content creator

project coordinator

admin assistant

administrator

compliance officer

document controller

Codes Construction LLC

<p><b>Document Controller</b><br/><b>Location: Dubai,</b> UAE<br/><b>Duration:</b> Immediate Joiner (1-2 weeks notice max)</p><p><b>Key Requirements:</b></p><ul><li><b>2+ years experience</b> as a Document Controller (construction/engineering environment preferred).</li><li>Proficient in <b>EDMS</b> (e.g., Aconex, Procore, or SharePoint) and MS Office.</li><li>Strong organizational skills with <b>meticulous attention to version control, filing, and audit trails</b>.</li><li>Immediate availability (candidates on visit/cancelled visa preferred).</li></ul><p><b>Core Duties:</b></p><ul><li>Manage project documents (RFIs, drawings, specs) ensuring <b>100% accuracy and compliance</b>.</li><li>Coordinate approvals/submissions with consultants, contractors, and authorities.</li><li>Maintain <b>ISO-compliant</b> document registers and trackers.</li></ul><p><b>Note:</b> Only candidates meeting <b>Experience + immediate joiner</b> criteria will be contacted.<br/>Send cv to +91 9656104585 (Whatsapp only)</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Notice Period</li><li>Visa status</li><li>UAE Experience?</li></ul>

Document Controller

O2 Interiors

<p><b>Job Summary:</b></p><p>We are looking for a Document Controller with 2&ndash;3 years of experience in the contracting or construction field. The ideal candidate will be responsible for managing and organizing all project-related documentation to ensure proper record-keeping, easy retrieval, and smooth communication across teams and stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive, review, log, and distribute technical documents such as shop drawings, material submittals, RFIs, method statements, and site correspondences.</li><li>Maintain a systematic filing system (electronic and hard copy) for all project documents.</li><li>Ensure all documentation is updated, properly formatted, and version-controlled in line with company and project standards.</li><li>Follow up with consultants and subcontractors to ensure timely submission and approval of documents.</li><li>Support the project team by preparing submission logs, trackers, and document status reports.</li><li>Coordinate document flow between site, office, subcontractors, and consultants.</li><li>Archive project documents upon completion and assist in handover documentation.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or related field.</li><li>2&ndash;3 years of <b>document control experience in a construction or contracting company</b> (main or fit-out).</li><li>Familiarity with construction project documentation processes.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of document control software like Aconex, Procore, or similar is a plus.</li><li>Well-organized with strong attention to detail and accuracy.</li><li>Good communication skills in English (written and verbal).</li><li>Able to manage time effectively and work under pressure to meet deadlines.</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>construction in UAE: 2 years (Required)</li></ul>

Gulf Engineering & Consultants

<p><b>Position : Document Controller</b></p><p><b>Location:</b> Dubai<br/><b>Industry:</b> Engineering Consultancy</p><p><b>Requirements / Qualifications:</b></p><ul><li>Minimum 5 years proven experience in document control, preferably in construction or engineering projects.</li><li>Strong organizational and communication skills.</li><li>Detail-oriented with the ability to manage multiple documentation workflows.</li><li>Proficiency in Microsoft Office and document management systems is a plus.</li><li>A background experience in an engineering consultancy in Dubai.</li></ul><p><b>Responsibilities:</b></p><ul><li>Communicate with inspectors across various sites regarding documentation and comments.</li><li>Receive comment sheets from site inspectors, print and attach them to the original documents.</li><li>Coordinate with senior staff for signatures on behalf of inspectors prior to submission for Resident Engineer (RE) approval (primarily for MIR &amp; WIR).</li><li>Address and resolve basic document-related issues in collaboration with senior engineers.</li><li>Perform a preliminary check on documents submitted by the Contractor.</li><li>Distribute documents to engineers in both manual and digital formats.</li><li>Ensure timely release of documents to the Contractor, verifying that all feedback is incorporated.</li><li>Maintain and update all document control logs consistently and accurately.</li><li>Stay informed about project correspondences and coordinate with Contracts if needed, in alignment with engineer feedback.</li><li>Prepare and submit monthly reports including Attendance Sheets (with adjustments from client biometric data), KPI summaries, Overtime Sheets, and final Monthly Report approvals.</li></ul><p><b>To Apply:</b><br/>Qualified candidates may send their CV to gecdubai@gmail.com with the subject line:</p><p>Document Controller &ndash; Dubai</p><p>Job Type: Full-time</p>

IDEAL REALTOR REAL ESTATE

<p>We are searching for a document controller to handle the intake, management, and storage of our company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.</p><p>To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.</p><p><b>Document Controller Responsibilities:</b></p><ul><li>Handling intake, scanning, verification, and storing documents.</li><li>Filing and archiving relevant documentation.</li><li>Retrieving files for other employees and customers when needed.</li><li>Designing templates for documents, file types, and document databases.</li><li>Checking and editing documents for accuracy and compliance.</li><li>Controlling the flow of documents in and out of the department.</li><li>Reporting errors or developments regarding document storage.</li><li>Ensuring the secure destruction and disposal of sensitive documents.</li><li>Updating and maintaining document management systems and physical records.</li><li>Maintaining the security of confidential documents.</li><li>Assisting employees with accessing documents through our document management system.</li></ul><p><b>Document Controller Requirements:</b></p><ul><li>A bachelor's degree in business administration, library management, or record management.</li><li>5 years experience in document management, archive management, or records management.</li><li>Knowledge of document management systems</li><li>Proficiency in document capturing systems</li><li>An excellent grasp of Microsoft Office programs.</li><li>Top-class typing and report writing skills.</li><li>Detail-focused document organizing abilities.</li><li>Familiarity with the relevant regulations regarding document keeping and handling.</li><li>Able to proactively manage database changes using software management systems.</li><li>Time-oriented approach to handling queries and tasks</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED7,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>same work: 5 years (Preferred)</li></ul>

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
AECOM is seeking an experienced Document Controller for a major Roads and Bridges project located in Dubai. The Document Controller will provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.</p><p><b>
Job Duties</b></p><ul><li>
Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.</li><li>
Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.</li><li>
Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.</li><li>
Screen incoming mails and telephone calls, action responses &amp; redirect correspondence where necessary.</li><li>
Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.</li><li>
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.</li><li>
Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.</li><li>
Coordinating and ordering of stationary and office supplies.</li><li>
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.</li><li>
Keep computerized records of all Service Users who are referred to the project.</li><li>
Other duties as assigned by the Project Manager.</li></ul><p><b>
Qualification</b></p><ul><li>
Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 45 words per minute.</li></ul><p><b>
Experience</b></p><ul><li>
Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.</li><li>
Middle East experience preferred</li></ul><p></p><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div><br>
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div><br>
We invite you to join us. Why?</div><div></div><div><br>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div><br>
<p></p>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our award-winning team in Dubai, UAE.</div><div></div><div><br>
We envisage success in this role to include;</div><ul><li>
Oversee the proper management, organisation, and filing of all project documents.
</li><li>Ensure all project-related documents are accurately recorded, indexed, and archived.
</li><li>Implement and maintain document control procedures to meet project requirements and company standards.
</li><li>Act as the primary point of contact for all document-related enquiries.
</li><li>Coordinate with project teams, contractors, and stakeholders to ensure documents are distributed and filed on time.
</li><li>Ensure proper flow of documents between project management teams and clients. Use electronic document management systems (EDMS) to track, store, and retrieve documents.
</li><li>Set up and maintain document numbering systems and file structures to ensure easy retrieval.
</li><li>Perform regular audits and reviews of documents to ensure accuracy and compliance.</li><li>
Distribute and issue project documents, such as drawings, reports, contracts, and correspondence, to relevant parties.
</li><li>Track document revisions and ensure the most up-to-date versions are available to all stakeholders.
</li><li>Ensure that all documents adhere to industry standards, regulations, and client specifications.
</li><li>Monitor the progress of document submissions, approvals, and rejections to ensure timely delivery.
</li><li>Ensure that documents are properly controlled, updated, and archived in accordance with contractual requirements.
</li><li>Offer support to staff in locating documents, managing file systems, and understanding project document requirements.
</li><li>Prepare regular reports on document status, including pending approvals, submission deadlines, and document distribution.
</li><li>Ensure documentation is up to date and available for inspections or audits.
</li><li>Ensure all project documents are finalised, completed, and archived upon project completion.
</li><li>Assist with the preparation of final project reports and document handover to clients or stakeholders.</li></ul><br>
<div></div>
Qualifications:
<div><div><div><div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 6 years of work experience partnered with a Bachelor degree in a relevant field.<br>
<br>
Other critteria:</div><ul><li><div>
Candidates must have prior experience working on <b>large-scale civil construction projects in the UAE</b>.</div></li><li><div><b>
Proficiency in the ACONEX system</b> is a mandatory requirement.</div></li><li><div>
Candidates <b>must be physically present in the UAE</b> and available for <b>in-person interviews</b>.</div></li><li><div><b><br>
As this is an urgent role, we prefer candidates who are available immediately or with a notice period of no more than one week.</b></div></li></ul><p>
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety, and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.</p><p>
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</p></div></div></div></div><div></div>

Swift Atlantis Contracting LLC

<p>Manages, organizes, and distributes all project documents, including plans, drawings, contracts, and specifications, ensuring they are accurate, version-controlled, and accessible to the project team. Key responsibilities include maintaining a central document management system, conducting quality checks, creating transmittal documents, archiving files, and providing status reports to project managers. This role requires strong computer skills, meticulous attention to detail, and excellent communication abilities to facilitate efficient workflow and prevent errors on a construction project.</p><p>Experienced candidates, please send your cover letter &amp; CV to info@swiftatlantis.ae mentioning your availability to join and expected salary.</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>DC in construction industry: 1 year (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul><p>Expected Start Date: 01/09/2025</p>

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464 document controller jobs IN Dubai

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