project manager

project coordinator

sales coordinator

executive assistant

operations manager

department coordinator

DP World

<div><p><div><div><div><div>To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
</div></div><br>
<div><div>To provide administrative support to managers in a manner consistent with the department goals and objectives.
</div></div><br>
<div><div>To monitor, manage, supervise and assist the related work of the coordinators and administrators in DMC operations.
</div></div><br>
<div><div>To prepare invoices, memos, letters, budgets and other financial statements and relevant documents.
</div></div><br>
<div><div>To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
</div></div><br>
<div><div>To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements.
</div></div><br>
<div><div>To prepare agendas and plan for committee, board, and other meetings and take minutes.
</div></div><br>
<div><div>To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes
</div></div><br>
<div><div>To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
</div></div><br>
<div><div>Prepare, process, record and follow up with all department on procurement process (RFQ,RFP, PR, PO, AFE,) etc. To process purchase requisitions, CAPEX and OPEX and related activities
</div></div><br>
<div><div>Keep record of all AMCs within the DMC operations.<br>
</div></div><br>
<div><div><p>Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented. To provide additional support during special projects and events.<br>
</p></div></div><br>
<div><div>To process staff, leave application and to update duty resumption, staff overtime and related activities in Oracle HR.<br>
</div></div><br>
<div><div><p>Creation and closing of maintenance and services work orders.<br>
</p></div></div><br>
<div><div><p>Coordinate with Refueler and update daily diesel record in system and create request to procurement.<br>
</p></div></div><br>
<div><div><p>Preparing material requests and follows up for maintenance of company assets, liaise with the procurement department in procuring spare parts and other services to its receipt.<br>
</p><p></p><p>#LI-JS4</p></div></div></div></div></p></div>

DEPARTMENT COORDINATOR

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
 <br/>
 <br/>
 To provide administrative support to managers in a manner consistent with the department goals and objectives.
 <br/>
 <br/>
 To monitor, manage, supervise and assist the related work of the coordinators and administrators in DMC operations.
 <br/>
 <br/>
 To prepare invoices, memos, letters, budgets and other financial statements and relevant documents.
 <br/>
 <br/>
 To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
 <br/>
 <br/>
 To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements.
 <br/>
 <br/>
 To prepare agendas and plan for committee, board, and other meetings and take minutes.
 <br/>
 <br/>
 To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes
 <br/>
 <br/>
 To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
 <br/>
 <br/>
 Prepare, process, record and follow up with all department on procurement process (RFQ,RFP, PR, PO, AFE,) etc. To process purchase requisitions, CAPEX and OPEX and related activities
 <br/>
 <br/>
 Keep record of all AMCs within the DMC operations.
 <br/>
 <br/>
 Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented. To provide additional support during special projects and events.
 <br/>
 <br/>
 To process staff, leave application and to update duty resumption, staff overtime and related activities in Oracle HR.
 <br/>
 <br/>
 Creation and closing of maintenance and services work orders.
 <br/>
 <br/>
 Coordinate with Refueler and update daily diesel record in system and create request to procurement.
 <br/>
 <br/>
 Preparing material requests and follows up for maintenance of company assets, liaise with the procurement department in procuring spare parts and other services to its receipt.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world&rsquo;s trade flow better, changing what&rsquo;s possible for the customers and communities we serve globally.
 <br/>
 <br/>
 With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that&rsquo;s fit for the future.
 <br/>
 <br/>
 We&rsquo;re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology &ndash; and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
 <br/>
 <br/>
 What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we&rsquo;re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer&rsquo;s door.
 <br/>
 <br/>
 DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures &ndash; not just in what we do but also in how we behave.
 <br/>
 <br/>
 We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what&rsquo;s possible.
 <br/>
 <br/>
 WE MAKE TRADE FLOW
 <br/>
 <br/>
</div>


Land Sterling

<div>
 <p>
  Department Coordinator &amp; Administrator
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you will be doing:
 </p>
 <p>
  We are looking for a well-organised and proactive Department Coordinator &amp; Administrator to provide day-to-day support to our team. This role will be responsible for coordinating departmental activities, managing documentation, facilitating internal communication, and supporting various administrative and ad hoc tasks. The ideal candidate will be detail-oriented, reliable, and able to work in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Coordinate departmental schedules, meetings, and internal communications. Manage and maintain accurate department records, files, and documentation. Prepare, format, and edit reports, presentations, and internal correspondence. Support cross-functional communication and follow-ups between departments. Liaise with external contacts and clients as required, maintaining a professional approach.
  </li>
  <li>
   Assist with internal processes, including data entry, reporting, and task tracking. Provide administrative support to ongoing projects, including filing, updating logs, and procurement coordination.
  </li>
  <li>
   Organise travel, appointments, and other logistics when needed.
  </li>
  <li>
   Carry out ad hoc tasks to support department operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications and skills:
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in business administration or a related field. Background in real estate, consultancy, or professional services is advantageous.
  </li>
  <li>
   Prior experience in an administrative or coordination role.
  </li>
  <li>
   Strong organisational and multitasking abilities.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Ability to work independently, use initiative, and manage time effectively. Professional, discreet, and approachable with a team-oriented attitude.
  </li>
 </ul>
</div>


Department Coordinator & Administrator - Emirati Talent

Delivery Hero

<div><b>Company Description</b><p><br>
talabat is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.</p><b><br>
Job Description</b><p><br>
The <b>People Systems Coordinator</b> plays a key role in supporting the day-to-day operations, maintenance, and optimization of HR systems (e.g., HRIS, ATS, LMS). This role ensures data integrity, system efficiency, and user support across all HR technology platforms. The ideal candidate will be detail-oriented, tech-savvy, and passionate about improving the employee experience through streamlined systems and processes.</p><b><br>
Qualifications</b><p><b><br>
Key Skills &amp; Qualifications:</b></p><ul><li><p>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Information Systems, or related field.</p></li><li><p>
Strong Excel and data analysis skills; experience with dashboards or report-building tools a plus.</p></li><li><p>
Excellent attention to detail, organization, and problem-solving skills.</p></li><li><p>
Strong communication and interpersonal abilities.</p></li></ul></div>

Coordinator People Systems - Only UAE national

Maak Dream one properties LLC

<p><b>Job Summary:</b><br/>The NOC Coordinator will serve as the primary liaison between the company and all relevant government authorities, ensuring smooth processing of permits, licenses, NOCs, and approvals for construction projects. The role requires a strong understanding of UAE government portals, construction regulations, and effective on-site coordination with project teams.</p><p><b>Key Responsibilities:</b></p><ul><li>Act as the main point of contact with Dubai Municipality, RTA, DDA, DEWA, Civil Defence and DED for all construction-related approvals.</li><li>Manage online submissions and follow-up on government applications including:</li><li>Building Permits, Structural Inspections, Land Demarcation, Sand Shifting/Supply</li><li>Temporary Connections, NOCs, and related approvals</li><li>Trade License renewals and activity updates</li><li>Coordinate with project teams on-site to ensure compliance with government requirements.</li><li>Schedule and attend inspections with relevant authorities, including pre- and re-inspections for completion certificates.</li><li>Track, monitor, and report on the status of all government submissions and approvals.</li><li>Ensure proper documentation and filing of all approvals and NOCs.</li><li>Maintain strong relationships with government representatives and resolve any issues efficiently.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 5&ndash;8 years of experience handling government approvals and permits for construction projects in Dubai.</li><li>Degree in Civil Engineering or related field.</li><li>Strong proficiency in UAE government online portals.</li><li>Excellent communication and negotiation skills; Arabic language proficiency is a plus.</li><li>Valid UAE driving license; candidate must have own vehicle.</li><li>Ability to work independently and manage multiple approvals simultaneously.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Proven track record in managing approvals for large-scale construction projects or Contracting Company.</li><li>Knowledge of Dubai building codes and regulatory requirements.</li><li>Strong organizational and reporting skills.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Do you have minimum 5 years of experience in handling government approvals, permits, and NOCs with Dubai authorities (Dubai Municipality, RTA, DDA, DEWA, Civil Defence, DED)?</li><li>Are you proficient in using UAE government online portals for submissions and approvals (e.g., Dubai Municipality, RTA, DEWA, DDA systems)?</li></ul>

NOC Coordinator

ENOC

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Principal Accountabilities
  </strong>
 </p>
 <p>
  <strong>
   Communication:
  </strong>
 </p>
 <p>
  &bull; Receives telephone calls and records and relays messages
 </p>
 <p>
  &bull; Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...
 </p>
 <p>
  &bull; Coordinates/follows up with other departments for purposes of information gathering
 </p>
 <p>
  &bull; Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
 </p>
 <p>
  &bull; Prepares presentations to internal/external parties
 </p>
 <p>
  &bull; Prepares meeting agendas and takes the minutes of the meetings
 </p>
 <p>
  <strong>
   Office Management:
  </strong>
 </p>
 <p>
  &bull; Schedules meetings and reminds manager/department staff of the same
 </p>
 <p>
  &bull; Coordinates conferences/events/activities
 </p>
 <p>
  &bull; Organizes and maintains departmental files
 </p>
 <p>
  &bull; Requests and receives office equipment/stationary
 </p>
 <p>
  &bull; Receives department visitors
 </p>
 <p>
  &bull; Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
 </p>
 <p>
  &bull; Monitors staff attendance
 </p>
 <p>
  &bull; Handles necessary travel arrangement through coordination with government relations and travel agents
 </p>
 <p>
  <strong>
   General
  </strong>
 </p>
 <p>
  &bull; Performs similar or related tasks as requested by the manager
 </p>
 <p>
  &bull; Records departmental budget expenditure
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   High School Secondary Education
  </li>
  <li>
   2 - 3 years experience in a similar capacity
  </li>
  <li>
   Sound knowledge of Microsoft Office (Word, Excel and Power Point)
  </li>
  <li>
   Good written and speaking skills in English/Arabic
  </li>
  <li>
   Good interpersonal skills
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant - Emirati Talent

Trading Company UAE

<p><b>Specific Responsibilities</b></p><p>&#61623; Supervisors subordinate personnel, assisting operation department in manpower planning for the site, determining workload, delegating assignments, monitoring and evaluating performance.</p><p>&#61623; Make a decision or solve a problem by using logic to identify key facts, explore alternatives and propose quality solutions.</p><p>&#61623; Coordinate with internal &amp; external resources including department, vendors, subcontractor, and client etc as required to meet the assigned jobs operational needs.</p><p>&#61623; Schedule daily workload ensuring the work is prioritized and that work is completed expediently and professionally.</p><p>&#61623; Coordinator is responsible monitoring and updating the Certificate which is required to comply the legal requirement</p><p>&#61623; Prepare the planned preventive maintenance program for assigned area</p><p>&#61623; Prepare Quotations/contract proposals &amp; cost sheets based on client&rsquo;s requirements, within the limited constraints.</p><p>&#61623; Submitting the collected cheques to accounts department precisely through the Service Delivery Manager.</p><p>&#61623; Co-ordinate activities regarding Material Requirements for maintenance operation.</p><p>&#61623; Preparation and completion of reports on a periodic basis</p><p>&#61623; Always available for emergency response out of hours</p><p>&#61623; Assist in the development of best practice initiatives being mindful of commercial objectives.</p><p>&#61623; Assist in completion of annual performance appraisals of site staff</p><p>JOB DESCRIPTION</p><p>SU Job Description: MEP Coordinator SU/HRD/1277 Pages 2 of 3</p><p>&#61623; Assist the immediate manager in all kind of works</p><p>&#61623; Update the service delivery manager and facilities engineer on all matters on a daily basis</p><p><b>Knowledge and Skills</b></p><p>Minimum of 2-5 years of experience in similar field</p><p>&#61623; In depth knowledge about inspection procedure</p><p>&#61623; Strong knowledge about contract management</p><p>&#61623; Very good spoken and written English</p><p>&#61623; Excellent knowledge about mechanical, AC, heating, ventilation and electrical systems</p><p>&#61623; Coordinate for approval and permit process where required</p><p>&#61623; Demonstrate sound work ethics</p><p>Job Type: Full-time</p><p>Pay: From AED4,500.00 per month</p>

MEP Coordinator

Explore 829+ Department coordinator in Dubai this September. Find roles across top companies and apply now to boost your career.

829 department coordinator jobs IN Dubai

DEPARTMENT COORDINATOR

DEPARTMENT COORDINATOR

Department Coordinator & Administrator - Emirati Talent

Coordinator People Systems - Only UAE national

NOC Coordinator

Administrative Assistant - Emirati Talent

MEP Coordinator