administrative assistant

assistant front office manager Jobs in Chicago

assistant front office manager

assistant manager

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant

office manager

Office Manager

The Peninsula Hotels

<div>
 
 
 Job Description
 
 
 
 The Peninsula Chicago is seeking an Assistant Manager to join our Rooms Division management team and be an integral part of our guest-focused service.
 
 <ul>
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 Work for a luxury Five-Star Five-Diamond property in the heart of Michigan Avenue, Chicago.
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 Grow within a diverse multi-outlet property.
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 Exceptional health benefits package and 401(k) with company match.
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 </ul>
 
 
 
 
 
 Key Accountabilities
 
 
 <ul>
 <li>
 Ensure proper operation of all responsibilities of Front Desk operations
 </li>
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 Ensure the Front Office team is knowledgeable and fully adheres to both Peninsula and Forbes standards.
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 Maintain consistency in staff performance in accordance with both Peninsula and Forbes standards
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 Communicate with all departments to create a guest centric experience
 </li>
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 Ensuring the staff are in full compliance with Head Office database requirements
 </li>
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 Ensure efficient operation of the Front Desk team with efficient handover
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 </ul>
 
 
 
 
 
 General Requirements
 
 
 <ul>
 <li>
 2 years of Front Office leadership experience
 </li>
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 Knowledge of PMS/Opera and some knowledge in Housekeeping department ideal.
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 Ability to deal with a high level of work demand and pressure, individual must have great organization skills.
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 Excellent command of written and spoken English
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 </ul>
 
 
 
 
 
 Benefits We Offer
 
 
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 10 vacation days per year
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 9 paid holiday days per year
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 5 Chicago Paid Sick Leave days per year
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 5 Chicago Paid Leave days per year
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 Complimentary employee meals
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 Discounted parking
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 Discounted and complimentary room nights at The Peninsula Hotels
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 50% restaurant discount
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 50% discount on spa services
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 25% discount on spa retail
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 80% company-paid medical, dental and vision coverage
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 Complimentary life insurance
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 Complimentary long-term disability
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 Retirement plan with 5% company match
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 </ul>
 
 
 
 
 We are delighted to receive your resume for further consideration. As we anticipate a large number of applications, we look forward to connecting with candidates that meet our various role qualifications. To be considered for the position, you must have work authorization in the United States. The salary range for this position is $60,000-63,000 per year.
 
</div>

Assistant Front Office Manager

Nitro Nostalgia Ice Cream and Board Game Cafe

The Closing Firm, LLC is a boutique law firm specializing in real estate, business, and estate planning. We are seeking a highly organized, detail-oriented self-starter who thrives in a fast-paced environment and can solve problems independently.Responsibilities include:<ul><li>Managing electronic filing and court document deliveries</li><li>Preparing invoices and tracking payments</li><li>Handling client intake and maintaining client files</li><li>Communicating with clients in a professional and timely manner</li></ul>The ideal candidate is proactive, dependable, and committed to delivering excellent client service.Job Type: Full-timePay: $25.00 - $29.00 per hourExpected hours: 32 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60653 (Preferred)</li></ul>Work Location: In person

Legal Assistant/Office Manager

Mutares SE & Co. KGaA

<div>
 Mutares SE &amp; Co. KGaA, Munich (www.mutares.com), as a listed private equity holding company, acquires medium-sized companies in special situations, which show significant operational improvement potential and are sold again after undergoing a repositioning and stabilization process. Mutares actively support its portfolio companies with its own investment and operations teams and through strategic add-on acquisitions. The focus is on companies with revenues ranging from USD 120 million to USD 850 million, across various industries. The aim is to achieve a clear value increase with a focus on sustainable, long-term growth of the portfolio company.
 
 
 We are excited to announce the opening of our new office in Chicago. As we expand our footprint and continue our growth journey, we are looking for a professional and driven part-time
 
 Office Manager (m/f/d)
 
 to join our team. At Mutares, you&rsquo;ll have the opportunity to represent our company, working alongside industry experts and ensuring the efficient operation of our office. If you&rsquo;re ready to make an impact and thrive in a dynamic, entrepreneurial environment &ndash; this is for you.
 
 
 
 Your Tasks
 
 
 
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 Oversee front desk operations, ensuring a professional and welcoming environment for all visitors and staff
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 Coordinate day-to-day office operations by handling general administrative duties
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 Manage office supply inventory and place orders as needed
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 Support the Human Resources department with payroll processing and manage employee records
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 Handle incoming and outgoing mail and deliveries
 
 
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 Your Profile
 
 
 
 <ul>
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 Entry-Level position, previous experience is a plus
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 Friendly and approachable demeanor with a professional appearance and a strong service-oriented mindset
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 Strong organizational and time-management skills
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 Proficiency in Microsoft Office Suite
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 Business fluency in English, with the ability to communicate with a high level of discretion and professionalism
 
 
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 What Mutares offers
 
 
 
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 Work in a highly motivated, international, committed, and agile team that enjoys working together
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 Exciting work environment with varied challenges, strategic influence, and tasks for continuous personal and professional development
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 Flat hierarchies, fast decision-making processes, and room for your own ideas
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 Regular team events and offsites
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 </ul>
</div>

Office Manager (m/f/d) - Chicago

Thoughtworks

<div>
 We are looking for a proactive team player who enjoys working in a dynamic environment and has a passion for helping others. Strong attention to detail and excellent communication skills in English (written and spoken) are essential.
 
 
 Job responsibilities
 
 
 <ul>
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 Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
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 Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
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 Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
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 Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
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 Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
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 Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
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 Work model: hybrid, with 3 to 4 in-office days per week in New York. Flexible working hours are needed to collaborate with professionals in various time zones.
 
 
 
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 </ul>
 
 Job Qualifications
 
 
 
 Technical Skills
 
 
 <ul>
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 Exceptional written and verbal communication skills in English.
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 Proficiency in office software and productivity tools.
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 Excellent organizational and time management skills.
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 Discretion and ability to handle sensitive information with confidentiality.
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 Ability to prioritize tasks and manage multiple agendas independently.
 
 
 
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 Professional Skills
 
 
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 Problem-solving mindset, with adaptability to shifting priorities and environments.
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 Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
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 Strong interpersonal skills to collaborate across diverse teams and time zones.
 
 
 
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 </ul>
 
 Other things to know
 
 
 
 Learning &amp; Development
 
 
 There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys.
 
 
 
 About Thoughtworks
 
 
 
 Thoughtworks is a dynamic and inclusive community of bright and supportive colleagues who are revolutionizing tech. As a leading technology consultancy, we&rsquo;re pushing boundaries through our purposeful and impactful work. For 30+ years, we&rsquo;ve delivered extraordinary impact together with our clients by helping them solve complex business problems with technology as the differentiator. Bring your brilliant expertise and commitment for continuous learning to Thoughtworks. Together, let&rsquo;s be extraordinary.
 
 
 Salary
 
 
 Benefits: https://www.thoughtworks.com/en-us/careers/benefits
 
 
 The annual salary range posted is subject to many factors and may vary depending on experience, geographic location, job responsibilities, performance, skills and/or training.
 
 
 Salary
 
 
 $88,700&mdash;$108,700 USD
 
 
 See here our AI policy.
 
 
</div>

Executive Assistant

Dyson

<div>
 
 About Us
 
 
 
 Dyson is a global technology enterprise. We&rsquo;re growing fast and our ambition is huge &ndash; more categories, more locations and more people. Dyson launched in the US in 2002, and since then operations have grown exponentially. Our US headquarters is based in Chicago's Fulton Market neighborhood. We also have employees working in field sales, our service centers, and in our growing number of Dyson Demo Store&rsquo;s across the country.
 
 
 
 About The Role
 
 
 
 Provide high degree of administrative support and exceptional customer service to the US Executive Team
 
 
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 Coordinate calendars and assists in balancing conflicting priorities
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 Prepare expense reports monthly
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 Manage and coordinate meetings and appointments
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 Provide support with various reports and documents
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 Arrange travel plans in accordance with appropriate budget and policy
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 Submit purchase orders and track receipt of goods
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 Organize and maintain department files in accordance with Dyson record control procedures
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 Maintain department supplies in accordance with Dyson purchase and requisition procedures
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 Create, edit, and design PowerPoint presentation slides for Executive Team members as needed
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 Coordinate Marketing closet (product ordering, inventory, mailings).
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 Meet with outside vendors as instructed by US Executive Team
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 Manage budget for on-site and off-site meetings
 
 
 
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 Seek out and effectively communicate needed information
 
 
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 Respond to written and verbal inquiries and requests on own initiative
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 Respond to routine correspondence or draft responses for leader approval
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 Prepare letters, memos, complex reports, type performance reviews, and other forms as requested
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 Provide support with various reports and documents
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 Handle internal and external contacts professionally and in a courteous manner
 
 
 
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 Effectively coordinate meetings and conferences involving the Executive Team
 
 
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 Coordinate and set agenda for executive team meetings and functions
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 Ensure appropriate facilities are arranged and manage details for leaders appropriately
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 Create and assemble presentation documents
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 Prepare reports/projects which involve multiple resources/data sources
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 Take and distribute minutes as required
 
 
 
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 </ul>
 
 Fulfill Other Duties As Required
 
 
 
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 Special projects as needed
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 Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
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 Ability to take initiative to think outside the box and identify opportunities for improvement
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 Identify problems and find solutions
 
 
 
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 </ul>
 
 About you
 
 
 
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 HS Diploma or GED required
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 Minimum of 5 years in an Office or Project Management role, preferably 2 years providing executive level support
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 Advanced with Outlook and Microsoft Word
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 Proficient MS Office including Word, Excel, Outlook, and PowerPoint
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 Excellent written and verbal communication
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 Ability to be proactive and to anticipate needs based upon changing circumstances
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 Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
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 Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
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 Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
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 Strong attention to detail and organization
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 Self-starter with the ability to work independently
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 Must be adaptable to a fast paced environment
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 Schedule flexibility including overtime where necessary
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 Strong communication and interpersonal skills
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 Must be enthusiastic and personable
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 Ability to maintain confidentiality
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 Ingenious-empirical, disciplined and a problem solver
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 Attuned-emotionally smart, having positive intent
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 Shrewd-make sound decisions, long-term commercial thinking
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 Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent
 
 
 
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 </ul>
 
 Benefits
 
 
 
 At Dyson, how we reward you is linked to our high-performance culture. But it&rsquo;s about more than salary and bonus. Through a package of financial, lifestyle and health benefits, we support whatever stage of life you&rsquo;re in and the moments that matter.
 
 
 
 Financial Benefits
 
 
 
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 401K with up to a 4% match
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 Company paid Life Insurance and AD&amp;D
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 Flexible Savings Account (FSA) and Health Savings Account (HSA)
 
 
 
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 </ul>
 
 Lifestyle Benefits
 
 
 
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 Competitive Paid Time Off Benefits including Separate Holiday, Sick, and
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 Vacation Time
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 Pre-tax Commuter Benefits (applicable areas only)
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 Generous Child Care Leave Program
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 Wellness Program
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 Employee Assistance Program
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 Generous Dyson Product Discounts
 
 
 
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 </ul>
 Health Benefits
 
 
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 Multi-Level Healthcare Coverage Options
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 Vision &amp; Dental Coverage
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 Company paid Short-Term and Long-Term Disability
 
 
 
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 </ul>
 Salary: $63,200-79,000 annually + bonus opportunity
 
 
 Dyson is an equal opportunity employer. We know that great minds don&rsquo;t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
</div>

Executive Administrative Assistant

Waldorf Astoria Chicago

<div>
 
 Waldorf Astoria
 
 is looking for a
 
 Front Officer Ambassador
 
 to join the team in Chicago's Gold Coast!
 
 
 Recognized as one of the Best Hotels in the World and in Chicago with the Top Hotel Spa in the U.S., the AAA-Five-Diamond, Forbes 4-Star Waldorf Astoria Chicago is nestled in the prestigious Gold Coast neighborhood among the famed Oak Street retailers and beach, Rush Street restaurants and nightlife, and The Magnificent Mile. Reminiscent of the grand Parisian hotels of the 1920s, this luxury hotel features 215 rooms, over 5,000 square feet of meeting space and 4 food and beverage outlets.
 
 This includes a restaurant, 2 bars, and in-room dining.
 
 
 
 
 What will I be doing?
 
 
 
 The Ambassador position will be directly responsible for the guest's arrival and departure experience in addition to any operational needs as it relates to the specific guest's requests, recommendations and touches. Resolves guest challenges throughout their stay in our hotel. Upgrades guests, as required. Promotes services, amenities and upsells products to the guests.
 
 
 
 What are we looking for?
 
 
 
 Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
 
 
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 Hospitality - We're passionate about delivering exceptional guest experiences.
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 Integrity - We do the right thing, all the time.
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 Leadership - We're leaders in our industry and in our communities.
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 Teamwork - We're team players in everything we do.
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 Ownership - We're the owners of our actions and decisions.
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 Now - We operate with a sense of urgency and discipline
 
 
 
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 </ul>
 In addition, we look for the demonstration of the following key attributes:
 
 
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 Quality
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 Productivity
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 Dependability
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 Customer Focus
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 Adaptability
 
 
 
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 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 <li>
 
 
 
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 The Benefits
 
 &ndash; Hilton is proud to have an award-winning workplace culture ranking #1 World's Best Workplace by Great Place To Work &amp; Fortune We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Hilton offers its eligible team members a comprehensive benefits package including:
 
 
 <ul>
 <li>
 Access to your pay when you need it through DailyPay
 </li>
 <li>
 Medical Insurance Coverage &ndash; for you and your family
 </li>
 <li>
 Mental Health Resources
 </li>
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 Best-in-Class Paid Time Off (PTO)
 </li>
 <li>
 Go Hilton travel discount program
 </li>
 <li>
 Supportive parental leave
 </li>
 <li>
 Matching 401(k)
 </li>
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 Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
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 Debt-free education: Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)
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 Career growth and development
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 Team Member Resource Groups
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 Recognition and rewards programs
 
 
 
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 </ul>
 
 Work Locations
 
 
 
 Waldorf Astoria Chicago
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Waldorf Astoria Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Front Office Ambassador - Waldorf Astoria Chicago

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