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departmental secretary

Hot n cool

<p><b>Job Summary</b></p><p>Administrative Secretary to the General Manager provides high-level administrative and secretarial support to ensure the efficient operation of the GM&rsquo;s office. This role requires discretion, strong organizational skills, and the ability to manage confidential information while coordinating communication between management, staff, and external parties.</p><p><b>Key ResponsibilitiesAdministrative Support</b></p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meeting schedules</li><li>Prepare correspondence, reports, memos, presentations, and other documents</li><li>Organize and maintain files, records, and confidential documents</li><li>Screen calls, emails, and visitors, prioritizing matters requiring the GM&rsquo;s attention</li><li>Handle travel arrangements, itineraries, and expense reports</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as a liaison between the GM and internal departments</li><li>Coordinate meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure deadlines are met</li><li>Communicate directives, instructions, and updates from the GM</li></ul><p><b>Office &amp; Operational Support</b></p><ul><li>Monitor office supplies and coordinate procurement when needed</li><li>Assist in preparing budgets, reports, and departmental documentation</li><li>Support company events, meetings, and management activities</li><li>Maintain professional relationships with clients, suppliers, and partners</li></ul><p><b>Confidentiality &amp; Compliance</b></p><ul><li>Handle sensitive and confidential information with discretion</li><li>Ensure company policies and procedures are followed in documentation and communication</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field</li><li>Minimum <b>3&ndash;5 years</b> of experience in an executive or administrative secretary role</li><li>Experience supporting senior management or executives is preferred</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism and confidentiality</li><li>Proficiency in <b>MS Office (Word, Excel, PowerPoint, Outlook)</b></li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li><li>Strong interpersonal skills</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>total work of experience as a admin?</li><li>total work of experience as a Secretary?</li><li>What is your Nationality?</li><li>you can join immediately?</li><li>how much is your expected salary?</li></ul>

ADMIN SECRETARY

QD-SBG

<p><b>Position: Secretary to Tender Committee </b></p><p>Location: Lusail</p><p><b>Position Overview:</b></p><p>We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management with high-quality administrative assistance.</p><p><b>Key Responsibilities</b></p><p>&middot; Provide administrative and clerical support to the department and management team.</p><p>&middot; Manage calendars, schedule meetings, and coordinate appointments.</p><p>&middot; Handle incoming and outgoing correspondence, including emails, letters, memos, and internal communications.</p><p>&middot; Maintain and update filing systems, ensuring accuracy, confidentiality, and proper document control.</p><p>&middot; Prepare, format, and edit reports, presentations, and general documentation as required.</p><p>&middot; Organize departmental activities, meetings, and follow-ups, ensuring timely coordination.</p><p>&middot; Coordinate communication between internal departments and external stakeholders as needed.</p><p>&middot; Track deadlines and ensure timely submission of required documents and reports.</p><p>&middot; Prepare meeting minutes and maintain proper records for future reference.</p><p>&middot; Assist with routine administrative tasks such as data entry, document preparation, and basic review.</p><p>&middot; Support the management team with day-to-day operational requirements and administrative tasks.</p><p><b>Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree in administration, Business, or a related field.</p><p>&middot; Minimum of 3 years of experience as an Executive Secretary or in a similar administrative role.</p><p>&middot; Strong organizational, multitasking, and time-management skills.</p><p>&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</p><p>&middot; Excellent written and verbal communication skills.</p><p>&middot; High level of professionalism and ability to maintain confidentiality.</p><p>&middot; Strong attention to detail and accuracy in documentation.</p><p>&middot; Ability to work under pressure, meet deadlines, and manage multiple priorities effectively.</p><p>Job Types: Full-time, Permanent</p>

Secretary to Tender Committee

<p>Job Summary:</p><p>Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.</p><p>Key Responsibilities</p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum <b>3 years of experience</b> in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul><p>Preferred Skills</p><ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

Qatar National Bank

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>General Services
</div></li><li><div><b>Department</b>
</div><div>General Services
</div></li><li><div><b>Location</b>
</div><div>Doha, Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>31-Dec-2026
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Role Summary</b></h5>
</div><div><p>The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p>
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Role Decription</b></h5>
</div><div><ul><li><p>Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</p></li><li><p>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</p></li><li><p>
Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.</p></li><li><p>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p></li><li><p>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Qualifications</b></h5>
</div><div><ul><li><p>Bachelor Degree</p></li><li><p>
5+ years of experience out of which a minimum of 2 years at a similar executive level</p></li><li><p>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</p></li><li><p>
Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</p></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>Copy of Passport or QID
</li></ul><ul><li>Copy of Education Certificate</li></ul></div></div></div></div></div><div></div>

Secretary - Group Projects and General Services

QNB Group

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 <br/>
 <br/>
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
  </li>
  <li>
   Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
  </li>
  <li>
   Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
  </li>
  <li>
   Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
  </li>
  <li>
   Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor Degree
  </li>
  <li>
   5+ years of experience out of which a minimum of 2 years at a similar executive level
  </li>
  <li>
   Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
  </li>
  <li>
   Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   Copy of Passport or QID
  </li>
  <li>
   Copy of Education Certificate
  </li>
 </ul>
</div>


QNB3397 - Secretary

PH Hospitality

<p>We are seeking a professional and organized Secretary who is familiar with Qatar locations, government offices, and local business practices. The ideal candidate will provide administrative and clerical support, coordinate office activities, and assist with correspondence, scheduling, and document handling to ensure smooth daily operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative and secretarial tasks efficiently</li><li>Handle incoming and outgoing correspondence (emails, letters, calls)</li><li>Maintain office files, records, and confidential documents</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Assist in preparing reports, presentations, and official letters</li><li>Coordinate with clients, vendors, and government entities (MOI, MOFA, Ministry of Labour, CID, etc.)</li><li>Familiar with Qatar locations, routes, and landmarks to support logistics and scheduling</li><li>Support document submission and follow-ups with ministries and service centers</li><li>Monitor office supplies and coordinate with suppliers</li><li>Perform other administrative tasks as assigned by management</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;5 years of experience as a Secretary or Administrative Assistant (Qatar experience preferred)</li><li>Strong knowledge of Qatar locations, ministries, and procedures</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Well-organized, detail-oriented, and able to multitask</li><li>Professional appearance and strong interpersonal skills</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,500.00 - QAR4,000.00 per month</p>

Admin Assistant

Al salem Group

<p><b>Job Description:</b><br/>We are looking for a creative and motivated <b>Social Media Specialist</b> to manage and grow our online presence across multiple platforms.</p><p><b>Requirements:</b></p><ul><li>Arabic nationality</li><li>Age between <b>23 to 30 years</b></li><li>Strong knowledge of social media platforms (Instagram, Facebook, TikTok, etc.)</li><li>Experience in content creation, posting, and engagement</li><li>Ability to create attractive captions and visuals</li><li>Basic understanding of analytics and performance tracking</li><li>Good communication and teamwork skills</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage daily social media accounts</li><li>Create and publish engaging content</li><li>Respond to messages and comments</li><li>Monitor trends and suggest new content ideas</li><li>Analyze performance and prepare reports</li></ul><p><b>How to Apply:</b><br/>Please send your CV and portfolio to: secretary@alslemgroup.com.qa</p><p>Job Type: Full-time</p>

Social Media Specialist (Applicant must be in Qatar)

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