administrative assistant

administrative assistant - home health care Jobs in Chicago

business operations assistant Jobs in Chicago

business operations assistant

editorial administrative assistant Jobs in Chicago

editorial administrative assistant

executive assistant

executive administrative assistant

JPMorganChase

<div>JOB DESCRIPTION 
Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support. If this describes you, please follow the link and apply to join our team!
As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.
Job Responsibilities:
<ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment</li><li>
Adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Commit to exceptional customer service and collaborate effectively in a team-oriented environment</li><li>
Arrange and maintain complex travel plans and itineraries for domestic and international travel</li><li>
Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
</li></ul>Required qualifications, capabilities and skills:
<ul><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear.
</li><li>Demonstrate solid judgment, decision making and problem solving skills</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
3+ years of administrative support experience in a fast paced environment.
</li></ul>Preferred qualifications:
<ul><li>Experience in a client facing sales and financial services environment preferred.</li></ul>
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Fairway Independent Mortgage Corporation

<div>
 Are you interested in a versatile role with leadership opportunities? We&rsquo;re hiring a professional and proactive executive assistant to support our lead supervisor. You&rsquo;ll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sure administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges.
 
 
 
 Compensation:
 
 $40,000
</div>

Senior Personal Assistant

The Equus Group

<div>
 
 Executive Assistant to C-Suite Executive / Investor Relations
 
 
 
 
 
 Our client, a top financial services firm, is seeking to add an EA with expertise supporting executives within industry (private equity / financial services) to support the CEO and investor relations function. This person will play a pivotal role in partnership support, and will focus on solving complex problems, driving pragmatic solutions, and creating value while supporting a top senior executive.
 
 
 
 
 
 If you're seeking a chance to step out of your comfort zone and cultivate relationships with senior leadership while empowering others to exceed their potential, then you're the kind of professional we're looking for.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Manage calendar, travel, and daily scheduling for C-suite executive to include private air travel
 </li>
 <li>
 Handle expense reporting and processing
 </li>
 <li>
 Manage client expectations, project deliverables, and deadlines as the mouthpiece for the C suite
 </li>
 <li>
 Manage general office and facilities support
 </li>
 <li>
 Participate in firm-building activities, including training, office management, and event planning where needed
 </li>
 <li>
 Must be willing to come into our location office 4 days a week
 </li>
 </ul>
 
 
 
 
 Experience / Qualifications:
 
 <ul>
 <li>
 Bachelor's degree in relevant field
 </li>
 <li>
 5 plus years as an executive assistant
 </li>
 <li>
 Proficiency in Microsoft Office, especially Excel and PowerPoint
 </li>
 <li>
 Strong leadership and mentoring skills
 </li>
 <li>
 Excellent written and presentation skills
 </li>
 </ul>
 
 
 
 
 Our client offers a competitive salary, a comprehensive benefits package, and a dynamic work environment that encourages professional growth and development. If you are passionate about shaping the future and have a strategic mindset, we invite you to apply for this exciting opportunity.
 
 
 
 
 
 
 The Equus Group is an Equal Opportunity Employer and takes
 
 pride in maintaining a
 
 diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
 
 
</div>

Executive Assistant

BrightStar Care of Chicago and La Grange

<div>
 Homecare Administrative Assistant
 
 
 📍 Chicago
 
 
 Join a Compassionate Team Making a Difference Every Day
 
 
 Are you an organized, people-focused professional who thrives in a fast-paced environment? We&rsquo;re looking for a motivated Administrative Assistant to join our growing team and play a vital role in supporting both clients and caregivers.
 
 
 In this position, you&rsquo;ll help keep daily operations running smoothly while delivering exceptional service and support to the individuals who rely on us most.
 
 
 Position Details
 
 
 Job Title: Administrative AssistantLocation: ChicagoPay Rate: $21-$23 per hour
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Serve as a welcoming first point of contact by managing high-volume phone calls, emails, and faxes
 </li>
 <li>
 Maintain accurate and confidential client and employee records
 </li>
 <li>
 Assist with onboarding paperwork and new hire processing
 </li>
 <li>
 Prepare and distribute outgoing mail and correspondence
 </li>
 <li>
 Support intake operations and assist with new client referrals
 </li>
 <li>
 Coordinate phone consultations with prospective clients
 </li>
 <li>
 Provide administrative support to office staff and leadership
 </li>
 <li>
 Perform general office duties including filing, data entry, and document organization
 
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Friendly, professional, and proactive attitude
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Ability to thrive in a busy, team-oriented environment
 </li>
 <li>
 Previous administrative or healthcare experience is a plus
 
 
 
 </li>
 </ul>
 Why Join Us?
 
 
 <ul>
 <li>
 Competitive Pay
 </li>
 <li>
 Medical, Dental &amp; Vision Insurance
 </li>
 <li>
 401(k) Savings Plan with Company Match
 </li>
 <li>
 Supportive &amp; Positive Work Environment
 </li>
 <li>
 Career Growth Opportunities in a Growing Organization
 
 
 
 </li>
 </ul>
 ```
 
 
 Apply Today!
 
 
 If you&rsquo;re passionate about helping others and enjoy working in a collaborative office environment, we&rsquo;d love to hear from you. Join a team where your contributions truly make an impact every day.
</div>

Administrative Assistant - Home Health Care

BMO Financial Group

<div><div><div><div><div><div><div><div>Application Deadline:
</div></div></div></div></div></div></div>05/22/2026
Address:
320 S Canal Street
Job Family Group:
Business Management
Here&rsquo;s the person we&rsquo;re seeking to join our team: 
 
You&rsquo;re a proactive, thoughtful, and detail-oriented executive assistant and marketing coordinator to provide high-level administrative and operational support to BMO&rsquo;s U.S. Chief Marketing Officer . If you excel at anticipating needs, navigating complexity, managing competing priorities, and ensuring seamless day-to-day execution, you might be right for this role!
Key responsibilities include managing complex calendars, coordinating meetings and events, organizing meeting logistics, and ensuring all necessary materials and resources are prepared in advance. You&rsquo;ll also serve as go-to expert for members of our Chicago-based marketing and communications team in managing logistics for town hall meetings, strategy sessions and workshops, and similar team-wide events. At times, the role also involves arranging travel, including flight and hotel bookings, while adapting to changing schedules and priorities with efficiency and discretion.
We&rsquo;re looking for a highly organized, savvy individual who brings sound judgment and a polished, professional presence to every interaction. Most importantly, we&rsquo;re looking for someone who wants to be part of a world-class marketing and communications organization. If you find marketing fascinating, thrive in a fast-paced environment that changes a lot, have a great sense of humor, and excel at building relationships with others, we encourage you to apply. This role also:
<ul><li>Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
</li><li>Gathers and formats data into regular and ad-hoc reports, and dashboards.
</li><li>Leads the planning, coordinating and implementing department events.
</li><li>Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
</li><li>Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
</li><li>Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
</li><li>Provides input into the planning and implementation of administrative programs.
</li><li>Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
</li><li>Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
</li><li>Dispatches outgoing communications on behalf of the chief marketing officer
</li><li>Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
</li><li>Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
</li><li>Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
</li><li>Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
</li><li>Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
</li><li>Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
</li><li>Collaborates with internal and external stakeholders in order to deliver on business objectives.
</li><li>Organizes work information to ensure accuracy and completeness.
</li><li>Thinks creatively and proposes new solutions; exercises judgment to identify, diagnose, and solve problems within given rules.
</li><li>Works mostly independently.
</li>Broader work or accountabilities may be assigned as needed. 
<li>
</li></ul> 
Qualifications:
<ul><li>Typically 5+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
</li><li>Specialized knowledge from education and/or business experience.
</li><li>Verbal &amp; written communication skills - In-depth.
</li><li>Collaboration &amp; team skills - In-depth.
</li><li>Analytical and problem solving skills - In-depth.
</li><li>Influence skills - In-depth.
</li></ul>Salary :
$45,000.00 - $83,000.00
Pay Type:
Salaried
The above represents BMO Financial Group&rsquo;s pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group&rsquo;s expected target for the first year in this position.
BMO Financial Group&rsquo;s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards
About Us
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one &ndash; for yourself and our customers. We&rsquo;ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we&rsquo;ll help you gain valuable experience, and broaden your skillset.
To find out more visit us at http://jobs.bmo.com/us/en
BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.</div>

Executive Assistant to the U.S. Chief Marketing Officer

Explore 149+ Executive administrative assistant in Chicago this May. Find roles across top companies and apply now to boost your career.