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document controller secretary

POWERLINE SOLUTIONS

Job SummaryWe are seeking a highly organized and detail-oriented Document Controller to manage project documentation for our manufacturing operations. The ideal candidate will ensure accurate control, distribution, tracking, and archiving of all technical and project-related documents in line with company standards and client requirements.Key Responsibilities<ul><li>Maintain and manage all project documentation including technical drawings, material submittals, RFIs, correspondence, reports, and quality records.</li><li>Ensure proper document numbering, version control, and document formatting according to project requirements.</li><li>Receive, review, and upload project documents into the document management system (DMS) and ensure timely distribution to relevant departments.</li><li>Track document revisions and ensure teams are working with the latest approved versions.</li><li>Coordinate with engineering, production, procurement, and project teams to ensure all documentation is accurate and up to date.</li><li>Prepare and maintain document logs, transmittals, and registers for internal and external submissions.</li><li>Ensure compliance with company documentation procedures and quality standards.</li><li>Support project managers by providing updated documentation and status reports when required.</li><li>Safeguard the confidentiality and accessibility of all controlled documents.</li><li>Archive final project documentation and prepare handover packages at project completion.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 2&ndash;4 years of experience as a Document Controller in a manufacturing or project-based environment.. and various platforms of the client</li><li>Strong knowledge of project documentation standards, engineering drawings, and submittal processes.</li><li>Proficiency in document management systems (DMS), MS Office, and PDF editing tools.</li><li>Excellent communication and coordination skills.</li><li>Strong attention to detail, organization, and time-management abilities.</li><li>Ability to work under pressure and meet project deadlines.</li></ul>Preferred Experience<ul><li>Experience in fabrication, manufacturing, EPC, or water/wastewater projects (added advantage).</li><li>Familiarity with ISO documentation processes and quality systems.</li></ul>Job Types: Full-time, Permanent

Document Controller / Secretary

Al Marwan Real Estate

Job description:We're Hiring: Document Controller (Male &ndash; Hindi &amp; English Speaker)Location: Sharjah, UAECompany: Al Marwan GroupApply at: careers@almarwangroup.comJob Overview:Al Marwan Group is seeking a Male Document Controller with strong Hindi and English communication skills to manage and maintain HR documentation. The ideal candidate should be highly organized, proficient in MS Office, and capable of handling various administrative tasks efficiently. The role is based in Sharjah and requires immediate joining.Key Responsibilities:Organize and maintain employee records and HR-related documents (both physical and digital).Update internal trackers related to onboarding, visa status, and documentation.Coordinate with the PRO team for visa processing and related formalities.Scan, file, and archive documents systematically.Follow up with employees for any missing or pending documentation.Assist the HR department with day-to-day administrative support.Ensure confidentiality and data accuracy at all times.Requirements:Male candidate, fluent in Hindi and English (spoken and written).Proven experience in documentation, HR support, or administration.Strong skills in MS Office, particularly Excel and Word.Excellent attention to detail and organizational abilities.Able to work independently and under pressure.Immediate availability is required.How to Apply:If you meet the above criteria and are available to join immediately, please send your updated CV to:careers@almarwangroup.comSubject Line: Application &ndash; Document Controller &ndash; HRJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Document Controller

Jingle bells play school and day care.

Job descriptionWe're Hiring! &ndash; Document Controller - Only Construction industry experienceLocation: Sharjah, UAEIndustry: ConstructionImmediate Joiner only..! We are looking for a Document Controller with 3&ndash;8 years of UAE experience in the construction industry to join our dynamic project team.Requirements:<ul><li>Bachelor&rsquo;s degree in any discipline</li><li>3&ndash;8 years of relevant experience in UAE construction projects</li><li>Excellent written communication and document handling skills</li><li>Proficiency in MS Office, document tracking tools, and email communication</li></ul>Key Responsibilities:<ul><li>Manage all project-related correspondence (emails, delay letters, extension letters, variation letters, MOMs, etc.)</li><li>Prepare and submit material/documents to consultants and clients, and follow up for approvals</li><li>Attend internal project review meetings and prepare Minutes of Meeting (MOM)</li><li>Handle NOC applications, renewals, and maintain track records for all projects</li><li>Maintain and organize project documentation (both hard and soft copies)</li><li>Immediate joiners preferred</li></ul>Interested candidates can apply via &quot;https://lnkd.in/dSTUEH9d&quot; application link.<ul><li>If the link not working, then send your CV to &quot;hr@aftechfze.com&quot; with the subject &quot;Your Name - Position &ndash; Sharjah&quot;</li></ul>Job Type: Full-timeJob Type: Full-time

Document Controller - CIVIL Experience

EAST COAST BLDG.MAT.TR.

About This Role:We are seeking a detail-oriented and organized Document Controller to manage and maintain all company documents efficiently. The role involves ensuring accurate filing, smooth document flow between departments, and compliance with company standards. You will support audits, prepare reports, and maintain confidentiality, playing a key role in keeping our operations organized and compliant.Key Responsibilities:<ul><li>Organize and maintain company documents (digital and physical).</li><li>Ensure proper filing and easy retrieval of invoices, LPOs, and delivery notes.</li><li>Track and update records for quotations, orders, and contracts.</li><li>Coordinate document flow with sales, accounts, and logistics teams.</li><li>Ensure compliance with company standards for document management.</li><li>Prepare and share timely reports and logs as needed.</li><li>Support audits and internal reviews with required documentation.</li><li>Maintain confidentiality and data integrity at all times.</li></ul>Key Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Commerce, or related field.</li><li>Minimum 2 years&rsquo; experience in document control or administrative role (UAE or native country).</li><li>Proficient in Microsoft Office, scanning/PDF tools, and file management.</li><li>Fluent in English (spoken and written); knowledge of Malayalam or Hindi preferred.</li><li>Strong attention to detail, organization, and time management skills.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Wood

Job Description Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE. Our Clients and Projects Wood has been awarded a general engineering contract to support an International Client operator to deliver a portfolio of onshore capital projects by provision of engineering and project management services (including EPC contract management), as well as Supply Chain, Construction and Commissioning support from Wood Iraq and UAE offices. Projects include both Greenfield and Brownfield modification projects and integrating low carbon solutions to support our client's energy transition and emissions reduction goals. What We Can Offer <ul> <li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq</li> <li>Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice</li> <li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market</li> <li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests</li> <li>Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li> <li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.</li> <li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li> <li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 year service milestones</li> </ul> Responsibilities <ul> <li>Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence</li> <li>Comply with the Company Records Management for Controlled and non Controlled documents</li> <li>Undertake transactional activities, project filing, archiving and handover preparation</li> <li>Maintain paper and electronic document flow within project team, and from / to contractors or vendors</li> <li>Support the use of document "team working areas" for uncontrolled documents and sharing</li> <li>Maintain the Doc Control Systems</li> <li>Prepare document performance reports (status, progress and forecast)</li> <li>Support the external document control contractors (e.g. bulk loading, document reclassification)</li> <li>Perform training and mentoring whenever required</li> </ul> Qualifications At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected <ul> <li>Bachelor's degree from an accredited university preferred.</li> <li>Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.</li> <li>Knowledge of Electronic Document Management Systems</li> <li>Hands on experience with MS Office and MS Excel</li> <li>Set up, copy, scan & file of documents, both physical and digital records and ensure appropriate storage.</li> <li>Maintain confidentiality around sensitive documentation.</li> <li>Proficient typing and editing skills</li> <li>The ability to prioritize workload</li> <li>Assist in preparing and managing documentation internally/externally</li> <li>Ability to function in a multicultural environment</li> <li>Excellent administrative skills</li> <li>Good written and verbal English communication skills</li> </ul> About Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Air Arabia

<div>
 
 Job Purpose
 
 
 
 To generate timely, effective and safe operational flight plans and pre-flight briefings for scheduled and non-scheduled flights throughout the Company&rsquo;s network in compliance with Air Arabia policies and procedures, and GCAA/CAA regulations. Supports the Company&rsquo;s operational control and dispatch reliability by efficiently responding to irregular and emergency requirements taking into account safety, efficiency and customer satisfaction.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Generates flight plans, pre-flight briefings, and amendments for scheduled, non-scheduled, training, and test flights, taking into consideration business requirements and regulatory conditions in the respective destinations, safety, efficiency as well as customer satisfaction.
 </li>
 <li>
 Monitors the performance and trends of the flights through the system based on different criteria and conditions.
 </li>
 <li>
 Analyzes available data to identify cost, weather, curfew, and accordingly recommend to Operations Controller the most cost effective routes and plan accordingly.
 </li>
 <li>
 Conducts regular analysis on operational and meteorological conditions to recommend the safest and most efficient minimum fuel requirement for the assigned flights, as well as the associated limitations on operational capabilities such as weather, NOTAMs, NAV Facilities, Air Traffic Control, Air Traffic Flow, Mel requirements, etc.
 </li>
 <li>
 Provides to management detailed summary on fuel consumption, flight plans, flight watch, test and training flights for the ETOPs.
 </li>
 <li>
 When requested, provides the Captain-in-command with a thorough flight crew briefing, covering all significant information, which may affect his/her flight.
 </li>
 <li>
 Transmits to ICAO all Flight Plan requirements directly or through Air Arabia approved handling agent in the country of operation.
 
 
 </li>
 </ul>
 Key Result Responsibilities - Continued
 
 
 <ul>
 <li>
 Coordinates with Operations Controller/Chief Pilot/Head of Flight Operations and Captains in Command to manage irregular operations and disruptions, delays, cancellations, and rotations in an effective manner whilst initiating alternative plans in line with business interests and needs.
 </li>
 <li>
 Employs all possible tools and channels, during emergencies, to convey necessary safety related information to the Captains in Command to ensure safe conduct of the flights, and initiates procedures prescribed in the Operations Manual whilst ensuring abidance by GCAA/CAA and Air Traffic Procedures.
 </li>
 <li>
 Deputizes the Operations Controller in assessing accidents/incidents and in initiating the Emergency Response Accident/Incident Notification Procedures as well as the corporate notification process.
 </li>
 <li>
 Ensures all LIDO Flight Planning data maintenance related functions are carried out so that all OFP&rsquo;s are produced in consideration to all applicable regulatory, AIP requirements.
 </li>
 <li>
 Monitors the flight plans on daily basis ensuring necessary data maintenance is properly carried and Flight Plans are produced in line with applicable regulations.
 </li>
 <li>
 Liaises with LIDO on any flight plans related issues, to implement remedial actions immediately.
 </li>
 <li>
 Ensures smooth workflow between shifts by carrying proper handover/takeover pre and post flights.
 </li>
 <li>
 Stays updated with changes to Company&rsquo;s manuals, Aircraft Manufacturer&rsquo;s publications, State&rsquo;s or other regulatory bodies&rsquo; publications
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Math/Aeronautical Engineering/ Management or equivalent from a recognized university is highly desirable for this role.
 </li>
 <li>
 A higher diploma in a related field (aviation, aeronautical engineering) is acceptable if combined with necessary working experience and a track of record.
 </li>
 <li>
 Possess a valid &ldquo;Flight Dispatcher Certificate of License&rdquo; issued form an approved institute or organization preferably GCAA; alternately, successful completion of &ldquo;Flight Dispatch&rdquo; initial course or equivalent.
 </li>
 <li>
 Basic Airport, security procedures and regulations training is an advantage.
 </li>
 <li>
 Microsoft Office (Advanced Excel), Internet, Web Search
 </li>
 <li>
 Good in written and verbal communication skills, Technical reports writing.
 </li>
 <li>
 Good in English Language.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 3+ years of experience in a comparable airlines company in the operations department as an approved or licensed &ldquo;Flight Dispatcher&rdquo;; experience with low cost airline is preferred.
 </li>
 <li>
 Very good experience in handling rosters and planning schedules.
 </li>
 <li>
 Exposure on Civil Aviation Authorities and regulatory bodies, preferably GCAA; familiar with rules and regulations of CAR, FAR, JAR, and IOSA pertaining to Flight Operations and working procedures.
 </li>
 <li>
 Exposure to QA/Safety/Security/Audit procedures and practices related to and affecting Flight Operations.
 </li>
 <li>
 Capable of applying policies, procedures as per approved standards and regulations.
 </li>
 <li>
 Capable to perform in a changing environment with heavy work-load schedules and ad-hoc scenarios.
 </li>
 <li>
 Self-confident and focused, capable of handling emergencies and threats with efficiency.
 </li>
 <li>
 Proven skills in analysing data, identifying pitfalls and recommending alternatives.
 </li>
 <li>
 Cost-oriented with good problem solving and decision making skills.
 </li>
 <li>
 Performs with high accuracy and attention to details.
 </li>
 <li>
 Proven skills in time and change management.
 </li>
 </ul>
</div>

Flight Dispatcher

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