administrative assistant Jobs in Abu Dhabi

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Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Executive Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to manage the Dean&rsquo;s Office and ensure that all day-to-day operations of the College run smoothly and efficiently. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, maintains the Dean&rsquo;s schedule and priorities, and coordinates College-level projects, committees, and communications on behalf of the Dean.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 The Executive Assistant oversees the Dean&rsquo;s Office operations, ensures effective coordination with internal and external stakeholders, and provides high-level administrative and strategic support as outlined below:
 
 
 
 
 
 
 Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manages the Dean&rsquo;s calendar, correspondence, and daily priorities, ensuring confidentiality and timely completion of all tasks.
 </li>
 <li>
 Coordinates and prepares agendas, reports, and presentations for meetings and committees.
 </li>
 <li>
 Screens incoming communication, reviews correspondence, and drafts responses on behalf of the Dean.
 </li>
 <li>
 Manages travel arrangements, expense reports, and reimbursements for the Dean and other College representatives.
 </li>
 <li>
 Maintains accurate filing systems (both electronic and hard copy) for official correspondence, policies, and strategic documents.
 </li>
 <li>
 Liaises closely with HR and Finance for all Dean-related approvals, faculty overloads, and expense payments.
 </li>
 <li>
 Attends telephonic and in-person calls for the Dean, screening and prioritizing before forwarding.
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Liaison
 
 
 <ul>
 <li>
 Oversees and provides guidance to the Administrative Assistant and departmental support staff.
 </li>
 <li>
 Coordinates activities and communications between the Dean, Associate Deans, Chairs, and other University departments.
 </li>
 <li>
 Organizes and supports College-level committees, including Curriculum and Assurance of Learning, and Advisory Boards.
 </li>
 <li>
 Drafts minutes and tracks action items arising from meetings and ensures follow-through.
 </li>
 <li>
 Screens registration-related requests such as change of major, manual entry of grades, and ensures proper review before relaying to the Dean.
 </li>
 </ul>
 
 
 
 
 
 Student, Faculty, and College Affairs
 
 
 <ul>
 <li>
 Screens and routes student and parent inquiries &amp; complaints, ensuring appropriate escalation.
 </li>
 <li>
 Oversees the distribution of course materials, surveys, and departmental communications.
 </li>
 <li>
 Supports onboarding and orientation of new faculty.
 </li>
 <li>
 Compiles departmental reports, survey results, and documentation related to accreditation or performance reviews.
 </li>
 <li>
 Screens new student admission documents and obtains approval from the Dean.
 </li>
 <li>
 Compiles lists of books to be purchased by the library based on department chairs&rsquo; recommendations.
 </li>
 </ul>
 
 
 
 
 
 Events and Representation
 
 
 <ul>
 <li>
 Supports the planning and execution of college events, meetings, and workshops.
 </li>
 <li>
 Represents the Dean&rsquo;s Office in internal and external events when delegated.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 A Bachelor&rsquo;s Degree and a secretarial professional certification
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 3 years of experience in related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 3 years&rsquo; experience
 </li>
 </ul>
 
 
 
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills; discretion and professionalism in handling confidential information; strong written and verbal communication; advanced MS Office and ERP system proficiency; ability to manage multiple priorities under pressure; proven experience managing an executive office or academic dean&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Executive Assistant
 
</div>

Executive Assistant

PROPERTY SHOP INVESTMENT LLC - HQ

About the RoleAs Property Shop Investment &ndash; the UAE&rsquo;s #1 real estate company with over 1,300 employees from 50+ nationalities &ndash; continues to grow and expand internationally, we are seeking a highly organized and proactive Executive Assistant to support our management. This pivotal role ensures the smooth operation of the Executive Office and requires exceptional communication, discretion, and organizational skills.Key ResponsibilitiesExecutive Support:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and briefing materials.</li><li>Handle confidential correspondence and draft official communications.</li><li>Screen and prioritize incoming communications and requests for the CEO&rsquo;s attention.</li></ul>Operational Coordination<ul><li>Liaise with internal departments to ensure alignment with the CEO&rsquo;s directives.</li><li>Prepare business reports, project updates, and executive summaries.</li><li>Attend meetings when required and produce detailed minutes and follow-up actions.</li><li>Support strategic initiatives and special projects.</li></ul>Travel &amp; Event Management<ul><li>Organize complex domestic and international travel itineraries, visas, and logistics.</li><li>Coordinate CEO&rsquo;s participation in events, conferences, and meetings.</li></ul>Office &amp; Team Support<ul><li>Maintain organized records and databases for the Executive Office.</li><li>Communicate professionally with external stakeholders and partners.</li><li>Assist in coordinating communication between the CEO and leadership team.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4-6 years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and ability to manage multiple priorities under pressure.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).</li><li>High level of professionalism, discretion, and integrity.</li></ul>Key Competencies<ul><li>Exceptional attention to detail and time management.</li><li>Strong interpersonal and communication skills.</li><li>Proactive, adaptable, and solution-oriented mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Professional presence and positive attitude.</li></ul>Why Join PSI?<ul><li>Be part of a pioneering team driving PSI&rsquo;s European expansion.</li><li>Join an award-winning company recognised for 13 consecutive years in real estate excellence.</li><li>Work closely with top developers like Aldar, Modon, Emaar, and Imkan.</li><li>Thrive in a dynamic, fast-paced, and collaborative environment with clear growth opportunities.</li><li>Collaborate with a diverse team of 1,300+ employees from over 50 nationalities.</li><li>Enjoy a structured onboarding and training program with our PSI Academy that ensures you fully understand our business.</li><li>Take part in team events and explore Abu Dhabi together with colleagues.</li><li>Benefit from a tax-free salary, company-sponsored visa, and health insurance in one of the safest and most forward-looking cities in the world.</li></ul>Job Type: Full-time

Siemens Energy

<div>Executive Assistant to the CEO (UAE)
How You&rsquo;ll Make an Impact
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of the CEO&rsquo;s office in the UAE. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.<ul>
<li>Provide comprehensive and confidential executive support to the CEO (UAE) ensuring seamless coordination across meetings, engagements, and strategic priorities.</li>
<li>Serve as the central point of contact for the CEO&rsquo;s office, liaising effectively with senior executives, government entities, business partners, and internal teams.</li>
<li>Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li>
<li>Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li>
<li>Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li>
<li>Oversee correspondence and ensure high-quality standards in all communications issued from the CEO&rsquo;s office.</li>
<li>Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li>
<li>Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li>
<li>Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li>
</ul>
What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li>
<li>Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li>
<li>Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li>
<li>Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li>
<li>Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li>
<li>Fluent in English; knowledge of Arabic and/or German is an asset.</li>
</ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.<div></div><div>
Who is Siemens Energy? 
</div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div> 
</div><div>Our Commitment to Diversity 
</div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div>Rewards/Benefits<ul><li>
 Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div>

AppliedAI

<div>
 
 
 Executive Assistant
 
 
 
 On-site | Abu Dhabi
 
 
 
 
 
 AppliedAI builds and operates artificial intelligence products that solve real-world problems at scale. Our work spans healthcare, government, and enterprise sectors, with a mission to transform data into decision-making advantage through AI-driven automation, predictive analytics, and platform-based solutions.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the VP of Revenue and Chief Investment Officer. This role sits at the center of AppliedAI&rsquo;s leadership operations and will be responsible for managing priorities, maintaining flow between strategic and operational workstreams, and enabling both executives to focus on high-impact decision-making.
 
 
 
 
 
 The successful candidate will combine discretion, judgment, and structure, serving not only as an administrative partner but as an accountability coach, project coordinator, and communications filter across internal and external stakeholders.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Administration
 
 
 
 
 
 <ul>
 <li>
 Manage and organize multiple executive inboxes; triage, draft, and respond to correspondence with professionalism and clarity.
 </li>
 <li>
 Maintain complex calendars and scheduling across time zones, ensuring optimal prioritization of internal and external meetings.
 </li>
 <li>
 Prepare briefing notes, pre-read packs, and follow-up summaries for key meetings.
 </li>
 <li>
 Take accurate, structured notes during leadership and investor meetings; circulate action trackers and ensure follow-up completion.
 </li>
 <li>
 Draft executive communications, memos, and reports where required.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Workstream Management
 
 
 
 
 
 <ul>
 <li>
 Coordinate and track progress on key workstreams spanning Sales, Corporate Finance, Partnerships, and Capital Raising initiatives.
 </li>
 <li>
 Maintain project trackers, dashboards, and key deliverable timelines; ensure dependencies are met and deadlines are enforced.
 </li>
 <li>
 Follow up with responsible owners to close out actions and escalate blockers when needed.
 </li>
 </ul>
 
 
 
 
 
 Accountability &amp; Strategic Enablement
 
 
 
 
 
 <ul>
 <li>
 Serve as an accountability partner&mdash; helping the executives manage competing priorities and time allocation effectively.
 </li>
 <li>
 Anticipate needs, flag potential misalignments, and propose scheduling or delegation solutions.
 </li>
 <li>
 Support the design and execution of OKRs, leadership offsites, internal and external events, and quarterly business reviews.
 </li>
 <li>
 Ensure documentation, tasks, and strategic decisions are properly recorded, filed, and communicated.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.
 </li>
 <li>
 5+ years of experience supporting C-level or VP-level executives, ideally in a technology, investment, or professional services environment.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 High proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Notion, Asana, Monday.com, or similar).
 </li>
 <li>
 Strong organizational and prioritization skills with meticulous attention to detail.
 </li>
 <li>
 Proven ability to handle confidential information with integrity and discretion.
 </li>
 <li>
 Comfortable managing multiple stakeholders across departments and geographies.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Attributes:
 
 
 
 
 
 <ul>
 <li>
 Proactive, structured, and reliable &mdash; with the confidence to challenge and remind senior executives when necessary.
 </li>
 <li>
 Calm under pressure, solutions-oriented, and capable of managing ambiguity.
 </li>
 <li>
 Naturally curious, resourceful, and eager to learn about the business context and strategic priorities.
 </li>
 <li>
 Excellent interpersonal skills and emotional intelligence.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Offer:
 
 
 
 
 
 <ul>
 <li>
 A front-row seat in one of the region&rsquo;s most dynamic AI companies.
 </li>
 <li>
 Exposure to strategic decision-making, M&amp;A, fundraising, and global sales growth initiatives.
 </li>
 <li>
 Competitive compensation package and growth opportunities.
 </li>
 <li>
 A collaborative, high-performance culture driven by innovation and purpose.
 </li>
 </ul>
</div>

First Abu Dhabi Bank

Join the UAE's largest bank and one of the world's largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry. Job Description Provide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.KEY ACCOUNTABILITIES:<ul><li>Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.</li><li>Observe confidentiality procedures and register and track accountable documentation to ensure security and control</li><li>Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.</li><li>Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.</li><li>Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.</li><li>Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.</li><li>Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.</li><li>Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.</li><li>Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.</li><li>Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.</li><li>Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;</li><li>Perform other similar or related duties as required or assigned by the Line Manager.</li></ul> Qualifications Minimum Qualifications:<ul><li>5+ years of experience.</li><li>Previous experience supporting C-Suite or ExCo level Management preferred.</li><li>Financial Services experience preferred. Ideally international banking.</li></ul>Knowledge, Skills, and Attributes:<ul><li>Ideally knowledgeable in agile and scrum methodology.</li><li>Experience in office management and handling of admin tasks;</li><li>Experience in researching and knowledge acquisition (documents, presentations, spreadsheets ).</li></ul>

Executive Assistant - Asset Management

Reportage Properties LLC

<div>
 
 
 About Us:
 
 
 
 We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
 
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful professional to serve as both an Office Manager and an Executive Assistant to our Chief Development Officer. This dual-role is critical to the efficiency of our development division and the overall office environment. The successful candidate will be the primary point of support for the CDO, managing a complex calendar, facilitating communication, and handling sensitive matters with discretion. Simultaneously, they will ensure the office operates smoothly, managing administrative procedures, vendor relationships, and providing a welcoming atmosphere for staff and visitors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Assistant Support
 
 
 <ul>
 <li>
 Act as the primary gatekeeper and strategic partner for the CDO, managing a complex and dynamic calendar, scheduling meetings, and anticipating scheduling conflicts.
 </li>
 <li>
 Coordinate all travel arrangements, including itineraries, visas, and accommodations for the CDO.
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and reports on behalf of the CDO. This may include project status reports, board meeting materials, and investor updates.
 </li>
 <li>
 Serve as a liaison between the CDO and internal departments (e.g., Construction, Finance, Legal, Marketing) as well as external partners, architects, contractors, and government officials.
 </li>
 <li>
 Attend key meetings, take precise minutes, and track action items to ensure follow-through.
 </li>
 <li>
 Manage confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Handle expense reporting and budget tracking for the CDO's department.
 </li>
 </ul>
 
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee the general office administration, including supplies inventory, equipment maintenance, and mail distribution.
 </li>
 <li>
 Manage relationships with vendors, service providers, and the landlord, ensuring all office facilities are well-maintained.
 </li>
 <li>
 Develop and implement office policies and procedures to improve efficiency and ensure a professional work environment.
 </li>
 <li>
 Coordinate internal events, meetings, and client lunches.
 </li>
 <li>
 Serve as the first point of contact for visitors, providing a welcoming and professional impression.
 </li>
 <li>
 Provide general administrative support to the team as needed, fostering a collaborative and supportive office culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Communications, or a related field.
 </li>
 <li>
 
 5+ years
 
 of proven experience as an Executive Assistant supporting C-level executives, preferably in
 
 real estate, construction, or a related fast-paced industry.
 
 </li>
 <li>
 Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly.
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English
 
 .
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Proactive problem-solver with a strong attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive salary and benefits package.
 </li>
 <li>
 The opportunity to work closely with senior leadership on high-impact projects.
 </li>
 <li>
 A dynamic and collaborative work culture in a growing industry.
 </li>
 <li>
 Professional development and growth opportunities
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 
 Office Manager Cum Executive Assistant
 
 &ndash; Real Estate
 
 ."
 
 
 
</div>

Office Manager

Liberty Insurance Brokers

Job DescriptionWe are seeking a highly organized and detail-oriented Female Executive Secretary to join our team. The ideal candidate will provide administrative and executive support to management, handle confidential information with integrity, and ensure smooth daily operations in the office.Key Responsibilities<ul><li>Provide executive-level administrative support to senior management</li><li>Draft, review, and manage correspondence, reports, and official documents</li><li>Maintain calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and communications professionally</li><li>Organize and maintain filing systems, both electronic and physical</li><li>Arrange travel, accommodations, and logistics when required</li><li>Assist with preparing presentations, reports, and meeting materials</li><li>Coordinate office activities and ensure efficient workflow</li><li>Liaise with internal departments and external stakeholders</li><li>Maintain confidentiality of all sensitive company information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Secretary, Administrative Assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Professional appearance and strong interpersonal skills</li><li>Fluency in English and Arabic </li></ul>Interested candidates are invited to submit their CV through Indeed.Job Type: Full-timePay: From AED3,000.00 per month

Executive Secretary

Explore 279+ Executive assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

279 executive assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Asset Management

Office Manager

Executive Secretary