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Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organised and efficient Document Controller to join our site team in Dubai. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Proficiency in document management system</li><li>
Minimum 8 years of experience.</li><li>
Strong computer skills, including Microsoft Office suite</li><li>
Excellent organizational and filing skills with a keen attention to detail</li><li>
Proven ability to manage time effectively and prioritise tasks</li><li>
Outstanding written and verbal communication skills in English</li><li>
Previous experience in document control, preferably in construction or engineering projects</li><li>
Experience with electronic document management systems</li><li>
Bachelor's degree in Business Administration, Information Management, or related field (preferred)</li><li>
Knowledge of construction or engineering project documentation processes</li><li>
Ability to work effectively in a fast-paced, deadline-driven environment</li><li>
Strong problem-solving skills and proactive approach to work</li></ul></div>

Document Controller

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a detail-oriented and organized Document Controller to join our team in Dubai. This role is perfect for someone who excels at managing documentation, maintaining records, and ensuring smooth flow of information across departments.

Key Responsibilities:
<ul>
<li>Maintain, organize, and update all company documents and records.</li>
<li>Ensure proper filing, labeling, and storage of documents, both physical and digital.</li>
<li>Monitor and track document revisions, approvals, and distribution.</li>
<li>Collaborate with different departments to gather and control project documentation.</li>
<li>Ensure compliance with company policies, standards, and legal requirements.</li>
<li>Prepare reports on document status, updates, and audit trails.</li>
<li>Assist in preparing documentation for audits, meetings, and regulatory submissions.</li>
<li>Manage document retrieval requests efficiently and accurately.</li>
<li>Support administrative tasks related to document management as needed.</li>
</ul>
Qualifications:
<ul>
<li>Previous experience as a Document Controller, Administrative Assistant, or similar role.</li>
<li>Strong organizational, time-management, and multitasking skills.</li>
<li>Proficiency in MS Office and document management software.</li>
<li>Attention to detail and accuracy in handling documents.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to work independently and maintain confidentiality of sensitive information.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai as a Document Controller provides a great opportunity to contribute to efficient information management and support smooth business operations. If you are organized, reliable, and detail-focused, we encourage you to apply.</div>

Consortio International

Document Controller (with Civil Engineering Background)Location: Dubai, UAE Job Type: Full-TimeWe are seeking a meticulous and highly organized Document Controller with a civil engineering background to support our project and design teams by managing project documentation with accuracy, efficiency, and compliance. The ideal candidate will have strong experience handling technical documents and maintaining structured workflows in line with internal procedures and client standards, particularly within the UAE/GCC region.Key Responsibilities:<ul><li>Manage, control, and maintain project documentation (incoming/outgoing) in accordance with company procedures and client requirements.</li><li>Ensure proper classification, organization, distribution, and archiving of drawings, reports, correspondence, and technical documents.</li><li>Track document revisions, maintain updated registers, and ensure version control across all project stakeholders.</li><li>Liaise with project managers, engineers, consultants, and clients to ensure smooth and timely document flow.</li><li>Upload, update, and monitor all documentation through Electronic Document Management Systems (EDMS).</li><li>Ensure compliance with project standards, QA/QC requirements, and audit readiness.</li><li>Prepare weekly/monthly document control status reports as required.</li><li>Support project teams with administrative and coordination tasks related to documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or a related field (preferred).</li><li>Minimum 5 years of experience as a Document Controller within the architecture, engineering, or construction (AEC) sector.</li><li>Strong understanding of document control standards, procedures, and workflows.</li><li>Prior work experience in the UAE/GCC is a strong advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Hands-on experience with Electronic Document Management Systems (EDMS) (e.g., Aconex, Procore, Asite, etc.) is mandatory.</li><li>High level of accuracy, strong attention to detail, and excellent organizational skills.</li><li>Ability to manage multiple tasks in a fast-paced environment.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and collaboratively within multidisciplinary teams.</li></ul>How to Apply:Interested candidates may submit their CV along with a brief cover letter outlining their relevant experience. Consortio@consortio.aeJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Document Controller: 5 years (Required)</li></ul>

mepcontracting2017@gmail.com

As a Document Controller, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Using computers to organise and distribute documents within a company</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li><li>UAE: 2 years (Preferred)</li></ul>

Azizi Developments

<div>
 
 We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai&rsquo;s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 
 
 
 With some of our exciting launches such as Burj Azizi (the second tallest tower in the world), Monaco Mansions and Azizi Venice &ndash; Dubai&rsquo;s new luxurious Venetian-inspired waterfront community, we are rapidly expanding our capabilities in our Design 360 Studio, where our team seamlessly integrate Architecture, Structures, MEP, Landscape, Interiors and Supervision to deliver a variety of innovative and value driven real estate assets.
 
 
 
 
 
 As a Document Controller reporting into the Studio Manager, working from our Design Studio at the Al Hudaiba Awards office in Dubai, you will have the opportunity to contribute to projects inspired by
 
 Studio 360 by Azizi
 
 , gaining valuable exposure to high-profile design and development initiatives.
 
 
 
 
 
 
 Responsibilities include
 
 
 <ul>
 <li>
 Manage &amp; maintain Department / Team / Project Documents, to be centralized, up to date and in retrieval form.
 </li>
 <li>
 Assist Head of Department, Architects, Engineers and Consultants in scheduling, arranging appointments with Authorities and/or other stakeholders.
 </li>
 <li>
 Assist in supporting and facilitating daily department operations.
 </li>
 <li>
 Coordinating with other Departments, Staff in office, Project Sites and stakeholders for documents, processing of payments, statistics and reports.
 </li>
 <li>
 Assist in monitoring of design submissions and prepare statistical, design submission, RFI&rsquo;s status report.
 </li>
 <li>
 Preparation of Letters, Transmittal, Payment Request, Purchase Request, Internal memo etc.
 </li>
 <li>
 Assist AOR/Consultant in submission of Design Documents &amp; Drawings to Developer and/or Authorities.
 </li>
 <li>
 Maintain all records of all incoming and outgoing documents in an organized accessible manner.
 </li>
 </ul>
 
 
 
 
 
 Here's what you'll need
 
 
 <ul>
 <li>
 Should have a Bachelor's Degree or Diploma Certificate
 </li>
 <li>
 Should have at least 8 years experience
 </li>
 <li>
 Microsoft Office Suite / Excel, Word &amp; PowerPoint production and formatting.
 </li>
 <li>
 Knowledge of Adobe Creative suite/Acrobat PDF file management.
 </li>
 <li>
 Software / files Conversion
 </li>
 <li>
 BIM 360/Aconex document management
 </li>
 </ul>
</div>

Avianna Blessy Investment Consultancy

Key Duties &amp; ResponsibilitiesDocument Management<ul><li>Create, maintain, and update document control systems and filing structures.</li><li>Receive, review, log, and distribute incoming and outgoing documents.</li><li>Ensure documents are stored in the correct locations and formats (physical and/or digital).</li><li>Manage version control to ensure document accuracy and prevent duplication.</li><li>Track document status and ensure timely review, approval, and return.</li></ul>Compliance &amp; Quality Control<ul><li>Ensure all documents comply with company standards, templates, and regulatory requirements.</li><li>Conduct periodic audits of documentation processes and storage systems.</li><li>Maintain confidentiality and security of sensitive information.</li></ul>Coordination &amp; Communication<ul><li>Work closely with project managers, engineers, contractors, and internal teams to ensure efficient document flow.</li><li>Notify updated documents, approvals, or deadlines.</li><li>Provide support during internal and external audits.</li></ul>Reporting<ul><li>Generate and distribute document status reports, logs, and tracking reports.</li><li>Maintain records of document distribution and revision history.</li></ul>Required Skills &amp; QualificationsTechnical Skills<ul><li>Proficiency in Document Management Systems</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).</li><li>Understanding of document control processes, standards, and numbering systems.</li><li>Ability to manage large volumes of documents efficiently.</li></ul>Soft Skills<ul><li>Excellent organizational and time-management abilities.</li><li>High attention to detail and accuracy.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Problem-solving mindset with proactive follow-up skills.</li></ul>Education &amp; Experience<ul><li>Diploma or degree in business administration, engineering, or related fields (preferred).</li><li>Prior experience in document control or administrative roles.</li><li>Industry-specific experience (construction, engineering) is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Immediately Join?</li></ul>Experience:<ul><li>Document Controller: 1 year (Required)</li><li>Administrative Works: 1 year (Required)</li></ul>

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 Responsible for maintaining organized and up to date documents while developing and implementing processes related to document control and management. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Also, ensure compliance with Khazna&rsquo;s procedures and policies, as well as legal and contractual requirements.&nbsp;&nbsp;
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 
 Documentation Control&nbsp;
 
 &nbsp;
 
 
 
 
 
 Maintain accurate and up-to-date document control systems and records and ensure all documents are properly reviewed, approved, distributed to relevant parties, stored, archived and retrievable.&nbsp;
 
 
 
 
 
 Collaborate with other team members to ensure timely and accurate documentation.&nbsp;
 
 
 
 
 
 Raise and receive ERP PR and track, transmit, and accurately file electronic documents, drawings, and correspondence.&nbsp;
 
 
 
 
 
 Establish document control goals, specifications and KPI&rsquo;s&nbsp;
 
 
 
 
 
 Maintain healthy work relationships with specialists, vendors, and clients, solve any conflicts that may arise and minimize potential risks. &nbsp;Ensure deliverables conform to quality, time and budgetary stipulations.&nbsp;
 
 
 
 
 
 Create and update project deliverable registries and maintain quality assurance on all outgoing deliverables.&nbsp;
 
 
 
 
 
 Actively manage project documentation in particular contracts, finances and handing over documents; to ensure that all are available, tracked and saved to designated folders.&nbsp;
 
 
 
 
 
 Create and maintain project-specific file transfer protocol sites and assign and track project document numbers and revisions.&nbsp;
 
 
 
 
 
 Coordinate multi-office and work-sharing information in a timely manner and implement efficient workflow process, monitor daily activity, and implement modifications.&nbsp;
 
 
 
 
 
 Collaborate with Khazna team members to coordinate the control and distribution of documents.&nbsp;
 
 
 
 
 
 Be familiar with all phases of the Khazna projects including construction, closeout and transitioning to operations and continuously enhance understanding of Khazna&rsquo;s internal procedures and capabilities.&nbsp;
 
 
 
 
 
 Ensure that the documentation is trusted by end users and that it contains up-to-date, reliable, checked and formally approved information.&nbsp;&nbsp;
 
 
 
 
 
 Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the system and support operations controls, reporting, estimating, planning, document control, project administration, and other support functions.&nbsp;
 
 
 
 
 
 Document and maintain records of current / future data centers, decisions, monthly reports, schedules, budgets, cost tracking reports, and other pertinent records.&nbsp;
 
 
 
 
 
 Analyse and implement best practices based on experience.&nbsp;
 
 
 
 
 
 Provide content for benchmark figures and decision documents and prepare ad-hoc reports on projects as needed.&nbsp;
 
 
 
 
 
 Skilful in communicating difficult/sensitive information tactfully.&nbsp;&nbsp;
 
 
 
 
 
 Any other duties as required by Management.&nbsp;
 
 
 
 
 
 Familiarization and Knowledgeable in Document Control Systems such as Aconex, SharePoint, Asite and Viewpoint.&nbsp;
 
 
 
 
 
 TOF document preparation and process assistance to TOF specialist or PM&nbsp;
 
 
 
 
 
 Transition document and process assistance (to PM)&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Policies, Systems, Processes &amp; Procedures&nbsp;
 
 &nbsp;
 
 
 
 
 
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Continuous Improvement&nbsp;
 
 &nbsp;
 
 
 
 
 
 Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement, and cost reduction.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reporting&nbsp;
 
 &nbsp;
 
 
 
 
 
 Prepare sectional statements and reports timely and accurately to meet Khazna and department requirements, policies, and quality standards.&nbsp;&nbsp;
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Minimum Qualifications:
 
 &nbsp;
 
 
 
 
 
 Degree in Business, IT, Admin, or relevant field.&nbsp;
 
 
 
 
 
 
 Minimum Experience:
 
 &nbsp;
 
 
 
 
 
 5+ years of work experience of which 2-3 years project / data center experience is preferred
 
 
 
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 &nbsp;
 
 
 
 
 
 Proficient in DMS and other operating computer programs like Microsoft Office, DocuSign or similar, Aconex and other project software.&nbsp;
 
 
 
 
 
 Should be adept in identifying document bottlenecks or risk issues combined with a mindset to resolve them under the guidance / consent of Senior Management.&nbsp;
 
 
 
 
 
 Excellent verbal and written communication skills with analytical ability to extract information and know where information is retained.&nbsp;
 
 
 
 
 
 Problem-solving abilities with strong interpersonal skills, critical thinking and extremely resourceful&nbsp;&nbsp;
 
 
 
 
 
 Ability to work independently with minimal managerial supervision, self-start and motivated.&nbsp;&nbsp;
 
 
 
 
 
 Provide leadership on document management, document control, routing mechanisms and other document processes.&nbsp;
 
 
 
 
 
 Organization skills and detail oriented&nbsp;&nbsp;
 
</div>

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458 document controller jobs IN Dubai Jobs In Dubai

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