project manager

operation coordinator

design manager

operations manager

procurement manager

project coordinator

Emdad By Elm

<div>
 
 
 Job Title:
 
 
 
 Project Coordinator
 
 
 
 
 
 
 Job Description:
 
 
 
 The Junior Project Coordinator supports day-to-day project activities by tracking tasks, coordinating meetings, preparing reports, and ensuring work progresses according to approved timelines. The role also helps organize communication between team members and stakeholders, while maintaining project documents and updates to support smooth execution and accurate follow-up.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Track project tasks and daily activities.
 
 
 &bull; Coordinate meetings, prepare meeting minutes, and follow up on action items.
 
 
 &bull; Prepare and update periodic project status reports.
 
 
 &bull; Organize and maintain project documentation and records.
 
 
 &bull; Coordinate with internal teams and relevant stakeholders to ensure smooth workflow.
 
 
 &bull; Support the Project Manager in administrative and coordination-related tasks.
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.
 
 
 &bull; Fresh graduate or candidates with up to 1 year of relevant experience are preferred.
 
 
 
 
 
 
 Required Skills:
 
 
 
 &bull; Strong organizational and follow-up skills.
 
 
 &bull; Good written and verbal communication skills.
 
 
 &bull; Proficiency in Microsoft Office, especially Excel and PowerPoint.
 
 
 &bull; Ability to work effectively within a team and handle work pressure.
 
 
 &bull; Attention to detail and accuracy in execution.
 
</div>

Project Coordinator

XYZ Cultural Technology

Job Description:Company Name: XYZ Technologies LLCPosition: Procurement &amp; Project CoordinatorNumber of Vacancies: 2Location: Riyadh&middot; Assist in document management and record-keeping to ensure all project documentation is organized and up to date.&middot; Create purchase orders and process invoices accurately and promptly.&middot; Operate on ZOHO for various project coordination tasks, ensuring data accuracy and efficiency.&middot; Communicate with clients and suppliers professionally to build and maintain strong working relationships.&middot; Assist the presales team by creating accounts on tender platforms and managing related administrative tasks.&middot; Support with prequalification preparations to ensure compliance and readiness for project bids.&middot; Monitor stock levels to ensure that project resources are available as needed and manage inventory effectively.&middot; Coordinate project logistics and scheduling to ensure timely delivery of materials and resources.&middot; Assist project managers with various coordination tasks to ensure project timelines and objectives are met.&middot; Support project managers in budgeting and financial tracking to maintain accurate financial records.&middot; Provide support to clients by addressing inquiries and providing necessary project details in a timely and professional manner.&middot; Manage the inbound and outbound of shipments to ensure timely and accurate delivery.&middot; Familiarity with Fasah and Saber portals for handling import/export documentation and regulatory compliance.Basic Requirements:&middot; 3&ndash;5 years of experience in procurement, purchasing, or supply chain coordination&middot; Familiarity with procurement systems, ERP platforms, and MS Office.&middot; Education: Bachelor&rsquo;s degree in business administration and related field.Job Types: Full-time, PermanentPay: ﷼5,000.00 - ﷼6,000.00 per monthWork Location: In person

Procurement & Project Coordinator

Maximus KSA | ماكسيموس السعودية

<div>
 
 
 Project Coordinator &amp; Planner &ndash; Key Responsibilities
 
 
 
 We are seeking a highly organized and detail-oriented Project Coordinator &amp; Planner to support the successful planning, coordination, and delivery of the NEIC programme.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Project Planning &amp; Scheduling
 
 
 
 &bull; Develop, manage, and maintain detailed project plans, schedules, and timelines across multiple workstreams.
 
 
 &bull; Track milestones, deliverables, and dependencies to ensure alignment with programme timelines.
 
 
 &bull; Support planning and scheduling of centre activities including events, workshops, and audits.
 
 
 &bull; Ensure continuity of planning across design, build, pilot, and rollout phases.
 
 
 
 
 
 
 Coordination &amp; Delivery Support
 
 
 
 &bull; Coordinate logistics for meetings, workshops, and programme events.
 
 
 &bull; Liaise with cross-functional teams to ensure timely and accurate information flow.
 
 
 &bull; Maintain structured planning documentation including timelines, resource plans, and workflow trackers.
 
 
 &bull; Support alignment across teams, ensuring clarity of roles, responsibilities, and workflows.
 
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 
 &bull; Prepare, update, and maintain project documentation (trackers, risk logs, action logs, and planning materials).
 
 
 &bull; Support the development of reports including monthly, annual, impact, and ad-hoc reports.
 
 
 &bull; Ensure high standards of documentation quality, consistency, and version control.
 
 
 &bull; Maintain accurate records to support workload and performance tracking.
 
 
 
 
 
 
 Monitoring &amp; Follow-Up
 
 
 
 &bull; Monitor project progress against plans and timelines.
 
 
 &bull; Identify risks, issues, or delays and escalate them in a timely manner.
 
 
 &bull; Ensure consistent follow-up on action items from meetings and governance reviews.
 
 
 &bull; Support transition planning during changes in roles or resource allocation.
 
 
 
 
 
 
 Research &amp; Analytical Support
 
 
 
 &bull; Conduct research to support frameworks, operational materials, and planning inputs.
 
 
 &bull; Compile data, benchmarking, and insights to support decision-making and reporting.
 
 
 
 
 
 
 Summary:
 
 
 
 This role plays a critical part in ensuring structured project delivery, effective coordination, and high-quality execution across all programme activities. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and demonstrates strong attention to detail and follow-through.
 
</div>

Project Coordinator and Planner

Job Description:Company Name: XYZ Technologies LLCPosition: Procurement &amp; Project CoordinatorNumber of Vacancies: 2Location: Riyadh&middot; Assist in document management and record-keeping to ensure all project documentation is organized and up to date.&middot; Create purchase orders and process invoices accurately and promptly.&middot; Operate on ZOHO for various project coordination tasks, ensuring data accuracy and efficiency.&middot; Communicate with clients and suppliers professionally to build and maintain strong working relationships.&middot; Assist the presales team by creating accounts on tender platforms and managing related administrative tasks.&middot; Support with prequalification preparations to ensure compliance and readiness for project bids.&middot; Monitor stock levels to ensure that project resources are available as needed and manage inventory effectively.&middot; Coordinate project logistics and scheduling to ensure timely delivery of materials and resources.&middot; Assist project managers with various coordination tasks to ensure project timelines and objectives are met.&middot; Support project managers in budgeting and financial tracking to maintain accurate financial records.&middot; Provide support to clients by addressing inquiries and providing necessary project details in a timely and professional manner.&middot; Manage the inbound and outbound of shipments to ensure timely and accurate delivery.&middot; Familiarity with Fasah and Saber portals for handling import/export documentation and regulatory compliance.Basic Requirements:&middot; 3&ndash;5 years of experience in procurement, purchasing, or supply chain coordination&middot; Familiarity with procurement systems, ERP platforms, and MS Office.&middot; Education: Bachelor&rsquo;s degree in business administration and related field.Job Types: Full-time, PermanentPay: ﷼5,500.00 - ﷼6,000.00 per monthWork Location: In personApplication Deadline: 20/03/2026

Procurement & Project Coordinator - Riyadh Branch

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.</div> 
<div></div>
Responsibilities:
<div>
Our newest opportunity is for a talented Project Operations Coordinator to join our award winning team in Riyadh, Saudi.</div><div></div><div> 
We are seeking an experienced Project Coordinator to support the delivery of a large-scale mixed-use development in Riyadh. This role sits within the project leadership team and focuses on planning, coordination, and resource management rather than direct project management.</div><div></div><div> 
The successful candidate will come from a construction consultancy, PMC, or major programme support background and will have experience helping leadership teams structure, mobilize, and manage multi-discipline resources across complex delivery environments.</div><div></div><div> 
This is a critical role that ensures the project is appropriately resourced, operationally organized, and running smoothly&mdash;working closely with the Project Director, Package Leads, and functional teams (HR, recruitment, commercial/contracts, and project controls) to coordinate staffing, planning, and team allocation across the programme.</div><div></div><h3 class="jobSectionHeader"> 
Resource Planning &amp; Mobilization</h3><ul><li>
Support the Project Directors and senior leadership team in developing and maintaining the project resourcing plan aligned to programme phases, milestones, and package priorities.</li><li>
Maintain oversight of staffing requirements, ensuring the project team structure (core team and package teams) remains fit-for-purpose as scope and sequencing evolve.</li><li>
Coordinate mobilization plans for new phases, including onboarding timelines, role start dates, and specialist surge requirements.</li><li>
Identify resourcing risks (gaps, overlaps, delayed starts, constrained approvals) and escalate early with practical mitigation options.</li></ul><h3 class="jobSectionHeader">
Project Coordination &amp; Operational Planning</h3><ul><li>
Support day-to-day operational planning across workstreams and packages, ensuring coordination between leadership actions, programme demands, and workforce availability.</li><li>
Track project roles, assignments, reporting lines, and team allocations across disciplines and subcontracted support where applicable.</li><li>
Maintain coordination workflows to support consistent team communication, meeting cadences, decision logs, and reporting rhythms.</li></ul><h3 class="jobSectionHeader">
Workforce Tracking, Utilization &amp; Capacity Support</h3><ul><li>
Maintain resource trackers, staffing schedules, mobilization/demobilization plans, and team capacity summaries, ensuring accurate and up-to-date reporting for leadership.</li><li>
Monitor workload distribution across disciplines and packages and support leadership with capacity planning and team optimization.</li><li>
Support alignment between recruitment activity, internal transfers, and actual programme need, reducing idle time and avoiding under-resourcing during critical periods.</li></ul><h3 class="jobSectionHeader">
Stakeholder Coordination (Internal)</h3><ul><li>
Coordinate with HR, recruitment, and functional leadership to progress hiring requests, internal nominations, approvals, and onboarding.</li><li>
Liaise with discipline leads (design management, construction management, commercial, HSE, QA/QC, project controls) to confirm short-term and medium-term resourcing needs.</li><li>
Support the leadership team with staffing updates, organizational charts, role clarity, and changes to project team structure.</li></ul><h3 class="jobSectionHeader">
Reporting &amp; Leadership Support</h3><ul><li><div><ul><li>
Prepare resource dashboards, weekly/monthly staffing updates, and operational planning summaries for senior stakeholders.</li><li>
Support preparation of leadership materials (org charts, role matrices, onboarding plans, staffing justifications) for client, internal governance, and programme reporting.</li><li>
Maintain documentation that supports continuity and transparency across staffing decisions and mobilization actions.</li></ul></div></li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5/ 8 years&rsquo; career experience partnered with a Bachelor Degree in Civil Engineering or related field (Project Management/Human Resources / HR Management/Business Administration / Business Studies/Contracts / Commercial Management / Contract Personnel Management /Operations Management)</div> 
<div></div><ul><li>
Minimum 5&ndash;8 years of relevant experience supporting major projects or programmes within a construction consultancy, PMC, developer, or contractor organization.</li><li>
Proven experience in resource coordination, workforce planning, mobilization, project operations, or programme support roles.</li><li>
Exposure to complex, multi-package developments (mixed-use, hospitality, leisure, destination, or large-scale urban programmes) is preferred.</li><li>
Confidence working directly with senior leadership and coordinating across multiple functional teams in a fast-paced delivery environment.</li></ul><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Project Operations Coordinator

Brand Options Advertising LLC

We are looking for a highly organized and proactive Sales Coordinator to join our team in Riyadh, Saudi Arabia. The ideal candidate will play a key role in coordinating between sales, production, and operations to ensure smooth project execution and excellent customer experience.If you thrive in a fast-paced environment, enjoy coordination across teams, and have strong communication and organizational skills, we&rsquo;d love to hear from you.Key ResponsibilitiesSales &amp; Project Coordination- Receive enquiries from the sales team and prepare estimates/quotations using Word and Excel.- Follow up on payment terms, delivery schedules, and job confirmations.- Convert approved jobs (LPO) into Job Requests and coordinate execution including design, layout, sample proofing, printing, and production.- Schedule job bags based on client deadlines, production capacity, and shift availability.- Track production progress and ensure quality control with the production and operations teams.- Coordinate with departments including sales, projects, design, production, finishing, support, and installation.- Arrange required mall/store permits and installation briefs with the support team.- Close projects with delivery orders, shipment reports, installation images, and ensure timely invoicing.- Follow up with sales to confirm client satisfaction and ensure timely job closure.Customer Management- Maintain professional and pleasant communication with clients.- Demonstrate strong product knowledge and confidently recommend solutions.- Respond promptly to customer enquiries and maintain high service standards.- Handle customer feedback and complaints diplomatically and effectively.- Prioritize customer requests and coordinate POSM, podiums, and promotional materials logistics.- Be mindful of cost control and commercial impact when negotiating or planning orders.General Responsibilities- Maintain strong collaboration with team members and support company objectives.- Ensure smooth inter-department coordination.- Manage time effectively and prioritize workload.- Prepare weekly status reports for management.- Participate in sales and operations meetings.- Follow company policies, procedures, and safety standards.- Contribute to HSE initiatives and maintain workplace safety.LocationRiyadh, Kingdom of Saudi ArabiaApply NowSend your CV to: Suhail@brandoptionsksa.com+966 566 511 645Job Type: Full-timeWork Location: In person

Sales Coordinator

TAIT

<div>TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock &lsquo;n&rsquo; roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT&rsquo;s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyonc&eacute;, and The Olympics 
 
Position Purpose:
 
We are seeking great Senior Freelance Event Production Coordinators, Documentation and Systems for upcoming project work. The Senior Freelance Event Production Coordinator, Documentation and Systems is responsible for the systematic creation, ongoing management, and periodic distribution of project documentation in conjunction with the overall event strategy. This role ensures that all project records are accurate, up to date, properly stored, and easily available to relevant stakeholders upon request. This position will ensure all documents are created and presented to a high presentation standard for client/external uses. A key deliverable of this position is creating and maintaining the event across all departments and milestones; ensuring its accuracy and tracking all changes.
 
 
This role supports and reports to Event Management and may interface directly with TAIT and Event executives. Event Management operates as the Account Management department, which manages client and partner relationship as well as overseeing all other festival departments. Staff working in this department will be expected to work cross-functionally to collaborate and support each other on daily tasks and duties.
 
 
Role will require both advance, remote work and on ground presence in Riyadh, KSA for the months of November and December 2026. 
 
Responsibilities: 
 
Event Schedule:<ul><li>
Creation and maintenance of the Event Schedule using a live, online platform (Smartsheet, Airtable or similar). This includes maintaining the schedule for specific phases, projects, or departments (such as Build, Show and Load Out.)</li><li>
Maintaining data for accuracy across all departments, ensuring close communication with relevant teams &ndash; including Partners / Suppliers as well as internal project departments</li><li>
Maintaining the agreed criteria for Event Schedule items.</li><li>
Pro-actively tracking and escalating any changes, shifts or slippage to the schedule to Event Management Team.</li><li>
Maintaining Event Milestones in an externally facing format.</li></ul> 
 Document Creation:<ul><li>
Create and maintain project documents, including but not limited to: Process and Workflow documentation, project guides, project reports &ndash; for internal and external audiences, onboarding documentation and Internal &amp; External Communication pieces as needed.</li><li>
Project Templates for team use</li><li>
Ensure all documents are created to a high presentation standard inclusive of brand guidelines.</li><li>
As required, refine and present provided information in a clear, structured, and visually engaging format.</li></ul> 
 Project Master Deck:<ul><li>
Create and maintain a master client project deck for regular distribution, ensuring it is designed to a high presentation standard.</li><li>
Work with Event and Department Coordinators to ensure this is accurate and continuously kept up to date to reflect the latest status and that it represents a &quot;source of truth&quot; of the overall project.
 </li></ul> 
Project Reporting:<ul><li>
Lead the creation and management of project reporting such as weekly client project reports, milestone and deliverables tracking and status reports.</li><li>
Support in the creation of required post event reports and documents.</li></ul> 
 Change Log:<ul><li>
Lead in the creation of Change Logs for select Project Fundamental Documents, including but not limited to: Site Plan Drawing(s), Staffing Grid, Schedule, RFP Tracker</li><li>
Logs should include a high level of detail, tracking dates, contact information, and change rationale.
 </li></ul> 
Document Control &amp; Administration:<ul><li>
Set up and maintain document control systems in accordance with project procedures.</li><li>
Register all incoming and outgoing project documents in central repository (Box). Confirm all documents are properly indexed, categorized, and searchable.</li><li>
Maintain master document register and document status reports.</li><li>
Manage document revisions, always ensuring correct version control and withdrawing superseded documents.</li><li>
Oversee periodic and end of project reviews of department file systems to capture current relevant information and certify alignment with project filing systems and searchability for the client and/or other teams.</li></ul> 
 Document Distribution:<ul><li>
Distribute documents to internal teams, clients, and external stakeholders as per distribution lists and established cadence.
</li><li>As documents are received, ensure they are distributed to relevant parties and teams.
</li><li>Ensure timely issuance of documents in accordance with project schedules and cadences.</li></ul> 
 Project Support and Coordination:<ul><li>
Liaise with Event Management and project departments to coordinate document workflows.</li><li>
Interface with suppliers and client to provide documentation as required.
</li><li>Provide guidance and training to project staff on document control procedures and systems and provide support in locating and retrieving documents.</li><li>
This role is fluid in nature and may vary by project phase based on needs.</li></ul> 
 
Position Requirements:<ul><li>
Bachelor's degree and 2 years minimum of event experience or similar.</li><li>
Past experience in the GCC area required, especially KSA, Dubai, Qatar, etc.</li><li>
Have excellent interpersonal &amp; communication skills, both verbal &amp; written.</li><li><ul><li>
Fluent English is a requirement for this position. Arabic or Urdu proficiency preferred but not required.</li></ul></li><li>
Positive, &ldquo;can do&rdquo; attitude and approach to all tasks.</li><li>
Exceptional attention to detail, maintaining high degree of accuracy and presentation</li><li>
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint</li><li>
Creatively focused, with a keen eye for presentation / document layout.</li><li>
Experience using Monday.com, AirTable, Google docs, Smartsheet, or similar database and tracking software(or willing to learn).</li><li>
Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.</li><li>
Ensure that all work conforms to pre-established specifications &amp; standards.</li><li>
Take initiative, multi-task, and work positively in a fast-paced environment.</li><li>
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.</li><li>
Demonstrate a sense of urgency &amp; act responsively.</li><li>
Work independently as well as within a team environment.</li><li>
Supremely organized, detail-oriented, and thorough.</li></ul> 
 
 TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.</div>

Senior Freelance Event Production Coordinator, Documentation and Systems

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