document management officer

Wood PLC

<div>Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE.</div>
 <div>Remarkable people, trusted by clients to design and advance the world.
Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE.
#Wood #UAE #Sharjah #Document Controller
Our Clients and Projects
Designing the future. Transforming the world.
Wood has been awarded a general engineering contract to support an International Client operator to deliver a portfolio of onshore capital projects by provision of engineering and project management services (including EPC contract management), as well as Supply Chain, Construction and Commissioning support from Wood Iraq and UAE offices.
Projects include both Greenfield and Brownfield modification projects and integrating low-carbon solutions to support our client&rsquo;s energy transition and emissions reduction goals.
What we can offer
<ul><li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
</li><li>Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
</li><li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests
</li><li>Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li></ul>Responsibilities:
<ul><li>Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence
</li><li>Comply with the Company Records Management for Controlled and non-Controlled documents
</li><li>Undertake transactional activities, project filing, archiving and handover preparation
</li><li>Maintain paper and electronic document flow within project team, and from / to contractors or vendors
</li><li>Support the use of document &ldquo;team working areas&rdquo; for uncontrolled documents and sharing
</li><li>Maintain the Doc Control Systems
</li><li>Prepare document performance reports (status, progress and forecast)
</li><li>Support the external document control contractors (e.g. bulk loading, document reclassification)
</li><li>Perform training and mentoring whenever required</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
<ul><li>Bachelor's degree from an accredited university preferred.
</li><li>Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.
</li><li>Knowledge of Electronic Document Management Systems
</li><li>Hands-on experience with MS Office and MS Excel
</li><li>Set up, copy, scan &amp; file of documents, both physical and digital records and ensure appropriate storage.
</li><li>Maintain confidentiality around sensitive documentation.
</li><li>Proficient typing and editing skills
</li><li>The ability to prioritize workload
</li><li>Assist in preparing and managing documentation internally/externally
</li><li>Ability to function in a multicultural environment
</li><li>Excellent administrative skills
</li><li>Good written and verbal English communication skills</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Document Controller

prideprojects

Key Responsibilities:<ul><li>Organize and manage project documents, contracts, drawings, and records</li><li>Ensure documents are up-to-date, properly labeled, and filed</li><li>Maintain version control and document logs</li><li>Support project teams with document distribution and retrieval</li><li>Comply with company and industry document management procedures</li></ul>Requirements:<ul><li>Previous experience in document control (construction industry preferred)</li><li>Strong attention to detail and organizational skills</li><li>Proficient in MS Office and document management systems</li><li>Excellent communication skills</li></ul>Job Type: Full-time

Jasara Program Management Company

<div>
 JASARA PMC is looking for a dedicated Document Controller to join our team. In this vital role, you will be responsible for overseeing the management and organization of project documents, ensuring they're accurate and compliant with company standards. Your primary duties will include filing, archiving, and distributing key documents, as well as collaborating with various teams to facilitate access to all necessary information. The successful candidate will demonstrate exceptional attention to detail, strong organizational skills, and relevant experience in document control processes.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as a Document Controller or in a similar administrative role
 </li>
 <li>
 Familiarity with document management systems and best practices
 </li>
 <li>
 Strong attention to detail and accuracy in handling documents
 </li>
 <li>
 Excellent organizational and multi-tasking abilities
 </li>
 <li>
 Proficient in Microsoft Office Suite and document control software
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Effective communication skills, both written and verbal
 </li>
 <li>
 Bachelor's degree in a relevant field preferred
 </li>
 </ul>
</div>

TGC Middle East

The Role
 This opportunity is with a construction company based in UAE. Responsibilities: Document Management System: • Establish and maintain a robust document control system (DCS) to ensure all documentation is accurate, current, and correctly distributed. • Processing & Registration: Receive, register, and distribute all incoming and outgoing documents and correspondence within the assigned office. • Quality & Compliance: Ensure the timely and accurate filing of all documents and drawings in compliance with ISO procedures and maintain the electronic filing system to be as up-to-date as possible. • Submission Support: Assist the department team in the preparation of submissions, including compiling and organizing necessary drawings and samples. • Reporting & Translation: Support team members in establishing and updating reports and translate documents or correspondence for the Department Manager when required. Skills: • Must be able to maintain a tracking facility to enable documents to be located & updated easily. • Scanning, printing & copying all relevant documents. • Confirming document packs are correct before dispatch. Competencies: • Must be well organized & be able to plan & prioritize their work. • Must be detail oriented & ensure accuracy in all aspects of the work. • Must be competent in issuing & distributing controlled copies of information. • Must be able to maintain a proper document control system. Measurement • Accurate & detailed filing system. • Timely issuance of documents. • Timely provision of accurate reports on documentation. • Positive reports resulting from ISO reviews. • Staff Feedback
 
Requirements
 Experience / Knowledge • 3 to 5 years’ relevant experience is preferred. • Knowledge & experience with professional document control software & procedures is essential. Education / Qualifications • Post-Secondary Diploma or professional certificate in administration is preferred. • The job holder is required to complete internal training. Technical Skills • Strong IT, Database skills are required. • Experience with document control packages such as ACONEX/DRPRO is necessary. • Able to utilize MS Office software including spreadsheets & databases is a must.
 
About the company
 TGC Consulting is a Human Resources Solutions provider based in Dubai, UAE. We provide Recruitment & HR Outsourcing services to organizations services tailored to meet the needs of organizations across various industries across the Middle East. At TGC Consulting, we are more than just a Recruitment company we are your strategic partner in talent management. Our team comprises industry experts who are passionate about aligning exceptional talent with organizational needs. Our Services include Executive Search - Permanent Recruitment / Emiratisation & Saudization. Staffing & Outsourcing- Contract Staffing & RPO

Perfect Technical and Landscaping LLC

<ul><li>Organize, store, and maintain project documents, including contracts, proposals, and drawings.</li><li>To prepare the Material Submittal, Method Statement & Operation & Maintenance Manuals for the Irrigation Soft Landscaping, Swimming Pool</li><li>Implement and manage document control processes to ensure proper documentation practices.</li><li>Enter and update project information into databases.</li><li>Maintain an accurate log of all incoming and outgoing documents.</li><li>Review documents for accuracy, completeness, and adherence to company standards.</li><li>Ensure all documentation is compliant with industry regulations and company policies.</li><li>Collaborate with project managers, engineers, and other stakeholders to facilitate document exchange and approvals.</li><li>Serve as the point of contact for all documentation-related inquiries.</li><li>Track document revisions and updates, ensuring that all team members have access to the latest versions.</li><li>Manage the distribution of documents and maintain a clear record of changes..</li><li>Assist in the development of best practices for document management.</li><li>Generate reports on document status, compliance, and other metrics as required by management.</li><li>Monitor deadlines for document submissions and approvals.</li></ul>

Document Controller- Landscaping and Swimming pool Experience

Engineering Consortium Consulting Engineers

<ul><li>Maintain and organize all project documents including drawings, specifications, reports, and correspondence.</li><li>Ensure that all documentation is stored securely and confidentially and is easily accessible to team members.</li><li>Create and maintain a document control system that tracks all revisions and updates to project documentation.</li><li>Coordinate with project teams to ensure all documentation is accurate, complete, and up-to-date.</li><li>Develop and maintain document control procedures and policies.</li><li>Ensure that all documentation complies with relevant regulations and standards.</li><li>Provide training and support to team members on document control procedures and software.</li><li>Manage the distribution of project documents to internal and external stakeholders.</li><li>Track and report on document control metrics, such as document turnaround time and error rates.</li><li>Collaborate with other departments, such as quality assurance and compliance, to ensure document control best practices are followed.</li></ul>

JASARA PMC

Key Responsibilities: 
<ul>
<li>Maintain an efficient document control system for all Business Development Department (BD) documents.</li>
<li>Receive, register, and distribute documents to relevant team members.</li>
<li>Control the versioning and distribution of documents.</li>
<li>Control and distribute all Internal and external documentation according to company procedures.</li>
<li>Ensure document accuracy, completeness, and compliance with standards.</li>
<li>Retrieve documents upon request and provide copies as required.</li>
<li>Maintain BD document management databases and ensure all documents are properly organized and accessible.</li>
<li>Develop and maintain document templates as needed.</li>
<li>Support the BD team in documents preparation, translation, and formatting as necessary.</li>
<li>Coordinate with cross-functional teams to ensure proper documentation flow and timely completion of tasks.</li>
<li>Conduct regular audits to ensure compliance with documentation control procedures.</li>
<li>Implement document management best practices.</li>
</ul>
Requirements: 
Qualifications: 
<ul>
<li>Bachelor’s degree in business administration or another related field preferred.</li>
<li>0–3 years of relevant experience.</li>
<li>Strong writing and editing skills in Arabic and English.</li>
<li>Good organizational and communication skills.</li>
<li>Creativity, attention to detail, and eagerness to learn.</li>
<li>Proficient in using document management software and Microsoft Office Suite.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>Strong organizational and time management skills.</li>
</ul>

Business Development Assistant

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