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private ambassador assistant - part time Jobs in Chicago

private ambassador assistant - part time

account executive, smb - remote/midwest or east coast Jobs in Chicago

executive administrative assistant

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul> 
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

<div>Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.
Job Summary 
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment. 
What you will do:<ul><li>
Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed</li><li>
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling</li><li>
Coordinate global travel arrangements and process expense reports</li><li>
Prepare executive level presentations, correspondence, and internal communications</li><li>
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations</li><li>
Effectively interact with all stakeholders, both internal and external</li><li>
Coordinate and process all invoices and purchase orders</li><li>
Handle confidential information related to company strategy, personnel, and performance</li><li>
Communicate effectively with a variety of stakeholders both inside and outside the company</li><li>
Bring a process improvement mindset and ensure that enhancements are made to the executives&rsquo; operating system to ensure a seamless and well run schedule</li><li>
Prepare the executive for travel and other important events with prep materials,</li><li>
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan</li><li>
Understand executives preferences and ensure that they are reflected in travel and calendar plans</li><li>
Assist with special projects as assigned</li></ul>
What we expect of you:<ul><li>
Bachelor&rsquo;s degree and 5+ years of executive assistant experience, including prior support of C-suite executives OR 9+ years of executive assistant experience with no degree, including prior support of C-suite executives</li><li>
Strong written and verbal communication skills</li><li>
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)</li><li>
High emotional intelligence, executive presence, and the ability to influence without authority</li><li>
Proven track record managing sensitive and confidential information</li><li>
Strong project management, organizational and time management skills</li><li>
Demonstrate ability to manage remote/hybrid work environments</li><li>
Ability to build relationships across all levels of the organization and with external partners</li><li>
Work independently with minimal direction, demonstrating sound judgment and initiative</li><li>
Proactively anticipate executive needs and resolve issues before they arise</li><li>
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment</li><li>
Manage multiple tasks and projects simultaneously, ensuring deadlines are met</li><li>
Maintain composure and professionalism under pressure and in ambiguous situations</li><li>
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups</li></ul>
Pay range: $84,000 - $125,000 depending on experience and skill set 
Benefits overview: https://cdw.benefit-info.com/ 
Salary ranges may be subject to geographic differentials 
CDW is committed to being an AI-fluent organization 
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.
We make technology work so people can do great things.
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</div>

Executive Assistant, C-Suite - Hybrid - Chicago, IL

Land of Choices LLC

OverviewWe are seeking a proactive, organized, and tech-savvy Executive/Personal Assistant to support a busy professional with a blend of business and personal responsibilities. This dynamic role requires flexibility and will include a mix of onsite work, client visits, event site coordination, and minimal remote responsibilities. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to chaos, and can handle sensitive information with the utmost discretion. Occasional domestic or international travel may be required.Executive Assistance Responsibilities- Coordinate all aspects of travel and accommodations, including transportation, dining arrangements, and activity planning.- Conduct in-person and online procurement of supplies, equipment, and business-related items.- Manage organization and transportation to storage facilities; must be capable of lifting up to 50 lbs and standing for extended periods.- Facilitate donation drop-offs and maintain accurate records of charitable contributions.- Assist in the planning, setup, and coordination of events, including vendor communication and on-site logistics.- Evaluate and assess potential venues for meetings, events, and special gatherings.- Oversee and maintain multiple email accounts, ensuring timely responses and professional communication with both internal teams and external clients.- Manage complex calendar systems for multiple stakeholders, including scheduling and coordinating appointments, meetings, and events.- Prepare and manage client invoicing, billing processes, and related communications.- Support organizational volunteer initiatives, subject to availability.- Execute various administrative and ad hoc tasks as needed to support daily operations.- Create and edit reports, presentations, and other business documentation with a high degree of accuracy.- Conduct thorough online research and compile findings into clear, actionable summaries.- Manage expense reports, invoices, and perform light bookkeeping duties.- Liaise with vendors, service providers, and professional contacts to coordinate business services and maintain strong working relationships.Personal Assistance Responsibilities- Coordinate and manage household-related appointments, maintenance schedules, and service provider communications.- Handle online shopping tasks, including order placement, tracking, returns, and gift procurement for various occasions.- Plan and manage personal travel arrangements, including flights, accommodations, transportation, and detailed itineraries.- Organize and coordinate personal events and social engagements, such as dinners, celebrations, and gatherings, including venue reservations and logistics.- Maintain and manage reminders for important dates and tasks, including birthdays, anniversaries, renewals, and appointments.- Oversee the pickup and drop-off of packages at USPS, FedEx, UPS, and DHL, ensuring timely and secure delivery.- Manage the pickup and return of garments from dry cleaners and tailors, ensuring items are handled and delivered on schedule.Job Requirements &amp; Ideal BackgroundRequired Qualifications:- Minimum of 3&ndash;5 years of experience in a combined Executive Assistant and/or Personal Assistant role, preferably supporting a senior executive, entrepreneur, or high-demand household.- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.- Strong verbal and written communication skills, including professional email correspondence and document preparation.- High proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Zoom, Dropbox, project/task management platforms such as Asana, Notion, or Trello).- Proven ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and high-profile relationships.- Comfortable lifting up to 50 lbs and performing physical tasks such as storage runs and event setup as needed.- Tech-savvy with the ability to conduct efficient online research and troubleshoot basic technical issues.- This is expected to be 8-10 hrs perweek. The ideal candidate can be onsite in either Old Town Chicago or Lombard, IL four days a week 10am-12pm (hours may fluctuate).Preferred Qualifications:- Experience in event planning, travel coordination, household management, or vendor relations.- Familiarity with light bookkeeping, invoicing software, or expense tracking tools.- Background supporting a private household or small business with both professional and personal tasks.Additional Requirements:- Must possess a valid driver&rsquo;s license and have consistent access to a reliable personal vehicle.- Comfortable driving for errands, meetings, appointments, donation drop-offs, or transporting materials as needed.- Availability for occasional evening or weekend work in support of events or time-sensitive tasks.Ideal Candidate Attributes:- Self-starter with a proactive, can-do attitude and the ability to anticipate needs before they arise.- Adaptable and resourceful under pressure, with a solutions-oriented mindset.- Trustworthy, dependable, and professional in appearance and demeanor.- Enthusiastic about contributing to both the personal and professional success of the individual or executive they support.Job Types: Part-time, ContractPay: From $20.00 per hourAbility to Commute:<ul><li>Chicago, IL 60610 (Required)</li></ul>Work Location: In person

Executive/Personal Assistant

fairlife, LLC

<div>
 fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
 
 
 With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes:
 
 fairlife&reg; ultra-filtered milk
 
 ;
 
 Core Power&reg;
 
 High Protein Shakes, a sports nutrition drink to support post-workout recovery;
 
 fairlife&reg; nutrition plan&trade;
 
 , a nutrition shake to support the journey to better health.
 
 
 A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
 
 
 To learn more about fairlife and its complete line of products, please visit fairlife.com.
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
 </li>
 <li>
 Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
 </li>
 <li>
 Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
 </li>
 <li>
 Prepare and edit presentations, reports, and executive communications with precision and professionalism.
 </li>
 <li>
 Anticipate needs and act independently to resolve issues before they arise.
 </li>
 <li>
 Maintain strong follow-up routines with internal teams and external stakeholders.
 </li>
 <li>
 Partner with other Executive Assistants to align calendars and support cross-functional projects.
 </li>
 <li>
 Manage expense reports and ad hoc projects with accuracy and timeliness.
 </li>
 <li>
 Build trust quickly with new stakeholders and maintain open communication.
 </li>
 <li>
 Identify opportunities to streamline processes and improve efficiency.
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 Agile communicator who confidently engages with senior leaders and pushes through conflict.
 </li>
 <li>
 Attention to detail in scheduling, documentation, and follow-up.
 </li>
 <li>
 Proactive relationship builder who anticipates needs.
 </li>
 <li>
 Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred or equivalent experience.
 </li>
 <li>
 5+ years supporting top level executives in fast-paced, high-growth environments.
 </li>
 <li>
 Strong project management skills with experience coordinating complex events and initiatives.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
 </li>
 <li>
 Exceptional organizational skills and ability to manage multiple priorities under pressure.
 </li>
 <li>
 High level of discretion, professionalism, and judgment.
 </li>
 <li>
 Comfortable holding others accountable and influencing outcomes with tact.
 </li>
 <li>
 Flexible and adaptable to changing priorities and work styles.
 </li>
 <li>
 Ability to work primarily onsite with occasional travel.
 
 
 </li>
 </ul>
 
 Preferred Attributes
 
 
 
 <ul>
 <li>
 Fearless communicator who thrives in dynamic environments.
 </li>
 <li>
 Skilled at anticipating needs and solving problems independently.
 </li>
 <li>
 Positive, resourceful, and committed to building team culture.
 
 
 </li>
 </ul>
 
 position location:
 
 Chicago, IL
 
 
 
 reports to
 
 : Chief Supply Chain Officer
 
 
 
 travel requirements:
 
 up to 20%
 
 
 
 exempt/nonexempt
 
 : exempt
 
 
 <ul>
 <li>
 Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
 
 
 </li>
 </ul>
 Base pay range:
 
 
 $90,000&mdash;$110,000 USD
 
 
 
 fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
 
 
 race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
 
 
 
 
 In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
 
 
 careers@fairlife.com
 
 .
 
 
 
 
 For Recruitment Agencies
 
 
 
 
 
 At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
 
 
 
 
 As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
 
 
 
 
 
 Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.
 
 
</div>

Executive Assistant

Levy

<div>Salary: 65,000 - 73,000 
Different perspectives make us better. We&rsquo;re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. 
About Levy 
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy&rsquo;s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2>
</div><div>This dynamic role will be based in Chicago with the expectation to work in the office Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays generally have the opportunity to work remotely unless meetings or job responsibilities dictate in-person presence.
The ideal candidate is passionate and eager to participate in the bigger picture of the hospitality business beyond the core administrative support needs. In this role, you will be able to be part of and learn about the full business cycle - from first impression to proposal development, contract signing, and ongoing relationship management. A successful individual in this role is a strong communicator, proactive, collaborative, organized, detail-oriented, creative, and hungry to learn about the industry. 
Areas of Responsibility - Design and Construction 
<ul><li>
Managing day-to-day scheduling of executive calendars</li><li>
Coordinating with internal and external stakeholders at a high-level on behalf of the executives</li><li>
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations</li><li>
Producing entertainment activations and set up for meetings and presentations</li><li>
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends)</li><li>
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions</li><li>
Committing to responsive and timely collaboration with the executive team, clients, and multi-disciplinary leaders across the organization to foster strong relationships</li><li>
Providing clerical support including processing invoices and expense reports</li><li>
Facilitating and proposing ideas for effective follow up notes, gifts, cards, and awards when needed</li><li>
Conducting research on partners and developing briefs for the executive team</li><li>
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process</li><li>
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment</li></ul> 
Areas of Responsibility - Legal Support 
<ul><li>
Meeting coordination (room blocking, calendar invites, meeting setup, catering)</li><li>
Consur Support - expenses and travel</li><li>
PDF assistance (saving and making readable PDF files)</li><li>
General administrative assistance (filing, scanning, etc.)</li></ul> 
Job Requirements 
<ul><li>
Excellent and professional written and verbal communication skills</li><li>
Experience working at an Executive Assistant level with senior management and senior level clients preferred</li><li>
Knowledge of MS office applications, including Word, Excel, and Outlook</li><li>
Ability to manage complex and highly confidential information</li><li>
Ability to work autonomously and across multiple tasks and reporting into different project teams</li><li>
Ability to build a PowerPoint presentation, with design and creativity skills</li><li>
Must be adept at problem-solving</li><li>
Must be able to prioritize and plan work activities as to use time efficiently</li><li>
Must be organized, accurate, thorough, and able to monitor work for quality</li><li>
High degree of personal organization and self-management</li></ul></div></div></div>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis. 
At Levy, team = family. And we&rsquo;ll always take care of family, learn more about Levy benefits offered. 
<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Flexible Time Off Plan</li><li>
Paid Parental Leave</li><li>
Holiday Time Off (varies by site/state)</li><li>
Personal Leave</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li></ul> 
Levy maintains a drug-free workplace.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div>

Design & Construction and Legal, Executive Assistant

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