driver

document controller

office administrator

operations manager

account manager

administrator

AESG

<div>
 AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
 
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Drafting eloquent letters to various stakeholders
 </li>
 <li>
 Establishing a robust filing system for efficient information retrieval
 </li>
 <li>
 Diligent tracking of action items to ensure timely follow-up.
 </li>
 <li>
 Assisting Line Manager In day-to-day tasks
 </li>
 <li>
 Calendar management to ensure optimal time utilization
 </li>
 <li>
 Creating engaging slides, meeting notes, and essential documents
 </li>
 <li>
 Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels
 
 
 
 </li>
 </ul>
 
 Qualifications /Skills:
 
 
 
 <ul>
 <li>
 Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)
 </li>
 <li>
 Excellent communication abilities that foster collaboration
 </li>
 <li>
 Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum 4-5 years of relevant administration experience
 
 
 
 </li>
 </ul>
 
 Why join AESG?
 
 
 
 AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
 
 
 Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
 
 
 The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
 
 
 Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
 
 
 
 As an employee of AESG you can expect:
 
 
 
 <ul>
 <li>
 Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
 </li>
 <li>
 Working on some of the worlds leading developments and tackling our clients greatest challenges
 </li>
 <li>
 Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
 </li>
 <li>
 Highly collaborative approach across the different technical service offerings
 </li>
 <li>
 Internal and external training opportunities where do you want to take your career? Well help you get there!
 </li>
 <li>
 Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
 </li>
 <li>
 To be part of a dynamic and motivated team with an amazing team culture
 
 </li>
 </ul>
</div>

Administrator

Harmony Ballet&Music Centre

Job Title: Female Part-time Administrator Location: Harmony Ballet and Music CentreAbout Us: Harmony Ballet and Music Centre is a vibrant and nurturing environment that offers dance and music education for children. We specialize in ballet and music programs, fostering creativity and discipline in young minds. We are committed to providing an exceptional learning experience for children and maintaining strong connections with the community.What we're looking for:<ul><li>Fluent English skills are required.</li><li>Bonus points if you're also fluent in Russian and/or Arabic! Your multilingual skills will be a valuable asset in our diverse environment.</li></ul>Position Overview: The Administrative Manager will oversee the day-to-day administrative operations of Harmony Ballet and Music Centre. This role is vital in ensuring the smooth functioning of the Centre by managing all administrative tasks, supporting teachers, students, and parents, and improving operational efficiency. The ideal candidate is highly organized, proactive, and able to handle multiple responsibilities in a dynamic environment.Key Responsibilities:<ul><li>Oversee the general administrative operations, ensuring a welcoming and organized environment for students, parents, and staff.</li><li>Manage student enrollment, scheduling of classes, and teacher assignments through Okrabook CRM system.</li><li>Serve as the primary point of contact for parents and students, handling inquiries and communication via social media accounts, email, phone, and in-person.</li><li>Assist with the planning and coordination of events, recitals, and performances.</li><li>Maintain accurate records of student attendance, payments, and other necessary documentation.</li><li>Work closely with the teaching staff to coordinate curriculum schedules and communicate any changes.</li><li>Handle invoices, and other financial records in coordination with the Managing Director.</li><li>Ensure compliance with all regulatory requirements and company policies.</li><li>Implement and manage effective office systems and procedures to improve efficiency, including Okra book CRM, Stripe, Google Sheets etc.</li><li>Monitor and maintain office supplies and equipment.</li><li>Lead and train any administrative staff as necessary.</li></ul>Qualifications:<ul><li>Previous experience in an administrative or managerial role, preferably in a similar environment (education, arts, or child-focused organizations).</li><li>Strong organizational and multitasking skills, with attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in office software such as Microsoft Office Suite, Google Workspace, CRM systems for similar businesses and Stripe payment system.</li><li>Ability to work independently and collaboratively as part of a team.</li><li>Experience handling financial tasks such as invoicing is a plus.</li><li>A passion for the arts, education, and working with children is highly desirable.</li><li>Fluent English: Excellent verbal and written communication skills are mandatory for daily business operations.</li><li>Russian (advantageous): Proficiency in verbal and written Russian is a significant advantage, particularly for liaising with Russian-speaking clients or partners.</li><li>Arabic (advantageous): Strong communication skills in Arabic (both verbal and written) are a plus, as it is beneficial for local communication and official documentation.</li></ul>Working Hours: This is part time position with some flexibility required during peak times such as performances or special events. Normal working hours shall be Tuesday - Friday, 2pm to 6pm, and Saturday-Sunday, 9:00am-2:00pm and weekly off provided.The salary and benefits package for this position will be discussed with qualified candidates during the interview process. Compensation is competitive and will be based on the candidate's skills, experience, and background.Job Type: Part-timePay: AED3,000.00 per monthExpected hours: No less than 12 per weekLanguage:<ul><li>Fluent in English (Required)</li><li>Russian (Required)</li><li>Arabic (Preferred)</li></ul>

Gilani Mobility

Job Summary:The Zoho Administrator is responsible for implementing, configuring, and maintaining the company&rsquo;s Zoho ecosystem to support business operations across departments. This includes managing Zoho CRM, Zoho Books, Zoho People, and other Zoho applications to streamline processes in sales, finance, HR, and customer support. The role requires strong technical knowledge of Zoho systems, workflow automation, and the ability to align software capabilities with Gilani Mobility&rsquo;s operational goals.Key Responsibilities:<ul><li>Manage and administer the Zoho ecosystem used by the company (e.g. Zoho CRM, Zoho Desk, Zoho Books, Zoho Projects, etc.)</li><li>Configure, customize, maintain modules, workflows, automations, roles, permissions</li><li>Build reports, dashboards, KPI metrics for sales, service, operations teams</li><li>Integrate Zoho with other systems (ERP, accounting, third-party apps)</li><li>Provide training, support, troubleshooting for users</li><li>Monitor system performance, perform regular audits, data cleansing</li><li>Evaluate new Zoho features, propose and implement enhancements</li><li>Ensure data security, backup, and compliance</li></ul>Ideal Qualifications / Skills:<ul><li>Proven experience as an administrator / consultant for Zoho (CRM &amp; suite)</li><li>Strong knowledge of Zoho configuration, APIs, custom scripting (Deluge)</li><li>Ability to understand business processes and translate them into system logic</li><li>Excellent problem solving and communication skills</li><li>Experience in data migration, integrations, workflow design</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Zoho Administrator

مجموعة الطاير

<div></div><div>Al Tayer Insignia | Application Administrator
About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world&rsquo;s best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Armani and newly added Gymshark and The White Company, to name just a few!
About The Role
Responsible for ensuring the good functioning of applications used by an organization. Include preparing servers, installing and configuring software, loading data, doing maintenance work, accommodating changes required by users, execution of automated scripts and minimizing downtime.
What You&rsquo;ll Be Doing
<ul><li> Monitor the software application, and document and analyze problems.</li><li> Collaborate with the Team to ensure proper integration of the application.</li><li> Work closely with the Team and vendors to tune and troubleshoot problems.</li><li> Develop test plans to verify logic of new or modified applications.</li><li> Maintain system documentation.</li><li> Plan, coordinate, test, and communicate changes, upgrades/maintenance schedules, and new services with the Team and clients, ensuring business operations will operate correctly in current and future environments.</li><li> Set up administrator and service accounts.</li><li> Work closely with the Team and the Office of Audits and Analysis to ensure appropriate controls and audit logs are in place.</li><li> Provide advice and training to end&#8208;users.</li><li> Maintain current knowledge of relevant technologies and business processes.</li><li> Review the governing regulations to ensure proper program support.</li><li> Enable best practices.</li><li> Process automation.</li></ul>
About You<ul><li> 3-5 years&rsquo; experience in similar function</li><li> Understand the workflow and process requirements of business units related to the application.</li><li> Demonstrated ability to provide outstanding customer service, be a good listener and work well with a diverse group of customers and IT.</li><li> Demonstrated ability to be the subject matter expert in supporting, maintaining, and administering complex applications.</li><li> Excellent problem solving/analytical skills, knowledge of analytical tools, and complex troubleshooting methods.</li><li> Hands&#8208;on experience in process automation, best practice approach, technology efficiency, and effectiveness.</li><li> Self&#8208;motivated, able to work independently, and takes initiative.</li><li> Ability to multitask in a fast&#8208;paced environment.</li><li> Outstanding attention to detail with superior time and project management skills.</li><li> Ability to learn new content areas and new skills quickly.</li></ul></div>

Application Administrator

Matchworkers International

<div>
 
 📍
 
 Location:
 
 JLT | 🕒
 
 Full-time
 
 | 💼 Hybrid
 
 
 
 
 
 We&rsquo;re looking for a
 
 highly organised, tech-savvy Administrator
 
 to support our recruitment, client services, and office operations. This is a varied and fast-paced role ideal for someone who&rsquo;s detail-oriented, a fast learner, and confident managing systems and workflows.
 
 
 
 
 
 
 🔑 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate candidate interviews, collect feedback, and manage recruitment documentation.
 </li>
 <li>
 Maintain accurate data in CRM and ATS systems; generate reports and updates.
 </li>
 <li>
 Prepare proposals, contracts, and key client documents with precision.
 </li>
 <li>
 Act as a central point of support for clients, candidates, and internal teams.
 </li>
 <li>
 Assist with office operations, internal communications, and project coordination.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 ✅ What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 2+ years in admin, recruitment support, or client-facing roles
 </li>
 <li>
 
 Excellent Excel and data handling skills
 
 </li>
 <li>
 
 Strong CRM and software system experience
 
 (ATS, CRM, etc.)
 </li>
 <li>
 A
 
 fast learner
 
 who can adapt quickly to new tools and processes
 </li>
 <li>
 Clear communicator with strong attention to detail
 </li>
 </ul>
 
 
</div>

Recruitment Administrator

Urban Landscapes

We are seeking a Projects Administrator / Document Controller to join our dynamic team. The ideal candidate will play a key role in supporting our project operations through efficient documentation, coordination, and site communication.Key Responsibilities:<ul><li>Maintain and manage all project-related documents, drawings, and correspondence.</li><li>Track submittals, approvals, and revisions to ensure proper document version control.</li><li>Coordinate between project managers, site engineers, procurement, and clients for timely exchange of information.</li><li>Assist with scheduling, progress tracking, and preparation of weekly and monthly reports.</li><li>Support site teams with administrative needs such as manpower updates, material logs, and record-keeping.</li><li>Prepare meeting minutes, follow up on action points, and ensure smooth day-to-day coordination between the office and site.</li><li>Assist PM in planning and liaise with the Purchase department to ensure timely availability of material on site.</li><li>Ensure compliance with company procedures and project requirements in all documentation and communication.</li></ul>Requirements:<ul><li>Minimum 4 years of experience in a construction or landscaping company.</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office and document control systems.</li><li>Detail-oriented, reliable, and able to multitask in a fast-paced environment.</li></ul>Why Join Us? Join a growing company known for delivering high-quality landscaping projects across the UAE. We value teamwork, professionalism, and continuous growth.Job Type: Full-time

Project Administrator

PARFUMERY

About Us:PARFUMERY is a fragrance experience brand specializing in custom perfume experiences. We offer bespoke scent creations, premium gifting solutions, and immersive olfactory experiences for both individual and corporate clients. As we expand, we are looking for a highly organized and proactive Administrative Officer to manage our daily operations, supplier coordination, financial documentation, and customer support.Key Responsibilities:Operations &amp; Logistics:<ul><li>Coordinate with suppliers, design teams, and production to ensure smooth workflow.</li><li>Book courier services for both local and international orders and track deliveries.</li><li>Oversee diffuser rental tracking, monthly refills, invoicing, and payment follow-ups.</li></ul>Customer &amp; Administrative Support:<ul><li>Respond promptly and professionally to customer inquiries, ensuring concerns are resolved efficiently.</li><li>Maintain accurate office records, including operational reports, order data, and expense tracking.</li><li>Manage CEO&rsquo;s calendar, schedule meetings, and assist with ad-hoc administrative tasks.</li></ul>Finance &amp; Inventory Management:<ul><li>Prepare invoices, estimates, and financial records in QuickBooks.</li><li>Track office expenses, payments, and collaborate with the accounts team for quarterly reconciliations.</li><li>Maintain Statements of Account (SOA) and follow up on customer and supplier payments.</li><li>Oversee inventory levels, ensuring timely stock updates and coordination with the web team.</li></ul>HR &amp; Payroll Support:<ul><li>Assist in HR functions including payroll processing, preparing employee payslips, tracking attendance, and managing leave applications.</li></ul>Qualifications &amp; Skills Required:Proficiency in QuickBooks, MS Office, and Excel. Strong organizational and multitasking skills. Experience in supplier coordination, logistics, and finance administration. Ability to handle customer interactions professionally and efficiently. Background in HR tasks, payroll management, and general office administration.Important: Candidates not responding to questions or providing incomplete answers will automatically be rejected.Preferred: Male CandidatesJob Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience using QuickBooks (or any other software) for invoicing, financial record-keeping, and account reconciliation</li><li>Have you managed inventory tracking, stock levels, or coordinated with suppliers for orders and deliveries?</li><li>If selected, how soon can you join?</li><li>How many years of prior work experience in the UAE?</li><li>What is your current visa status in the UAE?</li><li>Are you comfortable working from the office in Dubai and occasionally staying late when needed?</li><li>Scenario:</li></ul>You are responsible for maintaining the stock sheet for perfume ingredients. The production team informs you that one key fragrance ingredient is running low, but when you check your records, the sheet says there should be plenty of stock left.Question:What steps would you take to resolve this discrepancy? How would you prevent this from happening again?<ul><li>Scenario:</li></ul>You send a payment reminder email to a corporate client who owes AED 15,000 for a large order. The client replies that they already paid last week and attaches a bank transfer receipt. However, your records do not show the payment.Question:What steps would you take to verify the payment? If the payment is missing, how would you handle it with the client?<ul><li>How many years of experience do you have in:</li></ul>administrative support, customer service, office management.<ul><li>Which languages do you speak and what is your proficiency level for speaking and writing in each?</li><li>Scenario:</li></ul>A customer places an order for 50 custom-designed perfume bottles for an event. The production team informs you that only 40 bottles are available, and restocking will take 7 days. The event is in 5 days, and the customer has already paid in full.Question:What steps would you take to handle this situation? How would you communicate this issue to the customer and the manager?

Explore 378+ Administrator in Dubai this October. Find roles across top companies and apply now to boost your career.

378 administrator jobs IN Dubai

Administrator

Administrator

Zoho Administrator

Application Administrator

Recruitment Administrator

Project Administrator

Administrator