administrator, association management & operations

administrative assistant

(ord) time & attendance administrator Jobs in Chicago

(ord) time & attendance administrator

accounts payable manager

administrator, association management & operations Jobs in Chicago

business office manager

ord time attendance administrator

United Ground Express

<div>What to expect:

The Administrator of Time &amp; Attendance is responsible for administering processes to support timekeeping and attendance tracking for salaried and hourly employees.

How you will make an impact:
<ul>
<li>Assists and supports Manager of Administration</li>
<li>Responsible for the administration of timekeeping and attendance (e.g. timecard approval, corrections and exceptions) for hourly and salaried employees</li>
<li>Accountable for timely and accurate processing of all time and attendance transactions, understanding current ADP processes and ensuring data integrity</li>
<li>Manage and monitor timecard approvals/ sign-offs, data validation, historical edits, and generating/ exporting reports</li>
<li>Respond to employee inquiries in a timely manner regarding payroll information and troubleshoots to resolve employee concerns</li>
<li>Analyze reports and deliver key trends and escalate issues appropriately</li>
<li>Takes initiative in identifying creative ways to approach existing processes</li>
<li>Builds and maintains schedules in a timely manner</li>
<li>Ensures that daily roster needs are met in an efficient manner, calls for shift coverage when necessary</li>
<li>Processes shift trades and day off requests in accordance with CBA</li>
<li>Monitors attendance phone line and updates accordingly</li>
<li>Minimize redundancy in scheduling</li>
<li>Ensures efficient utilization of personnel</li>
<li>Provide Accounting support as needed</li>
<li>Other duties as necessary</li>
</ul>
What you will bring:

Required Experience, Qualifications &amp; Skills:
<ul>
<li>High School Diploma or GED required
</li><li>Minimum 2-4 years' experience required</li>
<li>ADP Time &amp; Attendance system experience preferred</li>
<li>Ability to deal with information that is highly sensitive and confidential</li>
<li>Comprehensive knowledge of Microsoft Office</li>
<li>Effectively focuses on multiple tasks</li>
<li>Ability to interact well within a team environment</li>
<li>Excellent communication skills and keen attention to details</li>
<li>Strong analytical skills</li>
<li>Experience in a complex, multiple employee group organization preferred</li>
<li>Experience working with multiple pay cycles preferred</li>
<li>Must have flexible schedule availability to cover a 24 hour per day 7 day per week operation including weekends and holidays as assigned</li>
</ul>
Note: For internal UGE candidates (current UGE Employees), please be sure to attach the Internal Candidate Eligibility Form, filled out by your direct supervisor, to your application. The form can be found on the UGE Talent Acquisition SharePoint Page or by clicking here: Internal_Candidate_Eligibility_Form.2024.

Total Rewards:

Salary will be competitive and commensurate with experience.

As a UGE employee you'll receive the following:
<ul>
<li>Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines' amazing global network.
</li><li>Discount Program: 20% off for flight tickets with United Airlines
</li><li>Vacation, Sick Time, and Floating Holidays</li>
<li>Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance
</li><li>Flexible Spending Accounts, Long Term Disability,
</li><li>401(k)
</li><li>Paid Training</li>
<li>Paid parking or transportation assistance</li>
<li>Participation in the UGE annual incentive plan</li>
</ul>
ADA Specifications
<ul>
<li>Ability to operate a computer to enter and retrieve data</li>
<li>Requires ability to sit, stand and walk for extended periods of time 
</li>
<li>Ability to pass all pre-screening clearances applicable to position qualifications.</li>
</ul>
UGE is an Equal Opportunity Employer &ndash; Minorities/Women/Veterans/Disabled/LGBT

United Ground Express, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.

<div><div><div><div>ORD Chicago O'Hare International Airport Illinois</div></div></div></div></div>

(ORD) Time & Attendance Administrator

Senior Supervisor, Hub Services - Salary Range $53,000 - $56,000/year What to expect: The Senior Supervisor is responsible for oversight of UGE personnel, ensuring compliance with all operational, safety, quality and compliance standards established by United Ground Express, United Airlines and any regulatory authorities. How you will make an impact: <ul><li>Provide coaching and direction to the station personnel to achieve or exceed performance expectations.</li><li>Ensure compliance with all safety requirements.</li><li>Provides coaching and direction to achieve or exceed performance and quality standards.</li><li>Provides oversight to the scheduling and monitoring of employees to ensure proper staffing levels to achieve or exceed performance goals.</li><li>Set a positive example for the station team members to ensure excellent customer service.</li><li>Maintain a positive work environment, strong employee relations and collaborative relationships.</li><li>Demonstrate a calm demeanor during periods of high volume or irregular operations.</li><li>Schedule and monitor daily work assignments to ensure proper staffing levels while delivering a superior level of customer service.</li><li>Ensure all employees are properly trained and understand their assigned duties.</li><li>Ensure any injuries, incidents, accidents, and/or customer service issues are properly reported and processed.</li><li>Ensure the operation functions in a safe, caring, dependable and efficient manner at all times.</li><li>Perform other duties as assigned.</li></ul>What you will bring: Required Experience, Qualifications &amp; Skills: <ul><li>High School Diploma and previous supervisory experience</li><li>Ability to work independently.</li><li>Ability to work in a dynamic, fast paced operational environment.</li><li>Analytical thinking, goal-directed leadership, and service-oriented performance</li><li>Strong communication and interpersonal skills</li><li>Strong problem-solving skills and drive for excellence</li><li>Organization and planning skills</li><li>Strong leadership skills with the ability to motivate and coach others.</li><li>Must possess and maintain a valid US state driver's license. (Suspended, expired, revoked, or denied licenses are not valid)</li><li>MS Office applications</li><li>Must have flexible schedule availability to cover a 24 hour per day 7 day per week operation including weekends and holidays as assigned.</li><li>Must be able to stand, lift, bend, push, and pull for extended periods of time, lift up to 70 lbs. and work outside in all types of weather conditions.</li></ul>Preferred Experience, Qualifications &amp; Skills <ul><li>Experience supervising Union represented work group preferred.</li></ul>Note: For internal UGE candidates (current UGE Employees), please be sure to attach the Internal Candidate Eligibility Form, filled out by your direct supervisor, to your application. The form can be found on the UGE Talent Acquisition SharePoint Page or by clicking here: InternalCandidateEligibilityForm.2024 Total Rewards: Salary will be competitive and commensurate with experience. As a UGE employee you'll receive the following: <ul><li>Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines' amazing global network.</li><li>Discount Program: 20% off for flight tickets with United Airlines</li><li>Vacation, Sick Time, and Floating Holidays</li><li>Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance</li><li>Flexible Spending Accounts, Long Term Disability,</li><li>401(k)</li><li>Paid Training</li><li>Paid parking or transportation assistance</li><li>Participation in the UGE annual incentive plan</li></ul>ADA Specifications <ul><li>Repetitive motions that may include the wrists, hands, and/or fingers.</li><li>Requires ability to use computers and other office equipment.</li><li>Requires ability to sit, stand and walk for extended periods of time.</li><li>Ability to push, pull, and llift up to 70lbs on a consistent basis.</li><li>Ability to pass all pre-screening clearances applicable to position qualifications.</li><li>Ability to communicate and interact with others in the English language, both oral and written.</li></ul>UGE is an Equal Opportunity Employer &ndash; Minorities/Women/Veterans/Disabled/LGBTQ United Ground Express, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. ORD Chicago International Airport Pay: $53,000.00 - $56,000.00 per year Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Senior Supervisor, Hub Services (ORD)

Menzies Aviation LATAM

<div>
 Job Details
 
 
 
 Description
 
 
 
 
 Overview
 
 
 
 People. Passion. Pride. This is what has driven our teams since 1833.
 
 
 Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.
 
 
 But at the heart of our business is our people.
 
 
 
 Role Purpose
 
 
 
 Fuel Farm Dispatcher Coordinates and monitors the receiving, storing, transferring and dispensing of petroleum products at all storage facilities in accordance with established procedures and quality controls. While maintaining proper communication with Supervisors, Fuel Companies, Airlines and employees.
 
 
 
 What You Will Be Doing
 
 
 
 <ul>
 <li>
 Inventory, daily, weekly and monthly's petroleum products as required.
 </li>
 <li>
 Prepare and process required documentation to relate to the work performed.
 </li>
 <li>
 Responsible for dispatching work assignments to a group engaged in fuel system maintenance, aircraft servicing, and related functions.
 </li>
 <li>
 Ensures proper utilization of personnel and equipment and imparts current tor new occupational knowledge to workers within the classification of Gauger and Pipeline Technician.
 </li>
 <li>
 Responsible for the operation of fire/safety control systems associated with all storage facilities. Performs the necessary duties required in accordance with good housekeeping and safety practices.
 </li>
 <li>
 Must have a valid driver's license and as required, airport facility driver's license and/or permit required as a condition of employment.
 </li>
 <li>
 Coordinate operations with the airline.
 </li>
 <li>
 Ensure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
 </li>
 <li>
 Comply with the Stations&rsquo; attendance tardiness standards
 </li>
 <li>
 Perform other duties as assigned. Safety, Security and Compliance All employees have a responsibility and duty whilst at work to: Reports to: Operations Supervisor Location: Chicago, IL | ORD
 </li>
 <li>
 Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
 </li>
 <li>
 Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
 </li>
 <li>
 Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
 </li>
 <li>
 Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
 </li>
 <li>
 Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
 </li>
 <li>
 Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
 </li>
 <li>
 Fully understand the company health and safety policy.
 </li>
 <li>
 Attend training courses as may be arranged by the Company. Qualifications and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
 
 
 </li>
 </ul>
 
 Safety, Security, Wellbeing And Compliance
 
 
 
 You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.
 
 
 Please see the attached job description for further details on safety, security, wellbeing &amp; compliance.
 
 
 
 What We Are Looking For
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
 
 
 <ul>
 <li>
 High school diploma or general education degree (GED);
 </li>
 <li>
 or one to three months related experience and/or training.
 </li>
 <li>
 or equivalent combination of education and experience.
 </li>
 <li>
 Previous Experience preferred.
 </li>
 <li>
 Excellent verbal and interpersonal skills are required.
 </li>
 <li>
 Ability to speak clearly and concisely.
 </li>
 <li>
 Ability to add and subtract, along with multiply and divide, ability to perform these with regard to weight, measurement and volume.
 </li>
 <li>
 Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
 </li>
 <li>
 Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
 </li>
 <li>
 Ability to deal with problems involving a few concrete variables in standardized situations.
 </li>
 <li>
 Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
 </li>
 <li>
 Must be able to speak, read and write in English proficiently.
 </li>
 <li>
 Must be 18 years of age or older.
 </li>
 <li>
 Must pass a pre-employment drug test.
 </li>
 <li>
 Possess/maintain a valid driver&rsquo;s license and other FAA Airport required identification/seals or authorizations.
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Ability to remain calm and efficient under pressure
 </li>
 <li>
 Competent in handling difficult situations
 </li>
 <li>
 Must be available and flexible to work variable shifts including weekends and holidays.
 </li>
 <li>
 Must pass pre-employment drug testing. Knowledge, Skills, and Abilities
 </li>
 <li>
 Ability to learn quickly.
 </li>
 <li>
 Ability to understand and carry out oral and written instructions and request clarification when needed.
 </li>
 <li>
 Strong interpersonal skills
 </li>
 <li>
 Ability to work as part of a team.
 </li>
 <li>
 Ability to build relationships.
 
 
 </li>
 </ul>
 
 Diversity
 
 
 
 Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
 
 
 Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
 
 
 As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.
 
 
 
 Application Instructions
 
 
 
 
 Is this role ticking all the boxes for you? If so, please click apply now!
 
</div>

Dispatcher-Fuel Farm

NHS Global Events

COMPANY OVERVIEW NHS Global Events is a leader in meeting management and hotel sourcing, dedicated to building strong client partnerships through decades of industry experience. We deliver exceptional solutions tailored to exceed expectations and ensure seamless event execution.POSITION OVERVIEW We are seeking an Administrator, Association Management &amp; Operations to join our team and provide comprehensive support for multiple association clients along with internal reporting and administrative initiatives. This role is responsible for association management support, financial reconciliation, and meeting operations administration. The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and experienced in customer service along with administrative support in a multi-client, professional services environment.Candidates must reside in the Chicagoland area. This is a full-time, hybrid position requiring at least two days per week in our Chicago office, with the remainder of the week remote. The schedule is subject to change at the discretion of NHS Global Events.PRIMARY RESPONSIBILITIESAssociation Management Support<ul><li>Provide operational and financial coordination to four association clients</li><li>Manage and respond to phone lines and email inquiries working directly with members and attendees on all inquiries</li><li>Pick up checks, prepare deposits, and communicate updates with Account Managers</li><li>Support financial tracking and documentation to ensure accurate and timely reporting</li><li>Work directly with CFO to enter and reconcile financial data quarterly</li><li>Maintain membership records</li><li>Travel to support the associations at meetings on an as needed basis</li></ul>Financial Reconciliation &amp; Reporting<ul><li>Partner with Account Managers to create and finalize post-event reconciliation reports</li><li>Support Accounting Coordinator with pick-up report collection</li><li>Assist sales team in preparing and sending out quarterly and monthly strategic client reports</li><li>Create, send, process, and track invoices and payments</li><li>Manage budgets and forecast cash flow</li></ul>Meeting Operations Administrative Support<ul><li>Provide administrative assistance to meeting managers</li><li>Support data entry for time tracking and program expenses</li><li>Data entry of monthly program expenses</li><li>Print and prepare onsite materials</li><li>Ship materials to event locations</li><li>Manage restocking and inventory of onsite supplies and materials</li></ul>QUALIFICATIONS<ul><li>Organizational and time management skills</li><li>High attention to detail, particularly with financial data</li><li>Ability to manage multiple projects and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office and event/financial management systems</li><li>Ability to work collaboratively across teams</li><li>Travel required (5%)</li></ul>PREFERRED SKILLS AND ATTRIBUTES<ul><li>Experience in association management or event planning</li><li>Exposure to financial reconciliation or accounting processes (Stripe, QuickBooks Online)</li></ul>COMPENSATIONThe salary range for this position is $52,000&ndash;$62,000, commensurate with experience and qualifications.COMPANY BENEFITS<ul><li>Flexible hybrid work schedule (2 days in office, 3 days virtual)</li><li>Paid time off</li><li>Employee sabbatical (1 week after 5 years, 1 month after 10 years)</li><li>Summer Friday early closure (Memorial Day - Labor Day)</li><li>Health and dental insurance with 75% company contribution toward premium</li><li>Monthly cell phone and gym membership allowances</li><li>Support for professional development and industry event attendance</li><li>Travel opportunities for supplier FAM trips &amp; educational events</li><li>Company profit sharing program</li></ul>NHS Global Events provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Pay: $52,000.00 - $62,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>Association Management or Event Planning: 2 years (Preferred)</li><li>Financial Reconciliation or Accounting Processes: 2 years (Preferred)</li></ul>Location:<ul><li>Chicago, IL 60603 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60603 (Required)</li></ul>Work Location: Hybrid remote in Chicago, IL 60603

Administrator, Association Management & Operations

Complete Care - Illinois

<div>
 
 Business Office Manager (BOM)
 
 
 
 
 Complete Care at Boulevard
 
 
 
 Complete Care at Boulevard is a premier healthcare facility committed to excellence and compassion. We are seeking a high-level Business Office Manager (BOM) to lead our financial operations and ensure the highest standards of fiscal integrity.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Financial Management: Maintain accurate resident trust accounts (balanced monthly) and manage all cash receipts and billing files.
 </li>
 <li>
 Revenue Cycle &amp; Collections: Coordinate closely with corporate billers and the Administrator to manage accounts receivable and oversee all collection efforts.
 </li>
 <li>
 Complex Filings: Manage PA applications, Social Security documentation, and Representative Payee (Rep Payee) duties.
 </li>
 <li>
 Resident Support: Guide residents and families through Medicaid qualification and provide clear, compassionate explanations of billing statements.
 </li>
 <li>
 Compliance: Maintain rigorous record-keeping systems and ensure full confidentiality in accordance with healthcare regulations.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Experience: Minimum of 2 years as a Business Office Manager (BOM) in a healthcare or long-term care setting.
 </li>
 <li>
 Technical Expertise: Proven experience with PA applications, Rep Payee management, and Social Security protocols.
 </li>
 <li>
 Education: High School Diploma or equivalent.
 </li>
 <li>
 Skills: Strong knowledge of reimbursement systems, accounts receivable, and Medicaid eligibility.
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 Career Growth: Join an established organization that prioritizes your professional development.
 </li>
 <li>
 Comprehensive Benefits: Competitive wages, a supportive "family-like" culture, and a full benefits package.
 
 
 </li>
 </ul>
 
 Complete Care at Boulevard is an equal opportunity employer.
 
 
 
 3192026
 
 
</div>

Business Office Manager BOM

John D. and Catherine T. MacArthur Foundation

&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;h1&gt;&lt;b&gt;Job Description&lt;/b&gt;&lt;/h1&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;&lt;span&gt;Summary:&lt;/span&gt;&lt;/u&gt;&lt;/p&gt;&lt;p&gt;&lt;span&gt;The &lt;a href=&quot;https://www.macfound.org/&quot; target=&quot;_blank&quot;&gt;John D. and Catherine T. MacArthur Foundation&lt;/a&gt; is one of the nation&amp;#39;s largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world&rsquo;s most pressing social challenges, including advancing global &lt;a href=&quot;https://www.macfound.org/programs/bigbets/climate-solutions/&quot; target=&quot;_blank&quot;&gt;climate solutions&lt;/a&gt;, promoting &lt;a href=&quot;https://www.macfound.org/programs/bigbets/criminal-justice/&quot; target=&quot;_blank&quot;&gt;local justice reform&lt;/a&gt; in the U.S., revitalizing &lt;a href=&quot;https://www.macfound.org/programs/bigbets/local-news/&quot; target=&quot;_blank&quot;&gt;local news&lt;/a&gt;, expanding who creates, uses, and benefits from &lt;a href=&quot;https://www.macfound.org/programs/bigbets/ai-opportunity/&quot; target=&quot;_blank&quot;&gt;artificial intelligence&lt;/a&gt;, and strengthening the &lt;a href=&quot;https://www.macfound.org/press/perspectives/listening-honoring-and-acting-advancing-native-well-being&quot; target=&quot;_blank&quot;&gt;well-being of Native communities&lt;/a&gt;. In addition to the &lt;a href=&quot;https://www.macfound.org/programs/awards/fellows/&quot; target=&quot;_blank&quot;&gt;MacArthur Fellows Program&lt;/a&gt; and the global &lt;i&gt;&lt;a href=&quot;https://www.macfound.org/programs/awards/100change/&quot; target=&quot;_blank&quot;&gt;100&amp;amp;Change&lt;span&gt; competition&lt;/span&gt;&lt;/a&gt;&lt;/i&gt;, the Foundation continues its historic commitments to the &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/journalism-media/&quot; target=&quot;_blank&quot;&gt;role of journalism&lt;/a&gt; in a responsive democracy as well as the vitality of our headquarters city, &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/chicago-commitment/&quot; target=&quot;_blank&quot;&gt;Chicago&lt;/a&gt;. The Foundation also maintains offices in &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-nigeria&quot; target=&quot;_blank&quot;&gt;Nigeria&lt;/a&gt; and &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-india&quot; target=&quot;_blank&quot;&gt;India&lt;/a&gt;. &lt;/span&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Native Self-Determination portfolio centers the capacities of Native Nations and Indigenous communities to define and pursue their own priorities, elevating Indigenous knowledge, governance, and leadership. The portfolio invests in Native-led organizations, tribal governments, and community-based initiatives that build community and institutional capacity to support sustainable pathways to self-determination. As the same time, it advances accountable, trust-based relationships between philanthropy and Indigenous communities.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Administrator is an integral and active part of the Native Self-Determination Team&rsquo;s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Administrator works closely with the Coordinator to ensure smooth operations for the Team and reports to the Director, Native Self-Determination.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;This role is time-limited for an initial period of 5 years with the possibility of extension.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Essential Duties and Responsibilities&lt;/u&gt;:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Budget scenario planning in preparation for program budget submission&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist the Director, Native Self-Determination with the progress of grants, including proposals, briefs, and reports, and tracking through different grantmaking stages&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with grants management staff&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Interact with, provide guidance to, and respond to questions from grantees and others&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Schedule and coordinate expert consultations&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage contracts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Participate in meetings and serve as recorder of critical tasks, discussions, and decisions&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform writing, proofreading, and editing assignments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Coordinate document and information management tasks that add value for the Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage the production of Board materials&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with other Teams and Departments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with Coordinator and Meeting Planners as needed to ensure efficient coordination of meetings and convenings&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist with orientation of new Team members&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Travel to site visits, meetings, conferences &ndash; domestic and international &ndash; as needed and approved by Director&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Other Duties and Responsibilities:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Manage special projects and workflow as requested&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Work with Coordinator to ensure smooth and efficient operation for Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Serve as back-up to Coordinator and participate in cross-training&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform other duties as assigned&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Qualifications:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Minimum of six to ten years of relevant administrative experience&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;A bachelor&rsquo;s degree or related experience required&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Comfortable working in a team environment&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to take initiative and work proactively&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong interpersonal, communication, and leadership skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Excellent writing, editing, organizational, and verbal skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to effectively communicate in written and oral format with both internal and external contacts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Facility in working with budgets and budgeting&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Organized and able to think and work independently with little direct supervision&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong working knowledge of Microsoft Office Suite&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The position is hybrid and based in Chicago, Illinois.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;i&gt;Annual salary for this role will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being. &lt;/i&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;&lt;u&gt;Physical Requirements and Work Environment&lt;/u&gt;&lt;/b&gt;&lt;/p&gt;&lt;p&gt;The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process. &lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;

Administrator, Native Self-Determination

1st & Main Growth Partners

THE COMPANY1st &amp; Main Growth Partners is a leading investor in U.S.-based, small financial service and financial technology companies. Over 40 years, the firm has deployed $6B in capital across 11 funds and invested in 3,450 companies. Currently, the team is comprised of 8 investment professionals and four operations staff members across offices in Chicago and Florida.THE ROLEWe are looking to hire an Associate on the Finance team. You will work closely with our Chief Sourcing Officer, Chief Financial Officer, and Director of Research. Your contributions will be essential to our firm and fund(s) finance activities, including fund administrator accounting oversight, fund audits, reporting, valuation procedures, and other key operational processes. Additionally, we are looking for someone to tackle long-term, ad hoc projects. This is a full-time position based in Chicago.THE RESPONSIBILITIES<ul><li>Financial &amp; Operational Support: Partner with the Investment teams to meet business objectives.</li><li>New Structures/Funds Set-Up: Support the creation of new funds, ensuring proper operating frameworks.</li><li>Fund Accounting Review: Ensure high-quality financial deliverables and accurate financial statements.</li><li>Reporting: Assist in delivering fund and regulatory reporting.</li><li>Data: Collect and update monthly market data for benchmarking as well as fund performance data.</li><li>Third-Party Oversight: Manage relationships with fund administration providers and other service providers.</li><li>Audit Support: Liaise with external auditors to address and complete audit queries on time.</li><li>Capital Events: Support the Chief Financial Officer on capital calls, distributions, and equalizations.</li><li>Control &amp; Risk Frameworks: Adhere to and refine control and risk procedures.</li><li>Ad-Hoc Projects: Participate in various projects and tasks as needed.</li><li>Transaction Support: Ensure smooth transaction closings for new investments.</li><li>Fund Sales, Extensions, Liquidations: Assist with these processes as needed.</li><li>Relationship Building: Develop and maintain strong working relationships with internal colleagues and external clients and partners.</li><li>Valuation Committee Meetings: Attend quarterly meetings to provide updates on investment performance.</li><li>Annual Partners Meeting: Prepare financial deliverables and accurate financial statements for the Annual Partners Meeting.</li><li>Data Room Management: Manage the organization&rsquo;s data room contents and help respond to data requests from limited partners and other third-party key stakeholders</li></ul>SUCCESSFUL CANDIDATE QUALIFICATIONS<ul><li>5+ years of related work experience.</li><li>Bachelor&rsquo;s degree in accounting or finance.</li><li>Background in Audit / Fund Administration role.</li><li>Recognized accounting qualification with strong accounting skills.</li><li>Broad knowledge of private markets, especially Private Equity and Venture Capital.</li><li>Experience in designing and understanding internal control frameworks.</li><li>Ability to present processes, controls, and procedures clearly.</li><li>Strong organizational and planning skills.</li><li>Proficient in Microsoft Office Suite.</li><li>Experience with AI tools, such as Chat GPT, Gemini, Claude, and more.</li><li>Proactive and operates with integrity.</li><li>Strong written and verbal communication skills.</li><li>Professional skepticism, ensuring accuracy and sense-making.</li><li>Problem-solving mindset, with an interest in finding solutions and addressing root causes.</li></ul>PERKS<ul><li>Competitive salary</li><li>Full insurance benefits</li><li>Retirement plan</li><li>Paid vacation</li><li>Hybrid work policy</li></ul>Pay: $70,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60606

Finance Associate

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