executive assistant

junior accountant

procurement assistant

accounts assistant

assistant accountant

clerical assistant

Wood PLC

<div>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</div>
 <div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
 <div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

United Arab Emirates University, Department of Family Medicine

<div>
 
 Job Description
 
 
 
 Under minimal supervision, performs a variety of complex secretarial and clerical tasks which requires considerable independent action and judgment. Performs some or all of the duties listed below, as assigned.* Types from draft or oral instructions or composes correspondence, staff reports, and statistical or numerical reports using word processing applications, checks work for correct grammar, spelling and punctuation. * Answers and screens telephone calls in a professional and courteous manner and greet visitors using tact and judgment in making referral to appropriate source of information; gives information and explains policies, procedures or regulations in response to inquiries, using knowledge of organization and its function * Arranges appointments and attendance at conferences or seminars, and coordinates meetings and travel arrangements. * Operates office equipment such as a word processor, telephone, calculator and copy machines. * Establishes and maintains filing systems for documents, correspondence, reports or other material. * May occasionally translate correspondence coming to department. * May take and/or record minutes of meeting as requested; transcribes from notes to produce drafts or final copy. * Order office supplies, handle invoices and delivery reports. * Open/routes mail * May handle petty cash for the office * Other duties as requested by the immediate supervisor
 
 
 Minimum Qualification
 
 
 <ul>
 <li>
 Microsoft Office Suite * Interpersonal skills * Knowledge of English language *Bachelor's degree or Diploma preferred * 1 - 3 years relevant experience (preferred)
 
 
 </li>
 </ul>
 
 Preferred Qualification
 
 
 
 Microsoft Office Suite * Interpersonal skills * Knowledge of English language *Bachelor's degree or Diploma preferred * 1 - 3 years relevant experience (preferred)
 
 
 Close Date Kindly apply
 
 before
 
 the closing date.
 
 
 09/10/2025
 
 
 Apply
 
 
 Department
 
 
 Division
 
 
 Grade
 
 
 Posting Number
 
 
 Position Number
</div>

Secretary

Aldar Academies

<div>Aldar Education are currently seeking an Administrative Assistant - Education (Pastoral Care) for Noya British School to support our growing family of owned and operated schools in the UAE to start Immediately.
Noya British School, proudly a part of Aldar Education and situated on the vibrant Yas Island in Abu Dhabi, stands as the newest flagship school for the Aldar Schools brand. Nestled in a community that offers proximity to various amenities, entertainment options, and a vibrant international environment, Noya British School creates an enriching and convenient backdrop for families seeking a world-class education.
Our commitment to excellence is reflected in the delivery of a high-quality British curriculum at an affordable price point, ensuring accessibility for families aspiring for excellent education. Our educational programs are designed to be rigorous, enriching, and tailored to equip students with the skills essential for success in the 21st century. Personalised learning is at the heart of our approach, recognising that each student is unique. We believe in nurturing individual talents and interests to foster a dynamic and engaging educational experience. This commitment extends to creating a warm and inclusive community where a sense of belonging is cultivated, and collaboration among students, parents, and educators is encouraged.
Sustainability is integral to our ethos. Noya British School is not just a place of learning; it's a community that actively promotes environmental consciousness. Through various initiatives and practices, we aim to instil a sense of responsibility towards the planet, preparing our students to be environmentally conscious global citizens.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div>Minimum Qualifications
<ul><li>School leavers certificate or educational equivalent
</li><li>English and Mathematics to GCSE or equivalent
</li></ul>Minimum Experience
<ul><li>Relevant Experience
</li><li>Currently or previously a front of house assistant, secretary, clerical, office or administration assistant
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Computer literate including the use of Isams, Microsoft, Canva or other design programmes
</li><li>Experience of working as part of a team
</li><li>Must be proficient in both English and Arabic (speaking, reading and writing)
</li><li>IT literate: knowledge and expertise of office procedures and appropriate software including Microsoft Office
</li><li>Inter-personal skills
</li><li>Organisational skills
</li><li>Commitment to school&rsquo;s vision and Mission Statement
</li><li>Passion for education and a belief in the potential of every student
</li><li>Commitment to continuing professional development (CPD)
</li></ul>What We Offer
Aldar Education are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 38,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.
This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Key Responsibilities
<ul><li>Front of house for the Pastoral Team.
</li><li>Effective, sensitive and personable communication skills with students, parents and staff. Communication may be in written form, e-mail, via phone or in person.
</li><li>Establish and maintain interpersonal relationships by developing constructive and cooperative working relationships with others and maintaining them over time
</li><li>Ability to establish supportive and trusting relationships with students who reach out to Pastoral Team.
</li><li>Support of reception staff and attendance officer in regards to students whereabouts.
</li><li>Safeguarding and promoting the welfare of students.
</li></ul>Use of Internal Systems
<ul><li>Have an awareness of school wide systems that impact the Pastoral Team. e.g. Reporting, Assemblies, Admissions, Clinic, Heads of Department.
</li><li>Play an active role working with the Pastoral Team to plan, implement and improve both internal or external systems or processes by thinking logically, creatively and collaboratively. e.g. attendance, punctuality, starters and leavers, lockers.
</li><li>Managing the calendars of the Assistant Principal, Heads of Year and Heads of Key Stage.
</li></ul>Managing the planning, organising and scheduling of events.
<ul><li>Working closely with relevant Assistant Principal, Heads of Year, Heads of Key Stage as well as working with admissions, housekeeping, IT and external providers if required. e.g. GCSE Open Evening, Information Evenings, Annual Awards, Assemblies and reward parties.
</li><li>Keeping abreast of internal events and identifying and managing clashes of venues / year groups and times.
</li></ul>Data
<ul><li>Ensuring all pastoral information and data is: accurate, timely, approved, reliable, clear and fit for purpose. E.g. attendance, punctuality, internal interventions and rewards
</li><li>Maintenance of robust and accurate data / records and monitoring specific legal and organisational systems within school as appropriate.
</li><li>Ensure reward certificates are uploaded to ePraise and printed for Heads of Year and Heads of Key Stage ready for assembly
</li></ul>Computer literacy
<ul><li>Main systems include, but are not limited to iSAMS, ePraise, CPOMS, Microsoft (Outlook, Word, PowerPoint, Excel), SmartPass and Canva.
</li><li>Updating, managing and checking annual pastoral and curriculum handbooks
</li></ul>Budgeting
<ul><li>Help to monitor, use and control resources / spending of those resources under the Moral Education umbrella.
</li><li>Maintaining stock of required resources. E.g. Form Rep badges, House Captain badges, awards, stationary
</li></ul>Other Responsibilities
<ul><li>Communicate effectively, sensitively, responsibly with line managers, colleagues, students, and customers / parents by providing information by telephone, in written form, e-mail, or in person which is accurate, timely and concise
</li><li>Establish and Maintain Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time
</li><li>Play an active role in team work and help to plan and implement improvements to internal or external systems or processes by thinking logically, creatively and collaboratively
</li><li>Help develop, design, or create new ways of working; applications, ideas, relationships, systems, or products, including the contributions of others specifically to your own role
</li><li>Help, monitor, use and control resources / spending of those resources
</li><li>Schedule work and activities appropriately - events, programs, and activities, relating to your role as well as the work of others in the team
</li><li>Resolve problems concerning customers by analysing information and evaluating results to choose the best solution and solve problems
</li><li>Perform visual and basic checks on relevant office equipment - identify problems or defects. Contact the relevant person / team in order to get equipment: fixed, replaced or removed from service
</li><li>Duties include general administration, diary and schedule management, welcoming guests customer service / reception duties, input data and information, maintain and interrogate information, solve problems and collaborate with others in school in order to help facilitate and support teaching, learning and business activity within school
</li><li>Ensure that performance is of the highest standard through vigorous self-review, team improvement and organisational quality assurance.
</li><li>To participate in the school&rsquo;s community activities.
</li><li>Act in accordance at all times within the school&rsquo;s policies, procedures and codes of conduct
</li><li>To participate in the school&rsquo;s community activities.
</li><li>Act in accordance at all times within the school&rsquo;s policies, procedures and codes of conduct
</li><li>Assist pastoral Team (Head of Primary Pastoral and Director Student Affairs)
</li><li>Assist Primary Principal.
</li><li>Coordinate between Ed-team and Operations on Trips, Activities &amp; Events, POC for trips / visits organiser at school.
</li><li>POC for ECA&rsquo;s including Engage and scheduling.
</li></ul>Follow up on attendance
<ul><li>To provide administrative support to the Heads of Pastoral Primary in accordance with school policy and procedures. For example, written correspondence and telephone calls to parents; dealing with messages and enquiries; maintaining records; producing reports/ spreadsheets;
</li><li>To support the Pastoral Leadership Team in ensuring high standards of student discipline, conduct, attendance, punctuality and appearance, in line with school policy and procedures. Attend Pastoral training where necessary.
</li><li>To provide administrative support for school pastoral systems relating to Reflections, uniform, attendance, home-school agreements, leave of absence forms,
</li><li>To act as an interpreter at parent-student meetings, as required;
</li><li>To translate key written correspondence from English to Arabic, or vice versa;
</li><li>To assist with the preparation for end of term celebrations awards and certificates;
</li><li>To assist with organisation of parent- teacher-student conferences.
</li><li>To produce pastoral information and guidance to parents, staff and students;
</li><li>Attend weekly pastoral briefing, meetings and CPD, as required.
</li><li>POC for organisation of ECA,s, Trips, activities and Events between students, parents, teachers and Authorities.
</li><li>Main point of contact of the trips and visits organiser at school level.
</li><li>Any duties as required by the line manager(s</li></ul></div>

Administrative Assistant- Education (Pastoral Care)

Rosewood Abu Dhabi

<div>
 
 
 
 OVERVIEW/BASIC FUNCTION:
 
 
 
 
 
 Perform a&nbsp;variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating&nbsp;non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment
 
 
 
 
 
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Maintain clean and orderly conditions in assigned work area.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Participate in departmental and hotel problem solving teams during weekly and monthly core meetings
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Review reports&nbsp;received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Greet callers and assist them with general problems or complaints.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Understand and practice hotel emergency fire procedures.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Offer lateral service to internal /external customer when available.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Before end of shift check with co- workers to see if they need additional assistance.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Learn, understand, and energize the Rosewood Philosophy and Standards.
 
 
 
 
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Prepare the duty roster for the Engineering department based on the availability of the engineers.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Revise the Oasys record.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Maintain and update records for Annual Leave and Public Holidays within the department.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Weekly updates to the Ladder checklist in collaboration with the engineering team.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Create presentations for the monthly Engineering department meetings and organize these meetings each month.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Monthly updates to the Thank You card records and submission to T&amp;C.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Update the Trust You and Sentiment reports prior to each weekly meeting.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Organize and coordinate with casual staff to assist the engineering department.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Prepare all necessary documentation for Capex projects to obtain Owner approval.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Review the monthly forecast and notify the DOE of any necessary adjustments.
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 Sustainability &amp; net zero reporting as per HQ guide lines.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.
 
 
 
</div>

RWABU - Engineering Administrative Assistant (UAE National Only)

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader">General Information</h3></div> 
</div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader">Job Description</h3></div> 
</div><div><div><div><div>OVERVIEW/BASIC FUNCTION:
Perform a variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment
RESPONSIBILITIES:<ul><li> Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.
</li><li> Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting</li><li> Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
</li><li> Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.
</li><li> Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.
</li><li> Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.</li><li> Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.
</li><li> Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.
</li><li> Maintain clean and orderly conditions in assigned work area.
</li><li> Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.</li><li> Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.</li><li> Participate in departmental and hotel problem solving teams during weekly and monthly core meetings</li><li> Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.
</li><li> Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.
</li><li> Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
</li><li> Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
</li><li> Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
</li><li> Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.
</li><li> Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.
</li><li> Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.
</li><li> Greet callers and assist them with general problems or complaints.
</li><li> Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.
</li><li> Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.</li><li> Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.</li><li> Understand and practice hotel emergency fire procedures.</li><li> Offer lateral service to internal /external customer when available.</li><li> Before end of shift check with co- workers to see if they need additional assistance.</li><li> Learn, understand, and energize the Rosewood Philosophy and Standards.
</li><li> Prepare the duty roster for the Engineering department based on the availability of the engineers.</li><li> Revise the Oasys record.</li><li> Maintain and update records for Annual Leave and Public Holidays within the department.
</li><li> Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.</li><li> Weekly updates to the Ladder checklist in collaboration with the engineering team.
</li><li> Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.
</li><li> Create presentations for the monthly Engineering department meetings and organize these meetings each month.
</li><li> At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.
</li><li> Monthly updates to the Thank You card records and submission to T&amp;C.
</li><li> Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.
</li><li> Update the Trust You and Sentiment reports prior to each weekly meeting.
</li><li> Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.
</li><li> Organize and coordinate with casual staff to assist the engineering department.
</li><li> Prepare all necessary documentation for Capex projects to obtain Owner approval.
</li><li> Review the monthly forecast and notify the DOE of any necessary adjustments.</li><li> Sustainability &amp; net zero reporting as per HQ guide lines.</li><li> Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.</li><li> Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.
</li><li> Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.</li></ul> 
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader">About Us</h3></div> 
</div><div><div><div><div>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</div></div></div></div></div></div>

Sale and Dwell Real Estate

Sale And Dwell Real Estate and Maintenance LLC is a trusted real estate company in Abu Dhabi, specializing in property sales, leasing, and management. We are expanding our team and looking for an enthusiastic Admin Assistant to support our office operations. No prior real estate or admin experience is required&mdash;we will provide full training.Position OverviewWe are seeking a motivated, and detail-oriented individual to join us as an Admin Assistant. This is an excellent opportunity for someone starting their career to gain valuable office experience in a supportive and professional environment.What We Offer&#9989; Full training and onboarding&#9989; Competitive salary package + High incentives &#9989; Visa + Health Insurance&#9989; Supportive and friendly work environment &#9989; Growth and career development opportunities within the company &#9989; Modern office in a prime location in Abu DhabiKey Responsibilities<ul><li>Assist with general office administration (calls, emails, scheduling).</li><li>Support agents with property listings, paperwork, and documentation.</li><li>Update and maintain company databases (Excel, CRM).</li><li>Handle filing, scanning, and other clerical tasks.</li><li>Coordinate with clients, tenants, and team members when needed.</li></ul>Requirements<ul><li>Basic computer skills (MS Office, email).</li><li>Good communication skills in English (Arabic is a plus).</li><li>Positive attitude, willingness to learn, and attention to detail.</li><li>Fresh graduates or candidates with no prior experience are welcome.</li></ul>How to ApplyIf you are eager to start your career in administration and grow with us, send your updated CV directly via Indeed or email.Start your career with Sale And Dwell Real Estate &ndash; where fresh talent is trained, supported, and given the chance to shine!Job Type: Full-timePay: From AED2,000.00 per month

Real Estate Admin - Female

ElectroStar Cool Electromechanical

ECEC is a growing and dynamic organization committed to building a supportive and innovative workplace. We value fresh perspectives and are looking for an enthusiastic and detail-oriented individual to join our Human Resources team.We are seeking a motivated and organized HR Assistant to support our HR department's daily activities. This is an excellent opportunity for a recent graduate or someone starting their career in Human Resources to gain hands-on experience in a collaborative environment.Key Responsibilities:<ul><li>Assist with day-to-day operations of the HR functions and duties</li><li>Support HR executives in all administrative tasks</li><li>Maintain and update employee records (hard and digital copies)</li><li>Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)</li><li>Schedule meetings, interviews, and HR events</li><li>Assist in recruitment processes (posting jobs, scheduling interviews)</li><li>Help organize training &amp; development initiatives</li><li>Provide clerical and administrative support to the HR department</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (recent graduates encouraged to apply)</li><li>Strong organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Ability to maintain confidentiality and handle sensitive information</li><li>Willingness to learn and grow in the HR field</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

HR Assistant

Explore 159+ Clerical assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

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Real Estate Admin - Female

HR Assistant