hr manager

executive assistant

administrative assistant

safety officer

admin assistant

departmental secretary

MedTec

Leading Medical Supplies Company in Dubai looking for an experienced female secretary who should be presentable, good looking, dynamic in secretarial work with Good communication skills in English. MS office &amp; Outlook experience with result oriented.Job responsibilities may include, but are not limited to:1. Perform secretarial functions, i.e. receiving all telephone calls and transfers to the concern party if necessary, make memos / fax message, letters and send them to the concern party and a copy to the file with maintaining the general filing system.2. Prepare quotations, invoices &amp; delivery notes then make follow up.3. Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, verifying receipt of shipments then scheduling its delivery to the customers.4. Maintain record of existing &amp; new customers and follow up regarding outstanding payments and business promotions.5. Handling special tasks/projects as directed.6. Valid UAE Driving license is preferred.Please write your expected monthly salary.An updated picture should be included in your CV.Good Luck.Job Type: Full-timePay: From AED3,000.00 per month

Admin Secretary

Falcon Group Middle East

We are looking for a dedicated and professional Secretary to the CEO to provide high-level administrative and organizational support. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion. Male candidates are preferred for this role. Candidates with relevant experience in a similar role from their home country are also encouraged to apply.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s schedule, including meetings, appointments, and travel arrangements</li><li>Handle all correspondence and communication on behalf of the CEO</li><li>Organize and prepare materials for meetings, reports, and presentations</li><li>Maintain confidential files and records with accuracy and discretion</li><li>Coordinate logistics for business travel, events, and internal/external meetings</li><li>Follow up on action items and ensure timely completion of tasks</li><li>Liaise with internal teams and external stakeholders as needed</li><li>Perform general administrative duties such as filing, data entry, and document management</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,200.00 per month

Office Secretary

<div>
 
 At EY, we&rsquo;re all in to shape your future with confidence.
 
 
 
 
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 
 
 
 
 Join EY and help to build a better working world
 
 
 
 As part of our Core Business Services (CBS) team you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY&rsquo;s growth and profitability.
 
 
 You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That&rsquo;s how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
 
 
 
 The Opportunity
 
 
 
 As an executive assistant, you&rsquo;ll develop your skills by providing support services to some of MENA&rsquo;s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You&rsquo;ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you&rsquo;ll be supported in developing the career path you choose.
 
 
 
 Your Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide high level support to a small group of Partners and Executives
 </li>
 <li>
 Organize and manage comprehensive diaries, travel and accommodation
 </li>
 <li>
 Screening emails, responding and/or actioning as required
 </li>
 <li>
 Prepare expense claims and timesheets on a weekly basis
 </li>
 <li>
 Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
 </li>
 <li>
 Prepare and revise documents including presentations, emails, reports, agendas and papers
 </li>
 <li>
 Coordinate client events, internal and external, as required within MENA
 
 
 </li>
 </ul>
 
 Skills And Attributes For Success
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
 </li>
 <li>
 Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
 </li>
 <li>
 Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
 </li>
 <li>
 Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
 </li>
 <li>
 Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
 </li>
 <li>
 Teamwork: Ability to work collaboratively in a team environment.
 
 
 </li>
 </ul>
 
 To qualify for the role, you must have
 
 
 
 <ul>
 <li>
 A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
 </li>
 <li>
 A degree in Business Administration, Marketing, Communication, or a related field is preferred.
 
 
 </li>
 </ul>
 
 What We Look For
 
 
 
 Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you&rsquo;ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand-new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.
 
 
 
 What We Offer
 
 
 
 We offer a competitive compensation package where you&rsquo;ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:
 
 
 <ul>
 <li>
 Continuous learning: You&rsquo;ll develop the mindset and skills to navigate whatever comes next.
 </li>
 <li>
 Success as defined by you: We&rsquo;ll provide the tools and flexibility, so you can make a meaningful impact, your way.
 </li>
 <li>
 Transformative leadership: We&rsquo;ll give you the insights, coaching and confidence to be the leader the world needs.
 </li>
 <li>
 Diverse and inclusive culture: You&rsquo;ll be embraced for who you are and empowered to use your voice to help others find theirs.
 
 
 </li>
 </ul>
 If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
 
 
 The exceptional EY experience. It&rsquo;s yours to build.
 
 
 
 EY | Building a better working world
 
 
 
 EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
 
 
 Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
 
 
 Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
</div>

Executive Secretary- Business Support - Dubai (National Talent)

Spider Plus

This is not a typical secretarial role !We are looking for a proactive and detail-oriented Female Secretary to support our General Manager. you will play a key part in data management, analysis, and reporting, turning complex departmental data (Operations, Finance, Sales, HR, Engineering etc ) into clear summary reports and dashboards that support executive decisions.Key Responsibilities<ul><li>Collect, consolidate, and analyze data from multiple departments.</li><li>Prepare summary reports, dashboards, and presentations for management review.</li><li>Ensure accuracy and consistency of departmental data submissions.</li><li>Assist in data-driven decision-making by highlighting key trends and variances.</li><li>Maintain a structured filing and data management system</li><li>Provide full secretarial and administrative support to the GM, including managing schedules, meetings, and correspondence.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Data Management, or related field.</li><li>Proven experience as Executive Secretary, Personal Assistant, Data Analyst Assistant, or similar role.</li><li>Strong proficiency in MS Excel (pivot tables, charts, formulas), PowerPoint, and MS Office Suite.</li><li>Experience in data management, analysis, and reporting across multiple departments.</li><li>Hands-on experience in Looker Studio / Google Data Studio and Canva will be an advantage.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to handle sensitive information with confidentiality.</li><li>Proactive, detail-oriented, and able to work independently under pressure.</li></ul>If you are detail-oriented, tech-savvy, and thrive in a fast-paced executive support role, we&rsquo;d like to meet you!Job Type: Full-timePay: AED3,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in data analysis and data management?</li><li>What is your level of proficiency in MS Excel (Basic / Intermediate / Advanced)?</li><li>Do you have experience using Looker Studio / Google Data Studio? (Yes/No &ndash; If yes, how long?)</li><li>Do you have experience using Canva for reports or presentations? (Yes/No)</li><li>Have you prepared summary reports or dashboards for senior management before? (Yes/No)</li><li>Are you comfortable consolidating data from multiple departments (Finance, Sales, HR, Operations, Engineering)? (Yes/No)</li><li>What is your notice period / availability to join?</li></ul>Experience:<ul><li>data analysis : 3 years (Required)</li><li>data management: 3 years (Required)</li></ul>

Executive Secretary with strong Data Analysis & Reporting skills

Crystal Gallery

<div>
 
 Job Id:
 
 CG/062017/220
 
 Position:
 
 Executive Secretary
 
 Department:
 
 Management Secretary
 
 Posted:
 
 30 Jun 2025
 
 Closing Date:
 
 30 Sep 2025
 
 Location:
 
 Dubai
 
 Salary:
 
 Not Specified
 
 Description:
 
 Description: The Executive Secretary will develop and provide comprehensive organizational, administrative and programme support to the corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Key Responsibilities:
 
 
 &diams; Provide support to the Management in delivering strategic objectives.
 
 
 &diams; Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Management.
 
 
 &diams; Work closely with the Management and Senior Management Team through regular correspondence, arrange meetings and prepare briefing materials for the Management.
 
 
 &diams; Provide administrative support in the delivery of assignments and initiatives on behalf of the Management office as and when required.
 
 
 &diams; Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
 
 
 &diams; Coordinate departmental reports and documentation for Management Team meetings and other meetings with outside partners (VIP's / Business Leaders etc.).
 
 
 &diams; Coordinate, attend and take minutes for the Management meetings and any other relevant meetings.
 
 
 &diams; Conduct research / analysis as directed by the Management.
 
 
 &diams; Produce reports as and when required.
 
 
 &diams; Follow up on action points from meetings.
 
 
 &diams; Provide administrative support in the follow up and completion of departmental work plans and in implementing organizational projects and programs.
 
 
 &diams; Other Responsibilities: a. Comply with all policies, procedures, legal and regulatory requirements. b. Be willing and able to travel locally and at short notice. c. Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs. d. To respect and work positively with colleagues in an equal opportunity and diverse environment. e. Any other duties commensurate with the accountability of the position.
 
 Qualification:
 
 Bachelors Degree
 
 Experience:
 
 3 years
 
 Required Skills:
 
 
 
 
 &diams; Minimum 3 Years Of Secretarial Experience In UAE.
 
 
 
 &diams; Looking for Indian or Filipino Female candidates.
 
 
 &diams; Ready to join immediate.
 
 
 &diams; Educated to degree level or equivalent.
 
 
 &diams; Experience of providing secretarial and administrative support for Senior Executives.
 
 
 &diams; Knowledge of key issues in local and international business.
 
 
 &diams; Outstanding English language skills with a flair for writing and editing articles.
 
 
 &diams; Good IT skills (MS-Office).
 
 
 &diams; Good interpersonal and communication skills.
 
 
 &diams; Highly organized.
 
 
 &diams; Ability to work under pressure to agreed deadlines and adapt to change.
 
 
 &diams; Able to handle multiple tasks and prioritize.
 
 
 &diams; Ability to produce minutes of meetings and draft / edit written documents and correspondence independently.
 
 
 &diams; Ability to retrieve information from relevant sources through research, including internet.
 
 
 &diams; Ability to handle confidential and sensitive material.
 
 
 &diams; Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs.
 
 
 &diams; Trustworthy with Impeccable Moral Standards.
 
 
 &diams; Commit to withhold the integrity and standards of the company.
 
 
 &diams; Professionalism in Appearance &amp; Attitude.
 
 
 &diams; Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
 
 Other Eligibility:
 
 Not Specified
 
 
 Apply
</div>

Executive Secretary

Confidential

<div>
 
 As the Executive Secretary to the CEO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organisational, and scheduling support to handling communication requirements and liaising with both internal and external.
 
 
 
 
 
 
 Key Responsibility
 
 
 
 
 
 <ul>
 <li>
 Manages the CEO's diary by effectively scheduling and coordinating meetings, appointments, and other engagements
 </li>
 <li>
 Coordinates business requirements for CEO approvals and signature.
 </li>
 <li>
 Oversees Board Room bookings and ensures the functional and tidy condition of the Board Room.
 </li>
 <li>
 Manages purchase requests and related tasks for the CEO's office.
 </li>
 <li>
 Handles electronic data management and paper filing.
 </li>
 <li>
 Completes miscellaneous administrative tasks for the CEO's office.
 </li>
 <li>
 Supports cross-functional tasks and projects for the CEO and the BOD
 </li>
 <li>
 Drafts written executive correspondence, such as emails and letters, and invitations.
 </li>
 <li>
 Regularly aligns and fosters exchange with all departmental secretaries.
 </li>
 <li>
 First point of contact for all matters related to the CEO from our network.
 </li>
 </ul>
 
 
 
 
 
 Pre-requisite
 
 
 
 
 
 <ul>
 <li>
 3+ years of experience as an executive secretary or in a similar administrative role, supporting senior management.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Strong Arabic &amp; English written and verbal communication skills, capable of interacting with a diverse range of stakeholders.
 </li>
 <li>
 Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail in handling sensitive information.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Experience with project management software and collaboration tools.
 </li>
 <li>
 Knowledge of industry-specific regulations or compliance requirements.
 </li>
 <li>
 Certification in office administration or executive assistance.
 </li>
 </ul>
</div>

RAZANCO BUILDING CONTRACTING

Job Vacancy &ndash; Site SecretaryRazanco Building Contracting Company &ndash; Dubai, UAE We are currently seeking an experienced Site Secretary to join our team at one of our construction sites in Dubai.Job Details:<ul><li>Job Title: Site Secretary</li><li>Location: Dubai, United Arab Emirates</li><li>Experience Required: Minimum of 4 years in a similar role within construction companies</li><li>Language: Fluency in English (Arabic is an advantage)</li></ul>Responsibilities:<ul><li>Handle all site-related administrative and clerical tasks.</li><li>Organize daily and weekly schedules and meetings.</li><li>Prepare and submit daily/weekly site reports.</li><li>Maintain and archive documents and correspondence between the site and head office.</li><li>Support engineers and project staff with documentation and coordination.</li></ul>Requirements:<ul><li>Minimum 4 years of experience as a Site Secretary in the UAE or in construction projects.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and communication skills.</li><li>Ability to work under pressure and manage multiple tasks efficiently.</li></ul>How to Apply:Please send your CV via WhatsApp only to: 052 273 8448Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Security Officer

Explore 201+ Departmental secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

201 departmental secretary jobs IN Dubai

Admin Secretary

Office Secretary

Executive Secretary- Business Support - Dubai (National Talent)

Executive Secretary with strong Data Analysis & Reporting skills

Executive Secretary

Executive Secretary

Security Officer