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account manager

administrative assistant

document controller

admin assistant

administrator

Align Staffing Solutions

We are hiring CAFM Administrator, responsible for the governance, configuration, and data integrity of the CAFM system. The role enables effective asset management, contractor performance, and data-driven decision-making.Key Responsibilities<ul><li>Administer, configure, and optimize CAFM modules including assets, locations, PPM, work orders, inventory, and workflows.</li><li>Govern CAFM master data quality, standards, bulk imports, and ongoing data validation.</li><li>Develop dashboards and reports (Power BI) to monitor asset performance, SLAs, KPIs, and maintenance efficiency.</li><li>Act as the CAFM focal point for contractors and internal users, providing training and system support.</li><li>Ensure CAFM compliance with contracts, audits, and integration with ERP, BIM, and related systems.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Engineering, Facilities Management, Asset Management, or related discipline.</li><li>6-8yrs experience administering and configuring CAFM systems.</li><li>Strong knowledge of Hard FM assets, PPM strategies, work order workflows, and SLA/KPI management.</li><li>Advanced Excel skills and experience with BI tools (Power BI preferred).</li><li>Experience with Rosmiman/MRI CAFM platforms; BIM/COBie exposure is an advantage.</li></ul>Apply by submitting your CV to lisa@alignmanpower.com with subject CAFM Administrator or directly WhatsApp at 0582030330Job Type: Full-timeApplication Question(s):<ul><li>Do you have hands on experience with Hard FM assets?</li></ul>Experience:<ul><li>administering &amp; configuring CAFM systems: 5 years (Preferred)</li></ul>

CAFM Administrator

SNT DERMATOLOGY CLINIC

We&rsquo;re Hiring &ndash; Clinic Administrator (JVC, Dubai)Are you organized, responsible, and passionate about the beauty and aesthetics field? Our modern and welcoming aesthetic clinic is looking for a Clinic Administrator to join our growing team.What We&rsquo;re Looking For:<ul><li>Previous experience in administrative or front desk roles, ideally in a clinic or beauty environment</li><li>Fluency in English and Arabic (spoken and written)</li><li>Strong skills in CRM systems, Excel, and client data management</li><li>Excellent communication, organization, and attention to detail</li><li>A proactive attitude and professional appearance</li></ul>Main Responsibilities:<ul><li>Greet and assist clients with warmth and professionalism</li><li>Manage bookings, schedules, and client follow-ups through the CRM system</li><li>Support doctors and therapists with daily coordination</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Handle administrative and reporting tasks as required</li></ul>Salary: 5,000 AED per monthWe offer a supportive, elegant work environment where you can grow your skills and be part of a friendly, passionate team.Interested? Apply today with your updated CV &mdash; we&rsquo;d love to meet you. Let&rsquo;s grow together in beauty and excellence.Job Type: Full-timePay: From AED5,000.00 per month

Clinic Administrator

Nudura Insulated Concrete Forms

<div>
 
 BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
 
 
 
 
 Tremco Construction Products Group brings together Roofing &amp; Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
 
 
 
 
 Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&amp;D/technology sites, and employ more than 2,700 people across North America.
 
 
 
 
 If you&rsquo;re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you&rsquo;ve found it with us.
 
 
 
 
 PROJECT ADMINISTRATOR
 
 
 
 This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
 
 
 
 General Purpose Of The Job
 
 
 
 Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
 
 
 Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
 
 
 Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
 
 
 This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed.
 
 
 This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
 
 
 Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
 
 
 This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&amp;M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI&rsquo;s commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
 
 
 The Project Administrator is essential to ensuring that WTI&rsquo;s policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI&rsquo;s operational, financial, and compliance frameworks to support accurate project execution and reporting.
 
 
 
 Other Required Duties
 
 
 
 <ul>
 <li>
 Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
 </li>
 <li>
 Hours to Day Conversions
 </li>
 <li>
 Calculating Market Price
 </li>
 <li>
 Weekly backlog meetings
 </li>
 <li>
 Review and resolve customer disputes
 </li>
 <li>
 Manage tech service expenses
 </li>
 <li>
 Assist with travel and hotel arrangements for maintenance and repair routes
 </li>
 <li>
 Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
 </li>
 <li>
 Coordinate material orders
 </li>
 <li>
 Review and process Readsoft workflow items
 </li>
 <li>
 Monitor daily, weekly and monthly reports
 </li>
 <li>
 Customer/Vendor Billing Portals
 </li>
 <li>
 Bi-weekly Project Review Meetings
 </li>
 <li>
 Payment Reconciliation
 </li>
 <li>
 Report low margin jobs
 </li>
 <li>
 Facilitate effective communication
 </li>
 <li>
 Process Implementation Reviews
 </li>
 <li>
 Assist in the preparation of project presentations, reports, and other project-related materials
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Conflict Management
 </li>
 <li>
 Escalation of concerns and issues
 </li>
 <li>
 Archive Project files as necessary
 </li>
 <li>
 Participate in special projects when necessary
 
 
 </li>
 </ul>
 
 Education
 
 
 
 Business Management/Administration or equivalent combination of education and experience.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 4-7 years related experience and/or training
 </li>
 <li>
 Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
 
 
 </li>
 </ul>
 
 Other Skills And Abilities
 
 
 
 <ul>
 <li>
 Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
 </li>
 <li>
 Keeping records, documents, and project files organized and easily accessible.
 </li>
 <li>
 Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
 </li>
 <li>
 Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
 </li>
 <li>
 Ability to think critically and adapt to changing project conditions.
 </li>
 <li>
 Understanding of project budgets, cost tracking, and financial reporting.
 </li>
 <li>
 Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
 </li>
 <li>
 Strong time management skills to handle project deadlines and ensure timely task completion.
 </li>
 <li>
 Ability to manage time effectively in a fast-paced environment.
 </li>
 <li>
 Ability to work well with a diverse group of people, from team members to external vendors.
 </li>
 <li>
 Skill in fostering a collaborative, respectful work environment.
 </li>
 <li>
 Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
 </li>
 <li>
 Ability to resolve conflicts and keep the team working toward common goals.
 </li>
 <li>
 Handling disputes diplomatically and maintaining positive relationships among project team members.
 </li>
 <li>
 Knowledge of State prevailing wage, DB and SCA
 
 
 </li>
 </ul>
 The salary range for applicants in this position generally ranges between $55,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
 
 
 
 Benefits
 
 
 
 Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
 
 
 
 
 Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
 
 
 
 
 <ul>
 <li>
 Job Identification 13038
 </li>
 <li>
 Job Category Admin Support
 </li>
 <li>
 Posting Date 12/22/2025, 02:59 PM
 </li>
 <li>
 Job Schedule Full time
 </li>
 <li>
 Job Shift Day
 </li>
 <li>
 Locations 3735 Green Road, Beachwood, OH, 44122, US (Hybrid)
 </li>
 </ul>
</div>

Project Administrator

Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Property Solvers

About the RoleProperty Solvers Real Estate is hiring an experienced Office Administrator with a strong background in Real Estate broker operations in Dubai or other similar sectors such as Construction/Developers/Subcontractors.This role requires someone highly organized, proactive, and familiar with the day-to-day administrative, documentation, and coordination needs of a real estate environment. You will play a key role in ensuring smooth office operations and supporting management, sales, and project teams.Key ResponsibilitiesReal Estate Support<ul><li>Assist in coordinating with developers, consultants, contractors, and brokers</li><li>Maintain and organize project files, approvals, and property-related documentation</li><li>Support documentation related to project launches, handovers, and post-handover activities</li><li>Preparation of contracts, agreements, forms, listings and Ads</li></ul>Compliance &amp; Documentation<ul><li>Maintain organized digital and physical filing systems</li><li>Assist with DLD-related documentation, approvals, and record-keeping</li><li>Ensure proper storage of contracts, MOUs, NOCs, title deeds, and legal documents</li><li>Coordinate document submissions with internal teams and external stakeholders</li></ul>Finance &amp; Accounts Support<ul><li>Support basic accounting tasks such as:</li><li>Processing invoices and payments</li><li>Expense tracking and petty cash management</li><li>Reconciling SOAs and vendor records</li><li>Coordinate with finance teams and external auditors when required</li></ul>Management &amp; Team Support<ul><li>Provide administrative support to senior management</li><li>Assist HR with employee records, attendance tracking, and internal coordination</li><li>Handle confidential information with professionalism and discretion</li><li>Perform additional administrative duties as required to support business efficiency</li></ul>Office &amp; Administrative Operations<ul><li>Manage daily office operations and ensure smooth functioning of the workplace</li><li>Act as the first point of contact for visitors, calls, and emails</li><li>Coordinate meetings, calendars, and conference room bookings</li><li>Prepare letters, memos, reports, and internal documentation</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in related field</li><li>Minimum 1&ndash;2 years of experience as an Office Administrator or similar position in a Real Estate company/or similar field in Dubai (mandatory)</li><li>Strong understanding of Dubai real estate documentation and processes</li><li>Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Professional, detail-oriented, and proactive attitude</li><li>Ability to work independently in a fast-paced environment</li></ul>Why Join Us<ul><li>Supportive, professional, and growth-oriented work culture</li><li>Periodical Bonuses and increasements based on Performance</li><li>Long-term career stability and growth</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>How many year of experience do you have as an Office Administrator or similar designation ?</li><li>What is your notice period ? ( Days until joining) </li><li>From (1 to 10) rate your English Verbal Communication</li><li>How many years of experience do you have within the UAE?</li></ul>

Executive Administrator

LEDFlex Group

Join to apply for the Project Administrator role at LEDFlex GroupJoin to apply for the Project Administrator role at LEDFlex GroupAbout Us LEDFlex is a manufacturer of LED luminaires, established for over 10 years and is looking to add an experienced Project Administrator. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in terms of performance, efficiency and ecological friendly exterior and interior lighting products. The ideal candidate will possess excellent organisational and communication skills, have experience in a similar role, and be able to work effectively in a fast-paced environment. Ideally you will be located in Dubai Investment Park 2, UAE.About Us LEDFlex is a manufacturer of LED luminaires, established for over 10 years and is looking to add an experienced Project Administrator. We design, develop and manufacture LED lighting solutions for the UK and International markets. At LEDFlex we continue to lead the way in terms of performance, efficiency and ecological friendly exterior and interior lighting products. The ideal candidate will possess excellent organisational and communication skills, have experience in a similar role, and be able to work effectively in a fast-paced environment. Ideally you will be located in Dubai Investment Park 2, UAE. Role Responsibilities <ul><li>Raising quotations accurately and in a timely manner.</li><li>Collaborate with various departments to gather necessary information for the estimation process, including product specifications, pricing, and lead times.</li><li>Manage and maintain client databases.</li><li>Communicate with customers via email and phone to provide product information, answer queries and resolve issues.</li><li>Generating reports.</li><li>Follow up with customers to ensure customer satisfaction and communicate internally important feedback.</li><li>Supporting the sales team with general operations to help reach the team's objectives.</li><li>Maintain an up-to-date understanding of our product line. </li></ul>Requirements & Skills <ul><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritise effectively.</li><li>Detail-oriented with high accuracy in data entry</li><li>Being proactive and flexible.</li><li>Good interpersonal skills and professional manner.</li><li>Ability to work well alone and as part of a team.</li><li>A can-do attitude.</li><li>Organised, focused and meticulous approach to work with strong attention to detail.</li><li>Experience using Microsoft Office and Microsoft Dynamics is advantageous. </li></ul>What you'll get working with LEDFlex <ul><li>Salary dependent on experience, negotiable</li><li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour lunch break</li><li>Annual leave as per UAE law</li><li>Annual flight allowance to home country</li><li>Premium medical insurance </li></ul>Job Type: Full-time Pay: AED4,000.00 per month Ability To Commute/relocate <ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required) </li></ul>Experience <ul><li>Lighting Sales Support/Estimation Support: 1 year (Required)</li></ul></ul> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Project Management and Information Technology</li><li> Industries Appliances, Electrical, and Electronics Manufacturing</li></ul>Referrals increase your chances of interviewing at LEDFlex Group by 2x Sign in to set job alerts for "Project Administrator" roles. Project Coordinator - Dubai Holing Entertainment Dubai, United Arab Emirates 54 minutes agoDubai, Dubai, United Arab Emirates 21 hours ago Project Coordinator - Brownfield Builds - Healthcare Dubai, Dubai, United Arab Emirates 22 hours ago Project Manager (Temporary - Contract - Available Immediately) Dubai, Dubai, United Arab Emirates 19 hours ago Urgent Job - Site Manager (Fit out) 30,000 AED PM- Dubai based - Must have luxury villa project experience We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

artin fooodstuff trading llc

Urgent Hiring for IT AdministratorKey Responsibilities:<ul><li>Provide day-to-day IT support (hardware, software, network, user issues)</li><li>Support Odoo ERP implementation, configuration, and basic customization</li><li>Troubleshoot Odoo functional and technical issues</li><li>Assist users with Odoo modules (Sales, Inventory, Accounting, HR, etc.)</li><li>Coordinate with vendors or developers for advanced issues</li><li>Maintain system documentation and user guides</li><li>Ensure data security, backups, and system uptime</li></ul>Required Skills:<ul><li>Experience with Odoo ERP implementation and support</li><li>Strong knowledge of IT support (Windows/Linux, networking, printers, email)</li><li>Basic understanding of databases (PostgreSQL preferred)</li><li>Good problem-solving and communication skills</li><li>Ability to support end users and provide training</li></ul>Preferred Qualifications:<ul><li>Odoo certification or prior implementation experience</li><li>Knowledge of Python and Odoo framework (added advantage)</li><li>Experience in ERP support or business application support</li></ul>Send your cv at 0503606769 or hr@artindistribution.comJob Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthExperience:<ul><li>IT: 2 years (Preferred)</li></ul>

IT Administrator

Explore 352+ Administrator in Dubai this January. Find roles across top companies and apply now to boost your career.

352 administrator jobs IN Dubai

CAFM Administrator

Clinic Administrator

Project Administrator

Office Administrator

Executive Administrator

Project Administrator

IT Administrator