Academy and Undergraduate Studies 
About the Department
Policy with real impact doesn&rsquo;t evolve from ideology or intuition, or even experience. At the University of Chicago Harris School of Public Policy, developing effective public policy is a science, based on data and measurable impact. Addressing today&rsquo;s interconnected, global challenges requires rigorous inquiry. It also requires innovative people who will face the facts, gather data, and understand why current policies exist to improve them. 
 
For more than 30 years, the University of Chicago Harris School of Public Policy has been steadfastly committed to serving society by advancing analysis- and evidence-informed policy. Guided by this exacting mission, our community of faculty, students, and alumni from the public, private, and nonprofit sectors are taking on the world&rsquo;s most important problems by using the latest tools of social science. Harris Public Policy offers a full range of degree and executive education programs and is the academic home to research centers, institutes, and labs that study and engage the public on areas such as conflict, democracy and effective government, economic and political development, education, energy and environment, health, municipal finance, public safety, social policy, and urban policy. 
Job Summary
Reporting to the Executive Director, the Program Associate will work in coordination with staff and faculty of the Civic Leadership Academy to provide administrative and project support. This role is a perfect fit for an early-career professional who is a strong multi-tasker with excellent communication and organizational skills.
 
 
Supports strategy and coordinates day-to-day activities of a portfolio of programmatic initiatives and acts as primary program coordinator for the University of Chicago Civic Leadership Academy. Civic Leadership Academy responsibilities include:
Responsibilities<ul><li>
Recruitment - create presentation materials, coordinate on-site visits, and lead biweekly virtual and in-person information sessions throughout summer.</li><li>
Cohort Selection - manage Slate files, create interview rubric, recruit alumni for interview panels, book space, manage catering.</li><li>
Cohort Onboarding - collect fellows&rsquo; onboarding materials, manage financial assistance requests, plan agenda and speakers for December orientation.</li><li>
Curriculum support - manage liaising with guest faculty, course canvas, textbooks and class materials acquisition, prepare class agendas.</li><li>
Global Practicum planning and execution - manage all aspects of the Global Practicum trip, coordinate all the logistical aspects of the program with the UChicago satellite center(s) and partners abroad.</li><li>
Alumni Advisory Board - manage board&rsquo;s selection process, coordinate meetings, prepare agendas, support board activities and communications, maintain board-related documentation and provide other assistance as needed.</li><li>
Signature Events - collaborate with the Harris School event team to manage all technical and logistical aspects of event planning, including venue bookings, speakers engagement, registration, catering, video/photography, printed materials, etc.</li><li>
Communication and marketing - serve as the primary point of contact for CLA fellows and alumni.</li><li>
Budget Management - prepare documentation for budget proposals, track expenses, process tuition payments.</li><li>
Supports CLA&rsquo;s engagement with a variety of external stakeholders, including but not limited to civic practitioners, faculty, journalists, funders, and students.</li><li>
Supports CLA&rsquo;s development activity, including grant-writing and reporting.</li><li>
Executes the entry of CLA data into Salesforce, working with team members to ensure maximum utility of the system.</li><li>
Liaises with Harris Public Policy data partners regarding Salesforce and other data projects.</li><li>
Supports the Executive Director in the day-to-day management of the program, including finances, development, operations, communications, technological infrastructure, and supervision of student workers, if applicable.</li><li>
Ensures seamless coordination with Harris Public Policy and other key University and external partners.</li><li>
Processes and records financial documents for CLA&rsquo;s Executive Director and Faculty Director.</li><li>
Coordinate meetings for CLA faculty and staff, including reserving space, coordinating across schedules, coordinating catering, and providing in-meeting technical or other support.</li><li>
May initiate correspondence and other written materials under own signature or for the signature of the Executive Director. Triages emails and telephone calls for action. Resolve a combination of some routine and complex inquiries.</li><li>
Compiles research and briefing documents for CLA Executive Director and other staff when necessary.</li><li>
Ensures seamless coordination with Harris Public Policy, other key partners across campus, and external partners.</li><li>
Coordinates special projects as directed by the Executive Director. Prepares write ups for recommendations for operational and administrative problems.</li><li>
Supports the onboarding of student workers and new staff.</li><li>
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.</li><li>
Interacts with faculty, researchers and staff for committee work or information.</li><li>
Plans and conducts quality assurance reviews and recommends changes as appropriate.</li><li>
Analyzes program budgets and uses a moderate/high level of authority to recommend or make budgetary recommendations.</li><li>
Performs other related work as needed.</li></ul> 
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field. 
Work Experience:
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline. 
Certifications:
-
Preferred Qualifications
Education:<ul><li>
Bachelor's degree in a relevant field (e.g. humanities, social sciences, etc.).</li></ul>
Experience:<ul><li>
Interest in leadership development, institutional reform, and effective government topics gained through coursework, work, or internships.</li></ul>
Technical Skills or Knowledge:<ul><li>
Ability to learn and adapt to new technologies and platforms.</li><li>
Previous experience with HubSpot and Salesforce.</li><li>
Working knowledge and experience with Microsoft Office.</li><li>
Experience with social media platforms.</li></ul>
Preferred Competencies<ul><li>
Ability to project manage and track own portfolio of responsibilities, identifying and utilizing resources independently.</li><li>
Experience working with Salesforce, Hubspot, Concur and other similar software.</li><li>
Professional demeanor, including tact, discretion, and a customer service-oriented approach to the job.</li><li>
Superior interpersonal and communication skills (written and verbal).</li><li>
Strong organization, accuracy and planning skills (detail-oriented is a must).</li><li>
High attention to detail and excellent organizational skills.</li><li>
Ability to work collegially and collaboratively in a team setting.</li><li>
A creative problem-solving mindset.</li><li>
An exceptional work ethic and track record of personal initiative.</li></ul>
Working Conditions<ul><li>
Willingness and ability to travel when necessary, and to work some evenings and weekends when required.
</li></ul>Application Documents<ul><li>
Resume (required)</li><li>
Cover Letter (required)</li></ul> 
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. 
 
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. 
Job Family
Administration &amp; Management 
Role Impact
Individual Contributor 
Scheduled Weekly Hours
37.5 
Drug Test Required
No 
Health Screen Required
No 
Motor Vehicle Record Inquiry Required
No 
Pay Rate Type
Salary 
 
FLSA Status
Exempt 
 
Pay Range
$55,000.00 - $60,000.00
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting. 
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. 
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. 
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. 
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div>

Program Associate, Civic Leadership Academy (CLA)

Advocate Aurora Health

<div>Job Description Summary:
Support the care team by performing administrative and step in clinical tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate Medical Group (AMG) is part of Advocate Health, one of the nation&rsquo;s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women&rsquo;s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
This position heavily focuses on the admin side. An MA who enjoys more administrative tasks would be best suited for the role, with willingness to step in/cover for patient care as needed.</li><li>
Experience doing prior authorizations is a huge plus!</li><li>
Bilingual Spanish/English (preferred).</li></ul>
What You&rsquo;ll Do:
Schedule:
Monday: 7:00 AM &ndash; 5:00 PM
Tuesday: 7:00 AM &ndash; 4:00 PM
Wednesday: 7:00 AM &ndash; 4:00 PM
Thursday: 7:00 AM &ndash; 4:00 PM
Friday: 7:00 AM &ndash; 12:00 PM
Closed on weekends and holidays
Occasional travel to sister locations (Lincolnwood and Irving/Western) to provide coverage for PTO and absences.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Manage referrals, authorizations, and work queue tasks to support provider orders and patient care</li><li>
Schedule appointments, perform patient check-in, and handle front-end workflow</li><li>
Communicate with providers regarding orders and coordinate follow-ups</li><li>
Proactively contact patients to complete labs and prepare for upcoming appointments</li><li>
Order and maintain clinic supplies to ensure smooth daily operations</li><li>
Provide flexible support by stepping into patient care as needed, including MA duties and clinical assistance</li><li>
Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul> 
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) & Patient Service Representative (PSR) - IV Therapy Clinic

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