hr manager

administrative assistant

operations manager

document controller

driver

administrator

VEGA INTERNATIONAL

The Role
 We are seeking a reliable and detail-oriented Administrator to support our daily operations. The ideal candidate will be responsible for handling documentation, preparing and managing invoices, and ensuring smooth coordination between departments, clients, and vendors. This role requires excellent organizational skills, accuracy, and the ability to work independently. Key Responsibilities: Prepare, organize, and maintain company documents and records. Manage invoices – issuing, tracking, and coordinating payments. Coordinate with internal teams, clients, and external partners to ensure smooth workflow. Assist with administrative tasks, scheduling, and reporting. Ensure compliance with company policies and procedures. Support management with day-to-day operational activities. Requirements: Proven experience in administration, documentation, or related roles. Strong knowledge of invoice preparation and documentation processes. Excellent coordination and communication skills. Proficiency in MS Office (Word, Excel, Outlook). Ability to multitask, prioritize, and meet deadlines. Candidates must hold a Freelance Visa or Own Visa. Preferred Qualifications: Bachelor’s degree in Business Administration or related field. Previous experience in office administration within [industry, e.g., healthcare, trading, logistics].
 
Requirements
 Candidate Profile – Administrator Ideal Candidate: The ideal candidate is a highly organized and detail-oriented professional with strong experience in documentation management, invoicing, and coordination tasks. They should have the ability to work independently, manage multiple priorities, and ensure smooth day-to-day administrative operations. Skills & Competencies: Strong organizational and documentation management skills. Proficiency in preparing and managing invoices. Excellent communication and coordination abilities. Good command of MS Office (Excel, Word, Outlook). Problem-solving skills and ability to work under pressure. Attention to detail and accuracy. Experience: 2–4 years of experience in an administrative or coordination role. Previous experience handling documentation and invoicing is essential. Experience in coordinating with clients, suppliers, or internal departments. Education: Bachelor’s degree in Business Administration, Accounting, or a related field (preferred but not mandatory). Other Requirements: Must be on Freelance Visa or Own Visa. Ready to join immediately or with short notice.
 
About the company
 Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.

Administrator

Muhammad Yousaf Decor LLC

We are looking for an experienced Accountant / Administrator&mdash;someone who understands both company-wide accounting and the financial intricacies of design and fit&#8209;out projects.Key Responsibilities<ul><li>Manage day-to-day accounting for the company and projects, and generate monthly/quarterly financial reports, balance sheet, and project cost analyses</li><li>Prepare/submit VAT returns following FTA protocols</li><li>Handle accounts payable &amp; receivable and liaison with vendors and clients</li><li>Oversee routine administrative tasks&mdash;document management, renewals, approvals, office supplies, etc.</li><li>Maintain records of project documentation, insurance, contract expiries, and ensure timely renewals</li></ul>Requirements:<ul><li>Bachelor&rsquo;s in Accounting, Finance, or related field</li><li>2&ndash;5 years of relevant experience&mdash;preferably in an interior fit&#8209;out or construction company</li><li>Strong knowledge of UAE VAT, FTA regulations</li><li>Hands-on with accounting software (e.g., QuickBooks, Tally) &amp; MS Excel</li><li>Excellent organizational, communication, and multitasking skills</li><li>Proactive, detail-oriented, and able to work effectively in a fast-paced environment</li></ul>What We Offer:<ul><li>Competitive salary based on experience &amp; fit&#8209;out background</li><li>Opportunity to grow with a dynamic fit&#8209;out team</li><li>Supportive work environment with clear admin and accounting ownership</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Your Visa Status</li></ul>Experience:<ul><li>Interior &amp; Fitout Admin : 2 years (Preferred)</li></ul>

Meraki Group

<div>Meraki Group is seeking an enthusiastic and organized Administrator to join our team. In this essential role, you will be responsible for ensuring the smooth operation of administrative functions across the organization. Your support will be critical in maintaining efficient office procedures and fostering a productive work environment.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Manage and organize office operations and procedures to ensure efficiency.</li>
<li>Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and minute-taking.</li>
<li>Maintain filing systems, both digital and paper-based, ensuring all documents are organized and accessible.</li>
<li>Handle incoming communications, including phone calls, emails, and mail, redirecting them as necessary.</li>
<li>Support human resources functions, including onboarding coordination, employee documentation, and attendance tracking.</li>
<li>Assist with procurement of office supplies and management of inventory levels.</li>
<li>Help maintain a welcoming and professional office environment for staff and visitors.</li>
<li>Collaborate with various departments to support interdepartmental projects and initiatives.</li>
</ul>Requirements<h3 class="jobSectionHeader">
Requirements:</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably within a corporate environment in GCC</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational skills with the ability to prioritize tasks effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A self-starter with a proactive approach and attention to detail.</li>
<li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li>
<li>Valid UAE driving license is mandatory.</li></ul></div>

aesg

<div>AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.
Job Description:
We are seeking a highly organized and detail-oriented Administrator to provide essential administrative support and ensure smooth operations within our Commercial division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties.
Key Responsibilities:<ul><li>
Drafting eloquent letters to various stakeholders</li><li>
Establishing a robust filing system for efficient information retrieval</li><li>
Diligent tracking of action items to ensure timely follow-up.</li><li>
Assisting Line Manager In day-to-day tasks</li><li>
Calendar management to ensure optimal time utilization</li><li>
Creating engaging slides, meeting notes, and essential documents</li><li>
Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels</li></ul>
Qualifications /Skills:<ul><li>
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)</li><li>
Excellent communication abilities that foster collaboration</li><li>
Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.</li></ul>
Experience:<ul><li>
Minimum 4-5 years of relevant administration experience</li></ul>
Why join AESG?
AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.
Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.
The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.
Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.
As an employee of AESG you can expect:<ul><li>
Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.</li><li>
Working on some of the worlds leading developments and tackling our clients greatest challenges</li><li>
Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.</li><li>
Highly collaborative approach across the different technical service offerings</li><li>
Internal and external training opportunities where do you want to take your career? Well help you get there!</li><li>
Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment</li><li>
To be part of a dynamic and motivated team with an amazing team culture</li></ul></div>

Tanmyah

CAFM AdministratorDepartment: Facilities ManagementReports to: Facilities ManagerLocation: Dubai, UAEJob PurposeThe CAFM Administrator is responsible for the overall administration, operation, and maintenance of the Computer-Aided Facilities Management (CAFM) system. You'll ensure the system accurately reflects all facilities management activities, including planned preventive maintenance (PPM), reactive maintenance, and asset management, to support the efficient delivery of services and meet client needs.Key Responsibilities* CAFM System Management: Administer the CAFM system, including user account management, permissions, and security. Act as the primary point of contact and technical lead for all CAFM-related issues, providing user support and training.* Data Entry and Integrity: Maintain accurate and up-to-date asset data, planned maintenance schedules, and work order information within the system. Ensure data is correctly entered, stored, and managed to the highest standards.* Work Order Coordination: Create, issue, and track both PPM and reactive maintenance work orders for in-house staff and subcontractors. Follow up on work orders to ensure timely completion and closure.* Reporting and Analysis: Generate standard and ad-hoc reports to monitor key performance indicators (KPIs), track maintenance progress, and analyze performance data. Provide insights to the facilities management team for continuous improvement.* Communication &amp; Liaison: Liaise with clients, subcontractors, and internal departments (e.g., Helpdesk) to ensure effective communication and coordination of tasks.* System Upgrades &amp; Improvements: Work with the CAFM provider and internal IT teams to coordinate system updates, functional changes, and new features.Qualifications &amp; Skills* Education: Bachelor's degree in a relevant field.* Experience: A minimum of 2 years of experience in an administrative role, preferably within the facilities management industry, with hands-on experience using a CAFM or CMMS (Computerized Maintenance Management System).* Technical Skills: Proficiency in using CAFM software is essential. Strong command of Microsoft Office Suite, especially Excel, for data analysis and reporting.* Personal Attributes: Excellent organizational skills with a keen eye for detail and a data-driven mindset. Strong communication and interpersonal skills, capable of working collaboratively in a fast-paced environment.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

CAFM Administrator

مجموعة الطاير

<div></div><div>Al Tayer Insignia | Application Administrator
About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world&rsquo;s best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Armani and newly added Gymshark and The White Company, to name just a few!
About The Role
Responsible for ensuring the good functioning of applications used by an organization. Include preparing servers, installing and configuring software, loading data, doing maintenance work, accommodating changes required by users, execution of automated scripts and minimizing downtime.
What You&rsquo;ll Be Doing
<ul><li> Monitor the software application, and document and analyze problems.</li><li> Collaborate with the Team to ensure proper integration of the application.</li><li> Work closely with the Team and vendors to tune and troubleshoot problems.</li><li> Develop test plans to verify logic of new or modified applications.</li><li> Maintain system documentation.</li><li> Plan, coordinate, test, and communicate changes, upgrades/maintenance schedules, and new services with the Team and clients, ensuring business operations will operate correctly in current and future environments.</li><li> Set up administrator and service accounts.</li><li> Work closely with the Team and the Office of Audits and Analysis to ensure appropriate controls and audit logs are in place.</li><li> Provide advice and training to end&#8208;users.</li><li> Maintain current knowledge of relevant technologies and business processes.</li><li> Review the governing regulations to ensure proper program support.</li><li> Enable best practices.</li><li> Process automation.</li></ul>
About You<ul><li> 3-5 years&rsquo; experience in similar function</li><li> Understand the workflow and process requirements of business units related to the application.</li><li> Demonstrated ability to provide outstanding customer service, be a good listener and work well with a diverse group of customers and IT.</li><li> Demonstrated ability to be the subject matter expert in supporting, maintaining, and administering complex applications.</li><li> Excellent problem solving/analytical skills, knowledge of analytical tools, and complex troubleshooting methods.</li><li> Hands&#8208;on experience in process automation, best practice approach, technology efficiency, and effectiveness.</li><li> Self&#8208;motivated, able to work independently, and takes initiative.</li><li> Ability to multitask in a fast&#8208;paced environment.</li><li> Outstanding attention to detail with superior time and project management skills.</li><li> Ability to learn new content areas and new skills quickly.</li></ul></div>

Application Administrator

M I R A CONSTRUCTION L.L.C

<div>
 
 We are looking for a detail-oriented Stand Administrator
 
 to join our growing team at Mira Developments. In this role, you will oversee the operation and administration of our sales stands, ensuring everything runs smoothly and efficiently.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage daily operations of sales stands, including staff coordination, scheduling, and inventory management
 </li>
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 Provide support to the sales team and assist with customer inquiries
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 Maintain cleanliness and organization of the stand area to ensure a welcoming environment
 </li>
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 Monitor sales performance and maintain accurate records
 </li>
 <li>
 Assist in training new staff members and ensuring adherence to company policies
 </li>
 <li>
 Collaborate with different departments to facilitate smooth operations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in administration or sales support roles
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 A proactive approach to problem-solving
 </li>
 <li>
 Ability to work independently and as part of a team
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Dynamic and collaborative work environment
 </li>
 <li>
 Opportunity to grow within a fast-paced, high-visibility role.
 </li>
 <li>
 Competitive Salary
 </li>
 <li>
 Working Schedule: 6 days per week, Sunday off
 </li>
 </ul>
</div>

Stand Administrator

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CAFM Administrator

Application Administrator

Stand Administrator