project manager

sales coordinator

project coordinator

document controller

operations manager

document management coordinator

Gulf Engineering & Consultants

Position : Document ControllerLocation: Dubai Industry: Engineering ConsultancyRequirements / Qualifications:<ul><li>Minimum 5 years proven experience in document control, preferably in construction or engineering projects.</li><li>Strong organizational and communication skills.</li><li>Detail-oriented with the ability to manage multiple documentation workflows.</li><li>Proficiency in Microsoft Office and document management systems is a plus.</li><li>A background experience in an engineering consultancy in Dubai.</li></ul>Responsibilities:<ul><li>Communicate with inspectors across various sites regarding documentation and comments.</li><li>Receive comment sheets from site inspectors, print and attach them to the original documents.</li><li>Coordinate with senior staff for signatures on behalf of inspectors prior to submission for Resident Engineer (RE) approval (primarily for MIR &amp; WIR).</li><li>Address and resolve basic document-related issues in collaboration with senior engineers.</li><li>Perform a preliminary check on documents submitted by the Contractor.</li><li>Distribute documents to engineers in both manual and digital formats.</li><li>Ensure timely release of documents to the Contractor, verifying that all feedback is incorporated.</li><li>Maintain and update all document control logs consistently and accurately.</li><li>Stay informed about project correspondences and coordinate with Contracts if needed, in alignment with engineer feedback.</li><li>Prepare and submit monthly reports including Attendance Sheets (with adjustments from client biometric data), KPI summaries, Overtime Sheets, and final Monthly Report approvals.</li></ul>To Apply: Qualified candidates may send their CV to gecdubai@gmail.com with the subject line:Document Controller &ndash; DubaiJob Type: Full-time

Document Controller

DP World

<div>
 
 Job Description
 
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Managing project related documents with accuracy and quality in timely manner.
 </li>
 <li>
 Control all aspects of projects documentation on multiple projects a assigned keeping alignment with Client systems and procedures.
 </li>
 <li>
 Upon Project award, prepare Work List for Project as advised by PM / Project Planner and release to trades.
 </li>
 <li>
 Create project specific email address and ensure department distributions are made, as per project requirement and distribution strategy is in place.
 </li>
 <li>
 Arrange to grant project/network drive access and give authorization as per Company policy.
 </li>
 <li>
 Ensure to develop project folder structure upon award and all project documents are kept in relevant project folders and regularly updated.
 </li>
 <li>
 Obtain deliverable list from relevant stakeholders in line with contract requirement for project and prepare MDR (Master Document Register)
 </li>
 <li>
 Ensure implementation of project document template with latest formats, as per contract requirement.
 </li>
 <li>
 Upon project completion, support preparation of all final/ asbuilt documents and same to be archived in designated folders for future reference.
 </li>
 <li>
 Receipt / download documents/deliverables from FTP server and distribution of all inward and outward documentation and register the same.
 </li>
 <li>
 Maintain and update document transmittals and associated reports .
 </li>
 <li>
 Attend VSL (Visible Safety Leadership Walkdown) as assigned.
 
 
 </li>
 </ul>
 
 Qualification/Experiences &amp; Skills
 
 
 
 Diploma / Degree in any discipline
 
 
 Proficiency use of MS office applications.
 
 
 Experience in Project Document Control System/Industry standard and Client driven DC system
</div>

DOCUMENT CONTROLLER

LIMAR TECHNICAL SERVICES L.L.C

The Document Controller is responsible for managing and controlling company and project documentation to ensure accuracy, quality, and integrity. This role ensures that all documents are properly stored, updated, and distributed in accordance with company standards, contractual obligations, and industry regulations.Key Responsibilities:<ul><li>Receive, review, log, and distribute incoming and outgoing documents (drawings, submittals, reports, correspondences, RFIs, etc.).</li><li>Maintain an organized and up-to-date document control system (manual and/or digital).</li><li>Ensure document numbering, formatting, and version control complies with company and project standards.</li><li>Coordinate with project teams, contractors, consultants, and clients to track and distribute controlled documents.</li><li>Monitor the flow of documents to ensure timely reviews, approvals, and responses.</li><li>Archive all documents and correspondence for easy retrieval and audit purposes.</li><li>Generate reports on document status, submission logs, and outstanding actions as required.</li><li>Assist in audits and quality control procedures by providing accurate documentation.</li><li>Ensure confidentiality and security of sensitive information.</li><li>Train staff on document control processes and tools if required.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>3+ years of experience in document control, preferably in construction, engineering, or infrastructure sectors.</li><li>Proficient in document control systems and tools (e.g., Aconex, Procore, EDMS, SharePoint).</li><li>Strong knowledge of ISO standards and document management best practices.</li><li>High attention to detail and excellent organizational skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to manage large volumes of documents under tight deadlines.</li></ul>Job Type: Full-time

Document Controller-Construction

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
AECOM are looking for an experienced Document Controller for their Dubai office
Role &amp; Responsibilities<ul><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>
May revise system or schedule as required to ensure timely approvals and distribution.</li><li>
Ensures changes to document in a timely fashion in order to meet set deadlines.</li><li>
Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>
Tracks and keeps records of documents.</li><li>
Follows standardized procedures but may have to use discretion to complete project.</li><li>
Ensures document tracking and production system is maintained.</li><li>
Prepares and maintains a document control system for all forms of documentation.</li><li>
Makes copies of drawing for production and other company employees.</li><li>
Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>
Distributes copies of documents to the appropriate personnel.</li><li>
Implements and follows company quality assurance program procedures.</li><li>
Preparation and submission of payment applications and invoices</li><li>
Compilation and submission of staff weekly and monthly timesheets</li><li>
Maintaining incoming and outgoing log registers</li><li>
Monthly cost report submission.</li><li>
Managing all types of project submissions through PMWeb and Vista</li><li>
Following up on pending reviews, approvals, and responses</li><li>
Drafting and submitting letters and transmittals</li><li>
Tracking QA/QC before document submissions</li><li>
Assisting Quantity Surveyors with BOQ arithmetic checks, formula applications, and Excel BOQ locking</li><li>
Supporting quantity measurements using CostX</li></ul> 

Qualifications 
<ul><li>
Typically, a minimum of 5 years post-undergraduate experience.</li><li>
Bachelor of Business, Art, Administration or Science or relevant Degree from an accredited University.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Senior Document Controller

ZenaDrone Trading LLC

About UsWe are a leading drone manufacturing and technology company in the UAE, specializing in advanced drone systems. As part of our growth, we are looking for a highly organized and detail-oriented Document Controller to join our team and manage all documentation, compliance and regulatory processes.Key Responsibilities:<ul><li>Manage, organize and maintain all company documents, approvals and records related to drone manufacturing, repairing and operations.</li><li>Handle all paperwork for customs clearances, import/export shipments and logistics documentation.</li><li>Coordinate with freezone authorities, ministries and other government entities to ensure compliance with UAE laws and regulations.</li><li>Prepare, review and submit all required documents for approvals, licenses and permits.</li><li>Ensure company operations comply with civil aviation, customs, and other regulatory requirements related to drone activities.</li><li>Maintain proper filing systems (both physical and digital) for easy access and retrieval of documents.</li><li>Support internal teams by providing necessary documentation for projects, audits, and inspections.</li><li>Act as the main point of contact for all document-related communication with government authorities, freezones and customs offices.</li><li>Monitor the validity of licenses, permits, and certificates, and ensure timely renewals.</li></ul>Requirements:<ul><li>Proven experience in document control, administration, or compliance (experience in aviation, manufacturing, or logistics preferred).</li><li>Strong knowledge of UAE customs procedures, freezone regulations and government approval processes.</li><li>Excellent organizational and communication skills.</li><li>Attention to detail with the ability to handle sensitive documents and deadlines.</li><li>Proficiency in MS Office and document management systems.</li><li>Ability to work independently and coordinate with multiple stakeholders.</li></ul>Benefits (as per UAE Law):<ul><li>Competitive salary package.</li><li>Accommodation</li><li>Friendly Environment</li><li>Transportation</li><li>Medical insurance coverage.</li><li>Professional growth and career development opportunities.</li><li>Dynamic and innovative work environment in the drone technology sector.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,200.00 per monthApplication Question(s):<ul><li>Do you have experience handling documentation, customs clearances and government approvals for drone manufacturing, importing, exporting, and freezone operations in the UAE?</li></ul>

Document Controller – Drone Manufacturing & Operations

Royal Smart Properties

We are seeking a reliable and detail-oriented Senior Document Controller / Contract &amp; Admin Coordinator to manage contracts, client accounts, and administrative processes. The role will serve as the primary point of contact for existing clients, ensuring smooth handling of renewals, payments, documentation, and issue resolution, while also supporting tender submissions and internal reporting.Key Responsibilities<ul><li>Contract Management: Handle renewals for B2B and B2C clients (40&ndash;50 active contracts), prepare documentation, and ensure timely completion.</li><li>Client Case Handling: Act as the first contact for complaints or service issues, coordinate with Managers/Operations, and ensure resolution.</li><li>Payments &amp; Accounts: Monitor client payments, update records, and escalate overdue balances.</li><li>Document Control: Review contracts and related documents before management approval; maintain accurate filing systems and digital records.</li><li>Tender Coordination: Track tender portals, prepare initial submissions, and liaise with Sales Executives for timely bidding and closure.</li><li>Client Communication: Serve as the bridge between clients and internal teams, ensuring clear and professional communication.</li><li>Reporting: Prepare regular reports on renewals, payments, client cases, and tender activities for management.</li><li>Administrative Support: Assist Sales and Operations with documentation, filing, and data entry as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years&rsquo; experience in document control, contracts administration, or client account management (preferably in transport, logistics, or service industry).</li><li>Strong knowledge of contract documentation, tender processes, and payment follow-ups.</li><li>Excellent organizational skills with attention to detail and accuracy.</li><li>Proficient in MS Office, ERP systems, and online tender portals.</li><li>Strong communication and interpersonal skills with the ability to manage multiple stakeholders.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Align Staffing Solutions

We are currently hiring for Engagement Coordinators. The job holder manages administrative tasks, customer communication, document handling, and ensures compliance with Dubai's Jointly Owned Property Law (Law No. 6 of 2019).Responsibilities:<ul><li>Welcome customers, address enquiries and complaints, and ensure customer satisfaction while upholding company policies.</li><li>Coordinate with vendors (contractors, suppliers, service providers) for smooth operations.</li><li>Review incoming invoices and process timely payments.</li><li>Manage online services for customers and service providers.</li><li>Assist the association manager with monitoring daily expenses and ensuring closure of service requests.</li><li>Execute procurement requirements and manage documentation in Oracle.</li><li>Recommend improvements in document management and shared folders.</li><li>Perform other ad-hoc duties as required.</li></ul>Requirements - <ul><li>Any Graduation degree with 2 years experience in relevant area preferably in a medium to large organization</li><li>Proficiency in Oracle, Salesforce, and MS Office Suite.</li><li>Strong attention to detail, communication and organizational skills.</li><li>Immediate joiners preferred.</li></ul>Benefits: Visa, Medical Insurance, Air ticket allowanceSalary: 5000-6000 AEDCandidates on Visit, Cancelled or Own Visa can applyApply by dropping your CVs on to hiring@alignmnapower.com &ldquo;Engagement Coordinator&rdquo; or WhatsApp at 0582030330Job Types: Full-time, PermanentPay: AED4,500.00 - AED6,000.00 per month

Engagement Coordinator

Explore 5510+ Document management coordinator in Dubai this September. Find roles across top companies and apply now to boost your career.

5510 document management coordinator jobs IN Dubai

Document Controller

DOCUMENT CONTROLLER

Document Controller-Construction

Senior Document Controller

Document Controller – Drone Manufacturing & Operations

Senior Document Controller

Engagement Coordinator