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legal administrative assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location to support multiple attorneys/paralegals in our commercial litigation practice group.
 
Responsibilities
 
<ul>
<li>File and client management, formatting, proofreading and editing documents, online filings, expense reimbursement processing, travel arrangements and other administrative support. We seek candidates that are self-directed, high energy, and have advanced computer skills.</li>
</ul>
Requirements
 
<ul>
<li>Solid work history including 3-5 recent years providing legal administrative support, and effectively reporting to multiple attorneys</li>
<li>Ability to communicate effectively with all levels of staff including attorneys, paralegals and other assistants throughout the Firm</li>
<li>Intermediate to advanced-level use of Microsoft Office Suite, .pdf editing software, and related legal software</li>
<li>Experience with E-filing (federal and state)</li>
<li>Experience using document management systems (iManage experience a plus)</li>
<li>Excellent writing, grammar and proofreading skills with meticulous attention to detail</li>
<li>Possess strong organizational and time management skills, with a keen ability to multi-task</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Exposure to Litigation required</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Litigation Legal Administrative Assistant

UB Greensfelder LLP

<div>UB Greensfelder has an opening for a full-time Legal Administrative Assistant working intheChicago office. This is a smaller office atmosphere that is within a larger firm network. Our office environment focuses on teamwork and supporting each other in order to better balance workloads. Therefore, strong teamwork and communication skills are highly desired.This is an in-office position that is eligible for hybridwork after the initial onboarding period.
UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named &quot;2025 Ohio and Missouri Firm of the Year&quot; byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer &amp; Berne LLP and Greensfelder, Hemker &amp; Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You.
Responsibilities Include:<ul><li>
Producing, editing and proofreading various legal documents and correspondence.</li><li>
Calendar management, travel arrangements, and expense reimbursement.</li><li>
Trial preparationand overall assistance with litigation processes and procedures.</li><li>
Time entry, transcription of dictation, and overall file maintenance.</li></ul>
Qualified applicants will have:<ul><li>
5+ years law firm experience in litigation.</li><li>
Proficiency in Microsoft Office, ability to create table of authorities and table of contents, and formatting Styles to assist with quick document preparation.</li><li>
Experience with billing, electronic filing in state and federal courts, docket management, and trial experience.</li><li>
Experience to produce, review, and format legal documents.</li><li>
Excellent accuracy, grammar, and proofreading skills.</li></ul>
UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.
UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.</div>

Legal Administrative Assistant - Litigation

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location who will support multiple timekeepers with commercial real estate matters. This position has promotional potential to a paralegal position.
 
Responsibilities
 
<ul>
<li>Filing, client management, billing, time entry, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with commercial real estate and/or finance</li>
<li>Paralegal experience strongly preferred</li>
<li>Loan closing experience a plus</li>
<li>Management of multiple calendars</li>
<li>Filing/e-filing assistance with various county clerk offices</li>
<li>Time entry and billing support using Aderant/CMS</li>
<li>Use of various Microsoft Office applications</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>We seek candidates who are self-directed and have advanced computer skills</li>
</ul>
Salary
 
<ul>
<li>Up to 90k</li>
</ul>
Equal Opportunity Employer

Real Estate Legal Administrative Assistant

Anthony J. Peraica & Associates, Ltd.

Overview We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. This vital role provides comprehensive administrative and clerical support to attorneys across a diverse range of practice areas, including estate planning, social security disability, personal-injury, immigration law, family law, and litigation. The ideal candidate will be proactive, resourceful, and possess a strong understanding of legal procedures and document management systems. This position offers an exciting opportunity to contribute to impactful legal work while honing your skills in a fast-paced, collaborative environment.Duties<ul><li>Manage and organize legal documents ensuring accuracy and confidentiality</li><li>Prepare, review, and proofread legal drafts, and correspondence with attention to detail</li><li>Assist attorneys with case management tasks including data entry, filing, document review, and tracking deadlines</li><li>Coordinate client interviews and witness interviews to gather pertinent information for ongoing cases</li><li>Provide executive administrative support by managing calendars, scheduling appointments, and handling phone etiquette professionally</li><li>Facilitate communication between clients, courts, and internal teams to ensure seamless workflow</li></ul>Qualifications<ul><li>Proven experience as a Legal Secretary or in a similar legal administrative role with familiarity in law office procedures</li><li>Strong knowledge of multiple practice areas including estate planning, environmental law, UCC law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law</li><li>Research knowledge of Westlaw and LexisNexis for comprehensive research projects</li><li>Demonstrated ability in legal drafting, proofreading, transcription services</li><li>Exceptional organizational skills with the ability to manage multiple priorities efficiently under tight deadlines</li><li>Effective communication skills coupled with professional phone etiquette for interacting with clients</li><li>Paralegal experience or coursework is highly desirable to enhance understanding of complex legal concepts across diverse fields</li><li>Knowledge of project management principles to coordinate tasks effectively within the legal team</li></ul>Join us in this rewarding role where your expertise will directly impact our clients&rsquo; success! We value dedicated professionals committed to excellence in legal support. This position is paid and offers opportunities for growth within a vibrant legal environment that champions diversity and innovation.Pay: $22.50 - $25.50 per hourBenefits:<ul><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

Legal Secretary

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Administrative Assistant

Bartzen Rosenlund Kasten LLC

Chicago Loop law firm focusing on the representation of condominium and homeowners associations seeking an associate attorney to handle corporate governance and transactional work, as well as some assessment collection and other litigation.Corporate governance and transactional work includes, but is not limited to, review, analysis and drafting of governing documents, preparation of legal opinions, review and drafting of various types of contracts, guidance regarding fair housing compliance, preparation of correspondence relating to covenant and rule enforcement issues, and attending client meetings.Collection and litigation work includes, but is not limited to, handling eviction court calls, motion practice, discovery, trials, and administrative building code hearings. Position requires limited travel for in-person court appearances in various Cook and collar county locations.Illinois license required, some courtroom experience preferred. Superior writing ability is essential for this role. The successful candidate will independently handle multiple concurrent projects and work closely with fellow associate attorneys, paralegal and legal assistant staff. Accordingly, the candidate must be reliable, attentive to detail, and have the organizational skills necessary to track and complete numerous active projects. The position requires frequent communication (both in writing and orally) with client representatives, opposing counsel, and litigants, and thus the successful candidate should possess a high level of interpersonal skills.A minimum of two (2) days in the Loop office is required, with the remainder of time worked remotely (at home) if preferred.Full benefits package, retirement fund matching, health, dental and vision insurance, disability insurance, and competitive salary available. Bartzen Rosenlund Kasten LLC is a smaller firm with a focus on a supportive and engaging working environment. Interested candidates should apply via Indeed.com posting.____________________________________________Bartzen Rosenlund Kasten LLC provides legal services to Illinois condominium associations, townhome associations, homeowner associations, housing cooperatives and master associations. Our firm represents hundreds of community associations located throughout Chicago, suburban Cook County and Will, DuPage, Lake, Kane and McHenry counties. We have experience representing community associations in various other counties in northern and central Illinois. We represent community associations which operate residential, office, retail, industrial and mixed-use properties. Our firm represents community associations and cooperatives of all sizes. Our firm provides a full complement of governance, transactional, litigation and assessment collection advice and services to our community association and cooperative clients.Job Type: Full-timePay: $80,000.00 - $92,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60602

Associate Attorney

Alborada

Job Overview We are seeking a dynamic and highly organized Receptionist/Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while providing essential administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key point of contact, you will manage front desk operations, handle multi-line phone systems, and assist with office management tasks to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.Duties<ul><li>Greet visitors and clients warmly, ensuring a positive first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Maintain organized filing systems and perform data entry with accuracy (operations)</li><li>Support office management tasks such as calendar scheduling and appointment setting</li><li>Handle incoming and outgoing correspondence, including proofreading documents</li><li>Assist with bookkeeping activities using QuickBooks or similar accounting software</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Support administrative tasks such as typing reports, managing office supplies, and organizing files</li><li>Run errands</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with front desk operations and multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Knowledge of office management procedures and clerical best practices</li><li>Demonstrated customer service skills with professional phone etiquette</li><li>Ability to perform data entry accurately and efficiently in a fast-paced environment</li><li>Familiarity with medical or dental receptionist duties is a plus</li><li>Personal assistant experience or calendar management skills are advantageous</li><li>Basic bookkeeping knowledge using QuickBooks or similar software is preferred</li><li>Strong proofreading skills to ensure error-free documents</li><li>Time management skills to handle multiple responsibilities seamlessly</li></ul>Join us as a Receptionist/Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. This paid role offers valuable experience in office administration, customer support, and organizational management&mdash;perfect for those eager to grow their career in a lively professional environment!Pay: From $16.60 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Assistant

Explore 304+ Legal administrative assistant in Chicago this March. Find roles across top companies and apply now to boost your career.