administrative assistant

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant & office manager Jobs in Chicago

executive assistant & office manager

human resources coordinator part-time Jobs in Chicago

human resources coordinator part-time

legal administrative assistant Jobs in Chicago

legal administrative assistant

part time administrative assistant

VFS Global

Overview: We are seeking a detail-oriented and organized individual to join our team as a Submission Officer. As a Submission Officer, you will play a crucial role in supporting our organization by managing submissions, coordinating events, and providing administrative assistance. This is a full-time position with opportunities for growth and development.Duties: - Coordinate and manage the submission process, ensuring all required documents are received and processed accurately - Maintain an organized database of submissions and related information - Assist with event planning and coordination, including scheduling, logistics, and communication with participants - Perform data entry tasks to update records and maintain accurate information - Provide general office management support, including managing phone systems, mail distribution, and office supplies - Utilize Google Suite to create and manage documents, spreadsheets, and presentations - Conduct proofreading and editing tasks to ensure accuracy of documents - Type correspondence, reports, and other materials as needed - Act as a personal assistant to senior staff members, providing administrative support as requiredExperience: - Previous experience in event planning or coordination is preferred - Proficient in data entry tasks with strong attention to detail - Familiarity with office management procedures and clerical tasks - Excellent phone etiquette and communication skills - Proficient in using Google Suite (Docs, Sheets, Slides) - Strong proofreading skills with a keen eye for accuracy - Ability to type efficiently and accurately - Previous experience as a personal assistant or administrative role is an assetWe offer competitive compensation packages along with opportunities for professional growth. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today to join our team as a Submission Officer!Job Types: Full-time, ContractPay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Submission Officer

City of Chicago

<div>
 
 BID/JOB ANNOUNCEMENT
 
 
 
 
 AMINISTRATIVE ASSISTANT
 
 
 
 
 DEPARTMENT OF FAMILY AND SUPPORT SERVICES
 
 
 
 
 HUMAN SERVICES DIVISION
 
 
 
 
 Number of Positions:
 
 
 1
 
 
 
 
 (Additional Vacancies Possible Pending Budget Approval)
 
 
 
 
 Starting Annual Salary:
 
 
 $51,936
 
 
 
 
 This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
 
 
 
 
 BID INSTRUCTIONS: Apply on the bid site:
 
 
 https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
 
 
 AND
 
 
 
 <ul>
 <li>
 Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
 </li>
 <li>
 Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
 </li>
 <li>
 Select your correct bargaining unit
 
 
 </li>
 </ul>
 
 FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
 
 
 
 
 Applications for this position will be accepted until 11:59pm CDT on
 
 
 08/11/2026
 
 
 
 Under general supervision, performs administrative, clerical, and/or secretarial duties for a City manager or supervises staff performing office assistant support functions, and performs related duties as required
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
 </li>
 <li>
 Oversees the filing, storage and maintenance of office and electronic filing systems and updates tracking logs and database
 </li>
 <li>
 Responds to requests for information of departmental records and processes requests in accordance with departmental policies and procedures
 </li>
 <li>
 Coordinates the ordering, storage and distribution of office supplies and/or coordinates equipment repair and maintenance
 </li>
 <li>
 Processes payment vouchers, travel and mileage reimbursement requests
 </li>
 <li>
 Maintains account records, verifies the posting of payments and collects payment for department programs
 </li>
 <li>
 Trains and instructs staff in office and clerical operations and departmental rules and policies
 </li>
 <li>
 Maintains petty cash records to track office expenditures
 
 
 </li>
 </ul>
 
 Additional Duties May Be Required For This Position.
 
 
 
 
 
 Location:
 
 
 Human Services Division
 
 
 845 W. Wilson
 
 
 
 
 Days:
 
 
 Monday - Friday
 
 
 
 
 Hours:
 
 
 9:00AM &ndash; 5:00PM
 
 
 
 THIS POSITION IS IN THE CAREER SERVICE
 
 
 
 <ul>
 <li>
 Two years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.
 </li>
 <li>
 Should the above criteria not be fulfilled, the following options are acceptable: A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus one (1) years of administrative, office assistant or secretarial experience
 </li>
 <li>
 Graduation from an accredited college with an Associate&rsquo;s degree or higher, plus one (1) year of administrative, office assistant or secretarial experience
 
 
 </li>
 </ul>
 
 Selection Requirements
 
 
 
 This position requires applicants to complete an interview which will include a universal assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
 
 
 
 Preference Will Be Given To Candidates Possessing The Following
 
 
 
 <ul>
 <li>
 Demonstrated ability to obtain and prepare programmatic data and administrative reports
 </li>
 <li>
 Training experience
 </li>
 <li>
 History of providing high-level support to senior leadership
 </li>
 <li>
 A Associates degree or 60 college credit hours
 </li>
 <li>
 Proficiency in Microsoft Office, including Excel, Power Point and Outlook
 
 
 </li>
 </ul>
 
 For Information on our employees benefits please visit our benefits website at:
 
 
 https://www.chicago.gov/city/en/depts/fin/benefits-office.html
 
 
 
 
 For Information on our salary and title structure visit our classifications website at:
 
 
 
 
 https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
 
 
 
 
 APPLICATION EVALUATION:
 
 Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
 
 
 
 COMMITMENT TO DIVERSITY:
 
 To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
 
 
 These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.
 
 
 For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.
 
 
 To learn more about our hiring practices click here.
 
 
 
 ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
 
 
 
 
 The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
 
 
 
 
 City of Chicago
 
 
 
 Brandon Johnson, Mayor
 
 
 
 Job Posting
 
 
 
 Jul 28, 2026, 11:03:02 AM
</div>

ADMINISTRATIVE ASSISTANT

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

Executive Assistant

Armitage Oral Surgery

Are you passionate about assisting in oral and maxillofacial surgery? Our thriving oral surgery practice is seeking a dedicated and skilled Oral Surgery Assistant to join our team. If you have the right qualifications and a commitment to patient care, we want to hear from you!Responsibilities:<ul><li>Administrative Tasks: Schedule appointments, maintain patient charts, and handle filing.</li><li>Patient Preparation: Prepare patient charts, record treatment plans, and update dental records.</li><li>Imaging Expertise: Operate X-ray and 3D scanning equipment, develop radiographs for diagnostic purposes.</li><li>Sterilization and Setup: Sterilize surgical instruments, materials, and equipment following infection control protocols. Assist the surgeon with operatory setup, anesthesia administration, and cleanup.</li><li>Patient Care: Prepare patients for surgery, monitor vital signs during procedures, and provide postoperative information.</li><li>Inventory Management: Monitor stock of surgical supplies and medication, replenish as needed.</li><li>Equipment Maintenance: Ensure effective maintenance of instruments and equipment.</li></ul>Skills and Qualifications:<ul><li>Radiography Certification: Proficiency in operating X-ray equipment.</li><li>Experience: At least six months of dental assisting experience (preferred).</li><li>Technical Skills: Knowledge of surgical equipment, instruments, and materials.</li><li>Surgical Techniques: Understanding of chairside responsibilities, surgical techniques, and health and safety protocols.</li><li>Documentation: Familiarity with dental records, charts, and documentation.</li><li>Organization: Excellent organizational and time management skills.</li><li>Communication: Strong written and verbal communication skills.</li><li>Patient-Centric Approach: Ability to provide excellent patient care, even under stressful circumstances.</li><li>Professionalism: Consistent professionalism in appearance and attitude.</li></ul>Join our team and contribute to exceptional patient experiences in oral surgery! Apply today by sending your resume and cover letter to karina@armitageoralsurgery.com .Job Type: Part-timePay: $17.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Oral Surgery Assistant

Personic Health Care LLC

Personic Health is seeking a dedicated and detail-oriented Medical Assistant to support our Nurse Practitioners and clinical teams in delivering high-quality in-home wound care services. The Medical Assistant plays a vital role in ensuring seamless patient visits, accurate clinical documentation, and operational efficiency.Key Responsibilities<ul><li>Assist providers during in-home patient visits, including preparing supplies, and documenting care</li><li>Facilitate telehealth visits in the home as needed</li><li>Support the clinical team with wound photography, staging, dressing setup, and record keeping.</li><li>Maintain accurate, timely electronic health records (EHR) documentation.</li><li>Ensure all necessary supplies and equipment are stocked, organized, and available for patient visits.</li><li>Serve as a professional and compassionate point of contact for patients, families, and facility partners.</li><li>Coordinate with scheduling, operations, and clinical leadership to support efficient daily workflows.</li><li>Follow all Personic Health policies, HIPAA regulations, and infection control standards.</li><li>Assist with follow-ups, care coordination, and general administrative tasks as needed.</li></ul>Qualifications<ul><li>Certified Medical Assistant (CMA), Registered Medical Assistant (RMA), or equivalent preferred.</li><li>Previous experience in wound care, home health, or skilled nursing settings is highly valued.</li><li>Strong understanding of medical terminology and basic clinical procedures.</li><li>Excellent communication, time management, and organizational skills.</li><li>Ability to work independently in the field and adapt to dynamic patient-care environments.</li><li>Valid driver&rsquo;s license, reliable transportation, and willingness to travel within region.</li></ul>About us: Personic Health is In-Home Wound Care. It&rsquo;s in the DNA of our company as we are Physician founded and led. We are powered by the country&rsquo;s top healthcare providers, and we provide wound care services in the comfort of the patients&rsquo; home that would otherwise be found in a wound care center.We are a privately owned and self-funded company, so we are strategic in where and how we use our resources. Everything we do has to be done with precision. This ensures that we only employ and deploy the best of the best. From our in-house team led by our Executive Physician Leadership to the Clinicians bringing the wound care center into each patient's homes, we are certain that our patients will receive world class care.Benefits: At Personic Health, we value our employees and are committed to fostering a supportive and rewarding work environment. As part of our commitment, we offer a comprehensive benefits package, including:&middot; Competitive salary&middot; Opportunities for ongoing training and career advancement&middot; Supportive work environment with a focus on work-life balance&middot; Access to cutting-edge medical technology and resources&middot; Eligibility for comprehensive medical, dental, and vision insurance plans&middot; Participation in our employer-sponsored 401(k) plan with matching contributions&middot; Generous vacation, sick leave, and holiday pay&middot; Life insurance coverage to provide financial protection for you and your loved onesNote: The above job description is intended to describe the general content of and requirements for the performance of this role. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements and may change at any time.Disclosure:Personic Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.A person with a disability requiring accommodation for completing the application process or for purposes of employment should notify Personic Health as soon as possible.By submitting my application, I understand that, after evaluating whether a candidate meets the minimum job qualifications, Personic Health may conduct an online search of public information to further screen me as an applicant for employment, utilizing non-discriminatory criteria.I affirm that the information provided on this application (and accompanying r&eacute;sum&eacute; and notes, if any) is true and complete. I understand that any false information, misrepresentations, or omissions&mdash;oral or written&mdash;may disqualify me from further consideration for employment and may result in discipline or dismissal if discovered at a later date.I authorize this company to investigate all statements contained in this application, including records of any former employers, police departments, and other references or sources concerning me. I authorize all such references and sources (and the company) to release this information without liability for damage resulting from such release. I waive any written notice of the release of such records that may be required by state or federal law.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you currently a CMA/MA?</li><li>Do you have home health or wound care experience?</li><li>Do you have a vehicle with insurance coverage?</li><li>Do you reside in Chicago, IL?</li></ul>Work Location: On the road

Medical Assistant - Servicing Chicago

Ludlow Charlingtons Coffee Shop

Looking for a part-time (around 13 hours a week) Barista / Assistant Manager for Ludlow Charlingtons Coffee Shop, an independent coffee shop in Lincoln Park, Chicago. This position has a great opportunity for tips, as you will be the only employee on shift at times. Must have experience as a Barista and be comfortable handling high volume shifts. Ideally looking for flexible availability to work mornings and afternoons on both weekdays and weekends.Duties include:- Making various espresso drinks, matcha, chai, batch brew coffee- Opening and closing tasks- Dialing in grinder for espresso- Helping with cleaning duties (coffee equipment, countertops, cleaning glassware, cleaning urns, sweeping / mopping and taking trash bags out at the end of shifts, etc...)- Pay is $15/hr + tips (our baristas typically make mid $20's/hr after tips)- Part time, approximately 13 hours a week**Must either have certification from the City of Chicago as a Food Service Manager OR be willing to take the necessary ServSafe Food Protection Manager Certification course and get certified by the City of Chicago prior to beginning (we offer reimbursement for the course and certification fees)Job Type: Part-timePay: From $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Barista and Shift Supervisor

Kyo & TE'AMO

Who we are:We are a local women owned, fast-growing, bubble tea &amp; dessert cafe. We have 21 locations right now and are expanding. We are looking for excited, responsible, optimistic team members to join our team in order to promote our &ldquo;Love for tea, love for health, love for others&rdquo; brand!What you will do:The role of the Amorista is to ensure the overall success and operation needs of the store are met while supporting and providing teamwork to the team members. The Amorista enjoys working in a fast-paced environment and can work efficiently under pressure. The Amorista will provide exceptional customer service and quality drinks and desserts. With a high reputation at Te&rsquo;amo Organic, the Amorista must possess a high sense of responsibility, quality, ethics, and integrity.Responsibilities● Work in store alongside other Amoristas and upper management● Serve customers in a fast, efficient manner, smile face and friendly customer service● Solve customer questions and complaints in patience, answer phone calls● Responsible for protecting the store&rsquo;s assets by following correct food safety, security, company&rsquo;s property, and cash handling● Make continuous improvements towards store sales and customer service● Communicate and report back the above responsibilities with manager and assistant managerQualifications:● Previous restaurant / coffee shop experience (preferred, not required)● Ability to demonstrate teamwork and provide excellent hospitality● Communication skills, passionate with work● Weekend and holiday availability● Stand and walk constantly for entire shifts.● Lift, carry, stack, push or pull heavy objects up to 50 pounds● Position will require passing Te&rsquo;amo Organic&rsquo;s Amorista trainingCompensation:Competitive base salary (based on experience)PART TIME / FULL TIMEBenefits:● Employee discounts● Birthday perks● Paid training● Tips● Promotion OpportunitiesJob Type: Part-timePay: From $17.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid training</li></ul>Application Question(s):<ul><li>Available to work the following shift(s): (Day Shift, Nigh Shift, Weekday Shift, Weekend Shift)</li></ul>Experience:<ul><li>Guest services: 1 year (Required)</li><li>Barista experience: 1 year (Required)</li></ul>Work Location: In person

Barista (36 S Michigan Ave)

Explore 152+ Part time administrative assistant in Chicago this August. Find roles across top companies and apply now to boost your career.