design manager

document controller

project coordinator

administrative assistant

maintenance coordinator

document coordinator

Mafan Al Rasam "Atelier21"

<p>About the Role:</p><p>We are currently seeking a Document Controller to support our team by managing project documentation efficiently and accurately. The ideal candidate is highly organized, detail-oriented, and experienced in handling technical and administrative documents, especially in construction or interior design environments.</p><p>Key Responsibilities:</p><ul><li>Organize, manage, and archive all project-related documents (drawings, submittals, contracts, correspondence, etc.).</li></ul><ul><li>Ensure all documentation meets company and project-specific standards.</li></ul><ul><li>Track document versions and ensure timely distribution of updates to relevant stakeholders.</li></ul><ul><li>Maintain confidentiality and secure access to sensitive project files.</li></ul><ul><li>Coordinate with internal departments, consultants, and contractors to collect, issue, and record documents.</li></ul><ul><li>Support the project team in maintaining compliance with quality and document control procedures.</li></ul><ul><li>Prepare reports and logs as needed for tracking document status and deadlines.</li></ul><p>Job Type: Full-time</p>

Document Controller

Assystem

<div><b>Company Description</b><p><br>
Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.</p><p>
In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors.</p><p></p><b><br>
Job Description</b><p><br>
The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He/She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments</p><br>
<p></p><ul><li>
Initiating Workflows (for documents review purposes) in document management software</li><li>
Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification</li><li>
Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format</li><li>
Reporting document review progress, generating document status reports for the team as per the document management system requirements</li><li>
Archiving documents (including emails and attachments, correspondence &hellip; if applicable) according document management system requirements, maintaining the archive system</li><li>
Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements</li><li>
Numbering, filing, archiving of meeting agendas and meeting minutes</li><li>
Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents</li>
Assisting in project tendering such as issuing EOI &amp; invitation to bid letters, coordinating with participated bidders, issuing tender packages &amp; related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation<br>
<li>
</li></ul><br>
<br>
<b>Qualifications</b><ul><li><br>
Undergraduate degree</li><li>Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level</li><li>Knowledge of Document Management tools (Aconex or equivalent) is a plus</li><li>Detailed oriented, focused and good coordination skills</li><li>Understanding of data protection and privacy laws</li></ul><b><br>
Additional Information</b><br>
<ul><li>
Communications &amp; Presentation Skills</li><li>
Quality Consciousness</li><li>
Attention to Details</li><li>
Problem Solving &amp; Decision Making</li><li>
Results Orientation</li><li>
Planning and organizing with time management</li><li>
Relationship Management</li></ul><div></div><p>
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people&rsquo;s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.</p></div>

Document Controller - Saudi

Rubber World Industry LLC

<p><b>Key Responsibilities:</b></p><p><b>Sales Coordination:</b></p><ul><li>Support the sales team with administrative and coordination tasks.</li><li>Prepare quotations, track orders, and follow up with clients.</li><li>Coordinate with logistics, procurement, and production teams to ensure timely delivery.</li><li>Maintain accurate sales records and client databases.</li></ul><p><b>Document Collection &amp; Control:</b></p><ul><li>Collect, verify, and organize essential documentation from clients, vendors, and internal departments.</li><li>Ensure all project-related and compliance documents are complete and properly filed.</li><li>Maintain document logs and support auditing requirements.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education:</b> Diploma or bachelor's degree in business administration, or related field.</li><li><b>Experience:</b> 1 to 3 years in <b>sales coordination, document control</b>.</li><li><b>Languages:</b> Good command of <b>English</b> (Arabic is a plus)</li><li><b>Other Requirements:</b></li><li>Strong computer skills (MS Office, ERP systems preferred)</li><li>Transferable Iqama (preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: Up to &#65020;3,000.00 per month</p>

Sales Coordinator / Document Controller

Hosuk Travel

<div><p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel services with efficiency and reliability. To support our operations, we are looking for a dedicated and detail-oriented <b>Document Controller</b> to join our team in <b>Riyadh</b>. This role plays a key part in ensuring smooth document management and supporting internal processes with accuracy.</p>
<p><b>
 Key Responsibilities:</b></p>
<ul>
<li>Manage, organize, and maintain all company documents and records.</li>
<li>Ensure proper filing, retrieval, and secure storage of physical and digital documents.</li>
<li>Control the flow of documents within the company to ensure accuracy and compliance.</li>
<li>Update and maintain document databases and tracking systems.</li>
<li>Review and verify documents to ensure completeness and accuracy.</li>
<li>Distribute relevant documents to departments and staff as required.</li>
<li>Assist in preparing reports, forms, and official correspondences.</li>
<li>Ensure compliance with company policies and industry standards in documentation.</li>
</ul>
<p> <b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or related field.</li>
<li>Proven experience as a Document Controller or in a similar administrative role.</li>
<li>Strong organizational and record-keeping skills.</li>
<li>Proficiency in MS Office Suite and document management systems.</li>
<li>High attention to detail and ability to handle sensitive information with confidentiality.</li>
<li>Excellent communication skills in English; Arabic is an advantage.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
<p>Joining <b>Hosuk Travels in Riyadh</b> as a <b>Document Controller</b> offers a great opportunity to contribute to efficient operations and ensure smooth documentation processes. If you are organized, dependable, and eager to be part of a growing travel company, we encourage you to apply and grow with us.</p></div>

Moment Factory

<div><div><b>A WORD ABOUT US</b></div><div><div>
We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.</div><div><b>
YOUR MISSION</b></div><div>
The documentalist plays an essential role in the management, organization, and dissemination of information throughout a project. Their primary responsibilities revolve around establishing a robust documentation structure, managing document lifecycle, ensuring their accessibility and compliance, and providing direct support during project meetings.</div></div><div><b><br>
Establishing the Documentation Structure</b></div><div>
One of the documentalist's first responsibilities is to define and implement the classification structure and naming conventions for project documents. This structure can be established either by the client or by Moment Factory. Regardless of who establishes it, the documentalist works in close collaboration with the Moment Factory project team to ensure this structure is logical, intuitive, and adapted to the project's specific needs. They make sure it facilitates information retrieval and access for all stakeholders.</div><div><b>
Document Management and Organization</b><br>
Once the structure is defined, the documentalist is responsible for the creation, collection, organization, and maintenance of all relevant documentation. This includes:</div><div><ul><li>
Identifying Needs: Determining the types of documents required (plans, reports, technical specifi cations, meeting minutes, contracts, user manuals, etc.).</li><li>
Centralization: Ensuring all documents are stored in a single, accessible repository (such as an Electronic Document Management System - EDMS).</li><li>
Version Control: Managing diff erent document versions to ensure only the most recent and approved version is used, and to allow for tracking of modifi cation history.</li><li>
Archiving: Organizing the archiving of documents at project completion, in accordance with organizational policies and legal requirements.</li></ul></div><div><b>
Information Dissemination, Accessibility, and Quality</b></div><div>
The documentalist ensures that the right information is available to the right people at the right time. Their tasks include:</div><div><ul><li>
Proactive Dissemination: Distributing relevant documents to team members and stakeholders, both internal and external, according to their roles and needs.</li><li>
Access Management: Defining and managing document access rights to ensure the security and confidentiality of sensitive information.</li><li>
User Support: Training teams on how to use document management tools and assisting them in their information searches.</li><li>
Standardization and Compliance: Ensuring documents comply with predefined project standards and templates, as well as applicable legal, regulatory, and contractual requirements. They perform checks to guarantee the integrity and completeness of documents.</li></ul></div><div><b>
Project Meeting and Communication Support</b></div><div><ul><li>
The documentalist provides direct and crucial support for project communication:</li><li>
Meeting Attendance: Attending project meetings between Moment Factory and the client.</li><li>
Note-Taking and Minutes Drafting: Capturing key information, decisions, and action items during these meetings.</li><li>
Minutes Validation: Ensuring notes and minutes are validated by project managers to confirm their accuracy.</li><li>
Minutes Distribution: Disseminating validated meeting documents to relevant stakeholders, ensuring they are accessible quickly and efficiently.</li></ul></div><div>
In summary, the documentalist is the guardian of information and the guarantor of project document reliability, an indispensable role for smooth operations and the success of projects.</div><div><div><b>
QUALIFICATIONS</b></div><div><ul><li>
Bachelor&rsquo;s degree : While specific majors can vary, a bachelor's degree in fields like Library and Information Science, Documentation and Archiving, Business Administration, Management, Project management, History, English, or even relevant technology/information degrees can be a good foundation</li><li>
Advanced proficiency in English/ Arabic and another language, both written and spoken (French is a plus) Strong understanding of information management principles and practices.</li><li>
Excellent organizational, analytical, and problem-solving skills.</li><li>
Attention to detail and accuracy.</li><li>
Software Proficiency: Familiarity with integrated document management systems, archive management software, and general office systems (e.g., MS Office) is crucial.</li><li>
Strong written and oral communication skills.</li><li>
Ability to work independently and collaboratively.</li><li>
Extended general knowledge applicable to the fields of activity of the company's clientele</li><li>
Cultural intelligence and adaptability, especially in international contexts.</li><li>
Demonstrated ability to handle and carry out multiple projects simultaneously, to work under pressure and in a team</li></ul></div></div><div><b>
Specialized Training and Certifications, nice to have:</b></div><div><ul><li>
Archival Coursework: in archival theory, methods, appraisal, arrangement, description, preservation, reference services, outreach, legal concerns, and ethics.</li><li>
PMP certification</li><li>
Digital Archiving/Preservation: Given the shift to digital information, knowledge and certifications in digital archives (e.g., Digital Archives Specialist (DAS) Certificate) are increasingly important.</li><li>
Records Management: Training in records management and information governance (e.g., ARMA certifications) is also valuable.</li></ul><div><div>
If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!</div><div>
Your resume will be read by Ariane, our in-house recruiter.</div></div></div></div>

Documentalist

Zahrawi Medical

<p></p><div><div><div><div><div><h6 class="jobSectionHeader"><b>About Zahrawi Group</b></h6>
<p>Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, &amp; Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, &amp; Analytical Industries.
</p></div><div><h6 class="jobSectionHeader"><b>job Brief</b></h6>
The incumbent is responsible for the timely, accurate and efficient preparation and management of the warehouse documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard-copy documents produced by technical
</div><div><div><p><b>ACCOUNTABILITIES</b></p><p><b>
Policies &amp; Procedures:</b></p><ul><li>
 Adhere to all Zahrawi Policies &amp; Procedures as applicable.</li></ul><p><b>
Warehouse Management:</b></p><ul><li>
Maintain a log/ register sheet for daily fleet activities.</li><li>
Ensure that the returned documents are complete and have all the paperwork attached.</li><li>
Check the returned document for non-delivered items and hand it over to the concerned WH Coordinator</li></ul><p>
 <b>Warehouse Archiving:</b></p><ul><li>
Archiving all the documents in the warehouse</li><li>
Uploading for all the POD in our system</li></ul><p><b>
Delivery Notes &amp; Invoices:</b></p><ul><li>
Register all outbound delivery notes and invoices.</li><li>
Create document progress reports on a regular basis to be sent to the Warehouse Manager.</li><li>
Create a weekly report with all pending invoices and delivery notes and send it to the concerned Delivery representative and Driver.</li><li>
Conduct regular reviews of all documents and ensure that they are stored in a safe place</li><li>
Uploading the invoice with the correct delivery note in the system.</li><li>
Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).</li></ul><p><b>
Document Control Processing:</b></p><ul><li>
Ensure that all existing document control procedures are followed as required by the Warehouse Manager and Assistant Distribution Manager.</li><li>
Implement new document control procedures as and when needed by the Direct Manager.</li></ul><p><b>
Administration:</b></p><ul><li>
File Delivery documents in the assigned folders as hard copies and in the shared folder, ensuring that the tracking serial numbers are valid.</li><li>
File all received shipment documents with related quality certificates and MOH permits.</li><li>
Ensure that all documents needed for daily operations are available.</li><li>
Ensure that all documents required for the audit are available to be sent to the concerned team.</li></ul>
</div></div><p></p><p>Location: KSA - Riyadh
</p><p></p><p>Job Type: FULLTIME
</p><p></p><p>Job Posting Date: 20-08-2025
</p><p>Division/Department: Warehouse Operation and Distribution</p></div></div></div></div><p></p>

Accutree Consulting

<p><b>Job Title:</b> Executive Assistant &amp; Operations Coordinator<br/><b>Location:</b> Riyadh, Saudi Arabia.</p><p><b>About Us</b></p><p>We are expanding in the MEA region and seeking an <b>Entry-Level Executive Assistant &amp; Operations Coordinator</b> to support our MEA VP and regional operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Executive Support:</b> Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li><b>Operations Coordination:</b> Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li><b>Follow-up &amp; Accountability:</b> Document action items from meetings and ensure timely execution.</li><li><b>Reporting &amp; Forecasting:</b> Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li><b>Client &amp; Stakeholder Liaison:</b> Serve as a point of contact for internal teams, clients, and external partners.</li><li><b>Office &amp; Event Management:</b> Oversee office logistics, supplies, and event coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or related field</b>.</li><li>Strong <b>organizational, follow-up, and project coordination</b> skills.</li><li>Excellent <b>communication</b> (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to <b>interpret data and generate insights</b>.</li><li>Proficient in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Adaptable, proactive, and able to thrive in a <b>fast-paced environment</b>.</li></ul><p><b>What We Offer</b></p><ul><li>Growth and career development opportunities.</li><li>A <b>dynamic, inclusive, and supportive work environment</b>.</li><li>Opportunity to make a <b>meaningful impact</b> in a rapidly growing cybersecurity company.</li></ul><p>Job Types: Full-time, Permanent</p>

Executive Assistant & Coordinator

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287 document coordinator jobs IN Riyadh

Document Controller

Document Controller - Saudi

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Document Controller

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Document Controller

Executive Assistant & Coordinator