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office administrator

administrator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

URBAN RATTAN FURNITURE TRADING LLC

Responsibilities<ul><li>Coordinate office activities and operations to secure efficiency and compliance to company policies</li><li>Arrange the logistic international import and export</li><li>Coordinate with international supplier and arrange order</li><li>Assist and report to Managing Director</li><li>Supervise administrative staff and divide responsibilities to ensure performance</li><li>Manage the factory and production stage</li><li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li><li>Submit timely reports and prepare presentations/proposals as assigned</li><li>Assist colleagues whenever necessary</li></ul>Requirements and skills<ul><li>Proven experience as an office administrator, office assistant or relevant role</li><li>Outstanding communication and interpersonal abilities</li><li>Excellent organizational and leadership skills</li><li>Familiarity with office management procedures and basic accounting principles</li><li>Excellent knowledge of MS Office</li><li>Qualifications in secretarial studies will be an advantage</li><li>Can join Immediately</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Required)</li></ul>Work Location: In person

Administrator/Purchaser

Specialist Equipment Trading

Specialist Equipment Trading LLC is looking for an office administrator.Should have knowledge on below point1. Preparing customer quotations2. Assisting on customer inquiries3. Sourcing items outside or from different suppliers4. Arrangement of delivery/processing of customer orders5. Direct reporting to the general manager6. Overall office managementJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999, and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul>Job Type: Full-timePay: AED18,000.00 - AED20,000.00 per month

Contracts Administrator

PASSO Group

Looking for an experienced Accountant cum administrator on husband visaFor a Contracting Interior based company. ERP Knowledge requiredInterested candidates please contact info@passogroup.com / 0568925321Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

Accountant cum Administrator

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Explore 119+ Administrator in Dubai this April. Find roles across top companies and apply now to boost your career.

119 administrator jobs In Dubai

Office Administrator

Office Administrator

Administrator/Purchaser

Office Administrator

Contracts Administrator

Accountant cum Administrator

Office Administrator Specialist