administrator

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

Office Administrator

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

HAZO CO. Technical Services LLC

HAZO Creations is a growing interior design and fit-out company based in the UAE. We're restructuring for scale and need a sharp, organized individual who can hold the operational backbone of our office together.What you'll own:<ul><li>Day-to-day office administration and coordination</li><li>Basic bookkeeping, invoice tracking, and expense management (Zoho / QuickBooks or similar)</li><li>Document control &mdash; contracts, submittals, shop drawings, BOQs, project files</li><li>Liaising with suppliers, clients, and project teams on paperwork and approvals</li><li>Supporting PRO tasks and government documentation when needed</li></ul>You're the right fit if:<ul><li>You have 2&ndash;4 years of UAE experience in admin, accounts, or document control (fit-out or construction background is a strong plus)</li><li>You're fluent in English; Arabic is an advantage</li><li>You don't wait to be told twice</li><li>You're comfortable owning chaos and turning it into systems</li></ul>What we offer:<ul><li>Direct exposure to leadership and company growth</li><li>Room to grow as the company scales</li></ul>Send your CV to: HR@hazo.ae Subject line: Admin &amp; Accounts &mdash; [Your Name]Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative experience in construction: 2 years (Required)</li></ul>Work Location: In person

VORTIX BUILDING MATERIALS TRADING LLC

We are seeking a motivated and organized Administrative Coordinator to support daily office operations and administrative activities. The ideal candidate must be fluent English Fresh graduates and candidates with little or no experience are encouraged to apply.Qualifications<ul><li>Fluent in English </li><li>Strong communication and organizational skills.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a team environment.</li><li>Positive attitude and willingness to learn.</li><li>Freshers/Entry-Level Candidates are welcome to apply</li></ul>Work Location: In person

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

Xeluxe Fire Safety Consultancy

<div>Job Summary
 
We are looking for a skilled and proactive IT Support Engineer / IT Administrator to join
 
our team. The ideal candidate will be responsible for managing the company's IT
 
infrastructure, providing end-user support, ensuring network and system security,
 
maintaining servers and cloud services, implementing cybersecurity measures, and
 
ensuring business continuity through reliable backup and disaster recovery solutions.
 
The successful candidate should be technically competent, customer-focused, and
 
capable of working independently while managing multiple priorities in a fast-paced
 
environment.
 
Key Responsibilities
 
IT Support &amp; Helpdesk
 
<ul><li>Provide Level 1, Level 2, and Level 3 technical support to end users.
</li><li>Install, configure, troubleshoot, and maintain desktops, laptops, workstations,
</li></ul>printers, scanners, biometric devices, and other peripherals.
 
<ul><li>Diagnose and resolve hardware, software, operating system, application, and
</li></ul>network-related issues.
 
<ul><li>Provide remote support using secure remote access tools.
</li><li>Manage IT support requests through a ticketing/helpdesk system.
</li><li>Maintain SLA response and resolution times.
</li><li>Escalate unresolved issues when required.
</li><li>Support onboarding and offboarding of employees by preparing IT assets and
</li></ul>accounts.
 
<ul><li>Deliver user training on IT systems and security awareness.
</li></ul>Microsoft 365 &amp; System Administration
 
<ul><li>Administer Microsoft 365 services including Outlook, Exchange Online, Teams,
</li></ul>SharePoint, OneDrive, and Intune.
 
<ul><li>Manage Active Directory and Azure Active Directory user accounts, security groups,
</li></ul>and Group Policies.
 
<ul><li>Configure and manage Microsoft Entra ID (Azure AD), Multi-Factor Authentication
</li></ul>(MFA), and Conditional Access policies.
 
<ul><li>Install, configure, and maintain Windows Server environments.
</li><li>Perform server patching, updates, health monitoring, and performance
</li></ul>optimization.
 
<ul><li>Manage shared folders, file permissions, and print services.
</li></ul>Network Administration
 
<ul><li>Configure, monitor, and troubleshoot LAN, WAN, Wi-Fi, VPN, and Internet
</li></ul>connectivity.
 
<ul><li>Configure routers, managed switches, wireless access points, VLANs, DNS, DHCP,
</li></ul>NAT, and TCP/IP.
 
<ul><li>Monitor network performance and optimize network availability.
</li><li>Coordinate with Internet Service Providers (ISPs) for connectivity issues.
</li><li>Maintain structured cabling documentation and network diagrams.
</li></ul>Cybersecurity
 
<ul><li>Implement cybersecurity best practices across the organization.
</li><li>Configure and manage endpoint protection, antivirus, anti-malware, EDR/XDR, and
</li></ul>email security solutions.
 
<ul><li>Perform vulnerability assessments and coordinate remediation activities.
</li><li>Monitor security logs and investigate suspicious activities.
</li><li>Implement security policies, password policies, and access controls.
</li><li>Manage user permissions based on the principle of least privilege.
</li><li>Ensure operating systems and applications are regularly patched.
</li><li>Support compliance with organizational security policies and standards.
</li><li>Conduct cybersecurity awareness training for employees.
</li><li>Respond to security incidents and coordinate corrective actions.
</li></ul>Firewall &amp; Network Security
 
<ul><li>Install, configure, and maintain firewall appliances.
</li><li>Configure firewall rules, NAT policies, VPN tunnels, SSL VPN, IPsec VPN, and
</li></ul>security zones.
 
<ul><li>Monitor firewall logs and network traffic for suspicious activities.
</li><li>Configure Intrusion Prevention Systems (IPS), web filtering, and application control.
</li><li>Perform firewall firmware upgrades and configuration backups.
</li><li>Troubleshoot firewall connectivity and security issues.
</li><li>Experience with Fortinet, Sophos, Cisco ASA, Palo Alto, SonicWall, or similar
</li></ul>enterprise firewalls is preferred.
 
Backup &amp; Disaster Recovery
 
<ul><li>Design and implement backup strategies for servers, workstations, and Microsoft
</li></ul>365 data.
 
<ul><li>Configure and monitor backup solutions such as Veeam, Acronis, Azure Backup, or
</li></ul>equivalent.
 
<ul><li>Perform regular backup verification and restoration testing.
</li><li>Maintain secure onsite and offsite backup storage.
</li><li>Develop and maintain Disaster Recovery (DR) and Business Continuity Plans (BCP).
</li><li>Conduct periodic disaster recovery drills and document results.
</li><li>Ensure Recovery Point Objectives (RPO) and Recovery Time Objectives (RTO) are
</li></ul>met.
 
Virtualization &amp; Cloud
 
<ul><li>Administer VMware ESXi and/or Microsoft Hyper-V environments.
</li><li>Create, manage, and monitor virtual machines.
</li><li>Support Microsoft Azure cloud services.
</li><li>Manage cloud storage, backup, and identity synchronization.
</li><li>Monitor cloud resource utilization and optimize performance.
</li></ul>IT Infrastructure Management
 
<ul><li>Maintain servers, storage systems, UPS units, network racks, and server rooms.
</li><li>Monitor infrastructure health, performance, and capacity.
</li><li>Perform preventive maintenance on IT equipment.
</li><li>Manage IT assets, inventory, and software licenses.
</li><li>Coordinate procurement, warranty claims, and vendor support.
</li><li>Maintain documentation for hardware and software assets.
</li></ul>Email &amp; Collaboration
 
<ul><li>Manage Microsoft Exchange Online.
</li><li>Configure Outlook and troubleshoot email issues.
</li><li>Manage shared mailboxes, distribution groups, and Microsoft Teams.
</li><li>Support mobile device configuration for corporate email.
</li></ul>Monitoring &amp; Reporting
 
<ul><li>Monitor servers, network devices, backups, and endpoint health.
</li><li>Generate monthly reports on system performance, incidents, backups, and asset
</li></ul>inventory.
 
<ul><li>Recommend improvements to enhance security, performance, and reliability.
</li></ul>Documentation
 
<ul><li>Maintain IT policies, procedures, and standard operating procedures (SOPs).
</li><li>Update network diagrams, system configurations, and asset records.
</li><li>Document infrastructure changes, incidents, and troubleshooting steps.
</li></ul>Vendor &amp; Project Coordination
 
<ul><li>Coordinate with hardware vendors, software providers, ISPs, and third-party support
</li></ul>partners.
 
<ul><li>Participate in IT infrastructure upgrades, migrations, and new technology
</li></ul>implementations.
 
<ul><li>Evaluate technical solutions and recommend improvements aligned with business
</li></ul>requirements.</div>

IT Support Engineer / IT Administrator

Gargash Group

<div>
 
 
 About the Role
 
 : This is a hands-on technical role responsible for the day-to-day administration, operational stability, and security posture of the Group&rsquo;s Microsoft 365 tenant and Microsoft Azure environment. The role holder will ensure that the tenant and cloud environment are administered to a professional standard, secure by default, licensed correctly, fully documented, and aligned with Group security and compliance requirements.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Microsoft 365 Administration
 
 </li>
 <li>
 Administer the Microsoft 365 tenant on a day-to-day basis, including Exchange Online (mailboxes, distribution lists, mail flow, transport rules), SharePoint and OneDrive (sites, sharing policies, retention), and Microsoft Teams (teams, channels, policies, voice configuration where applicable).
 </li>
 <li>
 Manage Intune / Endpoint Manager configuration: device enrolment, compliance policies, configuration profiles, application deployment, and conditional access integration.
 </li>
 <li>
 Operate Microsoft Purview controls in coordination with Cybersecurity and Risk &amp; Governance &mdash; data loss prevention, retention labels, sensitivity labels, eDiscovery requests.
 </li>
 <li>
 Maintain tenant hygiene: unused mailboxes, shared mailbox sprawl, orphaned guest accounts, stale Teams and SharePoint sites.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Identity &amp; Access Management
 
 </li>
 <li>
 Administer Entra ID (Azure AD): user lifecycle, group management, application registrations, enterprise applications, service principals.
 </li>
 <li>
 Implement and maintain Conditional Access policies, MFA enforcement, sign-in risk policies, and named locations in line with the Group security baseline.
 </li>
 <li>
 Operate Privileged Identity Management (PIM) for just-in-time elevation of administrative roles; conduct periodic access reviews.
 </li>
 <li>
 Support the migration from on-premises Active Directory to a cloud-native Entra ID environment, including hybrid identity synchronisation and the phased decommissioning of legacy domain controllers.
 </li>
 <li>
 Partner with the Cybersecurity and Applications teams on identity and access management, maintaining identity hygiene across the estate.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Azure Administration
 
 </li>
 <li>
 Administer Azure subscriptions, resource groups, and management groups under the Group&rsquo;s tenant governance model.
 </li>
 <li>
 Provision, configure, and maintain Azure IaaS (virtual machines, storage, networking) and PaaS services in line with architectural standards set with the Enterprise Architect.
 </li>
 <li>
 Operate Azure Key Vault &mdash; secret, key, and certificate lifecycle management, access policies, and integration with application teams.
 </li>
 <li>
 Configure and monitor Azure Backup, Site Recovery, and disaster-recovery components for in-scope workloads, sharing the backup and recovery support load with the Cybersecurity, Applications, and Infrastructure teams.
 </li>
 <li>
 Use Azure Monitor, Log Analytics, and cost-management tooling to track resource health, utilisation, and spend.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Licensing &amp; Cost Control
 
 </li>
 <li>
 Administer licence assignment across the Microsoft 365 / Azure estate, including group-based licensing where appropriate.
 </li>
 <li>
 Maintain an accurate, evergreen view of licence consumption versus entitlement under the EA and any CSP arrangements; flag over- and under-utilisation.
 </li>
 <li>
 Track Azure consumption against budget and reservation commitments; raise variances to the Head of Technology Service Delivery and Enterprise Architect.
 </li>
 <li>
 Support the annual EA true-up and renewal cycle with data, reconciliation, and recommendations.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Security &amp; Compliance Operations
 
 </li>
 <li>
 Operate Microsoft Defender (Endpoint, Identity, Office 365, Cloud) consoles in coordination with the Cybersecurity team; action alerts within agreed L2 scope and escalate as required.
 </li>
 <li>
 Support the Cybersecurity function with tenant-side configuration changes required by ISMS, audit, or incident-response activity.
 </li>
 <li>
 Maintain hardening baselines for tenant configuration in line with Microsoft Secure Score and CIS benchmarks; track drift and remediation.
 </li>
 <li>
 Participate in vulnerability remediation, patching, and configuration-change activity affecting Microsoft cloud workloads.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Service Operations &amp; Incident Response
 
 </li>
 <li>
 Act as second-line escalation for service desk tickets relating to Microsoft 365 and Azure services; resolve incidents within agreed SLAs.
 </li>
 <li>
 Participate in problem management &mdash; root-cause analysis for recurring incidents, with documented remediation.
 </li>
 <li>
 Execute changes through the Group change-management process; produce implementation, test, and rollback plans.
 </li>
 <li>
 Contribute to major incident response on-call rotation as agreed with the Head of Technology Service Delivery.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Documentation &amp; Knowledge
 
 </li>
 <li>
 Maintain accurate, current documentation of tenant configuration, Azure architecture, runbooks, and standard operating procedures.
 </li>
 <li>
 Produce knowledge-base articles and self-service guidance to deflect repeat L1 tickets.
 </li>
 <li>
 Support audit and assurance activity (internal audit, ISMS, OEM and regulatory reviews) with evidence packs on demand.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Cross-Functional Collaboration
 
 </li>
 <li>
 Work closely with the Cybersecurity, Risk &amp; Governance, Applications, and Enterprise Architecture functions to ensure tenant and cloud changes are reviewed, approved, and aligned to Group standards.
 </li>
 <li>
 Engage directly with Microsoft (account team, FastTrack, support) and the Group&rsquo;s licensing reseller to maximise value from existing agreements.
 </li>
 <li>
 Coordinate with business units&rsquo; technology liaisons on tenant-affecting changes and major rollouts (Teams Phone, new SharePoint estates, and similar).
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 :
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of hands-on experience administering Microsoft 365 and Microsoft Azure in a production enterprise environment.
 </li>
 <li>
 Deep practical knowledge of Entra ID (Azure AD), Exchange Online, SharePoint Online, Teams, OneDrive, and Intune / Endpoint Manager.
 </li>
 <li>
 Demonstrable Azure administration experience covering IaaS, PaaS, virtual networking, storage, Key Vault, Backup, and Monitor.
 </li>
 <li>
 Hands-on experience migrating on-premises Active Directory
 </li>
 </ul>
 
 
</div>

Microsoft 365 & Azure Administrator (L2)

Explore 55+ Administrator in Dubai this July. Find roles across top companies and apply now to boost your career.

55 administrator jobs In Dubai

Office Administrator

OFFICE ADMINISTRATOR/ SECRETARY

Office Administrator

Office Administrator

Executive Assistant & Office Administrator

IT Support Engineer / IT Administrator

Microsoft 365 & Azure Administrator (L2)