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administrative operations coordinator

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Chicago Family Health Center

<div>Description:

About Chicago Family Health Center (CFHC)
Chicago Family Health Center (CFHC) is dedicated to providing accessible, high-quality, and compassionate healthcare to individuals and families across Chicago&rsquo;s diverse communities. We promote wellness and health equity through comprehensive care and community partnerships.
We are seeking a strategic and detail-oriented Executive Office Manager to support our Chief Executive Officer (CEO) and C-Suite leadership team. This pivotal role ensures smooth day-to-day operations of the executive office and drives organizational excellence through proactive administrative leadership and operational coordination.
Position Summary
Reporting directly to the CEO, the Executive Office Manager serves as a key liaison between executive leadership, the Board of Directors, and internal/external stakeholders. The position requires exceptional organizational, communication, and problem-solving skills to anticipate the needs of the CEO and executive team. The ideal candidate demonstrates initiative, confidentiality, and a strong sense of professionalism in managing multiple priorities and complex projects.
Key Responsibilities:
Executive Support<ul><li>
Serve as the primary liaison between the CEO, C-Suite executives, Board of Directors, and external partners.</li><li>
Manage executive calendars, coordinate meetings, and organize recurring leadership and management events.</li><li>
Prepare agendas, materials, and presentations; document and track follow-up items from meetings.</li><li>
Draft, proofread, and distribute high-level correspondence, reports, and communications.</li><li>
Coordinate travel and logistics for executive team members and major organizational events.</li><li>
Oversee executive-level projects, reports, and cross-departmental initiatives.</li><li>
Ensure confidentiality, accuracy, and professionalism in all communications and documentation.</li></ul>
Board of Directors Liaison<ul><li>
Plan and coordinate logistics for Board and committee meetings, including scheduling, communications, and materials.</li><li>
Record and maintain official Board documents, including minutes, bylaws, and rosters.</li><li>
Manage communication and event coordination for Board-related activities.</li><li>
Track and follow up on Board action items in partnership with leadership.</li></ul>
Office Management &amp; Operations<ul><li>
Oversee day-to-day operations of the executive suite, including supplies, facilities, and vendor relationships.</li><li>
Maintain organized records, filing systems, and office equipment.</li><li>
Coordinate office and technology needs for the C-Suite team.</li><li>
Manage office cleanliness and organization, working with building facilities as necessary.</li><li>
Support logistics for staff meetings, retreats, and organization-wide events.</li></ul>
Work Environment &amp; Schedule<ul><li>
Hybrid work arrangement: Three days on-site / Two days remote (subject to operational needs).</li><li>
Occasional evening or weekend work required.</li><li>
Travel between CFHC locations as needed.</li><li>
Typical office environment with moderate noise level.</li></ul>
Chicago Family Health Centers offers benefits to all its full-time employees:
BCBS Medical PPO Plans| BCBS Dental |VSP Vision| Tuition Reimbursement up to $1,500 per year|8 Paid Holidays plus 4 floating holidays |10 Days of vacation |2 personal days | 10 sick days |
Requirements:

Education and Experience<ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, or a related field required.</li><li>
Minimum of five (5) years supporting senior executives (CEO, COO, CFO, or equivalent) in a fast-paced environment.</li><li>
At least three (3) years of project management experience.</li><li>
Experience in healthcare, nonprofit, or mission-driven organizations preferred.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>
Familiarity with collaboration tools such as Microsoft Teams, Zoom, and/or RingCentral.</li><li>
Experience with project management platforms (Asana, Trello, or similar).</li></ul></div>

Executive Office Manager

Viant Technology

<div>
 
 What You&rsquo;ll Do
 
 
 
 
 
 The core responsibilities of this position are to provide office and administrative support to the Chicago office in a dynamic environment, while maintaining the utmost discretion with regards to proprietary and confidential information. This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at all levels, and to play an important role in the organization. For the right person, this role will be a solid platform for growth and advancement within the company.
 
 
 
 THE DAY-TO-DAY
 
 
 
 
 
 <ul>
 <li>
 Manage Core Sales schedules and travel arrangements.
 </li>
 <li>
 Track and prepare sale&rsquo;s business expense reports.
 </li>
 <li>
 Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
 </li>
 <li>
 Handle sensitive &amp; confidential information with discretion.
 </li>
 <li>
 Prepare weekly sales reports in Google Docs and Google Sheets using Salesforce reports.
 </li>
 <li>
 Manage all aspects of the Chicago office, tasks include managing conference rooms and workstations for Chicago, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
 </li>
 <li>
 Candidate must know how to run full vendor management, liaison between office management and team.
 </li>
 <li>
 Help with company culture and team-building activities.
 </li>
 <li>
 Organize and manage regional and company offsites.
 
 
 </li>
 </ul>
 GREAT TO HAVE
 
 
 <ul>
 <li>
 5+ years of administrative experience.
 </li>
 <li>
 Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
 </li>
 <li>
 Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
 </li>
 <li>
 Self-motivated problem-solver with a proactive attitude and takes initiative.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Organizational awareness: ability to interact with internal and external clients at all levels.
 </li>
 <li>
 Ability to adapt to change and work well under pressure in a fast-paced environment.
 </li>
 <li>
 Experience managing calendars in Outlook &amp; coordinating different time zones/locations.
 </li>
 <li>
 Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
 
 
 </li>
 </ul>
 LIFE AT VIANT
 
 
 Investing in our employee&rsquo;s professional growth is important to us, but so is investing in their well-being. That&rsquo;s why Viant was voted one of the best places to work and some of our favorite employee benefits include
 
 fully paid health insurance
 
 ,
 
 paid parental leave
 
 and
 
 unlimited PTO
 
 and more.
 
 
 $80,000 - $90,000 a year
 
 
 In accordance with California law, the range provided is Viant&rsquo;s reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
 
 
 Not the right position for you? Check out our other opportunities!
 
 
 
 Viant Careers
 
 
 
 
 About Viant
 
 
 
 Viant Technology Inc. (NASDAQ: DSP) is an exclusively buy-side advertising platform powered by artificial intelligence and designed to drive performance across the open internet. Our omnichannel platform purpose-built for CTV turns data and intelligence into scalable, measurable performance for advertisers. With the launch of ViantAI and Outcomes, Viant has been at the forefront of AI innovation in advertising, building the future of fully autonomous solutions. Viant has been recognized for excellence in AI by Adweek, the Business Intelligence Group and MarTech Breakthrough and is Great Place to Work&reg; certified. Learn more at viantinc.com.
 
 
 Viant is an equal opportunity employer and makes employment decisions on the basis of merit. Viant prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, reproductive health decision making, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. Viant also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
 
 
 By clicking &ldquo;Apply for this Job&rdquo; and providing any information, I accept the Viant California Personnel Privacy Notice.
</div>

Executive Assistant and Office Manager

Environmental Design Group

<div>
 Prominent family office seeking personal assistant to the Interior Design Principle to work in a motivating environment with a supportive team. Will need to manage multiple projects, be highly organized and have excellent time management skills.
 
 
 The ideal candidate will have Executive Assistant or Personal Assistant experience, private office a plus, and a 4 year degree. Must be detail oriented, have strong work ethic, and the ability to thrive in a fast-paced environment. Candidate must have strong time management skills, be a team player, highly organized, and 3-5 years relevant work experience.
 
 
 Responsibilities to include but not limited to:
 
 
 <ul>
 <li>
 Manage active calendar, appointments, phone and email correspondence
 </li>
 <li>
 Serve as a point of contact for clients and partners; provide follow up
 </li>
 <li>
 Coordinate/book travel as needed
 </li>
 <li>
 Office management- purchasing supplies, filing, office organization
 </li>
 <li>
 Execute task list with high efficiency, follow up, and consistent communication
 </li>
 <li>
 Maintain high level of confidentiality/discretion when handling sensitive information.
 </li>
 <li>
 Should be tech-savvy and fully proficient working with Google Suite programs (Gmail, Docs, Sheets, etc.).
 </li>
 <li>
 Manage multiple projects simultaneously, ensuring deadlines are met and deliverables are of the highest quality.
 </li>
 <li>
 Adapt to ever-changing demands and priorities, demonstrating flexibility and problem-solving skills.
 
 
 
 </li>
 </ul>
 Requirements:
 
 
 <ul>
 <li>
 3 to 5 years of experience as Personal Assistant, Executive Assistant, Project Manager, or relevant work experience
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work effectively in a collaborative team environment.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 
 
 
 </li>
 </ul>
 
 Salary:
 
 $55,000 - $65,000 Annually
 
 
 
 Location:
 
 Chicago, on site
 
 
 
 Job Type:
 
 Full-time, Contract
 
 
 
 
 For immediate consideration please submit your cover letter and resume.
 
 
</div>

Personal Assistant for Private Family Office

Little Village Nursing and Rehabilitation Center

<div>Bookkeeper/Office Manager
Job Summary
Little Village Nursing and Rehabilitation Center, a 106-bed skilled nursing and psychiatric facility located in the historic Little Village community in Chicago, Illinois, is seeking a highly organized and detail-oriented Bookkeeper to join our team. As a key member of our financial department, you will be responsible for maintaining accurate financial records, requesting resident funding, making online deposits/withdrawals and ensuring insurance is setup for billing purposes. If you have a passion for numbers and a commitment to quality, we encourage you to apply for this exciting opportunity.
Responsibilities:<ul><li>
Assure that all elements of the resident admission packet have been completed in a timely manner.</li><li>
Assure that signatures on facility admission packet items are legal and signor is legally allowed to sign all items(i.e. Guardianship, POA, Self).</li><li>
Assist residents and their POA with the application/approval process for Medicare, Medicaid, Social Security Benefits and or private insurance paperwork. Assure that all aspects of this process are completed and submitted to the relevant agency on a timely basis.</li><li>
Establish tracking systems to monitor the IDPA approval process, Private Pay Collection process, social security benefit process.</li><li>
Assure that a copy of all identification and insurance inforamtion is maintained in the residential file (i.e. social security card, supplemental insurance card, state ID</li><li>
Communicate all problem issues (funsing denials) immediately to the administrator.</li><li>
Maintain records of deposit and trust fund disbursement</li><li>
Maintain resident financial reports per facility protocols.</li><li>
Report needed equipment to, supplied to Administration.</li><li>
Ensure all HIPPA compliance and procedures are followed and maintained.</li><li>
Ensure the resident/employee environment is as free from accidents and hazard as is possible.</li><li>
All other duties as assigned.</li></ul>
Requirements:<ul><li>
Must possess a minimum of a high school diploma or equivalent (GED)</li><li>
Must be at least 21 years of age.</li><li>
Must have prior bookkeeping experience preferably in a healthcare setting.</li><li>
Must be able to read, write, speak and understand the English language.</li><li>
Strong attention to detail and organizational skills</li><li>
Ability to work independently and as part of a team</li><li>
Excellent communication and analytical skills</li><li>
Must possess ability to deal tactfully with personnel, residents, family members,visitors, government agancies/personnel and the general public.</li></ul>
What We Offer:<ul><li>
A supportive and dynamic work environment</li><li>
Opportunities for professional growth and development</li><li>
A chance to make a meaningful difference in the lives of our residents and their families</li></ul>
How to Apply:
If you are a motivated and detail-oriented individual who is passionate about bookkeeping in a healthcare environment, we encourage you to apply for this exciting opportunity. Please forward your resume for review.</div>

Bookkeeper

Beacon Hill

<div>
 
 A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business. This is a high‑impact role for a proactive, detail‑oriented professional who thrives in a lean environment and enjoys partnering closely with senior leaders to keep priorities moving and the firm running smoothly.
 
 
 
 THE ROLE:
 
 
 <ul>
 <li>
 Act as a right‑hand to the Managing Partners and COO, tracking priorities, follow‑ups, and firmwide initiatives.
 </li>
 <li>
 Provide direct executive assistant support to senior leadership, including calendaring, meeting coordination, and preparation, and travel.
 </li>
 <li>
 Manage recruiting logistics, onboarding/offboarding, and employee records.
 </li>
 <li>
 Coordinate internal culture initiatives, team events, and key milestones.
 </li>
 <li>
 Oversee office operations, vendor relationships, subscriptions, and facilities needs.
 </li>
 <li>
 Support operational projects such as office changes, system implementations, and process improvements.
 </li>
 <li>
 Partner with IT and external vendors to ensure seamless office functionality.
 </li>
 </ul>
 
 
 YOU:
 
 
 <ul>
 <li>
 3+ years of experience in executive support, office management, or operations, ideally in professional services or finance.
 </li>
 <li>
 Highly organized with strong follow‑through and the ability to manage competing priorities.
 </li>
 <li>
 Polished communicator with sound judgment and discretion.
 </li>
 <li>
 Proactive, detail‑driven, and comfortable anticipating leadership needs.
 </li>
 <li>
 Proficient in Microsoft Office, Outlook, and Zoom; recruiting or project tools a plus.
 </li>
 </ul>
 
 
 DETAILS:
 
 
 <ul>
 <li>
 
 Hours:
 
 8:30am - 5:00pm CT
 </li>
 <li>
 
 Hybrid:
 
 3-4 days per week in office
 </li>
 </ul>
 
 
 This firm offers a competitive compensation and benefits package and the opportunity to work closely with senior leadership in a collaborative, high‑performing environment.
 
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Executive Assistant/Operations Associate

MIDWAY DODGE RAM

Job Overview We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul>Experience<ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul>Pay: $55,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

American Lung Association

<div>The American Lung Association has an excellent opportunity for a Director, Executive &amp; Governance Operations. Working as a member of the Executive Office department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung disease through research, education, and advocacy.
The Director of Executive &amp; Governance Operations is a senior operational role responsible for managing operational and governance support functions of the President &amp; CEO, National Board of Directors and Executive Leadership Team. Reporting to the Chief Inclusion, Engagement &amp; Governance Officer, this role ensures disciplined execution, continuity and accuracy across Board processes and enterprise operations. This role also serves as project manager for the annual work plan and key strategic initiatives, ensuring coordinated execution, progress tracking, and alignment with organizational priorities, while overseeing all associated financial, contractual, and logistical responsibilities.
Location: The position is located at the American Lung Association&rsquo;s Chicago, Illinois office and will be a hybrid of in-person and virtual work.
Responsibilities:
Board &amp; Governance Operations<div><ul><li>
Partner with Chief Inclusion, Engagement &amp; Governance Officer (CIEGO) to finalize board meeting agendas, annotated agendas, materials and minutes. Manage the Board portal and ensure timely posting of materials in accordance with Board donation guidelines and the organizational Bylaws.</li><li>
Manage, monitor, track and report individual contributions in accordance with board donation guidelines; accounting for any related discrepancies and reconciliations.</li><li>
Manage, monitor and track annual conflict of interest forms ensuring 100% compliance.</li><li>
Partner with board committee leads to oversee the annual processes to update committee charges, goals and membership, ensuring compliance with committee composition requirements as outlined within the Bylaws.</li><li>
Manage corporate governance records, including resolutions, annual conflict of interest forms, the corporate seal, and signature tracking.</li><li>
Track governance calendars, compliance items, and annual documentation requirements.</li><li>
Orient board members to the travel program and process board reimbursements and travel donations.</li></ul></div>
 CEO &amp; Executive Office Operations<div><ul><li>
Manage the administrative operations of the CEO, including the CEO&rsquo;s calendar, travel, AMEX expenses and executive correspondence to ensure the CEO&rsquo;s priorities and schedule are well coordinated.</li><li>
Provide input to the budgets for the Executive Office and the National Board of Directors, supporting planning, financial oversight and accountability.</li><li>
Oversee the organization&rsquo;s corporate credit card program, including coordination with American Express to resolve issues, managing cards for new and departing staff, and monitoring adherence to organizational policies.</li></ul></div>
 Meeting and Event Management<div><ul><li>
Direct all national meeting operations on behalf of executive leadership and in partnership with senior leadership, creating and maintaining an annual meeting calendar.</li><li>
Assess meeting needs and budgetary considerations to efficiently and effectively plan, project manage and implement all meeting logistics for regional and national meetings, conferences and workshops.</li><li>
Oversee hotel and restaurant procurement and accounts payable processes to include cultivating relationships with hospitality managers, soliciting bids, and negotiating and executing contracts pursuing rates and terms that protect the financial health of the organization and minimizes risk; and processing related invoices.</li><li>
Direct all meeting registration operations for regional and national meetings and events to include creating, launching and monitoring registration processes and collecting related fees.</li><li>
Partner with hospitality managers to ensure high quality execution of the terms of the contract and specifications for hotel and meeting rooms, onsite events and meals.</li><li>
Maintain current knowledge of event planning standards and trends by participating in on-line seminars, consulting with other professionals and reading trade publications.</li></ul></div>
Travel Program<div><ul><li>
Develop and socialize official staff and non-staff travel policy and procedures, implementing mechanisms for compliance to include tracking, securing and storing signed acknowledgements; and monitoring monthly travel reports and resolving issues related to non-compliance.</li><li>
Manage daily operation of travel program, providing authorized lists, obtaining budget codes and handling problems as necessary, and reviewing, coding and processing monthly credit card bill for airline travel.</li></ul></div>
Strategic Initiatives Project Management<div><ul><li>
Partner with the CIEGO to develop status updates, summaries, dashboards, and progress reports for the CEO, ELT, and governance leaders.</li><li>
Ensure alignment across planning calendars, governance timelines, and executive reporting cycles.</li><li>
Collaborate with the CIEGO to support timely updates and provide assistance with revisions and refinements as needed.</li></ul></div>
Volunteer and Staff Recognition Program<div><ul><li>
Direct all annual volunteer and staff recognition program operations in partnership with the Executive Leadership Team to include overseeing nomination solicitation and review processes, confirming and onboarding reviewers, directing the scoring and selection processes, and supporting all related communications.</li><li>
Create and implement annual awards ceremony in partnership with board and staff leaders to include the event program and run of show, awardee preparations, event materials and logistics, awards and certificates, and travel.</li></ul></div>
Qualifications:<div><ul><li>
Bachelor&rsquo;s degree in business administration, Nonprofit Management, Communications, or a related field, or an equivalent combination of education and experience. Relevant professional certification (e.g., PMP, CMP, CAE) a plus.</li><li>
Minimum 8-10 years of progressive experience in executive operations, board governance, project management, or enterprise administrative leadership.</li><li>
Demonstrated experience supporting C‑suite executives, Boards of Directors, and senior leadership teams, preferably within a national nonprofit or complex, matrixed organization.</li><li>
Proven experience managing Board governance processes, including meeting planning, agendas, minutes, portals, compliance tracking, and bylaw‑driven requirements.</li><li>
Experience organizing large‑scale meetings, conferences, and events, including vendor procurement, contract negotiation, budget management, and on‑site execution.</li><li>
Experience producing executive updates: status reports, progress summaries, decision logs, and briefing memos for executive audiences.</li><li>
Experience managing operational budgets and expenses, with accountability for financial stewardship, compliance, and internal controls.</li><li>
Ability to travel 4-5 times per year as needed.</li><li>
Ability to lift approximately 25 lbs. (supplies).</li><li>
Consistent with its mission, the American Lung Association maintains a smoke-free workplace; all employees must abstain from tobacco use in any form, including vaping.</li></ul></div>
Compensation: Exact compensation may vary based on skills, experience, and location. The target hiring range for this position is between $85,000 and $95,000 per annum.
Benefits: The Lung Association offers a comprehensive benefits package including:<div><ul><li>
Paid Leave - 10 vacation days in the first year (15 days thereafter), 2 personal days and 15 sick days per year, as well as 12 company-paid holidays per year. We also offer Paid Parental Leave for eligible employees.</li><li>
Insurance - Employees (and their eligible dependents) can enroll in our medical, dental, and vision plans, as well as voluntary plans for critical illness, accident, hospital indemnity, short-term disability and supplemental life/AD&amp;D insurance. Employees will be enrolled in company-paid life/AD&amp;D and long-term disability Insurance coverage.</li><li>
Retirement Plan - Eligible employees can participate in our 401(k) Defined Contribution Retirement Plan, which offers matching employer contributions (up to 4%) and year-end discretionary non-elective contributions.</li></ul></div>
Equal Employment Opportunity
The American Lung Association is an equal opportunity employer. It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law.
Policy Statement
It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law. This policy applies in all employment actions including recruitment, hiring, promotions, transfers, corrective actions, terminations, compensation, benefits and training.</div>

Director, Executive & Governance Operations

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