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executive assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Teltek Solutions

The Executive Assistant will provide comprehensive administrative support to ensure the smooth and efficient functioning of daily office operations. The role involves managing calendars, handling email communications, maintaining timesheets, tracking tasks and follow-ups, and performing other general office duties. The ideal candidate should be organized, detail-oriented, and capable of managing multiple priorities with minimal supervision.Key Responsibilities:Calendar &amp; Scheduling:<ul><li>Manage and coordinate meetings, appointments, and events.</li><li>Ensure timely reminders and schedule updates for management and team members.</li></ul>Email &amp; Communication Management:<ul><li>Monitor and respond to incoming emails on behalf of management when required.</li><li>Draft, format, and proofread correspondence and official communications.</li><li>Maintain organized email filing and ensure timely follow-ups.</li></ul>Task &amp; Follow-up Tracking:<ul><li>Maintain and update task lists, ensuring timely completion of assigned actions.</li><li>Follow up with internal and external stakeholders on pending matters.</li><li>Prepare brief summaries or reports on progress and key pending issues.</li></ul>Timesheet &amp; Attendance Management:<ul><li>Collect, review, and maintain staff timesheets.</li><li>Track attendance and leave records accurately.</li><li>Coordinate with HR or Finance for payroll-related inputs if required.</li></ul>General Office Administration:<ul><li>Assist in day-to-day administrative operations including filing, documentation, and record keeping.</li><li>Support procurement of office supplies and services as needed.</li><li>Coordinate logistics for meetings, travel, and other office activities.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred.</li><li>Available to join immediately and on spouse visa.</li><li>Minimum of 2&ndash;3 years of experience in an administrative or executive assistant role.</li><li>Preference will be given to candidates with IT background</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and task management tools.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Detail-oriented with a proactive and professional attitude.</li><li>Master use of technology such as Microsoft Tools, Co-pilot, AI tools</li></ul>Work Location: In person

Bloom Holding

<div>
 
 
 Executive Assistant to Chief Design Officer (CDO):
 
 
 
 The ideal candidate will be responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
 </li>
 <li>
 Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
 </li>
 <li>
 Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
 </li>
 <li>
 Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
 </li>
 <li>
 Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
 </li>
 <li>
 Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
 </li>
 <li>
 File documents in physical and digital records and ensure appropriate storage.
 </li>
 <li>
 Creating templates for documents, file types, and document databases
 </li>
 <li>
 Filing and archiving relevant documentation including cleanup of duplicates and errors.
 </li>
 <li>
 Coordinating/managing multiple stakeholders and demonstrate the ability to build robust, long-term relationships and integrated teams
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
 </li>
 <li>
 Proven ability to independently establish a documentation system (non-software based)
 </li>
 <li>
 Knowledge of Electronic Document Management Systems (EDMS)
 </li>
 <li>
 UAE experience in a similar role with a Developer is essential.
 </li>
 <li>
 Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic AutoCAD knowledge an advantage)
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

ENEC Operations

<div>
 
 
 Job Purpose -
 
 
 
 To act as a personal assistant to and office coordinator for the Executive, providing complete executive administrative services including office management, time management, diary management which encompasses arranging appointments and meetings, and attending correspondence and other clerical responsibilities.
 
 
 
 
 
 
 Roles and Responsibility -
 
 
 
 Office Management and Secretarial Duties
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Produce documentation such as reports, presentations, and executive responses to routine memos, letters, or correspondence as required to ensure that well written, consistent, accurate and timely documentation originates from the Executive office.
 
 
 &bull; Provide complete telephone and correspondence services, read and analyze submissions, letters, agendas, memos and determine significance, routing to appropriate personnel in a timely and efficient manner.
 
 
 &bull; Establish and maintain records and filing systems, maintain inventory and office supplies, anticipate office needs and evaluate new office products to ensure the Executive can function effectively and efficiently.
 
 
 Schedule and Meeting Management
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Manage and maintain Executive schedules, including arrangement of travel and conferences, making and modifying appointments.
 
 
 &bull; Prepare and coordinate details for meetings, conferences, and business functions ensuring they adhere to ENEC Operations&rsquo; quality standards and expectations.
 
 
 &bull; Organize and oversee all aspects of meetings held by the Executive, including venue arrangements, invitations, memos, reports and minutes of meetings.
 
 
 &bull; Assist the Executive in preparing presentations and briefings in order to ensure they are fully prepared for their meetings.
 
 
 Focal Point
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Act as the focal point and carry out a screening process for callers and internal and external visitors wishing to contact the Executive to ensure that only those having genuine and acceptable reasons may do so.
 
 
 &bull; Greet and guide delegates and visitors and manage all aspects of safety briefing and security passes.
 
 
 Incoming Correspondence and Phone Calls
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department and obtain additional information where necessary.
 
 
 Internal and External Interface
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Liaise with senior level contacts, both internally and externally including Management, officials of government authorities and companies in the U.A.E. and overseas to facilitate the Executive&rsquo;s business communication.
 
 
 Process Control
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Executive&rsquo;s (and as an extension ENEC Operations) intellectual property is guarded at all times.
 
 
 Compliance with Fundamentals
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Execute duties in accordance with behaviors set forth for both employees and leaders in the ENEC Operations Fundamental document.
 
 
 Reporting
 
 
 Responsibilities and Accountabilities:
 
 
 &bull; Coordinate with Directors and Heads for the preparation of reports and plans as requested by the Executive in order to ensure input are gathered from across the organization in a timely and accurate manner.
 
 
 
 
 
 
 
 
 
 Education and Experience -
 
 
 
 &bull; Bachelor&rsquo;s Degree in Business Administration
 
 
 &bull; 6 years of relevant experience.
 
 
 
</div>

Executive Assistant UAEN

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant- UAE National

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)

<div>
 
 We are currently looking for a highly organized and proactive
 
 Executive Assistant
 
 to join us at the Department of Culture and Tourism &ndash; Abu Dhabi (DCT Abu Dhabi) on a
 
 12-month freelance contract.
 
 
 
 
 
 
 DCT Abu Dhabi plays a central role in driving the sustainable growth of the emirate&rsquo;s culture and tourism sectors, positioning Abu Dhabi as a global destination for culture, creativity, and tourism. This role offers the opportunity to work at the heart of a dynamic environment, supporting senior stakeholders and contributing to the smooth execution of day-to-day operations.
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 This role is critical in ensuring efficient administrative and operational support across the team, with direct exposure to senior leadership and high-level coordination activities. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage calendars, coordinate meetings, and resolve scheduling conflicts
 </li>
 <li>
 Coordinate travel arrangements, events, and departmental activities
 </li>
 <li>
 Maintain and update stakeholder and contact databases
 </li>
 <li>
 Prepare, organize, and manage correspondence, reports, and presentations
 </li>
 <li>
 Support executive correspondence and prioritize communications effectively
 </li>
 <li>
 Track and coordinate executive approvals and signatory requirements
 </li>
 <li>
 Set up conference calls and ensure smooth communication with stakeholders
 </li>
 <li>
 Maintain both electronic and physical filing systems
 </li>
 </ul>
 
 
 
 
 
 
 Technology &amp; Tools
 
 
 
 <ul>
 <li>
 Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
 </li>
 <li>
 Create presentations in PowerPoint
 </li>
 <li>
 Demonstrated proficiencies with specific technologies e.g. AdobeSign, KissFlow, Oracle, SAP, SharePoint, etc.
 </li>
 </ul>
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 Basic Qualifications
 
 
 <ul>
 <li>
 5+ years of administrative support experience, ideally within a corporate or government environment
 </li>
 <li>
 Prior experience in office management is highly desirable
 </li>
 </ul>
 
 
 
 
 
 Core Skills
 
 
 <ul>
 <li>
 Proactive and initiates projects, accepting of new assignments and challenges
 </li>
 <li>
 Manage multiple simultaneous projects and meet deadlines
 </li>
 <li>
 Capacity to multi-task, prioritize work load and effectively manage time
 </li>
 <li>
 Lead by example regarding efficient work habits and professional behavior
 </li>
 <li>
 Ability to work in fast-paced, deadline driven environment
 </li>
 <li>
 Demonstrate excellent oral and written communication skills
 </li>
 <li>
 Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
 </li>
 <li>
 Perform all tasks with attention to detail and review for accuracy.
 </li>
 <li>
 Maintain courteous, professional manner in person and on the phone.
 </li>
 <li>
 Ability to maintain confidentiality.
 </li>
 <li>
 Proficient in Microsoft Office application (Excel, Word, PowerPoint)
 </li>
 </ul>
 
 
 
 
 📍 Location: Abu Dhabi
 
 
 📅 Contract: 12 months
 
 
 
 
 
 If this sounds relevant to your background, please apply and submit your updated CV.
 
</div>

Executive Assistant (12-Month Contract)

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Executive Assistant (12-Month Contract)