hse officer

director of human resources

executive secretary

assistant-human resources

customs duty administrator

departmental secretary

Pledge Construction and Trading

We are a well-established construction company in Doha seeking a professional and dedicated Admin Secretary to provide vital support to our management and project teams. The ideal candidate will ensure smooth office operations, manage documentation, and deliver efficient secretarial services.Key Responsibilities<ul><li>Manage and organize daily correspondence, including phone calls, emails, and official communication.</li><li>Prepare, review, and maintain reports, letters, and other documents.</li><li>Handle document control, filing systems, and project-related records.</li><li>Provide administrative support to management and project teams.</li><li>Schedule meetings, appointments, and maintain managers&rsquo; calendars.</li><li>Coordinate with internal departments and external stakeholders.</li><li>Prepare presentations, meeting minutes, and office reports.</li><li>Ensure efficient day-to-day office operations.</li></ul>Requirements<ul><li>3&ndash;5 years of experience as an Admin Secretary, preferably in the construction industry.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational and time-management skills with the ability to multitask.</li><li>Professional demeanor, attention to detail, and ability to work under pressure.</li><li>High level of confidentiality in handling company documents.</li></ul>How to ApplyIf you meet the above requirements and are eager to join a reputable construction company, please send your updated CV to chandra@pledgect.com with the subject line: &ldquo;Application &ndash; Admin Secretary.&rdquo;Job Type: Full-timePay: QAR2,500.00 - QAR3,500.00 per month

Admin Secretary

VOLUME CAFE

Job Title: Office Secretary Department: Administration / Office Support Reports To: DirectorJob Summary:The Office Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role involves handling correspondence, managing schedules, organizing meetings, maintaining records, and supporting the management team in day-to-day activities.Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; schedules, appointments, and travel arrangements.</li><li>Prepare, format, and edit correspondence, reports, and presentations.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Organize and coordinate meetings, conferences, and office events.</li><li>Maintain and update filing systems (both electronic and physical).</li><li>Greet and assist visitors, ensuring a professional office environment.</li><li>Draft minutes of meetings and circulate them to concerned parties.</li><li>Order and maintain office supplies and ensure smooth day-to-day office operations.</li><li>Handle confidential information with integrity and discretion.</li><li>Coordinate with internal departments and external stakeholders as required.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or a related field.</li><li>Proven experience as a Secretary, Office Assistant, or in a similar administrative role.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills (verbal and written).</li><li>Strong organizational and multitasking abilities.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to work independently and under pressure.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary?</li><li>How many years of experience do you have in secretarial position?</li></ul>

Office Secretary

First Capital

SECRETARY / ADMINWe are looking for a female candidate, preferably of Lebanese or Moroccan nationality, to join our Company. The ideal candidate must be fluent in English and French, experienced and with strong administrative and communication skills.Key Responsibility:Manage and organize daily office operations, schedules, and appointments.<ul><li>Prepare and draft correspondence, reports, and presentations in English and French.</li></ul><ul><li>Handle phone calls, emails, and other communications in a professional manner.</li></ul><ul><li>Maintain filing systems, records, and important documents (digital and physical).</li></ul><ul><li>Assist management with meeting coordination, agendas, and minutes.</li></ul><ul><li>Support HR and administrative tasks such as staff coordination, document processing, and data entry.</li></ul><ul><li>Ensure smooth day-to-day workflow in the office.</li></ul><ul><li>Act as the first point of contact for clients, visitors, and partners.</li></ul>Qualifications &amp; Requirements<ul><li>Female, preferably Lebanese or Moroccan nationality.</li></ul><ul><li>Proven experience as a Secretary, Executive Assistant, or in a similar administrative role.</li></ul><ul><li>Strong organizational and multitasking skills with attention to detail.</li></ul><ul><li>Excellent communication skills in English and French (verbal and written).</li></ul><ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Professional personality with discretion and confidentiality.</li></ul><ul><li>Ability to work independently and support multiple team members.</li></ul>Preferred Skills<ul><li>Additional knowledge of Arabic is an advantage.</li></ul><ul><li>Strong interpersonal skills with a customer-service mindset.</li></ul><ul><li>Flexibility and adaptability in a fast-paced environment.</li></ul>Job Type: Full-time

SECRETARY / ADMIN

Al Nasr Driving Academy

IMMEDIATE REQUIREMENT!!!Actively hiring for ( Female) Secretary locally in Doha (Qatar).JOB TITLE: Administrative SecretaryJOB TYPE: Full TimeWORKING HOURS: 8 hours/dayLOCATION: (Doha) QatarPAY RANGE: To be discussedLANGUAGE: English (Required)EDUCATIONAL REQUIREMENTS: At least 4 years CourseExperience: At least 1 to 2 years of experience with experience in inventory and administration.NOC Requirements: RequiredAdditional Requirements: Ready to join immediately.JOB DESCRIPTION:&middot; Reporting to management and performing secretarial duties.&middot; Processing, typing, editing, and formatting reports and documents.&middot; Filing documents, as well as entering data and maintaining databases.&middot; Liaising with internal departments and communicating with the Clients.&middot; Directing internal and external calls, emails, and faxes to designated departments.&middot; Arranging and scheduling appointments, meetings, and events.&middot; Monitoring office supplies and ordering replacements.&middot; Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.&middot; Preparing facilities and arranging refreshments for events, if required.&middot; Observing the best business practices and etiquette.If you are interested feel free to reach me at (Email:careers.alnasrstargroup@gmail.com)About us:AL NASR STAR GROUP is part of a prominent group of businesses exceling in Security, Cleaning &amp; Hospitality, manpower supply, recruitment of both white collar and blue collar, Contracting &amp; Real Estate.Our fully integrated management system and adherence to high quality standards of service enables Al Nasr Star Group to maintain it's distinctive reputation. The scope of our service, depth of experience and the quality of our people has positioned us at the front of the pack.Job Type: Full-timePay: QAR2,700.00 - QAR3,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>

Administrative Secretary

Qatar Electricity and Water Company

<div><div><div><div>Organization</div><div> Business Development</div></div> 
<div><div>Preferred Age </div><div>Between 30 and 55</div></div> 
<div><div>Preferred Gender </div><div>Male</div></div> 
<div><div>Minimum Experience</div><div> 8 years of experience in similar roles in large companies, in positions of progressively increasing managerial responsibilities, demonstrating a strong need for effective leadership skills. years
</div></div> 
<div><div>Qualifications </div><div>Bachelor's degree in Business Administration from a reputable university is required.</div></div> 
<div><div>Responsibilities </div><div>JOB PURPOSE: Identify, record, and distribute documents, set targets and track progress, review and consolidate inputs, all in a timely and efficient manner, and adopting the system for any future developments to maintain an efficient document control system. Prepare and manage correspondances with external parties, agendas, organize new meetings and appointments, minutes of meeting, record and maintain contact details, develop and maintain a record filing system, make travel arrangement, and handle invoice processing. Description Document Control Manage the document control process, including the creation, revision, approval, distribution, and archiving of documents. Track transmittals from external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Transmit transmittals to external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Review and distribute documents received from external parties to the appropriate team members in the organization, track progress and follow-up with the relevant individual to ensure a timely response within the set deadline. In a timely manner, review and distribute documents to external parties, prepare letter of correspondance, and keep a record of the transmitted letters. Review and consolidate feedback from multiple team members while ensuring consistency, absence of errors/duplication in the consolidated feedback. Track progress and pending actions, and report the status to the Line Manager Develop record-keeping processes, and continuously review and update the processes to enhance the efficiency and accuracy of document control systems. Secretary Provide secretarial support to management and staff, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, presentations, and other materials as required Prepare entry and Ministry of Interior passes for visitors to ensure authorized access. Make travel arrangements including organizing flight tickets and travel visas Make new meetings and appointments, correspond with external and internal parties for making arrangements, prepare agenda for the meeting, and prepare and disseminate minutes of meeting Prepare daily agenda and updates for the Line Manager on upcoming meeting, pending actions, and matters that requires the Line Manager&rsquo;s attention Develop and maintain a record filing and archieving system, ensure all documents are well stored and preserved in a secure manner, and locate and retrieve documents as required Track invoices and process them in a timely manner Policies, Systems, Processes &amp; Procedures Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner. Continuous Improvement Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. Reporting Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies and quality standards. Context, Work environment &amp; DECISION MAKING AUTHORITY: The role operates within a dynamic corporate environment where key decisions significantly impact the project. Such decisions require consultation with and approval from the direct Line Manager before implementation. Operates under the mandates authorized by the responsible Line Manager, ensuring all functional and operational activities are managed with high standards of quality and reporting, thus upholding accountability and transparency. Participates in execution of comprehensive business and operational strategy. Responsible for contributing in meeting business and operational goals within functional area. Provides the leadership team with insightful information and data with regards to handled functional areas.</div></div></div></div>

Document Controller & Secretary

Job Description &ndash; Executive SecretaryPosition Title: Executive Secretary Department: Administration / Executive Office Reports To: Managing DirectorJob SummaryThe Executive Secretary provides high-level administrative support to senior executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. The role requires discretion, professionalism, and excellent organizational skills to ensure the smooth functioning of executive operations.Key Responsibilities<ul><li>Manage the executive&rsquo;s daily calendar, schedule appointments, and organize meetings.</li><li>Prepare agendas, take minutes, and follow up on action points from meetings.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Handle confidential documents and maintain a high level of discretion.</li><li>Screen phone calls, emails, and inquiries, and prioritize responses as required.</li><li>Coordinate travel arrangements, visas, hotel bookings, and itineraries.</li><li>Maintain filing systems (electronic and paper-based) for easy access and reference.</li><li>Liaise with internal departments and external stakeholders on behalf of the executive.</li><li>Track deadlines, tasks, and projects to ensure timely completion.</li><li>Support the executive in day-to-day administrative and operational tasks.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role.</li><li>Excellent communication skills (written and verbal).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance, discretion, and integrity.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong interpersonal skills with a proactive and flexible attitude.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>How many years of experience do you have as an executive secretary?</li><li>Current and expected salary?</li><li>Are you available to join immediately or any notice period?</li></ul>

Executive Secretary

United Lebanese for Decoration

Position: Office Secretary / Administrator Location: Doha, Qatar Company: United Lebanese for Decoration (ULD)Job Description: We are looking for an experienced Office Secretary / Administrator with knowledge of joinery and fit-out works. The candidate will be responsible for handling daily office administration, preparing documents, coordinating with clients and suppliers, and supporting project teams.Responsibilities:<ul><li>Manage office correspondence, emails, and filing.</li><li>Prepare quotations, invoices, and project-related documents.</li><li>Coordinate with suppliers, subcontractors, and clients.</li><li>Support project managers in scheduling and follow-ups.</li><li>Maintain records and ensure smooth office operations.</li></ul>Requirements:<ul><li>Previous experience as an office secretary/administrator in joinery or construction companies.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Knowledge of joinery/fit-out terminology and processes.</li><li>Must be available in Qatar with transferable visa/NOC.</li></ul>Job Type: Full-timePay: From QAR2,000.00 per month

Office Secretary / Administrator

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