document controller

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Document Controller

Target Trading & Contracting W.L.L

Junior Document Controller &ndash; Wood DivisionLocation: Doha, Qatar Department: Wood Division Employment Type: Full-TimeAbout UsTarget Qatar is a leading trading, manufacturing, and contracting company specializing in wood, metal, stainless steel, and fit-out solutions. We are looking for a detail-oriented and customer-focused Junior Document Controller to support our Wood Division.The successful candidate will play a key role in managing documentation processes, assisting estimators with order processing, and ensuring accurate and timely preparation of invoices and project-related documents.Key Responsibilities<ul><li>Assist estimators in preparing and processing customer orders, quotations, and invoices.</li><li>Accurately input project data, customer information, and order details into the company system.</li><li>Manage, organize, and maintain electronic and physical documents in accordance with company procedures.</li><li>Ensure all project files, drawings, quotations, purchase orders, delivery notes, and invoices are properly filed and updated.</li><li>Track document revisions and maintain document control registers.</li><li>Coordinate with sales, estimation, production, procurement, and accounts teams to ensure smooth workflow and accurate documentation.</li><li>Respond to customer inquiries professionally and provide timely updates regarding order status and documentation.</li><li>Verify document accuracy and completeness before submission or distribution.</li><li>Prepare regular reports and assist with administrative tasks as required.</li></ul>Requirements<ul><li>Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.</li><li>1&ndash;3 years of experience in document control, administration, customer service, or a similar role.</li><li>Experience in the wood, joinery, fit-out, manufacturing, or construction industry is an advantage.</li><li>Fast and accurate typing skills with excellent attention to detail.</li><li>Strong proficiency in Microsoft Office applications, particularly Excel and Word.</li><li>Experience with ERP systems or document management software is preferred.</li><li>Excellent organizational, communication, and customer service skills.</li><li>Ability to manage multiple tasks and work effectively under pressure.</li><li>Candidates currently based in Qatar are preferred.</li><li>Must be available to join immediately or within a short notice period.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>How soon you can join?</li><li>How much is your salary expectation?</li></ul>Work Location: In person

Junior Document Controller

We are hiring an accountant &amp; document controller, with a minimum 5 years' experience in Qatar, preferably in projects &amp; contracting company.Good experience in excel &amp; accounting software's.Only Locally available in Qatar with QID and can join immediately.Holding Qatar driving license is an advantage.Job Types: Full-time, Part-timePay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Your expected salary ?</li></ul>Experience:<ul><li>Accounting in Qatar: 5 years (Required)</li></ul>License/Certification:<ul><li>Driving licence (Preferred)</li></ul>Work Location: In person

Female Accountant & Document Controller

United Village Food

NEW VACANCYDOCUMENT CONTROLLER R&amp;D DEPARTMENT (ARABIC SPEAKER)LEADING FOOD INDUSTRY IN DOHA FLUENT ENGLISHWe are looking for a highly skilled and motivated DOCUMENT CONTROLLER R&amp;D DEPARTMENT (ARABIC SPEAKER) to growing team in Doha , Qatar.Minimum 3-5 years experience in Qatar.<ul><li>Support Product Development</li><li>Assist in preparing initial product samples (e.g., testing recipes or preparing ingredients).</li><li>Conduct product trials in the lab or factory under the manager&rsquo;s guidance.</li><li>Collect and document trial results to evaluate product feasibility.</li><li>Recipe and Documentation Management</li><li>Organize and store product recipes in secure lists and files.</li><li>Update product lists (e.g., weights, allergens, packaging types) and distribute them to relevant departments.</li><li>Assist in preparing documentation required for product registration with regulatory authorities.</li></ul><ul><li>Interdepartmental Coordination</li><li>Communicate with departments such as production, sales, and quality control to deliver samples or recipes.</li><li>Follow up on raw material requests with procurement and warehouse teams.</li><li>Support coordination with design teams or printing companies to review packaging designs.</li><li>Cost Management Support</li><li>Assist in calculating costs for new products or updating cost lists.</li><li>Gather pricing data from suppliers and prepare preliminary cost reports for the manager.</li><li>Quality and Packaging Oversight</li><li>Participate in reviewing packaging quality or visiting printing factories to ensure compliance with company standards.</li><li>Assist in inspecting incoming raw materials from suppliers.</li><li>Research and Innovation</li><li>Conduct preliminary research on new ingredients or technologies as directed by the manager.</li><li>Support the manager in gathering information from industry exhibitions or events.</li><li>Report Preparation</li><li>Assist in preparing periodic reports on development plans, sales performance, costs, or pricing.</li><li>Organize data and draft reports for the manager&rsquo;s review.</li><li>Administrative Support</li><li>Schedule meetings with departments or suppliers and record minutes.</li><li>Follow up on daily tasks and coordinate visits to &quot;Wooden Bakery&quot; stores or suppliers.</li><li>Assist in training chefs or store staff on new recipes.</li><li>Regulatory Compliance</li><li>Support the manager in ensuring products comply with local and international food safety and packaging regulations.</li><li>Assist in preparing documents for registering new products with regulatory bodies.</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

DOCUMENT CONTROLLER R&D DEPARTMENT (ARABIC SPEAKER)

Job Title: Permit to Work (PTW) CoordinatorIndustry: Oil &amp; Gas / Pipeline / Construction Employment Type: Full-TimeJob SummaryFourth Dimension Group is seeking an experienced Permit to Work (PTW) Coordinator for a major Oil &amp; Gas project in Qatar. The successful candidate will be responsible for coordinating, monitoring, and controlling the Permit to Work system to ensure all work activities are carried out safely and in compliance with project and client requirements.Key Responsibilities<ul><li>Coordinate and administer the Permit to Work (PTW) system on site.</li><li>Review, issue, and monitor work permits for various construction and maintenance activities.</li><li>Ensure all permits comply with company, client, and HSE requirements.</li><li>Verify that risk assessments, method statements, and supporting documents are in place before permit issuance.</li><li>Coordinate with Operations, Construction, HSE, and Client representatives regarding permit requirements.</li><li>Conduct site inspections to ensure compliance with permit conditions.</li><li>Maintain accurate records of all issued, suspended, and closed permits.</li><li>Monitor simultaneous operations (SIMOPS) and identify potential conflicts.</li><li>Participate in safety meetings, toolbox talks, and permit audits.</li><li>Ensure adherence to project safety procedures and Oil &amp; Gas industry standards.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Engineering or a related technical field.</li><li>Minimum 5 years of experience as a PTW Coordinator/Permit Receiver/Permit Controller in Oil &amp; Gas projects.</li><li>Minimum 3 years GCC experience is mandatory.</li><li>Strong knowledge of Permit to Work systems, Risk Assessment, JSA, and SIMOPS.</li><li>Familiarity with refinery, petrochemical, LNG, or Oil &amp; Gas construction projects.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft Office applications.</li><li>Valid passport with at least 1 year validity.</li><li>Immediate joiners are preferred.</li></ul>Preferred Qualifications<ul><li>HSE certifications such as NEBOSH, IOSH, or equivalent.</li><li>Experience working with major Oil &amp; Gas clients in the GCC region.</li><li>Knowledge of confined space entry, hot work, lifting operations, and isolation procedures.</li></ul>Benefits<ul><li>Competitive salary package</li><li>Company-provided accommodation and transportation</li><li>Medical insurance</li><li>Annual leave and air ticket as per company policy</li></ul>How to ApplyInterested candidates may apply through Indeed with:<ul><li>Updated CV</li><li>Educational Certificates</li><li>Experience Certificates</li><li>Passport Copy</li></ul>Only shortlisted candidates meeting the above requirements will be contacted.Pay: QAR2,500.00 - QAR3,500.00 per hourWork Location: In person

PTW Coordinator

Accor

<div>Company Description 
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster. 
Job Description 
We are seeking a detail-oriented and analytical F&amp;B Cost Controller to join our team at Swissotel Corniche Park Towers Doha, Qatar. In this role, you will be responsible for overseeing and optimizing the food and beverage cost control processes for our organization, ensuring maximum profitability while maintaining quality standards.<ul><li>
Analyze food and beverage costs, identifying areas for improvement and implementing cost-saving measures</li><li>
Monitor inventory levels and conduct regular stock takes to minimize waste and prevent shortages</li><li>
Develop and maintain accurate recipe costing systems for all menu items</li><li>
Prepare daily, weekly, and monthly financial reports on F&amp;B operations</li><li>
Collaborate with chefs and F&amp;B managers to optimize menu pricing and product mix</li><li>
Review and validate vendor invoices, ensuring accuracy and compliance with agreed-upon prices</li><li>
Implement and maintain effective portion control measures across all F&amp;B outlets</li><li>
Conduct regular audits of F&amp;B outlets to ensure adherence to cost control procedures</li><li>
Train staff on cost control measures and best practices in inventory management</li><li>
Analyze market trends and competitor pricing to maintain competitive advantage</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Hospitality Management, Accounting, or related field</li><li>
Minimum 3-5 years of experience in F&amp;B cost control or related field, preferably in a hospitality or restaurant setting</li><li>
Proficiency in financial management software (e.g., Oracle, SAP) and advanced Excel skills</li><li>
Strong knowledge of food and beverage industry standards and practices</li><li>
Excellent mathematical and analytical skills with a keen eye for detail</li><li>
Experience with inventory management systems and practices</li><li>
Ability to work efficiently under pressure and meet tight deadlines</li><li>
Strong communication and interpersonal skills to collaborate with various departments</li><li>
Professional certification in cost control or hospitality management is preferred</li><li>
Familiarity with local food and beverage regulations in Qatar is a plus</li></ul> 

Additional Information 
Your team and working environment: 
In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture 
Note: Customization may be included for any specific local or legislative requirements, such as work permits</div>

F&B Cost Controller

Confidential

<h3>Role Overview</h3>We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.<h3>Key Responsibilities</h3><ul><li>Provide general administrative and clerical support.</li><li>Assist with the preparation, formatting and submission of bid and tender documents.</li><li>Support the coordination of RFPs, RFQs and other commercial proposals.</li><li>Maintain accurate records, filing systems and document registers.</li><li>Prepare reports, letters, presentations and business correspondence.</li><li>Coordinate meetings, calendars and travel arrangements.</li><li>Liaise with internal departments to collect documents required for tender submissions.</li><li>Perform data entry and maintain confidentiality of commercial information.</li><li>Support procurement, HR and finance with administrative tasks as required.</li><li>Carry out other administrative duties as assigned.</li></ul><h3>Requirements</h3><ul><li>Diploma or Bachelor's degree in Business Administration or a related discipline.</li><li>Minimum 2 years' experience in an administrative role.</li><li>Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.</li><li>Familiarity with tender documentation, document control and submission processes is an advantage.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).</li><li>High level of accuracy, attention to detail and ability to work under tight deadlines.</li></ul>

Admin Assistant

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