administrative secretary (executive secretary i)

administrative assistant

executive assistant

administrative secretary (executive secretary i) Jobs in Chicago

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant & office manager Jobs in Chicago

executive assistant & office manager

administrative secretary executive secretary i

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

Executive Assistant

Personic Health Care LLC

Personic Health is seeking a dedicated and detail-oriented Medical Assistant to support our Nurse Practitioners and clinical teams in delivering high-quality in-home wound care services. The Medical Assistant plays a vital role in ensuring seamless patient visits, accurate clinical documentation, and operational efficiency.Key Responsibilities<ul><li>Assist providers during in-home patient visits, including preparing supplies, and documenting care</li><li>Facilitate telehealth visits in the home as needed</li><li>Support the clinical team with wound photography, staging, dressing setup, and record keeping.</li><li>Maintain accurate, timely electronic health records (EHR) documentation.</li><li>Ensure all necessary supplies and equipment are stocked, organized, and available for patient visits.</li><li>Serve as a professional and compassionate point of contact for patients, families, and facility partners.</li><li>Coordinate with scheduling, operations, and clinical leadership to support efficient daily workflows.</li><li>Follow all Personic Health policies, HIPAA regulations, and infection control standards.</li><li>Assist with follow-ups, care coordination, and general administrative tasks as needed.</li></ul>Qualifications<ul><li>Certified Medical Assistant (CMA), Registered Medical Assistant (RMA), or equivalent preferred.</li><li>Previous experience in wound care, home health, or skilled nursing settings is highly valued.</li><li>Strong understanding of medical terminology and basic clinical procedures.</li><li>Excellent communication, time management, and organizational skills.</li><li>Ability to work independently in the field and adapt to dynamic patient-care environments.</li><li>Valid driver&rsquo;s license, reliable transportation, and willingness to travel within region.</li></ul>About us: Personic Health is In-Home Wound Care. It&rsquo;s in the DNA of our company as we are Physician founded and led. We are powered by the country&rsquo;s top healthcare providers, and we provide wound care services in the comfort of the patients&rsquo; home that would otherwise be found in a wound care center.We are a privately owned and self-funded company, so we are strategic in where and how we use our resources. Everything we do has to be done with precision. This ensures that we only employ and deploy the best of the best. From our in-house team led by our Executive Physician Leadership to the Clinicians bringing the wound care center into each patient's homes, we are certain that our patients will receive world class care.Benefits: At Personic Health, we value our employees and are committed to fostering a supportive and rewarding work environment. As part of our commitment, we offer a comprehensive benefits package, including:&middot; Competitive salary&middot; Opportunities for ongoing training and career advancement&middot; Supportive work environment with a focus on work-life balance&middot; Access to cutting-edge medical technology and resources&middot; Eligibility for comprehensive medical, dental, and vision insurance plans&middot; Participation in our employer-sponsored 401(k) plan with matching contributions&middot; Generous vacation, sick leave, and holiday pay&middot; Life insurance coverage to provide financial protection for you and your loved onesNote: The above job description is intended to describe the general content of and requirements for the performance of this role. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements and may change at any time.Disclosure:Personic Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.A person with a disability requiring accommodation for completing the application process or for purposes of employment should notify Personic Health as soon as possible.By submitting my application, I understand that, after evaluating whether a candidate meets the minimum job qualifications, Personic Health may conduct an online search of public information to further screen me as an applicant for employment, utilizing non-discriminatory criteria.I affirm that the information provided on this application (and accompanying r&eacute;sum&eacute; and notes, if any) is true and complete. I understand that any false information, misrepresentations, or omissions&mdash;oral or written&mdash;may disqualify me from further consideration for employment and may result in discipline or dismissal if discovered at a later date.I authorize this company to investigate all statements contained in this application, including records of any former employers, police departments, and other references or sources concerning me. I authorize all such references and sources (and the company) to release this information without liability for damage resulting from such release. I waive any written notice of the release of such records that may be required by state or federal law.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you currently a CMA/MA?</li><li>Do you have home health or wound care experience?</li><li>Do you have a vehicle with insurance coverage?</li><li>Do you reside in Chicago, IL?</li></ul>Work Location: On the road

Medical Assistant - Servicing Chicago

Wells Enterprises, Inc.

<div>Company: Wells Enterprises (a Ferrero Company)
Functional Area: People &amp; Organization 
The Role 
Support the Wells Organization &amp; Improvement agenda by contributing to organizational design, development, change, and governance initiatives. The role provides analytical, project management, and coordination support to the Head of O&amp;I and acts as a key execution partner in delivering organizational projects across Wells. The role ensures O&amp;I methodologies, standards, and ways of working are consistently applied and translated into tangible outcomes for the business. 
What You&rsquo;ll Do 
Organizational Design
<ul><li>Support the analysis and development of organizational structures, roles and responsibilities in line with Wells and Group methodologies
</li><li>Contribute to role design activities, including role clarity, accountability mapping and documentation
</li><li>Prepare organizational diagnostics, gap analysis and scenario comparison to inform design decisions
</li><li>Support the development and update of organizational charts, role descriptions and supporting materials
</li><li>Support Grading evaluation preparation
</li><li>Support proactively Wells management in identifying and addressing key organizational issues, in line with Group and Ice-Cream organizational guidelines
</li></ul>Organizational Development
<ul><li>Support organizational development initiatives for specific Functions / sub-functions in terms of to-be structures, role design, and recommended sizing
</li><li>Contribute to sizing analysis, workload assessments and operating model reviews
</li><li>Help translate target-state designs into actionable implementation plans
</li></ul>Change Management
<ul><li>Support the deployment of change management approaches aligned with the Group methodology
</li><li>Support the preparation of change materials such as narrative, presentations, FAQs, etc.
</li><li>Support stakeholders mapping, impact analysis and change readiness assessment
</li></ul>Project Management (for O&amp;I projects)
<ul><li>Support the planning and execution of organizational and transformation project within Wells
</li><li>Track milestones, risks, dependencies and actions for O&amp;I related initiatives
</li></ul>Governance
<ul><li>Support the design and maintenance of Wells governance mechanisms and decision forums
</li><li>Assist in documenting key processes, decision rights and governance principles
</li><li>Contribute to the development and maintenance of main processes and Business Blueprint (BBP)
</li></ul>GRC Collaboration
<ul><li>Support O&amp;I input into Wells procedures, policies and risk assessments in collaboration with Finance and GRC
</li><li>Help coordinate inputs for audits, reviews and remediation actions linked to organizational changes
</li><li>Ensure that organizational initiatives consider risk, control and compliance implications
</li></ul>#LI-MG1
#IND123
#Hybrid</div>
 <div>What You&rsquo;ll Bring 
<ul><li>7-10 years in Business/ Management Consulting and/or FMCG, with a strong track record in transformation
</li><li>Bachelor&rsquo;s degree in economics or engineering.
</li><li>Knowledge - Proficient with Microsoft Office suite: High level utility of Microsoft Excel and PowerPoint required
</li><li>Skills - Strong project management skills with a structured approach to timelines, processes, and delivery, and ability to drive multiple initiatives in parallel. Fluency with digital workplace platforms; comfort with data, KPIs, and dashboards.
</li><li>Abilities - Confidence and seniority to engage with and constructively challenge senior stakeholder. Executive presence, excellent writing/storytelling, and strong project leadership across functions and levels. 
</li></ul>The base pay range for this position is $142,000 to $199,000 annually. Actual compensation will be determined based on experience, qualifications, and other job-related factors permitted by law. This pay range represents the anticipated salary for this position at this time. 
Wells Enterprises is an EEO/AA employer M/F/Vet/Dis</div>

Sr. Manager Organization & Improvement - Wells Ferrero

Zynex Medical

<div>This is a highly visible, growth-oriented role that combines clinical education, relationship development, healthcare system strategy, and measurable revenue impact. The ideal candidate thrives in complex healthcare environments, enjoys working directly with providers, and is motivated by building long-term, sustainable programs that drive both patient outcomes and organizational growth. 


What Makes This Role Unique
<ul>
<li>Opportunity to build and shape therapy programs within one of the most complex healthcare systems in the country</li>
<li>Direct impact on veteran patient outcomes through non-pharmaceutical treatment options</li>
<li>High degree of autonomy with strong executive and sales leadership visibility</li>
<li>Clear pathway for growth into regional or national VA leadership roles</li></ul> 


Essential Duties and Responsibilities 


Drive Relationship Development Across VA Clinical Stakeholders
<ul>
<li>Build and expand strategic relationships with VA clinical teams, service line leaders, prosthetics departments, and administrative decision-makers.</li>
<li>Serve as the primary point of contact for therapy adoption, reimbursement navigation, and long-term program sustainability within assigned VA sites.</li></ul> 


Deliver Expert-Level Clinical &amp; Product Education
<ul>
<li>Provide comprehensive education, demonstrations, and ongoing clinical training on therapy solutions.</li>
<li>Establish credibility as a subject matter expert across therapy indications, best practices, documentation, coding considerations, VAMC policies, and patient access pathways.</li></ul> 


Increase Therapy Utilization &amp; Revenue Growth
<ul>
<li>Drive measurable increases in therapy utilization and prosthetics orders across assigned VA facilities.</li>
<li>Support growth targets through expansion of patient starts, activation of new prescribing providers, and standardization of referral pathways.</li>
<li>Contribute to facility-level and regional growth objectives, including expansion into additional VAMCs and VISN initiatives over time.</li>
<li>Meet and/or exceed Altivera Medical&rsquo;s 2026 VA payor growth objectives, contributing directly to organizational revenue, market expansion, and long-term sustainability within federal health systems.</li>
<li>Operate as a sales-driven, productivity-accountable role, with performance measured by utilization growth, order volume, provider adoption, and facility-level expansion</li></ul> 


Optimize VA Workflow &amp; Provider Efficiency
<ul>
<li>Assess existing clinical and administrative workflows to identify bottlenecks and improvement opportunities.</li>
<li>Partner with clinical and prosthetics teams to implement streamlined processes aligned with VA policies and payer requirements.</li></ul> 


Execute Strategies Aligned to VAMC Payer &amp; Organizational Objectives
<ul>
<li>Ensure therapy programs align with VAMC reimbursement structures, prosthetics service requirements, and medical necessity documentation standards.</li>
<li>Translate regulatory updates, payer changes, and organizational priorities into actionable field strategies.</li></ul> 


Provide Data-Driven Insights &amp; Forecasting
<ul>
<li>Track adoption trends, utilization barriers, and growth opportunities across assigned facilities.</li>
<li>Provide strategic feedback, utilization insights, and forecasting input to sales leadership to support regional and national VA strategy.</li></ul> 


Enable Multi-Site Expansion Across VA Networks
<ul>
<li>Support expansion into additional VAMCs, CBOCs, and VISN-level initiatives once operational maturity is achieved.</li>
<li>Collaborate cross-functionally with government accounts, contracting, reimbursement, and marketing teams to accelerate growth.</li></ul> 


Additional Role Considerations
<ul>
<li>Responsibilities, scope, and assigned facilities may evolve based on business needs and organizational priorities.</li>
<li>This role includes local and regional travel to VA facilities and affiliated clinics as required.</li></ul> 


Required Experience 

<ul>
<li>Experience in healthcare, medical device, clinical sales, or federal healthcare systems</li>
<li>Strong relationship-building, communication, and stakeholder management skills</li>
<li>Ability to work independently and strategically within complex healthcare environments</li>
<li>Experience with rehabilitation, pain management, or prosthetics teams is a plus</li>
<li>VA experience or established VA relationships preferred but not required</li>
<li>Bachelor&rsquo;s degree preferred</li>
<li>3+ years of healthcare, medical device, or clinical field experience preferred</li>
</ul>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

VA Health System Specialist

<div>
 
 Senior Finance Manager, FP&amp;A
 
 
 
 Location:
 
 Remote (Must be able to work Central Standard Time business hours)
 
 
 
 Travel:
 
 Approximately 2 trips per year to corporate headquarters for leadership meetings, planning sessions, and team collaboration
 
 
 
 
 
 Position Overview
 
 
 We are seeking a strategic and highly analytical
 
 Senior Finance Manager, FP&amp;A
 
 to lead forecasting, financial planning, business performance analysis, and executive decision support. This role will serve as a key business partner to senior leadership, translating complex financial data into actionable insights that drive growth and operational excellence.
 
 
 The ideal candidate brings progressive FP&amp;A experience, exceptional financial modeling capabilities, outstanding communication skills, and the ability to present financial concepts effectively to both finance and non-finance audiences. This individual will also be comfortable leveraging modern AI tools, including
 
 Claude, Microsoft Copilot, and ChatGPT
 
 , to enhance forecasting, reporting, analytics, and business decision-making.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Lead the monthly, quarterly, and annual forecasting processes, ensuring timely and accurate financial projections.
 </li>
 <li>
 Develop, maintain, and enhance complex financial models to support strategic planning, budgeting, scenario analysis, and investment decisions.
 </li>
 <li>
 Partner with executive leadership and departmental leaders to evaluate business performance, trends, risks, and opportunities.
 </li>
 <li>
 Prepare and deliver clear, concise financial presentations for executive leadership, business stakeholders, and non-finance audiences.
 </li>
 <li>
 Drive annual operating plan and long-range planning processes.
 </li>
 <li>
 Perform variance analysis and provide actionable recommendations to improve business performance.
 </li>
 <li>
 Support strategic initiatives through financial evaluation, scenario modeling, and business case development.
 </li>
 <li>
 Develop KPI dashboards and performance reporting tools that provide visibility into key business drivers.
 </li>
 <li>
 Utilize AI-enabled technologies including Microsoft Copilot, Claude, ChatGPT, and other emerging tools to improve reporting efficiency, forecasting accuracy, and analytical capabilities.
 </li>
 <li>
 Collaborate with accounting, operations, sales, HR, and other functional leaders to ensure alignment between business goals and financial plans.
 </li>
 <li>
 Identify opportunities to streamline financial processes and improve forecasting methodologies.
 </li>
 <li>
 Support executive decision-making through data-driven insights and strategic recommendations.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Economics, or related field required.
 </li>
 <li>
 MBA, CFA, or CPA preferred.
 </li>
 <li>
 8+ years of progressive FP&amp;A, corporate finance, or strategic finance experience.
 </li>
 <li>
 Demonstrated experience leading budgeting, forecasting, and financial planning processes.
 </li>
 <li>
 Advanced financial modeling, scenario planning, and forecasting expertise.
 </li>
 <li>
 Proven ability to present financial information and recommendations to executive leadership.
 </li>
 <li>
 Experience communicating complex financial concepts to non-finance stakeholders.
 </li>
 <li>
 Strong business partnering and influencing skills across multiple functional areas.
 </li>
 <li>
 Advanced Excel proficiency and experience with financial planning tools and ERP systems.
 </li>
 <li>
 Experience utilizing AI tools such as Microsoft Copilot, Claude, ChatGPT, or similar technologies in a professional setting.
 </li>
 <li>
 Strong analytical, problem-solving, and decision-making capabilities.
 </li>
 <li>
 Ability to work independently in a fully remote environment while collaborating effectively across distributed teams.
 </li>
 <li>
 Must be available to work CST business hours.
 </li>
 </ul>
 
 
 
 
 Preferred Qualifications
 
 <ul>
 <li>
 Experience supporting multi-site, national, or high-growth organizations.
 </li>
 <li>
 Familiarity with Power BI, Tableau, or similar business intelligence platforms.
 </li>
 <li>
 Experience building automated reporting and forecasting solutions using AI-enhanced tools.
 </li>
 <li>
 Proven track record of driving process improvements and finance transformation initiatives.
 </li>
 </ul>
 
 
 
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 Competitive base salary plus bonus opportunity.
 </li>
 <li>
 Comprehensive medical, dental, and vision insurance.
 </li>
 <li>
 401(k) with company match.
 </li>
 <li>
 Generous PTO and company holidays.
 </li>
 <li>
 Remote work flexibility with limited travel requirements.
 </li>
 <li>
 Professional development and career advancement opportunities.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer:
 
 We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic protected by applicable law.
 
</div>

Senior Finance Manager

UChicago Medicine

<div>Join a world-class academic healthcare system, UChicago Medicine, as a Talent Operations Consultant. This is a hybrid position that requires onsite attendance for department meetings, audits, surveys, and other business needs, as well as travel to locations throughout the Chicagoland area as needed. Candidates must be based in the greater Chicagoland area. 
The Talent Operations Consultant serves as a key operational resource within Talent Strategy &amp; Experience, responsible for independently managing critical compliance, regulatory, immigration-related processes, and talent operations processes that support workforce operations across the health system. The Talent Operations Consultant plays a critical role in ensuring the medical center maintains full compliance with all applicable federal, state, and regulatory standards related to employment. This position serves as the primary HR contact for internal and external audits, regulatory surveys (announced or unannounced), is responsible for independently coordinating and responding to compliance-related requests and serves as a primary resource for employee relations reporting and support. The Talent Operations Consultant also manages credential and licensure tracking, I-9 verifications, and immigration processes in collaboration with HR and legal partners. This role includes responsibility for occasional after-hours and weekend support during unannounced surveys or audits. 
Essential Job Functions
<ul><li>Serve as the lead and primary HR liaison for all internal and external surveys and audits (e.g., The Joint Commission, CMS, state health departments etc.).
</li><li>Coordinate responses to surveyor requests in collaboration with HR team members, department directors, and other stakeholders.
</li><li>Track and follow up on any HR-related findings or corrective actions resulting from surveys or audits.
</li><li>Maintain a system for tracking required licenses and certifications for all licensed staff.
</li><li>Regularly audit employee files to ensure all credentials remain current and compliant with regulatory and organizational requirements.
</li><li>Notify managers and staff of upcoming expirations and escalate compliance risks as needed.
</li><li>Maintain and audit all I-9 records in compliance with federal employment laws.
</li><li>Conduct regular reviews to ensure timely reverification and proper documentation.
</li><li>Serve as the primary HR resource for E-Verify (if applicable) and I-9-related inquiries.
</li><li>Act as the primary HR contact for all immigration-related matters, including H-1B, J-1, TN, and green card processes.
</li><li>Partner with the organization&rsquo;s immigration attorney to support and manage employee sponsorships and visa filings.
</li><li>Ensure accurate and timely record-keeping of immigration documentation and deadlines.
</li><li>Provide operational support for recurring Talent Operations processes, including workflow approvals, system administration activities, onboarding support, and workforce transactions within Oracle and related HR systems.
</li><li>Ensure HR policies, practices, and records align with all employment laws, regulatory standards, and internal guidelines.
</li><li>Participate in policy reviews and updates related to HR compliance matters.
</li>Maintain confidentiality of employee records and sensitive information. 
<li>
</li></ul>Required Qualifications
<ul><li>Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field
</li><li>6-8 years of experience in supporting audits, regulatory compliance activities, employee relations processes and immigration administration required, 8+ preferred
</li><li>6-8 years of experience in HR operations, compliance, employee relations, workforce administration, healthcare HR, or related disciplines required, 8+ preferred
</li><li>In-depth knowledge of employment laws, healthcare regulations, and HR compliance best practices
</li><li>Familiarity with immigration processes and working with legal counsel
</li><li>Strong organizational and project management skills
</li><li>Excellent verbal and written communication skills
</li><li>Proficiency in Microsoft Office Suite and HRIS systems (e.g., Oracle, Equifax, Oracle Recruiting Cloud)
</li><li>In-depth knowledge of employment laws, healthcare regulations, and HR compliance
</li><li>Strong organizational and project management skills
</li><li>Demonstrated ability to independently manage complex operational work with minimal supervision
</li><li>Excellent verbal and written communication skills
</li><li>Ability to manage multiple priorities in a fast-paced, regulated environment
</li><li>Extremely detail-oriented and organized with exceptional accuracy and quality standards
</li>Ability to handle highly confidential and sensitive information with discretion 
<li>
</li></ul>Preferred Qualifications
<ul><li>Experience in an academic medical center or healthcare setting is strongly preferred
</li><li>PHR, SPHR, SHRM-CP, SHRM-SCP, or related certification 
</li></ul>Position Details
<ul><li>Job Type / FTE: Full Time (1.0 FTE)
</li><li>Shift: Days
</li><li>Job Location: Hyde Park
</li><li>Unit/Department: Talent Acquisition &ndash; Hyde Park
</li><li>CBA Code: Non-Union</li></ul></div>

Talent Operations Consultant

Huron Consulting Group

<div>Huron helps its clients drive growth, enhance performance and sustain leadership in the markets they serve. We help healthcare organizations build innovation capabilities and accelerate key growth initiatives, enabling organizations to own the future, instead of being disrupted by it. Together, we empower clients to create sustainable growth, optimize internal processes and deliver better consumer outcomes. 
 
Health systems, hospitals and medical clinics are under immense pressure to improve clinical outcomes and reduce the cost of providing patient care. Investing in new partnerships, clinical services and technology is not enough to create meaningful and substantive change. To succeed long-term, healthcare organizations must empower leaders, clinicians, employees, affiliates and communities to build cultures that foster innovation to achieve the best outcomes for patients. 
 
Joining the Huron team means you&rsquo;ll help our clients evolve and adapt to the rapidly changing healthcare environment and optimize existing business operations, improve clinical outcomes, create a more consumer-centric healthcare experience, and drive physician, patient and employee engagement across the enterprise. 
 
Join our team as the expert you are now and create your future.
This resource will support the execution, operational excellence, and continued maturation of Engagement Health (EH), a program designed to help Healthcare consulting projects achieve positive outcomes for clients and teams. The role will focus on project execution, implementation of EH processes, QA operations, project health follow-up, reporting administration, data management, and continuous improvement of project-level quality processes. The Associate/Sr. Associate will coordinate activities, administer processes, synthesize feedback, support adoption of reporting enhancements, and recommend improvements while escalating complex or sensitive items to program leadership as appropriate.
Key responsibilities<ul><li>
Support project onboarding activities, including EH touchpoints, readiness tasks, documentation, stakeholder communications, and follow-up needed to ensure consistent program execution.</li><li>
Assist with QA operations and compliance management across healthcare consulting engagements, including process administration, tracking, documentation, and completion of required steps.</li><li>
Support project health follow-up and intervention activities by monitoring indicators, documenting risks or concerns, coordinating next steps, and helping prepare materials for program leadership review.</li><li>
Maintain EH data sources, reporting tools, dashboards, and automation efforts to improve reporting accuracy, consistency, and efficiency.</li><li>
Execute operational processes supporting EH programs, ensuring activities are completed in accordance with established standards, timelines, and stakeholder expectations.</li><li>
Support contract, audit, and governance-related activities by gathering documentation, coordinating responses, tracking requirements, and maintaining accurate records.</li><li>
Administer survey operations, including NPS, PES/AIMES, Capability Reviews, and other feedback mechanisms, ensuring timely execution, data capture, and stakeholder follow-up.</li><li>
Support adoption and implementation of reporting enhancements, dashboards, process improvements, and new program capabilities across project leadership teams.</li><li>
Identify and recommend opportunities to improve project-level quality processes, strengthen consistency, increase adoption, and reduce administrative friction.</li><li>
Prepare clear summaries, slides, and supporting materials for program leadership, EH Champions, capability leaders, and executive readouts.</li><li>
Create and maintain process documentation, standard operating procedures, templates, training materials, and knowledge resources to support onboarding and consistent execution.</li><li>
Use available tools, including Microsoft business products, Salesforce, Smartsheet, Power BI, and AI tools, to organize information, support reporting, and improve execution efficiency.</li><li>
Recognize escalation needs, communicate appropriately, and provide recommendations on potential paths forward while partnering with the Manager/Program Lead on complex or sensitive items.</li></ul>
Candidate requirements<ul><li>
Highly organized, detail-oriented individual who can absorb, structure, and synthesize detailed information.</li><li>
Strong communication skills with the ability to translate complex feedback into concise, audience-ready summaries.</li><li>
Strong analytical and critical thinking skills, including ability to interpret qualitative and quantitative inputs and identify patterns.</li><li>
Comfort working on complex issues within defined program parameters, with limited oversight as experience grows.</li><li>
Ability to determine resource needs, prioritize work, coordinate across stakeholders, and keep action items moving.</li><li>
Sound judgment to identify issues, assess urgency, and escalate appropriately when leadership involvement is needed.</li><li>
Ability to make recommendations to program leadership based on data, stakeholder input, and program priorities.</li><li>
High degree of comfort using Microsoft business products, including Word, PowerPoint, and Excel; Salesforce, Smartsheet, and Power BI experience preferred.</li><li>
Ability to independently learn new tools and databases, including leveraging AI such as Copilot.</li><li>
Experience in consulting, project delivery, client success, operations, quality assurance, or related healthcare/client service environments preferred.</li><li>
3-5 years providing consulting services in a project-based environment.</li><li>
Candidates may live anywhere in the contiguous U.S.; this is a non-billable, no-travel role.</li><li>
Bachelor's degree required.</li><li>
Current permanent US work authorization required.</li></ul>
The estimated base salary range for this job is $65,000 - $85,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an individual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron&rsquo;s annual incentive compensation program, which reflects Huron&rsquo;s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $72,800 - $100,300. The job is also eligible to participate in Huron&rsquo;s benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future.<h2 class="jobSectionHeader">
Position Level</h2>
Associate<h2 class="jobSectionHeader">
Country</h2>
United States of America</div>

Engagement Health Operations Associate - Healthcare

Explore 55+ Administrative secretary executive secretary i in Chicago this August. Find roles across top companies and apply now to boost your career.