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chicago executive assistant Jobs in Chicago

chicago executive assistant

customer service- admin- virtual assistant (remote) Jobs in Chicago

executive assistant (remote) Jobs in Chicago

executive assistant (remote)

executive assistant and office manager Jobs in Chicago

executive assistant and office manager

part time administrative assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul> 
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

Endeavor Health

<div><div>Hourly Pay Range:</div>
$19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.<div></div><div>
Position Highlights:</div><ul><li>
Position: Medical Assistant/Scheduling Assistant</li><li>
Location: Chicago-Lakeview</li><li>
Full Time/Part Time: Full Time (40 hours per week)</li><li>
Hours: Monday to Friday 7:00am-6:00pm, routing times</li></ul><div></div><div>
What you will do:</div><ul><li>
Answer phones</li><li>
Schedule appointments</li><li>
Collect co-payments</li><li>
Complete patient registration</li><li>
Provide other administrative support to the physician practice</li><li>
Check in and check out patient</li><li>
Verify insurances</li><li>
Greet patients and escort them to exam room</li><li>
Document vital signs, allergies, medications and reason for office visit</li><li>
Provide front office support as needed</li><li>
Perform basic vitals like BP, height and weight</li><li>
Phlebotomy and injections may be required</li></ul><div></div><div>
What you will need:</div><ul><li>
Education: High school diploma or equivalent work experience is required. Graduate of an accredited medical assisting program is preferred, but not required</li><li>
Certification: CPR certification through the American Heart Association required; Medical Assistant Certification (AMT or AAMA) is preferred, but not required</li><li>
Experience: One year of work experience required, previous experience working in a medical office (or related field) is preferred. On the job training is provided for those who do not have previous medical assistant training or experience</li></ul><div></div><div>
Benefits (For full time or part time positions):</div><ul><li>
Career Pathways to Promote Professional Growth and Development</li><li>
Various Medical, Dental, Pet and Vision options</li><li>
Tuition Reimbursement</li><li>
Free Parking</li><li>
Wellness Program Savings Plan</li><li>
Health Savings Account Options</li><li>
Retirement Options with Company Match</li><li>
Paid Time Off and Holiday Pay</li><li>
Community Involvement Opportunities</li></ul><div></div><div>
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals &ndash; Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) &ndash; all recognized as Magnet hospitals for nursing excellence. For more information, visit <div>www.endeavorhealth.org</div>.</div><div></div><div>
When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.</div><div></div><div>
Please explore our website (<div>www.endeavorhealth.org</div>) to better understand how Endeavor Health delivers on its mission to &ldquo;help everyone in our communities be their best&rdquo;.</div><div></div><div>
Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.</div><div></div><div>
At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging&mdash;each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.</div><div>
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.</div></div><div></div>

Medical Assistant/Scheduling Assistant - Medical Group Dermatology

State of Illinois

<div>Job Requisition ID: 52498 
Closing Date: 03/16/2026 
Agency: Department of Employment Security 
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated starting salary $5,637 monthly; Full range $5,637 - $8,026 monthly 
Job Type: Salaried 
Category: Full Time 
County: Cook 
Number of Vacancies: 1 
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME 
Merit Comp Code: 
This posting lists 33 S. State Street, Chicago, IL. 60603 as the Work Location. Effective February 1, 2025, this position was relocated to 115 S. LaSalle, Chicago, IL. 60603 
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. 
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. 
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. 
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home. 
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.<div><div><div><h2 class="jobSectionHeader"> 
Position Overview</h2></div><div>
The Illinois Department of Employment Security (IDES) is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the IDES Chief Financial Officer (CFO). Responsibilities include serving as an administrative assistant, facilitating administrative operations and communications for the Financial Operations Division. This position provides a great opportunity for someone who has a strong knowledge of researching and compiling information and reports and is dedicated to ensuring compliance with operational procedures. The ideal candidate for this position will have extensive experience providing administrative support and coordinating special projects. IDES offers a competitive compensation plan, excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of Illinois employers and job seekers.</div></div><div><div><h2 class="jobSectionHeader">
Essential Functions</h2></div><div><ul><li>
Under general direction, serves as Staff Assistant to the Chief Financial Officer (CFO) for the Illinois Department of Employment Security (IDES)</li><li>
Performs highly complex administrative duties for the Division, exercising considerable independent judgment in making determinations in defined areas</li><li>
Responds to inquiries and provides information relative to established policies, procedures and guidelines</li><li>
Serves as liaison between the Chief Financial Officer (CFO) and internal and external groups,including but not limited to agency staff and management personnel, state and federal agencies and other interested parties</li><li>
Provides office operation support</li><li>
Coordinates and monitors personnel administration activities for assigned staff</li><li>
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college,preferably with courses in public or business administration</li><li>
Requires one (1) year of professional experience in a public or private organization, OR completion of an agency approved professional management training program</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Conditions of Employment</h2></div><div><ul><li>
Requires an Illinois State Police background check and self-disclosure of any criminal history</li><li>
Requires ability to successfully complete a fingerprint-based background check</li><li>
Requires ability to travel in the performance of duties, with overnight stays as appropriate</li><li>
This position is considered light work as defined by the U.S. Department of Labor (20 CFR404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing,or involves sitting most of the time with some pushing and pulling of arm or leg controls</li><li>
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools,ideologies, or other industry related topics relevant to the job duties</li><li>
The conditions of employment listed here are incorporated and related to any of the job duties as listedin the job description</li></ul></div></div><div><div><h2 class="jobSectionHeader">
About the Agency</h2></div><div>
The Illinois Department of Employment Security&rsquo;s (IDES) mission is to serve Illinois workers and employers to the best of our ability and to use our knowledge of the Illinois workforce to inform sound policy decision making. IDES encourages economic growth and stability in Illinois by providing vital Employment Services to Illinois residents and employers, analyzing, and disseminating actionable Labor Market Information, and administering Unemployment Insurance programs.</div></div></div> 
Work Hours: Monday-Friday 8:30am-5:00pm 
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603 
Work County: Cook 
Posting Group: Office &amp; Administrative Support 
This position DOES NOT contain &ldquo;Specialized Skills&rdquo; (as that term is used in CBAs). 
APPLICATION INSTRUCTIONS
Use the &ldquo;Apply&rdquo; button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees &ndash; a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the &ldquo;View Profile&rdquo; link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com &ndash; click &ldquo;Application Procedures&rdquo; in the footer of every page of the website. 
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:<ul><li>
donotreply@SIL-P1.ns2cloud.com</li><li>
systems@SIL-P1.ns2cloud.com</li></ul></div>

STAFF ASSISTANT

McDonald's

<div>
 
 
 Position Purpose
 
 
 
 &nbsp;
 
 
 Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing &amp; Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed.
 
 
 The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment.
 
 
 We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and collective success.
 
 Responsibilities
 
 Provide executive-level administrative support to assigned senior leaders, including complex calendar management, scheduling, and meeting coordination across multiple time zones.
 
 
 Proactively manage calendars by anticipating conflicts, aligning schedules to priorities, and ensuring leaders are prepared for meetings and key engagements.
 
 
 Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation such as visas, while optimizing leaders&rsquo; time and availability.
 
 
 Process expense reports accurately and in a timely manner.
 
 
 Keep leaders on schedule by providing reminders and ensuring required documents, briefing materials, and agendas are prepared in advance.
 
 
 Serve as a professional point of contact for internal and external stakeholders, including donors, board members, and senior external partners.
 
 
 Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links, materials, food &amp; beverage, and follow-up actions.
 
 
 Draft or lightly edit routine correspondence on behalf of senior leaders, as appropriate.
 
 
 Manage shared inboxes as assigned.
 
 
 Provide back-up administrative support for other senior leaders as needed.
 
 
 Take on additional responsibilities and special projects to support senior leadership and evolving organizational priorities.
 
 Operational Excellence
 
 Anticipate and respond to scheduling, travel, or operational challenges proactively, using a positive and solution-oriented approach.
 
 
 Demonstrate strong follow-through and accountability, consistently closing loops and completing tasks without needing reminders.
 
 
 Maintain excellent attention to detail while managing multiple priorities and deadlines.
 
 
 Take personal responsibility for meeting commitments and ensuring work is completed accurately and on time.
 
 
 Engage with colleagues in a supportive, collaborative manner that contributes to overall team effectiveness.
 
 
 Represent Ronald McDonald House Global and senior leadership with consistent professionalism, discretion, and credibility.
 
 
 Work collaboratively with others in ways that align with organizational values and support shared outcomes.
 
 
 
 Qualifications
 
 &nbsp;
 
 
 Ability to work on-site at McDonald&rsquo;s Headquarters three days per week.
 
 
 3+ years of experience providing administrative support to VP-level and/or C-suite executives, including calendar management and travel coordination.
 
 
 Experience working in a matrixed organization with shared priorities, multiple stakeholders, and competing demands.
 
 
 Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
 
 
 Experience using virtual meeting platforms such as WebEx, Teams, or similar tools.
 
 
 Strong written and verbal communication skills.
 
 
 Highly proactive and anticipatory, with the ability to think several steps ahead.
 
 
 Confidence interacting professionally with donors, board members, and senior external partners.
 
 
 Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment.
 
 
 Strong organizational skills and attention to detail.
 
 
 Strong follow-through and ability to close loops without being prompted.
 
 
 Ability to prioritize effectively, work well under pressure, and adapt to a constantly evolving environment.
 
 
 Team-oriented mindset with a willingness to provide back-up support and contribute to shared success.
 
 
 
 
 Salary Range
 
 
 The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
 
 &nbsp;
 
 The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 
 
 &nbsp;
 
 
 
 Additional Information:&nbsp;
 
 
 
 Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 
 
 Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 
 
 McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 
 
 McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 
 
 Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 
</div>

Administrative Assistant, Ronald McDonald House Global

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

MIDWAY DODGE RAM

Job Overview We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul>Experience<ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul>Pay: $55,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

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