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job title: administrative assistant Jobs in Chicago

job title: administrative assistant

legal administrative assistant

The Hunt Law Group, LLC

<div>
 
 We are seeking a full-time
 
 Legal Administrative Assistant
 
 to support a growing tort defense and insurance coverage law firm. This position is full time in our downtown Chicago office.
 
 
 
 
 
 This individual will support various legal and clerical administrative tasks for the firm including case scheduling &amp; attorney calendar management, and correspondence.
 
 
 
 
 
 The ideal candidate will be organized, detail-oriented, a strong communicator, and experienced in Microsoft Office/Outlook/Word. The firm is willing to train the right person for continued growth; prior experience as legal admin helpful, but not necessary.
 
 
 
 
 
 Compensation will range from $50&rsquo;s to $80&rsquo;s, based on skills and experience, in addition to competitive benefits.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Communicate with clients and witnesses
 </li>
 <li>
 Prepare case-specific documents, including memoranda and briefs (dictation, etc.)
 </li>
 <li>
 Ensure that case-related documents are well organized and available for review
 </li>
 <li>
 Maintain and update documentation
 </li>
 <li>
 Provide general administrative support
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ Years of experience as a Legal Assistant or similar role
 </li>
 <li>
 Certification or diploma as a Legal Assistant is preferred
 </li>
 <li>
 Experience with legal procedures, terminology, and the court system
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Highly organized with document management experience
 </li>
 <li>
 Comfortable Microsoft Office and case management software
 </li>
 <li>
 Ability to multitask and work well under pressure
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

Faegre Drinker Biddle & Reath LLP

<div><h2 class="jobSectionHeader">Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.
</h2>Job Description Summary:
Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Benefits &amp; Executive Compensation and Healthcare practice groups in our Chicago office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm&rsquo;s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
Job Description:
What you would do:
<ul><li>Handle contact with clients and external professionals
</li><li>Prepare legal documents and correspondence
</li><li>Assemble and file documents electronically
</li><li>Enter time on behalf of assigned timekeepers
</li><li>Process payment requests, and coordinate the client billing process
</li><li>Maintain client files and contact information
</li><li>Schedule meetings, conference calls, depositions, court hearings, and travel arrangements
</li><li>Other administrative tasks, as assigned
</li></ul>What is expected:
<ul><li>Ability to problem-solve
</li><li>Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
</li><li>Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
</li><li>Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
</li><li>Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
</li><li>Willingness to be flexible with time and adjust to a changing work environment
</li><li>Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
</li><li>Ability to use sound judgment and discretion in dealing with highly confidential information
</li><li>Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
</li></ul>What we offer:
<ul><li>Flexible working environment for work-life success
</li><li>Opportunity to participate in firm-sponsored volunteer events
</li><li>Wellness programming with personalized content and activities
</li><li>Professional environment and the opportunity to work with experts at the top of their fields
</li><li>Variety of health plan options, as well as dental, vision and 401(k) plans
</li><li>Generous paid time off
</li></ul>The anticipated initial hourly rate for someone who is hired into this position is $31.79 &ndash; $38.97/hour based on a 37.5 hour a week schedule.
Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.
What is required:
<ul><li>3+ years of legal administrative experience, with a background in time entry, billing, invoicing, and calendar management
</li><li>Experience at Am Law 50/100 firms strongly preferred
</li><li>Minimum of high school graduation or GED; paralegal certificate or business degree preferred
</li><li>Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
</li><li>Prior experience in either benefits &amp; executive compensation or healthcare support roles is preferred
</li></ul>Apply now if you are ready to join the Faegre Drinker team!
<div><div><div><div><div><div><div><h3 class="jobSectionHeader">Faegre Drinker Biddle &amp; Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
</h3></div></div></div></div></div></div></div><h3 class="jobSectionHeader">Faegre Drinker Biddle &amp; Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
</h3><div><div><div><div><div><div><div>Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle &amp; Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.</div></div></div></div></div></div></div></div>

Law Office of Brian A. Seyfried

<ul><li>JOB DESCRIPTION</li></ul>Seeking an individual to manage and distribute information within the office. This generally includes answering phones, taking memos and maintaining files. This can also include transcribing and proofreading legal documents, scheduling meetings, communicating with clients, filing and organizing important documents. Legal secretary may also send and receive correspondence, as well as greeting clients and customers.EXPECTED HOURSFull time &ndash; 9:00am &ndash; 5:00pmQUALIFICATIONS&middot; Bachelor's Degree (required)&middot; Bilingual in English and Spanish&middot; Secretarial or administrative support skills&middot; Background in legal field preferred however not necessary&middot; Proficient in computer software&middot; Customer service&middot; Strong communication skills&middot; Detail Orientated&middot; Effective Interpersonal Communication&middot; Teamwork&middot; Organization&middot; Time management&middot; Flexible<ul><li>Locations</li><li>Chicago, IL</li></ul>Job Type: Full-timePay: $35,111.00 - $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Case Manager

S&C Electric Company

<div><div>As an S&amp;C Electric team member, you&rsquo;ll work on projects that have real-world impact. You&rsquo;ll help transform the grid for resilient and reliable power worldwide. S&amp;C has more than a 100-year history of innovation and has been 100% employee-owned since 2012. We continue this legacy as a trusted, forward-thinking leader in the electrical industry. You will advance a safer, more reliable, and more resilient electrical grid. Our products help the grid adapt to severe weather and transition to clean energy. We&rsquo;re big enough to be a respected industry leader but small enough for you to impact our company directly. Our commitment gives you opportunities to impact on and off the job positively.
</div>Join S&amp;C to make an impact on tomorrow&rsquo;s energy challenges and become an employee-owner!
Hours
8:00 am &ndash; 5:00 pm (Mon-Fri) On &ndash; Site with Flexibility 
<ul><li>
</li></ul>Compensation
At S&amp;C, we are dedicated to providing competitive and equitable compensation for all our team members, and we are committed to transparency in our pay practices. The estimated annual base salary range for this position in the United States is $ $79,827 - $105,767.86. Individual pay within this salary range is determined by several compensable factors, including performance, knowledge, job-related skills and experience, and relevant education or training. This role is also eligible for S&amp;C&rsquo;s annual incentive plan (AIP), subject to eligibility criteria.
Join our Team as a Senior Executive Assistant!
The Senior Executive Assistant is responsible for providing business and administrative support to members of the C-Suite, including the Chief Legal Officer, Chief Financial Officer and SVP, International Markets. The successful candidate for this position must possess outstanding written and verbal communication skills and exemplary attention to detail. They must have the ability to identify, prioritize, and execute complex deliverables in a fast-paced environment while safeguarding confidentiality. They must also have a thorough understanding of the Microsoft Office suite of software, familiarity with or willingness to learn Diligent board software, other IT and communication tools, and apply best practices to all.
Key Responsibilities
<ul><li>Act as an administrative support to the C-suite, overseeing incoming communications, including mail, phone calls, bills, and meeting intake. Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, taking initiative to reschedule appointments as necessary.
</li><li>Coordinate executive and executive direct report workflows by managing schedules, prioritizing tasks, and coordinating logistics for meetings and travel (domestic and international), including working with Concur and travel booking providers.
</li><li>Facilitate effective communication between the C-suite, senior leadership, board members, customers, and external partners. Prepare and distribute communications, presentations, and reports, ensuring clarity and consistency in messaging.
</li><li>Supports the organization and publication of Board materials including materials supporting quarterly and special Board meetings, Board Committee meetings, as well as keeping and maintaining materials published to the Board Resource Center. Assist C-Suite in preparations for and interactions with company Board of Directors.
</li><li>Support the Chief Finance Officer in coordinating leadership team meetings, finance organization forums, and team engagement activities, including meeting logistics, materials preparation, follow ups, and internal communications.
</li><li>Assist with planning and execution of team engagement initiatives, offsites, and communications that support organizational effectiveness and employee engagement.
</li><li>Organize sensitive and confidential information with the utmost discretion. Maintain organized records, files, and databases, ensuring data security protocols are adhered to at all times.
</li><li>Prepare and track expense reports. Manage intake and processing of legal bills and other company bills.
</li><li>Compose general business correspondence that requires basic knowledge of S&amp;C&rsquo;s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
</li><li>Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
</li><li>Complete additional project/administrative work as needed.
</li><li>Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
</li><li>Understand and comply with all applicable Company policies and rules.
</li><li>Maintain regular and punctual attendance
</li><li>Attend in-person or virtual meetings as requested or required
</li><li>Communicate effectively and respectfully with others
</li>Other responsibilities as assigned 
<li>
</li></ul>What You&rsquo;ll Need to Succeed
<ul><li>A bachelor&rsquo;s degree in a related field or equivalent experience
</li><li>7+ Years of demonstrated progressive experience in a position supporting the C-Suite of a large organization.
</li><li>Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment. Takes ownership of administrative support processes and has the ability to hold oneself accountable for success.
</li><li>Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success.
</li><li>Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners.
</li><li>Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines.
</li><li>Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes.
</li><li>Basic project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities.
</li><li>Ability to maintain highly confidential information.
</li><li>Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously. 
</li></ul>Preferred
<ul><li>Experience working with or supporting Board of Directors
</li><li>Previous experience supporting an executive team in a multinational organization.
</li>Previous experience working in legal or finance department, including working to support Board of Directors meeting preparation and using Diligent or similar Board software 
<li>
 
</li></ul>S&amp;C Electric is committed to equal-opportunity employment. All employees and applicants will be considered without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. If you are an individual with a disability and need an accommodation to complete the application, please email us at TAsupport@sandc.com.
No fixed deadline
#LI-KD1</div>

Senior Executive Assistant

Circuit Court of Cook County, Illinois

<div>JOB TITLE: ADMINISTRATIVE ASSISTANT IV - PURCHASING 
DIVISON: Business and Finance Department 
LOCATION: JUVENILE TEMPORARY DETENTION CENTER 
 11OO S HAMILTON 
 CHICAGO, ILLINOIS 60612 
UNION: AFSCME 3696 
GRADE: 18 
SALARY: $78,328 
 
Company Overview 
The Cook County Juvenile Temporary Detention Center (JTDC) provides safe and temporary housing for youth ages 10 &ndash; 18 with pending legal action in the Cook County Courts. The JTDC is dedicated to providing its youth with leadership, structured care, and supervision through a balanced approach of creative programming and services that teach responsibility, accountability, and sensitivity. Each member of the JTDC staff is actively encouraged and supported in pursuit of creative participation, personal well-being, and professional development. 
 
As the largest juvenile detention center in the nation, the facility contains five major departments and various offices consisting of 600+ employees who serve an average daily population of 280+ residents. 
 
The Administrative Assistant IV acts as the senior Business Administrative Assistant who oversees the Business Admin&rsquo;s pool of work concerning purchasing and assured it was being done correctly and on schedule. The position will serve as the principal liaison between county procurement, and help with interactions with internal customers (dept. heads) when needed and providing the Business Manager with regular updates on the state of purchasing will be required. 
 
Typical Duties<ul><li>
Coordinates department-wide buying plan for JTDC, maintaining this spreadsheet continuously.</li><li>
Ensures contracts and large procurements/requisitions are planned and executed (renewed in most cases) on schedule by all members of the Business Administrative assistant groups.
</li><li>Reports progress of purchasing projects in process to Business Manager regularly.</li><li>
Acts as procurement liaison with County Procurement office, attend all liaison meetings, keeping up to date on procedures and mandates from the County office and informing/training the rest of the dept. on changes.
</li><li>Assists and oversees all Business Administrative Assistants in the proper preparation and submission of requisitions that are submitted to County Procurement.
</li><li>Facilitates and assists all Business Administrative Assistants with the gathering of specifications for all upcoming contracts and amendments.</li><li>
Coordinates purchasing efforts for the JTDC up to and including: requisition and purchase orders.</li><li>
Monitors suppliers in meeting cost, quality, and service requirements.</li><li>
Monitors expenditure and purchasing reports for variances and changes in fiscal levels.</li><li>
Assists with inventory targets, reorder cycles, and incoming material management procedure.</li><li>
Ensures a timely flow of JTDC operating materials from external and/or internal suppliers.</li><li>
Locates and expedites critical supplies and material for resident population.</li><li>
Maintains updates and inputs material control data system or records and verifies reports for accuracy.</li><li>
Represents department in purchasing status meetings and follows-up to ensure commitments are met.</li><li>
Assists in the training of incoming purchasing personnel.</li><li>
Demonstrates a high level of expertise in problem solving, interpersonal, and organizational skills.</li><li>
Performs other duties as assigned.
</li></ul>The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties inherent in the position and performed by personnel so classified. 
 
Minimum Qualifications<ul><li>
High school diploma or general education diploma required; Associate degree is preferred.</li><li>
Minimum of 3 years of experience in purchasing and/or buyer role.</li><li>
United States citizenship.</li><li>
21 years of age at the time of application submission.</li></ul>
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria. 
 
Knowledge, Skills, Abilities and Other Characteristics<ul><li>
Ideal candidate is PROACTIVE, SELF-DIRECTED, and MOTIVATED with a STRONG ATTENTION TO DETAIL.
</li><li>Candidate should have the ability to multi-task, problem solve, and prioritize demands in a fast-paced environment.
</li><li>Must have excellent organizational and time management skills.</li><li>
Ability to communicate and work closely with internal team and Cook County Payroll to relate critical/urgent issues.</li><li>
Must maintain strict professionalism and confidentiality in dealing with sensitive information.</li><li>
Ability to effectively understand and communicate in English (verbally and in writing) with all levels of staff.</li><li>
Highly accountable, reliable, and prompt, with a strong work ethic.</li><li>
Demonstrates proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.</li><li>
Demonstrates skills in database creation and maintenance.</li><li>
Bilingual communication skills preferred.</li></ul>
Physical Requirements 
[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements.]<ul><li>
Ability to sit at a desk for a large portion of the day.</li><li>
Extensive reaching, bending, and moving of objects up to 20 pounds to organize and place in files.</li><li>
May require periods of walking throughout the facility.</li><li>
May require periods of standing.</li><li>
Ability to effectively operate and utilize a computer.</li><li>
Must be able to work longer hours based on departmental needs.</li></ul> 

Hiring Requirements<ul><li>
Illinois residency obtained within 90 days of date of hire.</li><li>
Pass a pre-employment drug screen and background check including but not limited to LEADS, CANTS, and professional references.</li><li>
A result of negative from the Illinois Department of Children and Family Services (DCFS) Child Abuse Registry.</li><li>
Must pass Prison Rape Elimination Act (PREA) screening requirements.
</li></ul>Benefits Package<ul><li>
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.</li></ul> 
Please apply by filling out the application at our Career Page. 
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER 
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation. 

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JTDC - Administrative Assistant IV - Purchasing

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

Explore 126+ Legal administrative assistant in Chicago this April. Find roles across top companies and apply now to boost your career.

126 legal administrative assistant jobs In Chicago

Legal Administrative Assistant

Legal Administrative Assistant

Legal Case Manager

Senior Executive Assistant

JTDC - Administrative Assistant IV - Purchasing

Part-Time Administrative Assistant

Executive Assistant to President/CEO and Facilities Supervisor