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office manager

LEARN Charter School

<div><p>Founded in 2001, LEARN is a network of high-performing college preparatory, tuition-free public elementary and middle schools with the mission of providing children with the academic foundation and ambition to earn a college degree. There are 11 LEARN Schools serving 4,100 students in grades PK-8 across Chicago, Waukegan, North Chicago, and Washington, D.C.
</p><p></p><p>It is our goal to create an environment, on every campus, in which our staff members feel supported, respected, and appreciated. Our staff work together at each school and across the network to share ideas, problem solve, and innovate to move our schools and students beyond the expected. LEARN has been honored by having one of our school leaders recognized as the 2022 Principal of the Year by the Illinois Network of Charter Schools, in addition to LEARN 9 Waukegan earning a Exemplary school designation by the Illinois State Board of Education. LEARN also received a $7 million dollar gift from Mackenzie Scott in honor of our positive impact on education in Chicago.</p><p>
</p><p>LEARN's mission remains crystal clear: to provide children with the academic foundation and ambition to earn a college degree. LEARN is currently looking for hard-working and passionate professionals that are dedicated to transforming public education.</p><p>
</p><p></p><p><b>What You'll Do:</b></p><p>
As an Office Manager, your critical tasks will include but not be limited to:<br>
<i>Essential Job Functions</i></p><ul><li>Interacts frequently with staff, parents, students, instructors, visitors and community members</li><li>Manages student enrollment processes including family outreach and marketing</li><li>Responsible for the maintenance, care, security and integrity of student records</li><li>Updates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres strictly to the policy of maintaining confidentiality</li><li>Ensures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.</li><li>Provides exceptional administrative support to the Principal and performs tasks in an efficient, professional and timely manner</li><li>Oversees staff attendance reporting</li><li>Facilities the ordering and receiving supplies for the office and school (i.e. purchase order process)</li><li>Provides Tier 1 tech support as needed (backup to IT support staff)</li><li>Establishing and maintains the organization of the school office</li></ul><p>
</p><p>This job is a great fit if you:
</p><ul><li>Have a demonstrated record of living LEARN's Core Values
</li><li>Have experience working with computers including software (such as Excel) and student information management systems (i.e. Powerschool and ASPEN)
</li><li>Evaluate and improve processes
</li><li>Perform responsible, accurate and timely clerical work
</li><li>Understand and carry out oral and written directions
</li><li>Type at least 40-50 WPM
</li><li>Are able to establish and maintain professional relationships
</li><li>Can communicate accurately, courteously and effectively &ndash;orally and in writing &ndash; to different audiences</li></ul><p>
</p><p></p><p><b>Preferred</b></p><ul><li>
You are bilingual
</li><li>Experience as an Office Manager or senior receptionist with 5 + years in a school setting preferred.</li><li>
Associates degree</li>
Ability to develop and maintain budgets<br>
<li>
</li></ul><p><br>
<br>
<b>Benefits Summary:</b></p><p>
We offer a comprehensive and competitive benefits package for all full time employees, including:</p><div><ul><li><br>
Medical, Dental and Vision Insurance</li><li>Wellness Benefits: Online Mental Health Support, free on site COVID testing</li><li>Paid vacation, personal days, paid holidays, including 5 days off every 23 days in a school year</li><li>Short and long term disability</li><li>Paid life insurance</li><li>403B Contribution + 4.5% matching as eligible</li></ul><br>
</div><p><br>
<b>Working Conditions and Physical Demands</b></p><p>
Nature of work required an ability to operate standard business office equipment. Required ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Majority of work is performed in a general office environment. May require participation and attendance at organization sponsored events and meetings.</p><p><br>
</p><p><br>
<i>This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LEARN Charter School Network. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.</i></p></div>

Office Manager

Chicago Housing Authority

<p><b>POSITION SUMMARY</b></p><p>The Manager of the PMO leads project management, business analysis, and Agile delivery for the ITS department, overseeing hybrid approaches to ensure consistent, high‑quality execution across enterprise initiatives. The role partners closely with ITS leaders to anticipate cross‑team impacts, manage dependencies and resources, and support coordinated delivery across the portfolio. Success requires strong communication, collaboration, and leadership, along with a commitment to continuous improvement and staying current with evolving Agile, hybrid, and AI‑enabled practices. The Manager guides delivery maturity, enforces governance standards, and supports strategic decision‑making across ITS.</p><p><b>DUTIES AND RESPONSIBILITIES</b></p><ul><li>Portfolio Leadership &amp; Cross‑Functional Collaboration</li><li>Lead the ITS project portfolio by managing intake, prioritization, capacity planning, and resource allocation aligned with strategic goals.</li><li>Maintain clear visibility into progress, risks, dependencies, and cross‑team impacts through consistent reporting and coordination.</li><li>Partner with ITS leaders to align timing, resolve workflow dependencies, and strengthen long‑range planning and prioritization frameworks.</li><li>Delivery Methodology &amp; Governance</li><li>Maintain consistent PMI‑aligned delivery standards across Agile, hybrid, and traditional projects through standardized tools, templates, and documentation.</li><li>Support teams with requirements development, backlog management, planning, and execution while applying lessons learned and emerging best practices.</li><li>Ensure effective change management by guiding user readiness, communication planning, and transition support.</li><li>Team Leadership &amp; Human Capital Management</li><li>Lead, develop, and coach PMO team members&mdash;including IT Project Managers and Business Solution Analysts&mdash;through effective work assignments, feedback, and performance management.</li><li>Foster a collaborative environment that supports cross-functional learning, professional growth, and shared ownership of delivery outcomes, while partnering with ITS leadership on resource planning.</li><li>Promote delivery maturity across ITS by supporting PM/BA development, training opportunities, and communities of practice.</li><li>Financial &amp; Resource Accountability</li><li>Manage and track project budgets, expenditures, and vendor invoices to ensure financial accuracy and alignment with approved plans.</li><li>Identify and communicate budget variances early, recommending mitigation strategies when needed.</li><li>Support cost estimation, resource planning, and financial forecasting for ITS initiatives.</li><li>Optimize PMO human capital resources to ensure efficient staffing and workload distribution.</li><li>Support for Implementation Activities</li><li>Participate in after‑hours and weekend implementations, ensuring clear communication, issue escalation, and coordination across teams.</li><li>Provide leadership oversight during releases and production transitions to support smooth, successful deployments.</li><li>Vendor Management, Analytics &amp; Innovation</li><li>Maintain consistent quality standards across ITS projects by enforcing testing protocols, acceptance criteria, and QA processes.</li><li>Support RFPs, vendor evaluations, SOW development, contract documentation, and monitor vendor compliance.</li><li>Coordinate smooth post‑project handoffs with Operations and the Service Desk to ensure strong user satisfaction.</li><li>Oversee PMO tools, dashboards, and KPI reporting to maintain visibility into delivery health and performance.</li><li>Analyze delivery trends, refine PMO metrics, and identify automation or AI opportunities to improve efficiency.</li><li>Stay current on evolving Agile, hybrid, and AI‑enabled practices while championing continuous improvement across ITS delivery.</li></ul><p><b>QUALIFICATIONS</b></p><p>This position requires a Bachelor&rsquo;s degree in Business, Information Technology, or a related field with 6+ years of progressive experience in project management, business analysis, and technology delivery, including leading complex multi‑team initiatives. Demonstrated experience leading a PMO or comparable project delivery function. PMP certification required. Scrum Master certification (CSM or PSM) plus 5+ years of experience leading Agile delivery across multiple teams or programs. Hands‑on experience with scaling or hybrid Agile practices (e.g., Disciplined Agile, SAFe); formal certification preferred. Proven ability to integrate Agile delivery into PMO governance, portfolio processes, resource planning, and cross‑team coordination.</p><p><i><b>BENEFITS AT-A-GLANCE</b></i></p><ul><li><i>Vacation, Sick and Personal, competitive PTO package </i></li><li><i>Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance</i></li><li><i>Short-Term and Long-Term Disability Insurance</i></li><li><i>Long-Term Care Insurance</i></li><li><i>Pet Insurance</i></li><li><i>Parking Transit</i></li><li><i>Prepaid Legal Services</i></li><li><i>Brightstar 529 College Savings Plan</i></li><li><i>Identity Theft Protection</i></li><li><i>Hospital Indemnity Insurance</i></li><li><i>Voluntary Critical Illness Insurance</i></li><li><i>Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match</i></li><li><i>Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago</i></li><li><i>Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA&rsquo;s established policies and procedures.</i></li></ul><p>Salary Range: $105,000 &ndash; 115,000</p><p>Grade: S9</p><p>FLSA: Exempt</p><p>Union: No</p><p><i><b>&quot;Applications will be accepted for 30 days from the date of posting. However, the position may be closed at any point if a sufficient number of qualified applications are received.&rdquo;</b></i></p><p><b>FOR FULL CONSIDERATION, ALL APPLICANTS MUST APPLY DIRECTLY TO THE COMPANY WEBPAGE AT: CAREERS.THECHA.ORG</b></p><p>Pay: $105,000.00 - $115,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60605</p>

Manager of Project Management Office (PMO)

RPM Living

<div>Overview:
<div>
At RPM, we&rsquo;re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.</div>
Position Summary:
<div>
The Senior Community Manager will oversee all business operations at one of our apartment communities. The successful candidate will possess strong resident relations and interpersonal skills and will have the ability to communicate effectively, take charge, lead, train, be dependable, professional, and a team player.</div>
Responsibilities:
<ul><li>Leads property staff, conducting candidate interviews, overseeing onboarding, training, timesheet approval, and conducting quarterly discussions and annual assessments in accordance with Company policies, values, standards</li><li>
Drive team to achieve performance indicators, offering feedback to underperforming associates, and manage disciplinary actions in collaboration with HR</li><li>
Conduct ongoing training with office staff, covering leasing paperwork, workplace safety, and other daily operational needs</li><li>
Motivate associates through recognition programs, training, and team-building activities to boost morale and enhance productivity</li><li>
Assist in budget preparation and ensure adherence to approved budgets</li><li>
Complete month-end and year-end financial reporting and provide monthly budget variance reporting within +/- 10% per line item</li><li>
Promote resident satisfaction and retention by promptly responding to complaints, questions, and requests and taking appropriate actions to resolve service issues</li><li>
Collaborate with the property maintenance team to ensure prompt responses and completion of resident service requests in line with the company's standards</li><li>
Provide excellent customer service while maintaining the highest standards for resident service</li><li>
Analyze and interpret market and economic trends and partner with marketing to implement short- and long-range leasing strategies to achieve occupancy and revenue goals</li><li>
Follow eviction procedures, including notice requirements, court representation, and facilitating proceedings as needed</li><li>
Manage the client/owner relationship by meeting with the owners, conducting property tours, providing updates, and responding to owner requests as needed to maintain a positive working relationship</li></ul><br>
<div></div>
Education and Experience:
<ul><li>Bachelor's degree from a four-year college or university, or 1-2 years of relevant experience; or a combination of education and experience</li><li>
3 + years of related multi-family property management experience</li><li>
Strong leadership and management skills</li><li>
Team player, professional, and effective communication skills</li><li>
Proficient in Microsoft Office Suite and property management software</li></ul>
Qualifications:
<div><b>
Physical Requirements:</b></div><ul><li>
May be required to sit for extended periods of time while working at a desk</li><li>
May be required to climb stairs</li><li>
Must be able to read documents, computer screens and data</li><li>
Must be able to hear and understand verbal communications in person and over the phone or computer</li><li>
May occasionally be required to lift or carry items such as files or office supplies weighing up to 20 pounds</li><li>
Must be able to operate a computer, keyboard, mouse and other office equipment</li></ul><div><b>
Work Environment:</b></div><ul><li>
This role is based on site, primarily in an office setting but may require at times that the employee spends some time outside with exposure to the elements</li><li>
The office is an open setting which may include bright lights, constant noises and distractions</li><li>
A flexible schedule is required and hours include weekdays, nights, and weekends (including Saturdays and Sundays) as needed to meet business needs</li></ul><div></div><div><br>
This job title is associated with Property Manager, Apartment Manager, Business Manager, and Multi-Family Manager.</div>
Company Information:
<div>
Join RPM Living and experience exceptional benefits designed to enhance your life.</div><ul><li>
Weekly pay for all associates working onsite at an apartment community<br>
</li><li>
Comprehensive healthcare coverage available for all full-time, regular associates<br>
</li><li>
Employer-paid employee assistance, mental health, and wellness programs<br>
</li><li>
Ancillary benefits including critical illness, hospital indemnity, and accident insurance<br>
</li><li>
401(k) with robust company match<br>
</li><li>
Opportunities for professional development, career growth, and role-based learning plans<br>
</li><li>
Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG)<br>
</li><li>
Paid time off plus floating holidays and volunteer days<br>
</li><li>
Discounted Perks (Costco membership, movie tickets, health &amp; wellness, entertainment &amp; travel discounts)</li></ul><p></p><div><br>
Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires. A valid driver&rsquo;s license is preferred; candidates without a license will be provided a liability waiver, as applicable</div><div></div><div><br>
RPM Living participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.</div><div></div><div><br>
RPM Living is an Equal Opportunity Employer.</div><div></div><div><br>
If you need assistance to fully participate in our application or interview process, please reach out through our website here and select &quot;Careers&quot; in the &quot;Choose a Topic&quot; dropdown menu.</div></div>

Senior Community Manager

Gensler

<div><div><div><div><h2 class="jobSectionHeader"><b>General Information</b></h2>
</div></div><div><div><div><div>Posting Date</div>
<div>07-22-2026</div>
</div><div><div>Time Type</div>
<div>Full-Time</div>
</div><div><div>Job ID</div>
<div>8584</div>
</div><div><div>Areas of Expertise</div>
<div>Office Developers</div>
</div><div><div>Job Category</div>
<div>Design Management</div>
</div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Locations</b></h2>
</div></div><div><div><div><div>Chicago, IL, US</div>
</div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2>
</div></div><div></div><div><div><div><div><p>At Gensler, we help companies innovate. We design spaces, services and environments for organizations seeking new ways to provide value for themselves by fostering healthier, more effective workplaces. We are searching for an experienced Design Manager with a successful track record of managing all phases of corporate interiors projects and leading multiple complex projects at the same time.</p><br>
<p></p><p><b>Your Role</b>
</p><p>A Design/Project Manager at Gensler works with autonomy and is responsible for executing a variety of project types and sizes, leading all phases of projects. Potential projects span dynamic corporate campuses and high-profile commercial office environments, shaping the future of workplace design. These opportunities include cutting-edge headquarters, flexible and hybrid work settings, coworking destinations, innovation hubs, and speculative office developments that redefine how people work and collaborate.
</p><p>This role is involved throughout the full project delivery process and requires a strong working knowledge of that process to ensure successful project outcomes. The Design Manager leads relationships with clients, contractors, agencies, as well as engineering and specialty consultants. They also collaborate with and mentor junior staff to foster a high level of design quality and ensure client satisfaction, serving as the primary point of contact for all work produced.</p><br>
<p></p><p><b>What You Will Do</b>
</p><ul><li><p>Act as a design manager for a variety of project types in workplace design</p>
</li><li><p>Demonstrated ability to generate new client relationships, lead projects and marketing opportunities with existing clients, and working closely with our Marketing department to lead business development reporting, lead generation, and proposal writing</p>
</li><li><p>Drive the project delivery during all phases of the project</p>
</li><li><p>Develop and maintain project schedules, budgets, and work plans</p>
</li><li><p>Prepare and review proposals, contracts, and consultant agreements</p>
</li><li><p>Review internal project accounting documents and process draft project billing</p>
</li><li><p>Participate in firm marketing, proposal writing, and project interviews</p>
</li><li><p>Manage mid-size to large project teams, assign and monitor completion of tasks</p>
</li><li><p>Mentor junior staff</p>
</li><li><p>Participate in the coordination and document preparation for projects</p>
</li><li><p>Other related duties as assigned</p><br>
</li></ul><p></p><p><b>Your Qualifications</b>
</p><ul><li><p>Bachelor&rsquo;s Degree or higher in Interior Design or Architecture</p>
</li><li><p>7+ total years of relevant design experience; inclusive of 2+ years of project management experience in a commercial architecture firm, delivering corporate interior projects</p>
</li><li><p>Experience working at architectural scale within large, complex environments, coordinating across multiple disciplines and existing building systems</p>
</li><li><p>Knowledge and experience in all phases of projects that span both interior design and core and shell Architecture</p>
</li><li><p>Ability to provide excellent client service and assure project profitability</p>
</li><li><p>Desire to mentor junior staff</p>
</li><li><p>Strong programming and space planning skills</p>
</li><li><p>High level of design competence and expertise in FF&amp;E</p>
</li><li><p>Knowledge of state and local building codes including accessibility</p>
</li><li><p>Sustainable design experience, with a preference for hands-on LEED project participation and accreditation</p>
</li><li><p>Computer savvy with moderate or better skills in Microsoft Office (Word, Excel, Outlook and Project), and AutoCAD</p>
</li><li><p>Revit, SketchUp and Photoshop skills are a benefit</p>
</li><li><p>Experience with construction management and/ or design build projects preferred</p><br>
</li></ul><p></p><p><i>*The base salary will be estimated between $95,000 - $130,000 plus bonuses and benefits and contingent on relevant experience.</i><br>
</p><p></p><p>For consideration, please submit resume and work samples in PDF format.<br>
</p><p></p><br>
<p><b>Life at Gensler
</b></p><div>At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Awareness Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.
</div><div>We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
</div><div>As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div><br>
<div></div>
 <div></div><br>
<div><b>NOTICE TO APPLICANTS</b></div>
 <div>We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.</div>
 <div>Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.</div>
 <div>See also Know your rights: Workplace discrimination is illegal , right to work and E-verify program , as required by law.</div>
 <div>Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .</div>
 <div>Regarding Gensler&rsquo;s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email<div> talentacquisition@gensler.com</div> .</div></div></div></div></div></div></div>

Design Manager - Workplace Interiors

RR Donnelley

<div><b>Company Description</b><p><br>
RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.</p><b><br>
Job Description</b><p><b><br>
Schedule: Monday - Friday 10:30am-7:30pm</b></p><p>
This Facilities Associate position is responsible for handling all day-to-day facilities issues including direct liaison with clients, vendors, security and building management as well as maintaining the overall integrity and operational functionality of the office, including aesthetics.</p><p><b>
Job duties</b></p><p>
(* denotes an &ldquo;essential function&rdquo;)</p><ul><li><ul><li>Perform regular inspections of the client space (doors, furniture and fixtures) and escalate to relevant vendors for resolution</li><li>Respond to employee facility related requests &ndash; temperature, parking, etc.</li><li>Coordinate with Building Management on any issues relating to janitorial services, security, parking, etc.</li></ul></li><li>
 Support emergency evacuation plans/fire drills</li><li>
 Interact with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facility related services</li><li>
 Obtain working knowledge on thermostats, HVAC controls, Fire Controls, Security alarm system</li><li><ul><li>Coordinate minor moves</li><li>Coordinate furniture orders/minor furniture changes</li><li>Manage building access/badges and internal keys</li><li>Coordinate onboarding and offboarding of client staff</li><li>Assist Account Manager/Facilities Manager with overall maintenance of offices and ad hoc/special administrative projects in support of client initiatives</li><li>Work with manager to update Site Procedures Manual</li><li>Set tone for the environment by maintaining a positive personality, sense of urgency, independent thinking, self starting and high-spirited &ldquo;can-do&rdquo; disposition</li></ul></li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Minimum of 1 year of work experience in the area field of facilities, property management or building operations</li><li>
High School diploma or GED required</li><li>
Strong written and verbal skills</li><li>
Proven customer service skillset</li><li>
 Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar</li><li>
Experience in navigating a high-profile, high-paced environment</li><li>
Ability to problem solve, rationalize and mitigate/manage obstacles presented</li><li>
Self starter, task-oriented leader</li><li>
Ability to work overtime as needed</li><li>
Ability to handle sensitive and/or confidential information</li><li>
Proven ability to multi-task, meet deadlines and complete projects in a timely manner</li><li>
Demonstrate initiative and proactive thinking</li><li>
Ability to work well with others in a team atmosphere</li><li>
Maintain a professional appearance and high level customer service mindset at all times</li><li>
Ability to commit and adhere to all client values, principles and procedures</li></ul><br>
<b>
Additional Information</b><p><br>
The salary range for this role at the noted RRD location is $20.53 - $28.70 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p>
#LI-MY1</p><p>
#Li-onsite</p><div></div><p>
RRD is an Equal Opportunity Employer, including disability/veterans</p>
<p>
At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.</p>
<p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p></div>

Office Facilities Associate

City of Chicago

<div>
 <strong>
  BID/JOB ANNOUNCEMENT
  <br/>
  <br/>
 </strong>
 <strong>
  AMINISTRATIVE ASSISTANT
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  <br/>
 </strong>
 <strong>
  DEPARTMENT OF FAMILY AND SUPPORT SERVICES
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 </strong>
 <strong>
  HUMAN SERVICES DIVISION
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  <br/>
 </strong>
 <strong>
  Number of Positions:
 </strong>
 <strong>
  1
  <br/>
  <br/>
 </strong>
 <strong>
  (Additional Vacancies Possible Pending Budget Approval)
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 </strong>
 <strong>
  Starting Annual Salary:
 </strong>
 <strong>
  $51,936
  <br/>
  <br/>
 </strong>
 <strong>
  This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
  <br/>
  <br/>
 </strong>
 <strong>
  BID INSTRUCTIONS: Apply on the bid site:
 </strong>
 <strong>
  https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
 </strong>
 <strong>
  AND
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
  </li>
  <li>
   Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
  </li>
  <li>
   Select your correct bargaining unit
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
  <br/>
  <br/>
 </strong>
 <strong>
  Applications for this position will be accepted until 11:59pm CDT on
 </strong>
 <strong>
  08/11/2026
  <br/>
  <br/>
 </strong>
 Under general supervision, performs administrative, clerical, and/or secretarial duties for a City manager or supervises staff performing office assistant support functions, and performs related duties as required
 <br/>
 <br/>
 <strong>
  Essential Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
  </li>
  <li>
   Oversees the filing, storage and maintenance of office and electronic filing systems and updates tracking logs and database
  </li>
  <li>
   Responds to requests for information of departmental records and processes requests in accordance with departmental policies and procedures
  </li>
  <li>
   Coordinates the ordering, storage and distribution of office supplies and/or coordinates equipment repair and maintenance
  </li>
  <li>
   Processes payment vouchers, travel and mileage reimbursement requests
  </li>
  <li>
   Maintains account records, verifies the posting of payments and collects payment for department programs
  </li>
  <li>
   Trains and instructs staff in office and clerical operations and departmental rules and policies
  </li>
  <li>
   Maintains petty cash records to track office expenditures
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Duties May Be Required For This Position.
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Location:
  </strong>
 </strong>
 Human Services Division
 <br/>
 <br/>
 845 W. Wilson
 <br/>
 <br/>
 <strong>
  <strong>
   Days:
  </strong>
 </strong>
 Monday - Friday
 <br/>
 <br/>
 <strong>
  <strong>
   Hours:
  </strong>
 </strong>
 9:00AM &ndash; 5:00PM
 <br/>
 <br/>
 <strong>
  THIS POSITION IS IN THE CAREER SERVICE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Two years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.
  </li>
  <li>
   Should the above criteria not be fulfilled, the following options are acceptable: A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus one (1) years of administrative, office assistant or secretarial experience
  </li>
  <li>
   Graduation from an accredited college with an Associate&rsquo;s degree or higher, plus one (1) year of administrative, office assistant or secretarial experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Selection Requirements
  <br/>
  <br/>
 </strong>
 This position requires applicants to complete an interview which will include a universal assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
 <br/>
 <br/>
 <strong>
  Preference Will Be Given To Candidates Possessing The Following
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Demonstrated ability to obtain and prepare programmatic data and administrative reports
  </li>
  <li>
   Training experience
  </li>
  <li>
   History of providing high-level support to senior leadership
  </li>
  <li>
   A Associates degree or 60 college credit hours
  </li>
  <li>
   Proficiency in Microsoft Office, including Excel, Power Point and Outlook
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  For Information on our employees benefits please visit our benefits website at:
 </strong>
 <strong>
  https://www.chicago.gov/city/en/depts/fin/benefits-office.html
  <br/>
  <br/>
 </strong>
 <strong>
  For Information on our salary and title structure visit our classifications website at:
  <br/>
  <br/>
 </strong>
 <strong>
  https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
  <br/>
  <br/>
 </strong>
 <strong>
  APPLICATION EVALUATION:
 </strong>
 Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
 <br/>
 <br/>
 <strong>
  COMMITMENT TO DIVERSITY:
 </strong>
 To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
 <em>
  <strong>
   These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.
  </strong>
  <strong>
   For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.
  </strong>
 </em>
 To learn more about our hiring practices click here.
 <br/>
 <br/>
 <strong>
  ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
  <br/>
  <br/>
 </strong>
 <strong>
  The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
  <br/>
  <br/>
 </strong>
 <strong>
  City of Chicago
  <br/>
  <br/>
 </strong>
 Brandon Johnson, Mayor
 <br/>
 <br/>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Jul 28, 2026, 11:03:02 AM
</div>


ADMINISTRATIVE ASSISTANT

Pick Your Part

<div>Description:
<p><b>
Summary: </b>Responsible for a variety of procurement and vendor-related duties to support the Procurement team.</p><p><b>
Essential Job Duties</b></p><ul><li>
Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.</li><li>
Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc. Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments, and tracking of source products.</li><li>
Facilitate communication with vendors to provide PO numbers to confirm order placements.</li><li>
Maintain vendor scorecard to accurately represent customer satisfaction rating.</li><li>
Reconcile purchase orders and invoices.</li><li>
Interface with Procurement team members and other associated departments. Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company&rsquo;s receiving and put-away goals. Interact with Accounting, ensuring suppliers follow proper invoicing procedures.</li><li>
Organize and schedule meetings to assist in the efficiency of procurement operations.</li><li>
Assist in preparing and auditing RFPs (Requests for Proposals).</li><li>
Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.</li><li>
May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.</li><li>
Assume other duties as assigned.</li></ul><p><b>
Supervisory Responsibilities</b></p><ul><li>
Not responsible for supervising employees.</li></ul>
Requirements:
<p><b>
Basic Qualifications</b></p><p><b>
Education &amp; Experience (Level of education AND years of experience are required):</b></p><ul><li>
High School graduate or G.E.D. equivalent required.</li><li>
1+ years of experience.</li></ul><p><b>
Preferred Qualifications (Include qualifications that are desired but optional):</b></p><ul><li>
College coursework preferred.</li><li>
Automotive background preferred.</li></ul><p><b>
Knowledge/Skills/Abilities (Includes needed certifications, systems knowledge, job skills, characteristics, competencies, etc.):</b></p><ul><li>
Intermediate skill level in Microsoft Word &amp; Excel.</li><li>
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li><li>
Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc. Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.</li><li>
Basic messages communicated orally. May write brief messages and keep simple records. May explain and offer guidance on routine procedures.</li><li>
Problems encountered are routine, somewhat repetitive, and generally solved by following clear directions and procedures.</li><li>
Decisions generally affect own job or assigned functional area.</li><li>
Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines to follow; supervisor/manager provides broad guidance and overall direction.</li><li>
Handle multiple tasks or projects simultaneously with moderate complexity.</li></ul><p><b>
Essential Physical Demands/Work Environment (i.e. lifting demands, travel requirements, etc.):</b></p><ul><li>
Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently.</li><li>
The employee must occasionally lift and/or move up to 50 pounds.</li><li>
Travel may be required periodically, including overnight stays (contingent on position requirements). Minimum overnight travel (up to 10%)</li></ul></div>

Inventory Specialist

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