hr manager

executive assistant

office administrator

administrative assistant

safety officer

department secretary

Giffin Graphics

Urgently Looking for Secretary Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-time

Secretary

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

homewalkers

We are looking for a professional and experienced Secretary to join our team.The ideal candidate must have proven experience in the field, particularly in courts, legal affairs, and related administrative workRequirements:<ul><li>Minimum of 2 years of experience as a Secretary (preferably in legal offices, courts, or legal affairs departments).</li><li>Strong knowledge of legal documentation and procedures.</li><li>Excellent organizational and administrative skills.</li><li>Proficiency in MS Office and office management systems.</li><li>Strong communication skills in English&amp; Arabic.</li><li>Ability to handle confidential information with integrity and discretion.</li></ul>Responsibilities:<ul><li>Managing schedules, appointments, and correspondence.</li><li>Preparing and organizing legal documents and files.</li><li>Coordinating with courts, legal departments, and clients when necessary.</li><li>Ensuring efficient day-to-day administrative operations.</li></ul>Benefits:<ul><li>Attractive salary package.</li><li>Incentives.</li></ul>If you meet the above requirements and are ready to take on this opportunity, please send your CV to [ +971 54 310 5111 ] with the subject line: Secretary Application.Job Type: Full-timePay: From AED4,000.00 per month

Division Engineering Consultants

Division International Engineering Consultants is seeking to hire a highly competent Secretary / Office Manager who will be responsible for overseeing all administrative, HR, and PRO functions of the company. The ideal candidate must be experienced, detail-oriented, and able to handle sensitive tasks with discretion and professionalism.Key Responsibilities:<ul><li>Manage and supervise day-to-day office operations and administration.</li><li>Handle HR functions including employee onboarding, contracts, leave management, and record keeping.</li><li>Act as PRO for the company, managing all government relations:</li><li>Visa processing, Emirates ID, medicals, and residency renewals for employees.</li><li>Submission and follow-up with authorities (Immigration, Labour, DDA, Dubai Municipality, etc.).</li><li>Renewal of trade license, establishment card, and other corporate documents.</li><li>Draft, review, and manage company correspondence, reports, and official documents.</li><li>Coordinate with management to ensure compliance with company policies and UAE labor laws.</li><li>Maintain confidentiality, professionalism, and efficiency in all duties.</li></ul>Requirements:<ul><li>Minimum 5 years of relevant experience in the UAE in a combined Admin/HR/PRO role.</li><li>Strong knowledge of UAE labour laws, immigration processes, and government portals.</li><li>Excellent command of the English language (speaking and writing).</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Must be available for immediate joining.</li></ul>Application: Interested candidates who meet the above criteria are invited to send their updated CV to careers@division-int.com with the subject line: Secretary / Office Manager (Admin, HR &amp; PRO).Job Type: Full-time

Falcon Laboratory LLC

We are looking for a dedicated and professional Secretary to the CEO to provide high-level administrative and organizational support. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion. Male candidates are preferred for this role. Candidates with relevant experience in a similar role from their home country are also encouraged to apply.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s schedule, including meetings, appointments, and travel arrangements</li><li>Handle all correspondence and communication on behalf of the CEO</li><li>Organize and prepare materials for meetings, reports, and presentations</li><li>Maintain confidential files and records with accuracy and discretion</li><li>Coordinate logistics for business travel, events, and internal/external meetings</li><li>Follow up on action items and ensure timely completion of tasks</li><li>Liaise with internal teams and external stakeholders as needed</li><li>Perform general administrative duties such as filing, data entry, and document management</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

Urgently Looking for Secretary cum Sales Coordinator Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary cum Sales Coordinator

Grand Technology

Key Responsibilities&nbsp;<ul><li>Perform general administrative tasks and other clerical duties.</li><li>Maintain both digital and manual filing systems to ensure organized recordkeeping.</li><li>Draft and manage correspondence, including letters and emails.</li><li>Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.</li><li>Manage and update the DAFZA portal efficiently.</li><li>Prepare and submit required documents to respective Consulates for visa processing.</li><li>Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.</li><li>Handle employees’ visa renewals and ensure timely processing.</li><li>Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.</li><li>Oversee general office management and day-to-day operational needs.</li><li>Maintain accurate records of customer contract agreements and content-related documentation.</li><li>Organize and manage filing systems for contracts, agreements, and financial records.</li><li>Prepare, submit, and reconcile expense reports, including managing petty cash transactions.</li><li>Handle VAT filing in compliance with regulatory requirements.</li><li>Prepare quotations, delivery notes, and receipt vouchers as required.</li><li>Process purchase orders and ensure timely coordination with customers.</li><li>Prepare and send invoices, ensuring accurate and timely payment processing.</li><li>Generate and share management reports, including purchase order reports and accounts receivable statements.</li><li>Follow up on outstanding payments via email and telephone correspondence.</li><li>Process bank transactions, including cash, cheque, and online payments, accurately and securely.</li><li>Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.</li><li>Manage and maintain QuickBooks Online for accounting and financial tracking.</li></ul>

Secretary / Admin Assistant

Explore 727+ Department secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

727 department secretary jobs IN Dubai

Secretary

Secretary

Secretary

Secretary

Secretary

Secretary cum Sales Coordinator

Secretary / Admin Assistant