executive assistant

private ambassador assistant - part time Jobs in Chicago

private ambassador assistant - part time

special ed classroom assistant Jobs in Chicago

special ed classroom assistant

assistant project manager Jobs in Chicago

assistant project manager

caregiver/personal assistant Jobs in Chicago

caregiver/personal assistant

executive personal assistant

Land of Choices LLC

<p><b>Overview</b></p><p>We are seeking a proactive, organized, and tech-savvy Executive/Personal Assistant to support a busy professional with a blend of business and personal responsibilities. This dynamic role requires flexibility and will include a mix of onsite work, client visits, event site coordination, and minimal remote responsibilities. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to chaos, and can handle sensitive information with the utmost discretion. Occasional domestic or international travel may be required.</p><p><b>Executive Assistance Responsibilities</b></p><p>- Coordinate all aspects of travel and accommodations, including transportation, dining arrangements, and activity planning.</p><p>- Conduct in-person and online procurement of supplies, equipment, and business-related items.</p><p>- Manage organization and transportation to storage facilities; must be capable of lifting up to 50 lbs and standing for extended periods.</p><p>- Facilitate donation drop-offs and maintain accurate records of charitable contributions.</p><p>- Assist in the planning, setup, and coordination of events, including vendor communication and on-site logistics.</p><p>- Evaluate and assess potential venues for meetings, events, and special gatherings.</p><p>- Oversee and maintain multiple email accounts, ensuring timely responses and professional communication with both internal teams and external clients.</p><p>- Manage complex calendar systems for multiple stakeholders, including scheduling and coordinating appointments, meetings, and events.</p><p>- Prepare and manage client invoicing, billing processes, and related communications.</p><p>- Support organizational volunteer initiatives, subject to availability.</p><p>- Execute various administrative and ad hoc tasks as needed to support daily operations.</p><p>- Create and edit reports, presentations, and other business documentation with a high degree of accuracy.</p><p>- Conduct thorough online research and compile findings into clear, actionable summaries.</p><p>- Manage expense reports, invoices, and perform light bookkeeping duties.</p><p>- Liaise with vendors, service providers, and professional contacts to coordinate business services and maintain strong working relationships.</p><p><b>Personal Assistance Responsibilities</b></p><p>- Coordinate and manage household-related appointments, maintenance schedules, and service provider communications.</p><p>- Handle online shopping tasks, including order placement, tracking, returns, and gift procurement for various occasions.</p><p>- Plan and manage personal travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</p><p>- Organize and coordinate personal events and social engagements, such as dinners, celebrations, and gatherings, including venue reservations and logistics.</p><p>- Maintain and manage reminders for important dates and tasks, including birthdays, anniversaries, renewals, and appointments.</p><p>- Oversee the pickup and drop-off of packages at USPS, FedEx, UPS, and DHL, ensuring timely and secure delivery.</p><p>- Manage the pickup and return of garments from dry cleaners and tailors, ensuring items are handled and delivered on schedule.</p><p><b>Job Requirements &amp; Ideal Background</b></p><p><b>Required Qualifications:</b></p><p>- Minimum of 3&ndash;5 years of experience in a combined Executive Assistant and/or Personal Assistant role, preferably supporting a senior executive, entrepreneur, or high-demand household.</p><p>- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.</p><p>- Strong verbal and written communication skills, including professional email correspondence and document preparation.</p><p>- High proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Zoom, Dropbox, project/task management platforms such as Asana, Notion, or Trello).</p><p>- Proven ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and high-profile relationships.</p><p>- Comfortable lifting up to 50 lbs and performing physical tasks such as storage runs and event setup as needed.</p><p>- Tech-savvy with the ability to conduct efficient online research and troubleshoot basic technical issues.</p><p>- This is expected to be 8-10 hrs perweek. The ideal candidate can be onsite in either Old Town Chicago or Lombard, IL four days a week 10am-12pm (hours may fluctuate).</p><p><b>Preferred Qualifications:</b></p><p>- Experience in event planning, travel coordination, household management, or vendor relations.</p><p>- Familiarity with light bookkeeping, invoicing software, or expense tracking tools.</p><p>- Background supporting a private household or small business with both professional and personal tasks.</p><p><b>Additional Requirements:</b></p><p>- Must possess a valid driver&rsquo;s license and have consistent access to a reliable personal vehicle.</p><p>- Comfortable driving for errands, meetings, appointments, donation drop-offs, or transporting materials as needed.</p><p>- Availability for occasional evening or weekend work in support of events or time-sensitive tasks.</p><p><b>Ideal Candidate Attributes:</b></p><p>- Self-starter with a proactive, can-do attitude and the ability to anticipate needs before they arise.</p><p>- Adaptable and resourceful under pressure, with a solutions-oriented mindset.</p><p>- Trustworthy, dependable, and professional in appearance and demeanor.</p><p>- Enthusiastic about contributing to both the personal and professional success of the individual or executive they support.</p><p>Job Types: Part-time, Contract</p><p>Pay: From $20.00 per hour</p><p>Ability to Commute:</p><ul><li>Chicago, IL 60610 (Required)</li></ul><p>Work Location: In person</p>

Executive/Personal Assistant

Protiviti

<div><div>JOB REQUISITION</div>
Chicago Executive Assistant<div></div><div>
LOCATION</div>
CHICAGO<div></div><div>
ADDITIONAL LOCATION(S)</div><div></div><div>
JOB DESCRIPTION</div><div><div><div><i>
You Belong Here</i></div></div><div><div>
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.</div></div><div></div><div><div><br>
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.</div></div><div></div><div><div><i><br>
Where We Need You:</i></div></div><div><div>
We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 days per week.</div></div><div></div><div><div><i><br>
What You Can Expect:</i></div></div><div><div>
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support &amp; Communication, and Marketing &amp; Event Execution.</div></div><div></div><div><div><i><br>
What You Will Do:</i></div></div><div><div>
Executive Support</div></div><div><ul><li><div>
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</div></li><li><div>
Manage Executive Outlook details (Contacts, Calendar, Email responses)</div></li><li><div>
Take initiative to anticipate the needs of your executives daily</div></li><li><div>
Prepare and manage Time &amp; Expense reports on behalf of executives</div></li><li><div>
Arrange travel for executives, including flights, hotels, and transportation</div></li><li><div>
Handle any printing/copying/faxing, binding, and mail</div></li><li><div>
Partner with local team to provide back-up support to executives</div></li><li><div>
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication</div></li><li><div>
Work with Executive team business partners to schedule &amp; manage client meetings</div></li></ul></div></div><div></div><div><div><div><br>
Office Support &amp; Communication</div></div><div><ul><li><div><i>
Office Space</i><i> </i>&ndash; Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response</div></li><li><div><i>
Reporting and Correspondence</i> &ndash; Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications</div></li></ul></div><div></div><div><div><br>
Event Execution</div></div><div><ul><li><div>
Schedule conference rooms and coordinate audio visual and/or catering needs</div></li><li><div>
Room arrangement for offsite meeting/events, as needed</div></li><li><div>
Manage Salesforce updates and reporting for executives</div></li></ul></div><div></div><div><div><br>
Other Regional Items</div></div><div><ul><li><div>
Coordinate with other offices, as necessary, to provide additional support to the region</div></li><li><div>
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</div></li></ul></div></div><div></div><div><div><div><i><br>
What Will Make You Successful:</i></div></div><div><ul><li><div>
Professional, confident, enthusiastic and detail-oriented</div></li><li><div>
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment</div></li><li><div>
Excellent oral and written communication skills</div></li><li><div>
Excellent interpersonal and organizational skills</div></li><li><div>
Demonstrate initiative and be a self-starter</div></li><li><div>
Ability to work independently, exercise good judgment; resourceful, problem-solving skills</div></li><li><div>
Positive and approachable; ability to interact well with all levels of staff and clients</div></li></ul><div></div><div>
Demonstrated accomplishments in the following areas:</div></div><div><ul><li><div>
Working with a variety of levels of personnel to achieve business objectives</div></li><li><div>
Coordinating and maintaining follow-up on several projects simultaneously</div></li><li><div>
Proofreading and editing</div></li><li><div>
Handling confidential information in a strictly professional manner</div></li></ul></div><div></div><div><div><i><br>
Your Educational and Professional Qualifications:</i></div></div><div><ul><li><div>
2+ years of professional experience, required</div></li><li><div>
Bachelor&rsquo;s degree, preferred</div></li><li><div>
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.</div></li></ul></div></div><div></div><div><div><div><i><br>
Our Hybrid Workplace</i></div></div><div><div>
Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.</div></div><div></div><div><div><br>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska</div></div><div></div><div><div>
#LI-Hybrid</div></div></div><div></div><div>
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.</div>
$59,000.00 - $88,000.00<div></div><div>
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.</div>
Eligible for an annual discretionary bonus<div></div><div>
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.<br>
<br>
Learn more about the variety of rewards we offer at Protiviti at <div>https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf</div>.</div><div></div><div>
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.</div><div></div><div>
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran</div><div></div><div>
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.</div><div></div><div>
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to <div>HRSolutions@roberthalf.com</div> or call 1.855.744.6947 for assistance.</div><div></div><div>
In your email please include the following:</div><ul><li><div>
The specific accommodation requested to complete the employment application.</div></li><li><div>
The location(s) (city, state) to which you would like to apply.</div></li></ul><div></div><div>
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</div><div></div><div>
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div><div></div><div>
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.</div><div></div><div>
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.</div><div></div><div>
JOB LOCATION</div>
IL PRO CHICAGO</div>

Chicago Executive Assistant

TAWANI Enterprises, Inc.

<div>
 <span>
  <span>
   <span>
    <strong>
     POSITION SUMMARY:
     <br/>
    </strong>
   </span>
   <span>
    The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
    <br/>
    <br/>
   </span>
   <span>
    <strong>
     ESSENTIAL POSITION QUALIFICATIONS:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      7+ years experience in specific executive administrative support capacity
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Extremely detail oriented and organized
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Excellent written and oral communication skills
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     ASSIGNED RESPONSIBILITIES AND DUTIES
     <br/>
     <br/>
    </strong>
   </span>
   <span>
    <strong>
     Calendar, Meeting, and Professional Management:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing complex schedules, coordinating across time zones, and arranging meetings.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage and maintain subscriptions, organization memberships, and licenses
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Management
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Ability to manage and collaborate with another executive assistant
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Comfortable with someone reporting directly to this role
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Communication:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process mail and respond to routine correspondence
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Able to take comprehensive messages when not available
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose thank you notes to all guests
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Compose letters for distribution and gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Mailing books to various friends, family, and colleagues
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate staff birthday gifts
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain all contracts
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Travel &amp; Logistics:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Organizing comprehensive travel itineraries and managing expense reports.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Candidate must be open to travel with the executive if needed
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide concierge services to the Chairwoman
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Strategic and Technical Support:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Preparing reports, presentations, conducting research, and overseeing special projects.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     Confidentiality:&nbsp;
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Managing sensitive company, personal, and personnel information with discretion
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Maintain &nbsp;private files
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Scanning documents as necessary
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    <strong>
     OTHER DUTIES INCLUDE:
    </strong>
   </span>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Flexible
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Process special orders&nbsp;
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide organization the Chairwoman's office
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional duties as assigned by the Chairwoman
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Understands reporting structure of the individual and organization
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Previous family office executive experience is a plus
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform additional duties as assigned by the Chairwoman
     </span>
    </span>
   </span>
  </li>
 </ul>
 <strong>
  Benefits (Full-time Employees):&nbsp;
 </strong>
 <ul>
  <li>
   Paid time off
  </li>
  <li>
   401K
  </li>
  <li>
   Medical, dental, and vision coverage
  </li>
 </ul>
 #ZR
 <br/>
 &nbsp;
</div>


Senior Executive Assistant

MIDWAY DODGE RAM

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul><p>Pay: $55,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Louis Vuitton

<p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Position
</b></h3><p>Our Louis Vuitton Michigan Avenue flagship boutique is seeking a highly organized, agile, and innovative Part Time Private Amabassador Assistant to join its incredible team. This individual will assist our Private Ambassador by providing outstanding, first-in-class service to VIP clients, on behalf of the PA team, in conjunction with ensuring all processes are completed efficiently in line with the standards of the brand. You will ensure smooth operations to enable the store team to enhance their time spent with Clients and deliver stellar service.
</p></div><div><h3 class="jobSectionHeader"><b>Job responsibilities
</b></h3><p>Job Duties &amp; Responsibilities &bull; Provide effective support in a fast-paced environment to retail Ambassador team. &bull; Coordinate and lead daily prioritization, scheduling, client appointments, oversee client orders, and travel plans, etc. &bull; Liaise, collaborate, and ensure smooth execution with internal and external parties for business-related issues. &bull; Prepare client communication, elevated appointments/gestures, metric reports and meeting minutes, etc. &bull; Engage in any ad-hoc assignments.
</p></div><div><h3 class="jobSectionHeader"><b>Profile
</b></h3><p>Key Requirements &amp; Proficiencies &bull; Have at least 2 years or more solid working experience in an administrative capacity. &bull; Maintain outstanding organizational skills in both oral and written communications. &bull; Be proficient in computer applications such as Outlook, Word, Excel &amp; PowerPoint. Experience with X-Store is ideal. &bull; Possess high integrity and respect confidentiality and be able to maintain composure and activate troubleshooting strategies when needed. &bull; Have a positive demeanor, client relationship building skills, and an innovative spirit. &bull; Be proactive, agile, organized, presentable and detail minded.
</p></div><div><h3 class="jobSectionHeader"><b>Additional information
</b></h3><p>Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and thrive. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture focused on meaningful strategies aimed at creating an inclusive workforce. In addition to a generous benefits package, unparalleled career development opportunities, both locally &amp; globally, as an employee at Louis Vuitton, you can expect to be provided with industry leading training which will offer you an in-depth insight into the luxury and retail environment.
</p></div></div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b><i>LOUIS VUITTON
</i></b><br>
<b>MAISON
</b><br>
</h2><div>Founded in Paris in 1854, Louis Vuitton perpetuates the ambitious vision of its namesake. From his origins as a master trunk maker, manufacturing boxes used to pack both everyday objects as well as voluminous wardrobes, Louis Vuitton and his successors introduced numerous innovations including the advent of the flat-top trunk, lightweight canvas, signature patterns, and the tumbler lock. Today, Louis Vuitton&rsquo;s legacy is expressed through its rigorous spirit of innovation, the boldness of its creations and an uncompromising demand for excellence.</div></div></div></div></div></div></div><p></p>

Private Ambassador Assistant - Part Time

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

Explore 219+ Executive personal assistant in Chicago this March. Find roles across top companies and apply now to boost your career.