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office administrator

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administrative assistant

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Confidential

<div>
 
 Hiring for an Administrator role with 3+ years UAE experience.
 
 
 
 
 
 
 Required Criteria:
 
 
 <ul>
 <li>
 High School Certificate or equivalent
 </li>
 <li>
 Excellent English and Arabic Communication Skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Proficient in using ERP systems, visitor management systems, and basic office tools.
 </li>
 </ul>
 
 
</div>

Administrator

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Airport Operations&rsquo; vast ground handling operations successfully service the major global hub that is Dubai International Airport. We deliver a seamless experience from check-in to baggage delivery for more than 80 million passenger and 140 scheduled airlines annually.
As an Administrator (6 Month Temporary Contract) within Dnata Airport Operations, you will be responsible to review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focused on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
In this role, you will;
<ul><li>Ensure administrative work undertaken complies with quality standards and is in accordance with department procedures, standards and policy.
</li><li>Support the coordination of administration material, requests, mail and equipment on a daily basis and as required for department related activities and corporate events.
</li><li>Provide a comprehensive admin systems support service including data entry, maintenance, update and support of relevant databases and in house equipment. Record transactional data in appropriate systems and produce reports as required .Collate, analyse, archive and retrieve data / information when necessary.
</li><li>Handle customer/employee requests, actioning transactions and queries in a timely manner and actively seek feedback to provide a high level of service with admin related queries. Obtain and disseminate information from relevant sections if not available.
</li><li>Complete timely and accurate processing of transactions, including audit, checking and necessary reconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuing relevant documentation.
</li><li>Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, and facilities utilisation to ensure safe operation where applicable.
</li><li>Other activities may include:
 
<ul><li>Conduct briefings and inductions/training as required for new joiners across grades 1-4.
</li><li>Compile induction material and equipment required (as well as maintenance) for briefings/training.
</li><li>Make suggestions for improvements and provide statistical and/or productivity analysis.
</li><li>Allocate tasks for staff and update staff /team on new procedure/processes
</li></ul></li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements;
<ul><li>Proven experience as an office administrator, office assistant or relevant role
</li><li>Outstanding communication and interpersonal abilities
</li><li>Excellent organizational skills
</li><li>Familiarity with office management procedures and basic admin principles
</li><li>Excellent knowledge of MS Office and office management software
</li><li>Proficiency in managing and analysing data.
</li></ul>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Mirath Real Estate

We are seeking a detail-oriented and organized Accountant &amp; Administrator to manage the company&rsquo;s financial records and oversee daily administrative operations. The ideal candidate will be responsible for handling accounting functions, financial reporting, payroll coordination, and ensuring smooth office administration and compliance processes.The role requires strong organizational skills, accuracy in financial management, and the ability to coordinate across departments to support overall business operations.Key Responsibilities:<ul><li>Maintain accurate financial records and bookkeeping</li><li>Prepare invoices, receipts, and payment vouchers</li><li>Manage accounts payable and receivable</li><li>Perform bank reconciliations</li><li>Process payroll and commission payments</li><li>Prepare financial reports and assist in budgeting</li><li>Ensure VAT compliance and tax documentation</li><li>Manage office license renewals and documentation</li><li>Handle tenancy contracts and utility coordination</li><li>Maintain company records and filing systems</li><li>Coordinate with government authorities when required</li><li>Support management with reporting and documentation</li><li>Monitor office supplies and vendor coordination</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>Minimum 1 year of experience in accounting and administration</li><li>Knowledge of UAE VAT regulations</li><li>Proficiency in accounting software and MS Office</li><li>Strong attention to detail and organizational skills</li></ul>Working Conditions:<ul><li>Hiring only ***Female*** candidates who will be on a ***dependent visa***</li><li>Ability to handle a fast-paced work environment and manage multiple priorities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you on a dependent visa? Required (Yes)</li></ul>Experience:<ul><li>UAE Accountant &amp; Administrator: 1 year (Required)</li></ul>

Accountant & Administrator

Noorzad Properties

Role DescriptionWe are looking for a full-time Sales Administrator to join our growing team:Key Responsibilities1. Support sales agents throughout the sales process, from listing to deal closure.2. Prepare and manage sales documentation including:a. Listing Forms (Form A, B, F)b. MOUsc. Offer lettersd. Booking forms3. Coordinate with agents, clients, developers, and internal teams to ensure timely completion of transactions.4. Track deal progress and follow up on pending documentation.5. Maintain accurate records of leads, clients, listings, and deals in the CRM system.6. Ensure all data is updated, verified, and compliant with company standards.7. Generate weekly and monthly sales reports for management.8. Apply for Trakheesi permits and coordinate with the marketing team for high quality property listings on Bayut, Property Finder, and Dubizzle.9. Schedule property viewings and assist agents with client coordination and documentation.10. Liaise with developers, banks, trustee offices, and legal entities for NOC requests and smooth title transfer processes.11. Support agents with RERA broker exam requirements and manage broker card applications/renewals.12. Upload and update property listings on CRM and property portals (Bayut, Property Finder, Dubizzle, etc.)13. Coordinate with marketing team for:a. Property listingsb. Floor plansc. Photography and marketing materials14. Ensure listings are accurate, compliant, and aligned with RERA guidelines.15. Ensure all sales documentation complies with RERA and AML regulations.16. Coordinate with compliance and operations teams for approvals and audits.17. Maintain organized digital and physical filing systems for all sales records.18. Support Sales Managers with scheduling, reporting, and team coordination.19. Handle internal and external correspondence related to sales transactions.Requirements:1. Bachelor&rsquo;s degree or relevant administrative qualification (preferred).2. 2&ndash;5 years of experience as a Sales Administrator or Admin role in real estate (UAE experience preferred).3. Familiarity with RERA procedures, property portals, and developer documentation.4. Strong knowledge of Dubai real estate sales processes and documentation.5. Excellent organizational and time-management skills.6. High attention to detail and accuracy.7. Proficiency in CRM systems and MS Office (Excel, Word, Outlook).8. Strong communication and coordination skills.9. Ability to work under pressure and manage multiple priorities.10. Only candidates who can join immediately may apply.Please share your cv on hr@noorzadproperties.com.Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Sales Administrator

Bayut.com

<div>
 
 Bayut &amp; dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.
 
 
 As part of Dubizzle Group, we are alongside some of the strongest classified brands in the market. With a collective strength of 5 brands, we have more than 123 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As the HR Administrator, your primary focus is to support the HR Operations team with a primary focus on visa processing, medical administration and monthly payroll.
 
 
 
 In this role, you will:
 
 
 
 
 Visa Management
 
 
 <ul>
 <li>
 Primary Administrator/Point of Contact for Freezone visa applications and renewals;
 </li>
 <li>
 Coordinate and manage the process of the visa applications for local and international hires;
 </li>
 <li>
 Support the relocation process for international hires by providing fully comprehensive visa-related support and guidance;
 </li>
 <li>
 Monitor visa expiration dates and initiate renewals in a timely manner;.
 </li>
 <li>
 Coordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour law;
 </li>
 <li>
 Liaise with government authorities and external bodies as required;
 </li>
 <li>
 Stay updated on changes in visa regulations to ensure ongoing compliance;
 </li>
 <li>
 Provide support to Company PRO with other mainland visa activities
 </li>
 </ul>
 
 
 Group Medical Insurance
 
 
 <ul>
 <li>
 Primary Administrator/Point of Contact for the Group Medical Insurance scheme;
 </li>
 <li>
 Manage enrolments and deletions of employees and employee dependents in a timely manner;
 </li>
 <li>
 Serve as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptly;
 </li>
 <li>
 Request letters from the insurance broker on the Employee's behalf;
 </li>
 <li>
 Collaborate closely with the insurance broker to obtain pre-approvals and streamline the processing of claims;
 </li>
 <li>
 Verify medical insurance invoices and coordinate payment with the Finance department
 </li>
 </ul>
 
 
 Payroll
 
 
 <ul>
 <li>
 Provide ongoing support to the UAE Payroll Specialist and act as Payroll Specialist in their absence;
 </li>
 <li>
 Maintain accurate payroll records and process earnings and deductions efficiently;
 </li>
 <li>
 Address payroll-related inquiries and discrepancies promptly and professionally;
 </li>
 <li>
 Ensure timely and accurate payment to employees
 </li>
 </ul>
 
 
 Other Responsibilities
 
 
 <ul>
 <li>
 Adhere to a 24/48-hour response time for various documentation requests, including, but not limited to, salary certificates, NOCs, and salary transfer letters;
 </li>
 <li>
 Generate Employment Contracts for signature from relevant parties;
 </li>
 <li>
 Provide monthly reports to the Finance department, including closing expenses &amp; reimbursements;
 </li>
 <li>
 Maintain accurate records in BambooHR and file and archive documents systematically, ensuring proper organisation and accessibility;
 </li>
 <li>
 Adhoc reporting requests as and when required.
 </li>
 
 
 
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Graduate Degree or diploma in HR (Optional)
 </li>
 </ul>
 <ul>
 <li>
 3 - 5 years of experience in HR function
 </li>
 <li>
 Administrative experience in medium to large companies
 </li>
 <li>
 Knowledge of HR systems and processes
 </li>
 <li>
 Proficient in GSuite
 </li>
 <li>
 BambooHR &amp; Sage experience preferable
 </li>
 <li>
 Exceptional timekeeping and planning skills
 </li>
 <li>
 Highly proficient in spoken and written English
 </li>
 <li>
 Strong communication skills to work with all levels of seniority internally &amp; externally
 </li>
 <li>
 Excellent coordination and organisation skills
 </li>
 <li>
 Ability to prioritise work requirements
 </li>
 <li>
 Highly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse group
 </li>
 <li>
 Hands-on attitude and the ability to thrive in a fast-paced environment
 </li>
 <li>
 Take pride in your work and have fun doing it
 </li>
 <li>
 Must display resilience and a focus on continuous improvement
 </li>
 <li>
 A proactive approach to finding solutions
 </li>
 
 
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Multicultural environment with over 50 different nationalities
 </li>
 <li>
 Competitive Tax-free Salary
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Annual Air Ticket Allowance
 </li>
 <li>
 Employee discounts at multiple vendors across the emirates
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development
 </li>
 </ul>
 
 Bayut &amp; dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 #UAEBayut
 
</div>

HR Administrator

Prosports

Sales Administrator &mdash; Job Description (Sports Academy) Role OverviewThe Sales Administrator supports the academy&rsquo;s growth by managing inquiries, converting leads into enrollments, coordinating with marketing, and ensuring smooth communication between parents, coaches, and management. This role is critical to maintaining high occupancy across all sports programs and delivering excellent customer experience from first contact to renewal.Key Responsibilities Lead Management &amp; Sales Support<ul><li>Handle all incoming inquiries (calls, WhatsApp, website, social media)</li><li>Provide accurate information about programs, schedules, venues, and pricing</li><li>Qualify leads and recommend suitable programs based on age and level</li><li>Follow up consistently to convert inquiries into registrations</li><li>Maintain daily lead tracking and conversion reports</li><li>Coordinate with the marketing team on new leads and campaigns</li><li>Ensure every lead receives timely responses (same day whenever possible)</li></ul>Registration &amp; Enrollment<ul><li>Process new registrations and renewals</li><li>Prepare invoices, payment links, and receipts</li><li>Verify student details and documentation</li><li>Update enrollment status in the system</li><li>Manage waiting lists and trial bookings</li><li>Ensure classes are filled to target capacity</li></ul>Customer Communication<ul><li>Serve as the primary point of contact for parents and students</li><li>Handle questions, complaints, and schedule requests professionally</li><li>Send reminders for sessions, renewals, and outstanding payments</li><li>Follow up with inactive or old customers to encourage return</li><li>Maintain a friendly, professional tone aligned with academy standards</li></ul>Administration &amp; Reporting<ul><li>Maintain accurate records of students, payments, and attendance</li><li>Prepare daily/weekly sales reports</li><li>Track conversion rates and identify improvement areas</li><li>Monitor class occupancy across branches</li><li>Support management with data for decision-making</li></ul>Scheduling &amp; Coordination<ul><li>Coordinate trial sessions with coaches and site managers</li><li>Manage class transfers, make-up sessions, and schedule changes</li><li>Communicate updates to parents and coaching staff</li><li>Ensure smooth operation across multiple locations</li></ul>Retention &amp; Growth<ul><li>Proactively follow up on expiring packages</li><li>Promote new programs, camps, and seasonal offers</li><li>Support upselling and cross-selling across different sports</li><li>Help maintain high retention rates</li></ul>Required Skills &amp; Qualifications<ul><li>Experience in sales administration, customer service, or front desk roles (sports/education preferred)</li><li>Strong communication skills (phone, chat, and written)</li><li>Highly organized with attention to detail</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency in basic computer systems and CRM tools</li><li>Friendly, patient, and solution-oriented personality</li></ul>Key Performance Indicators (KPIs)<ul><li>Lead response time</li><li>Conversion rate (inquiry &rarr; registration)</li><li>Class occupancy levels</li><li>Renewal rate</li><li>Customer satisfaction</li><li>Accuracy of records and reports</li></ul>Reporting LineReports to: Operations Manager / Sales Manager / Academy Director Works closely with: Marketing team, Site Managers, and CoachesJob Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Excelsior Group Me

The Role
 We are a growing Recruitment and Consultancy Company looking for a proactive, organised, and detail-oriented Administrator to join our team. This is a varied and dynamic role ideal for someone who enjoys multitasking and taking ownership of office operations. Key Responsibilities: • Managing day-to-day office administration • Handling correspondence, scheduling, and document management • Supporting recruitment consultants with administrative tasks • Managing and creating content for social media platforms (LinkedIn, Instagram, etc.) • Monitoring engagement and maintaining online presence • Assisting with basic accounts (invoicing, expense tracking, reconciliations) • Maintaining office systems and ensuring smooth operations
 
Requirements
 <ul>
<li>Previous experience in an administrative role (preferred) • Strong organisational and time management skills • Confident using Microsoft Office / Google Workspace • Familiarity with social media management • Basic understanding of bookkeeping/accounting processes • Excellent communication skills • Ability to work independently and as part of a team What We Offer: • Friendly and supportive team environment • Opportunity to grow within the business • Exposure to recruitment and consultancy industry</li>
</ul>
About the company
 Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.

Office Administrator

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214 administrator jobs In Dubai

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Office Administrator