(ord) time & attendance administrator Jobs in Chicago

(ord) time & attendance administrator

accounting clerk ii

bookkeeper

district clerk

door attendant

appointment clerk

Chicago Mattress Company

<p><b>Key Responsibilities</b></p><p>● Schedule and coordinate inbound freight appointments with carriers, vendors,</p><p>and internal warehouse teams</p><p>● Maintain accurate appointment schedules and ensure all inbound deliveries are</p><p>properly documented</p><p>● Complete driver check-ins and verify trailer numbers upon arrival</p><p>● Monitor scheduled appointments throughout the day to help ensure on-time</p><p>arrivals</p><p>● Follow up on late, delayed, missed, or unscheduled deliveries and communicate</p><p>updates promptly</p><p>● Coordinate with warehouse personnel regarding dock availability, unloading</p><p>schedules, and daily inbound capacity</p><p>● Maintain communication with carriers regarding appointment times, delivery</p><p>changes, delays, and other scheduling needs</p><p>● Review inbound paperwork and confirm that required documentation is complete</p><p>and accurate</p><p>● Track inbound shipments, trailer information, piece counts, and other operational</p><p>details</p><p>● Assist with resolving scheduling conflicts, dock concerns, damaged freight, and</p><p>delivery discrepancies</p><p>● Document issues and communicate relevant information to management and</p><p>appropriate team members</p><p>● Maintain organized scheduling records, spreadsheets, and operational reports</p><p>● Support invoice processing and other administrative tasks related to inbound</p><p>freight operations</p><p>● Help identify opportunities to improve scheduling efficiency, communication, and</p><p>overall inbound workflow</p><p>● Perform additional logistics and administrative duties as needed</p><p><b>Qualifications</b></p><p>● Previous experience in freight scheduling, logistics, transportation, dispatch,</p><p>warehouse operations, or a related field is preferred but not required</p><p>● Strong organizational skills and attention to detail</p><p>● Ability to manage multiple appointments, deadlines, and priorities in a fast-paced</p><p>environment</p><p>● Strong written and verbal communication skills</p><p>● Comfortable communicating with drivers, carriers, vendors, warehouse</p><p>personnel, and management</p><p>● Proficient with Microsoft Office, Google Workspace, spreadsheets, email, and</p><p>scheduling systems</p><p>● Ability to identify issues, communicate them clearly, and follow through until they</p><p>are addressed</p><p>● Dependable, proactive, and able to work independently while collaborating with a</p><p>team</p><p>● Strong problem-solving and time-management skills</p><p>● Experience with transportation management systems, warehouse systems, or</p><p>freight-related software is a plus</p><p><b>Preferred Skills</b></p><p>● Experience coordinating freight appointments or working directly with carriers</p><p>● Knowledge of inbound warehouse operations and dock scheduling</p><p>● Familiarity with freight documentation, invoices, bills of lading, and shipment</p><p>tracking</p><p>● Experience maintaining operational spreadsheets and reports</p><p>● Ability to remain organized and professional when handling changing schedules</p><p>or unexpected delays</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>People with a criminal record are encouraged to apply</p><p>Experience:</p><ul><li>Dispatching: 1 year (Required)</li><li>Microsoft Office Programs: 2 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60624 (Required)</li></ul><p>Work Location: In person</p>

Bilingual Freight Scheduling Coordinator

City of Chicago, IL

<div></div><div><div><b>Job Number:</b> <b>419965</b></div><div><div>
</div></div><div><b>
Description</b><div></div><div><b><br>
BID/JOB ANNOUNCEMENT</b></div><div></div><p><br>
DISTRICT CLERK</p><p>
Chicago Department of Water Management</p><div><b>
Number of Positions: 2</b></div><div><b>
(Possible additional vacancies pending budget approval)</b></div><div><b>
Starting Salary: $53,520 yearly</b></div><div></div><div><b><br>
Applications for this position will be accepted until 11:59 pm CDT on 08/14/202</b><b>6</b></div><div></div><div><b><br>
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with</b> <b>the LABORERS INTERNATIONAL UNION OF NORTH AMERICA - LOCAL 1092 (BARGAINING UNIT #53).</b></div><div></div><div><b><br>
BID INSTRUCTIONS:</b><b> Apply on the bid site: </b><b>https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en</b><b> AND</b></div><div></div><ul><li><br>
 <b>Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;</b></li><li> <b>Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)</b></li><li> <b>Select your correct bargaining unit</b></li></ul><div></div><div><b><br>
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION</b></div><div></div><div><br>
Under supervision, perform a range of clerical, timekeeping, and customer service duties to support an organization&rsquo;s (e.g., district or central office, bureau) work operations, and perform related duties as required.</div><div></div><div><b><br>
ESSENTIAL DUTIES</b></div><ul><li><div>
Monitors automated timekeeping records to ensure proper recording of employee swipes; identifies incomplete time records and requests edit sheets; and data enters information from approved edit and time off forms to edit CATA records</div></li><li><div>
Reviews payroll registers to ensure records accurately reflect time worked and time off; sorts and distributes payroll checks; responds to employee inquiries on hours paid, vacation balances, and related payroll/timekeeping inquiries</div></li><li><div>
Generates various timekeeping reports from CATA, including absenteeism, overtime and time off reports as requested by management</div></li><li><div>
Answers phones and responds to inquiries from the general public, aldermanic offices and city personnel, providing information on the status of service requests, and routes calls</div></li><li><div>
Provides customer service, receiving and processing requests for services, scheduling appointments, taking complaints, and forwarding emergency service requests to supervisors</div></li><li><div>
Prepares basic reports and maintains office files; gathers data, organizes, distributes, mails, and files a variety of work records, including overtime and personnel forms, work activity sheets, productivity reports, and other work documents</div></li><li><div>
Performs data entry to maintain and update automated inventory control records, entering data from various source documents including supply and material requisitions and work orders</div></li><li><div>
Positions in Water Meter Operations, Department of Water Management, answer phones and provide customer service to clients with complaints or problems with water meters; schedule appointments for work crews to go out and inspect water meters; create service orders; and data-enter information to update records for new or upgraded meters (e.g., automated meter readers)</div></li><li><div>
Positions in Bureau of Operations and Distribution, Department of Water Management, work with Foreman, Assistant District Superintendents and/or District Superintendents as it relates to inputting data on work orders for repairs made to water and/or sewer infrastructure.</div></li></ul><div></div><div><b><i><br>
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.</i></b></div><div></div><div><br>
Location: Various</div><div>
Days: Various</div><div>
Hours: Various</div><div></div><div><b><br>
THIS POSITION IS IN THE CAREER SERVICE</b></div></div><div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
MINIMUM QUALIFICATIONS</b></div><div><i>
Education, Training, and Experience</i></div><ul><li>Two years of combined work experience performing clerical, customer service, inventory</li></ul><div>
control, timekeeping, or personal computer work</div><div></div><div><b><br>
Licensure, Certification, or Other Qualifications</b></div><ul><li>None</li></ul><div></div><div><b><br>
SELECTION REQUIREMENTS</b></div><div>
This position requires bidders and applicants to complete a written test/ Skills assessment. Applicants who successfully apply for the position, receive a passing score, and meet the minimum qualifications will be hired in a lottery/random order. Bidders who receive a passing score on the test will be hired in seniority order according to the collective bargaining agreement.</div><div></div><p><b><br>
APPLICATION EVALUATION: Initial</b> evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.</p><p><b>
COMMITMENT TO DIVERSITY:</b> To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. <b><i>These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.</i></b><b><i> </i></b><b><i>For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.</i></b></p><p>
To learn more about our hiring practices, click here.</p><div></div><div><b><br>
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.</b></div><div></div><div><b><br>
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.</b></div><div></div><div><b><br>
City of Chicago</b></div><div>
Brandon Johnson, Mayor</div></div><div></div><div><div><br>
</div></div><div><b>
Job Posting</b><b>:</b> Jul 31, 2026, 12:00:00 AM | <b>Closing Date (Period for Applying) - External</b>: Aug 14, 2026, 11:59:00 PM</div><div><b>
BU</b><b>:</b> 53 | <b>Salary</b><b>:</b> $53,520 <b>Pay Basis</b><b>:</b>Yearly</div></div>

DISTRICT CLERK

J SALON

<p><b>Job Overview: </b></p><p><b>J Salon</b> is hiring a professional, organized, and client-focused Front Desk Receptionist for our busy nail salon in Chicago&rsquo;s West Loop.</p><p>Russian language skills are a significant advantage because many members of our team speak Russian. However, strong English communication skills are required for working with clients.</p><p>Responsibilities</p><ul><li>Welcome clients and create a professional, friendly salon experience</li><li>Answer phone calls, text messages, emails, and booking inquiries</li><li>Schedule, confirm, reschedule, and cancel appointments</li><li>Explain salon services, pricing, and policies clearly</li><li>Check clients in and out and process payments</li><li>Help clients select the correct service and nail technician</li><li>Rebook clients before they leave</li><li>Communicate appointment changes with nail technicians</li><li>Monitor the salon schedule and help prevent delays</li><li>Maintain a clean and organized front desk and waiting area</li><li>Assist management with basic administrative tasks</li><li>Handle client concerns calmly and professionally</li><li>Follow salon policies consistently</li></ul><p>Requirements</p><ul><li>Strong English communication skills</li><li>Russian language is a big plus</li><li>Previous front desk, receptionist, hospitality, retail, or customer-service experience preferred</li><li>Comfortable using computers, booking systems, email, and text messaging</li><li>Organized and able to manage several tasks at the same time</li><li>Reliable, punctual, and responsible</li><li>Professional appearance and communication style</li><li>Able to remain calm in a busy environment</li><li>Comfortable discussing prices, policies, cancellations, and scheduling issues with clients</li><li>Available to work weekends and salon business hours as needed</li><li>Legally authorized to work in the United States</li></ul><p>Ideal Candidate</p><p>You are attentive, confident, and comfortable communicating with both clients and team members. You understand that the front desk controls the flow of the salon and directly affects the client experience. You follow procedures, notice small details, and take responsibility for your work.</p><p>Position Details</p><ul><li><b>Location:</b> J Salon, West Loop, Chicago</li><li><b>Position:</b>Part-time and Full-time</li><li><b>Pay:</b> $19 - $25</li><li><b>Schedule:</b> Flexible</li><li><b>Weekend availability:</b> Required</li></ul><p>How to Apply</p><p>Please submit your resume and include:</p><ul><li>Your current availability</li><li>Your previous customer-service or front desk experience</li><li>The languages you speak</li><li>Your preferred number of working hours per week</li></ul><p>Only candidates selected for an interview will be contacted.</p><p>Pay: $19.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Referral program</li></ul><p>Work Location: In person</p>

Front Desk Receptionist — Nail Salon

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Information Technology Specialist

Explore 4+ Appointment clerk in Chicago this August. Find roles across top companies and apply now to boost your career.

4 appointment clerk jobs In Chicago

Bilingual Freight Scheduling Coordinator

DISTRICT CLERK

Front Desk Receptionist — Nail Salon

Information Technology Specialist