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administration coordinator, facility & administration

contract administrator

Arabian Construction Co.

<div>
 
 At Arabian Construction Company (ACC), we pride ourselves on delivering iconic projects that redefine skylines and communities. We are seeking two Contract Administrators to join our dynamic team &mdash; one position based at our Head Office in New Cairo and the other at our North Coast project site &mdash; to play a pivotal role in managing and administering contractual agreements across our large-scale projects.
 
 
 
 
 
 
 What You&rsquo;ll Achieve
 
 
 
 
 Contract Preparation and Administration
 
 
 <ul>
 <li>
 Draft, review, and finalize contracts, ensuring compliance with project objectives, company policies, and legal frameworks.
 </li>
 <li>
 Collaborate with project teams to prepare and evaluate contractual documents, including subcontracts, purchase agreements, and amendments.
 </li>
 <li>
 Monitor contract milestones, deliverables, and timelines to ensure adherence to agreed terms.
 </li>
 </ul>
 
 
 Claims and Variations Management
 
 
 <ul>
 <li>
 Evaluate and process claims, variations, and extensions of time from contractors and vendors, ensuring proper documentation and justification.
 </li>
 <li>
 Prepare and negotiate claims to be submitted to the client, supported by detailed reports and analysis.
 </li>
 <li>
 Identify potential risks and recommend strategies to mitigate claims and disputes.
 </li>
 </ul>
 
 
 Contractual Risk Mitigation
 
 
 <ul>
 <li>
 Assess contract terms and conditions, highlighting potential risks and advising on preventive measures.
 </li>
 <li>
 Provide guidance to project teams on contractual rights, obligations, and risk management strategies.
 </li>
 <li>
 Ensure proper implementation of FIDIC and other relevant contractual frameworks in all project agreements.
 </li>
 </ul>
 
 
 Project Coordination and Communication
 
 
 <ul>
 <li>
 Serve as the primary point of contact for all contract-related matters with internal and external stakeholders.
 </li>
 <li>
 Coordinate with project managers, procurement teams, and legal advisors to address contractual issues.
 </li>
 <li>
 Communicate contract updates, changes, and critical milestones to project teams.
 </li>
 </ul>
 
 
 Documentation and Compliance
 
 
 <ul>
 <li>
 Maintain detailed records of all contract-related correspondence, amendments, and approvals.
 </li>
 <li>
 Ensure compliance with company policies, industry standards, and applicable regulations.
 </li>
 <li>
 Conduct periodic audits of contracts and related processes to identify improvement opportunities.
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Bring to ACC
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in civil or architectural engineering, or a related discipline.
 </li>
 <li>
 Minimum of 10 years of experience in contract administration for large-scale construction projects.
 </li>
 <li>
 Proven experience with FIDIC contracts, claims management, and contract variations.
 </li>
 <li>
 MRICS or CIARB qualification is a plus.
 </li>
 <li>
 Excellent written and spoken English.
 </li>
 <li>
 Strong problem-solving and negotiation skills.
 </li>
 <li>
 Proficiency in contract management tools, Microsoft Office Suite, and project management software.
 </li>
 </ul>
 
 
 
 
 
 Why ACC?
 
 
 
 At ACC, we believe in empowering our people to push the boundaries of what&rsquo;s possible. We foster an environment where teamwork and innovation drive success, and career development is a priority. When you join ACC, you&rsquo;ll work on projects that shape skylines and transform communities. You&rsquo;ll be part of a dynamic team committed to excellence, growth, and making an impact on the region&rsquo;s most iconic projects.
 
</div>

Contract Administrator

Iron Mountain

<div>
 
 At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That&rsquo;s why we need smart, committed people to join us. Whether you&rsquo;re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
 
 
 
 
 
 We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
 
 
 
 
 
 Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 Iron Mountain is seeking a
 
 motivated Contracts Generalist
 
 to join our
 
 DOC Support - Contracts
 
 team.
 
 
 In this role, you will be responsible for providing
 
 foundational contractual and operational support to the Sales team
 
 , managing the contracts process from request initiation to finalization, and enabling the Sales team to focus on their core business. This role is a key development opportunity to build a strong understanding of contract administration and company processes.
 
 
 
 
 
 Reporting to the Manager, DOC Support - Contracts, you'll be part of a team dedicated to providing streamlined document support and administration to internal stakeholders.
 
 
 
 
 
 
 What You'll Do
 
 
 
 In this role, you will:
 
 
 
 
 <ul>
 <li>
 
 Develop and manage
 
 standard contractual documents, simple amendments, and Statements of Work (SOWs) for the Sales team, ensuring accurate adherence to established templates and guidelines.
 </li>
 <li>
 
 Coordinate and process
 
 the contract lifecycle by gathering necessary documentation from Sales and other stakeholders (e.g., Legal, Finance, Operations) and routing contracts for all required internal reviews and approvals.
 </li>
 <li>
 
 Ensure compliance
 
 by maintaining and organizing contract files, records, and databases accurately to meet organizational standards, policies, and Service Level Agreements (SLAs) for timely customer transactions.
 </li>
 </ul>
 
 
 
 
 
 What You'll Bring
 
 
 
 The ideal candidate will have:
 
 
 
 
 <ul>
 <li>
 
 0-2 years of experience
 
 in contracts administration or a related field, or be a recent graduate with relevant internship experience.
 </li>
 <li>
 
 Strong knowledge
 
 of fundamental contract provisions (e.g., liability, confidentiality, indemnity) and a general understanding of Software as a Service (SaaS) and licensed software technologies.
 </li>
 <li>
 
 Proven ability
 
 in organizational skills, meticulous attention to detail, and effectively managing and prioritizing multiple tasks in a fast-paced environment.
 </li>
 <li>
 
 Fluency in English
 
 , with superior proficiency in both written and oral communication.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 
 Competitive compensation and benefits
 
 aligned with the experience.
 </li>
 <li>
 
 Number of days paid time off/holidays
 
 .
 </li>
 <li>
 
 Flexible work options/alternative work options
 
 to support work&ndash;life balance (dependent on role).
 </li>
 <li>
 
 Comprehensive health, wellness, and retirement plans
 
 .
 </li>
 <li>
 
 Opportunities for continuous learning and professional growth
 
 .
 </li>
 </ul>
 
 
</div>

Contract Generalist

Dsquares

<div>
 Dsquares is not just a loyalty program provider; we specialize in crafting loyalty solutions that deliver unforgettable experiences, ensuring customers keep returning. From concept to execution, we handle the entire loyalty journey, turning brands into cherished favorites.
 
 
 Our tech-savvy team is driven by a passion for innovation, empowering businesses to cultivate lasting relationships with their clients.
 
 
 
 Our team is the core of Dsquares. We believe that exceptional people create exceptional solutions. Our culture is founded on openness, empowerment, and a collective passion for delivering extraordinary customer experiences. Join us and be part of a team that's redefining loyalty programs.
 
 
 
 
 More than rewards, we create experiences. And more than customers, we build advocates.
 
 
 
 
 About The Role:
 
 
 
 We are currently seeking a highly organized and detail-oriented
 
 Office Administrator
 
 to join our People &amp; Culture department at Dsquares. As an Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office and providing administrative support to our HR team.
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Handle employee inquiries and provide information regarding Administration policies and procedures
 </li>
 <li>
 Assist in organizing company events and employee engagement activities
 </li>
 <li>
 Organize office meetings, and training sessions, including catering and logistics
 </li>
 <li>
 Coordinate travel arrangements and accommodations for employees
 </li>
 <li>
 Oversee office maintenance, cleanliness, and security by coordinating with maintenance and cleaning staff
 </li>
 <li>
 Maintain office supply inventory, placing orders as needed ensuring inventory is well-stocked, and manage vendor relationships
 </li>
 <li>
 Process invoices, manage petty cash, and assist with expense tracking and budget management
 </li>
 <li>
 Maintain records for all office expenses and submit reports to the finance department
 </li>
 <li>
 Act as the primary point of contact for office-related inquiries, providing information and assistance to visitors and staff
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Skills &amp; Abilities:
 
 
 
 <ul>
 <li>
 Proven work experience as an Office Administrator or similar role
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to work independently and manage multiple tasks simultaneously
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Required Education: Bachelor's degree (BSc.)
 </li>
 <li>
 1-2 Years of experience as an Office Administrator or similar role
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Private Medical Insurance &amp; life cover
 </li>
 <li>
 Transportation &amp; Mobile Allowance Benefit
 </li>
 <li>
 Annual profit share
 </li>
 <li>
 Hybrid working environment
 </li>
 <li>
 Inclusive working environment with enhanced maternity and paternity benefits
 </li>
 <li>
 Work and organizational culture which values learning
 </li>
 <li>
 Regular perks such as company social, wellbeing &amp; CSR events
 </li>
 <li>
 Your Birthday Off
 </li>
 <li>
 Extra day of leave for every year of completion
 </li>
 </ul>
</div>

Junior People and Culture operations

MAFI for Agricultural Produce Industries

<div>
 
 The Application Manager is responsible for overseeing the implementation, configuration, and optimization of the Enterprise Resource Planning (ERP) system in the company. The role ensures that the ERP system aligns with the operational, financial, commercial and strategic objectives, driving efficiency, compliance, and business growth while enabling the company to meet its sustainability and market expansion goals.
 
 
 
 
 
 
 Accountability &amp; Responsibility
 
 
 
 
 
 
 
 Scope of Accountability
 
 
 <ul>
 <li>
 
 Manage, optimize, and scale the ERP system across all departments to ensure alignment with organizational goals and operational efficiency.
 
 </li>
 <li>
 
 Deliver a fully functional and efficient ERP system tailored to the needs of the agri-food industry, ensuring seamless operations and real-time data availability.
 
 </li>
 </ul>
 
 
 
 
 
 Main Tasks
 
 
 
 Duties include, but are not limited to the following:
 
 
 
 
 <ul>
 <li>
 Manage the overall operation and effectiveness of the ERP system to ensure it meets the business needs.
 </li>
 <li>
 Configure and customize the ERP software to support business key processes ensuring that the system aligns with organizational needs and enhances operational efficiency.
 </li>
 <li>
 Monitor ERP system performance, identifying and addressing any technical issues promptly.
 </li>
 <li>
 Ensure that ERP system capabilities align with the company&rsquo;s sustainability goals, export strategies, and product diversification.
 </li>
 <li>
 Lead the implementation of ERP solutions for new processes, locations, or products, ensuring seamless integration.
 </li>
 <li>
 Plan, manage, and execute ERP system upgrades and enhancements in coordination with the ERP Administrator.
 </li>
 <li>
 Ensure data accuracy and consistency within the ERP system by defining data governance policies and monitoring adherence.
 </li>
 <li>
 Provide timely support, training, and solutions to internal stakeholders, ensuring high levels of user adoption and satisfaction.
 </li>
 <li>
 Work closely with operations, finance, human resources, supply chain, commercial, and quality assurance teams to align the ERP system with departmental goals.
 </li>
 <li>
 Develop and oversee the creation and distribution of Business Intelligence (BI) reports, ensuring they provide actionable insights to support data-driven decision-making across the organization.
 </li>
 <li>
 Identify and address ERP challenges by analyzing issues and implementing effective solutions to ensure smooth functionality and ongoing improvement.
 </li>
 <li>
 Manage the budget to ensure efficient resource allocation for ERP maintenance, upgrades, training, and implementation.
 </li>
 <li>
 Lead and mentor a team of ERP specialist and administrator, fostering a culture of continuous improvement.
 </li>
 <li>
 Report directly to the IT&amp;S Director, providing updates on ERP system performance, project progress, and alignment with organizational technology and strategy goals.
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 
 
 <ul>
 <li>
 ERP System Uptime and Availability: Measure the percentage of time the ERP system is fully operational and accessible to users without unplanned downtime.
 </li>
 <li>
 Data Accuracy and Integrity: Track the percentage of accurate and consistent data entries within the ERP system.
 </li>
 <li>
 User Adoption Rate: Evaluate the percentage of employees actively using the ERP system as intended after implementation or upgrades.
 </li>
 <li>
 Project Completion Timeliness: Assess the percentage of ERP-related projects completed within the planned timeline.
 </li>
 </ul>
 
 
 
 
 
 Required Profile
 
 
 
 
 
 
 
 Education
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Information Systems, Computer Science, Business Administration, or a related field.
 
 
 Certifications in ERP systems such as SAP, Oracle, or Microsoft Dynamics are highly desirable.
 
 
 
 
 
 
 Experience
 
 
 
 
 
 
 7+ years of experience in managing ERP Systems, of which 3 years in a managerial role. Experience in manufacturing environment is a must.
 
 
 
 
 
 
 Languages
 
 
 <ul>
 <li>
 Proficient in English
 </li>
 <li>
 Proficient in Arabic
 </li>
 </ul>
 
 
 
 
 
 Other Requirements
 
 
 <ul>
 <li>
 Primarily works in an office setting.
 </li>
 <li>
 Occasional travel may be required.
 </li>
 </ul>
 
 
</div>

Application Manager

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Accenture

<div>
 
 Job Title:
 
 Career Launch Analyst (Enabler, Administrator)
 
 
 
 Career Level:
 
 11
 
 
 
 Function:
 
 Corporate Functions Operations &ndash; HRSS
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 Role Purpose
 
 
 
 The Career Launch Analyst plays a pivotal role in delivering a seamless and engaging onboarding experience for new joiners. Acting as a key enabler, this role supports candidates from offer acceptance through Day 1, ensuring all onboarding activities are executed efficiently and with a high level of candidate care.
 
 
 
 Key Responsibilities
 
 
 
 
 <li>
 Serve as the single point of contact for candidates from offer acceptance to start date.
 
 </li>
 <li>
 Deliver a personalized and engaging onboarding experience for each candidate.
 
 </li>
 <li>
 Coordinate with Recruitment, Background Check (BGC), and Mobility teams to track and manage onboarding pipelines.
 
 </li>
 <li>
 Support candidates with logistical needs such as NJX enrollment, hardware allocation, and onboarding setup.
 
 </li>
 <li>
 Provide timely updates to recruiters, candidates, and HR operations on onboarding progress and timelines.
 
 </li>
 <li>
 Liaise with Hiring Managers post-offer acceptance until Day 1 to ensure readiness and alignment.
 
 </li>
 <li>
 Assist candidates with relocation and visa sponsorship requirements, offering guidance throughout the process.
 
 </li>
 <li>
 Conduct weekly connects with recruiters, BGC, and mobilization teams to ensure smooth onboarding flow.
 
 </li>
 <li>
 Build positive relationships with candidates to foster trust and ensure a smooth onboarding journey.
 
 
 
 </li>
 
 Process Experience
 
 
 
 
 Pre-Onboarding:
 
 
 
 
 <li>
 Live Pre-Joiner Connections
 
 </li>
 <li>
 Background Check Monitoring
 
 </li>
 <li>
 Onboarding Setup
 
 </li>
 <li>
 PC/Phone Enablement
 
 </li>
 <li>
 NJX Enrollment
 
 
 
 </li>
 
 Onboarding:
 
 
 
 
 <li>
 Onboarding Confirmation
 
 </li>
 <li>
 Candidate &amp; Stakeholder Communication
 
 
 
 </li>
 
 Post-Onboarding:
 
 
 
 
 <li>
 Post Start Date Support
 
 </li>
 <li>
 Paperwork Compliance Tracking
 
 </li>
 <li>
 Live New Joiner Connection
 
 </li>
 <li>
 Introduction to HR Partners
 
 
 
 </li>
 
 Skills &amp; Competencies
 
 
 
 
 <li>
 Strong communication and interpersonal skills
 
 </li>
 <li>
 Ability to manage multiple stakeholders effectively
 
 </li>
 <li>
 High attention to detail and organizational skills
 
 </li>
 <li>
 Proficiency in Microsoft Excel, reporting, and basic analytics
 
 </li>
 <li>
 Customer service orientation with a problem-solving mindset
 
 </li>
 <li>
 Ability to manage time-sensitive tasks and prioritize effectively
 
 </li>
 <li>
 Familiarity with HR systems and onboarding processes is a plus
 
 
 
 </li>
</div>

Career Launch Analyst

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
 </li>
 <li>
 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
 </li>
 <li>
 Handle scheduling, correspondence, and documentation
 </li>
 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
 <li>
 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
 <li>
 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum 5 years of experience in office management or administrative roles
 </li>
 <li>
 Strong multitasking and organizational skills
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

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