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documentation specialist

ICERT

About the RoleWe are a specialized ISO management consultancy based in UAE, dedicated to driving certification success for our clients across various industries. We provide end-to-end support in documentation, implementation, training, and audit preparation for ISO 9001, ISO 14001, ISO 45001, and ISO 22000.We are seeking a highly skilled Documentation and Audit Specialist whose core expertise lies in translating business operations into clear, compliant, and integrated management system documentation. This role is critical to ensuring our clients achieve and maintain their certification with robust, functional systems.Key ResponsibilitiesThe successful candidate will be the primary resource responsible for the technical development and internal validation of client management systems:<ul><li>Meticulously craft, design, and develop all required technical documentation, including Policy Manuals, Standard Operating Procedures (SOPs), Work Instructions, and Forms, tailored to specific client industries.</li><li>Lead the integration of Quality (9001), Environmental (14001), Occupational Health &amp; Safety (45001), and/ or Food Safety (22000) standards into unified, efficient management systems.</li><li>Provide hands-on support to clients during the implementation phase, guiding teams to operationalize documented procedures effectively.</li><li>Plan and execute comprehensive internal audits for clients, identifying non-conformities and opportunities for improvement prior to the external Stage 1 and Stage 2 audits.</li><li>Facilitate training sessions for client personnel on documented procedures and management system awareness.</li><li>Act as a technical resource, collaborating with clients and the certification body (CB) to address scope and documentation requirements during external audit attendance.</li></ul>Required Expertise and QualificationsCandidates must demonstrate a proven track record of success in documentation and system implementation:<ul><li>Proven Documentation Mastery: Demonstrated expertise in developing functional, customized SOPs, policies, and manuals for a minimum of three distinct industry sectors (e.g., Manufacturing, Logistics, Services, Food Production).</li><li>Multi-Standard Implementation: Successful track record of full implementation of integrated Management Systems based on all four core standards: ISO 9001 (Quality), ISO 14001 (Environmental), ISO 45001 (OH&amp;S), and/ or ISO 22000 (Food Safety).</li><li>Audit Experience: Must have completed recognized Auditor Training (Internal or Lead Auditor). Preference will be given to candidates with professional experience either conducting internal audits or supporting clients through external ISO certification audits.</li><li>Excellent written and verbal communication skills in English, with the ability to convey complex technical and regulatory requirements clearly.</li><li>Proficiency in utilizing MS Office or similar tools for professional document creation and control.</li></ul>Compensation &amp; Work Environment<ul><li>Location: Hybrid - Office with Work From Home (WFH)</li><li>Schedule: Full-time. Monday to Friday, with catch up day on Saturday. Sunday is day off.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per month

Quality - HSE Documentation Specialist

Ritchie Bros. Group

A leading logistics company in Dubai is seeking a Shipping and Customs Documentation Officer. This role involves managing shipping documentation, overseeing customs clearances, and coordinating with freight providers. The ideal candidate should have strong knowledge of UAE customs procedures and possess 5-7 years of experience in logistics. A competitive salary and career advancement opportunities are offered in a dynamic work environment.

Dubai Shipping & Customs Documentation Specialist

Decanus Services

Job DescriptionWe are seeking a skilled and detail-oriented Typist with hands-on experience in UAE labor and immigration documentation. The ideal candidate should be proficient in preparing, typing, and submitting various government-related forms, letters, and applications with accuracy and speed.Key Responsibilities<ul><li>Prepare, type, and format all labor and immigration documentation, including:</li><li>Employment contracts</li><li>Visa applications</li><li>Labor approvals</li><li>Immigration forms</li><li>Offer letters and NOC letters</li><li>Enter and update data in TASHEEL, TAWJEEH, TAWKHEER, MOHRE, and ICP/Immigration portals.</li><li>Ensure all documents comply with the latest UAE government regulations and requirements.</li><li>Maintain and organize employee files and government-related records.</li><li>Coordinate with PROs and HR department for timely submission of applications.</li><li>Review documentation for accuracy, completeness, and compliance.</li><li>Handle typing tasks for trade license renewals, establishment cards, and related services.</li><li>Maintain confidentiality of all employee and company information.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience in typing labor and immigration work within the UAE.</li><li>Strong knowledge of MOHRE and ICP systems.</li><li>Fast and accurate typing skills in English (Arabic typing is an advantage).</li><li>Familiarity with government documentation for visa processing, company formation, and employee onboarding.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent attention to detail and organizational skills.</li><li>Strong communication and coordination abilities.</li></ul>Preferred Qualifications<ul><li>Experience working in a typing center, business setup company, or PRO service firm.</li><li>Basic knowledge of HR procedures related to visas and labor contracts.</li><li>Multilingual abilities are an added advantage.</li></ul>Job Types: Full-time, Part-timePay: AED3,000.00 - AED3,500.00 per month

Typist – Labor & Immigration Documentation

Emirates Logistics

Key Responsibilities <ul> <li>Process inbound and outbound Bills of Entry (BOE) accurately and within defined timelines.</li> <li>Handle DP World payments on the same day as BOE or Export Declaration.</li> <li>Download and merge inbound and outbound shipment documents within 24 hours of processing.</li> <li>File non-remittance claims within two days of receiving final SWB.</li> <li>Create and maintain shipment folders, ensuring proper documentation and recordkeeping.</li> <li>Update and verify COK status for inbound shipments.</li> <li>Check accuracy of documents before submission and escalate discrepancies when necessary.</li> <li>Maintain and update invoice and EDI data in EL master file according to ATD schedule.</li> <li>Coordinate with inbound and outbound teams for document processing and issue resolution.</li> <li>Follow up on pending or escalated shipment documentation.</li> <li>Review BL for consumables (DDU/DAP) shipments within 24 hours of receiving SWB.</li> <li>Track document completion and BOE updates in master files.</li> <li>Maintain consumables tracker and ensure all documents are verified promptly.</li> </ul> Skills Set <ul> <li>Customs documentation and data management.</li> <li>Import/export operations support.</li> <li>Microsoft Excel and digital filing systems.</li> <li>Attention to detail and accuracy under deadlines.</li> </ul> Why Join Us Emirates Logistics provides an excellent platform for career growth in customs and logistics operations, along with professional development in an organized and multicultural workplace. Benefits <ul> <li>Annual company air ticket.</li> <li>Medical insurance.</li> <li>Company-provided visa.</li> </ul>

Customs Co-Worker

ADIB - Abu Dhabi Islamic Bank

Ensure that all terms and conditions stipulated in the Credit Approval as precedent to disbursement of limits have been duly complied with and all securities and required documents have been obtained prior to releasing limits for the assigned segment. If not, specific waiver / deferral must be available on record.
To prepare and review FOL/Agreements/Security documents to ensure compliance to legal standards, credit policies and approvals under the supervision of Team leader.
Ensure timely update of all systems with credit related information such as Risk rating, Expiry dates and Collateral details.
Assist the Team Leader in timely implementation of recommendations of Credit Review / Audit Department.
Provide the best customer service to business partners and maintain turnaround time as per SLAs for handling and releasing facility limits.
Provide assistance to the Manager in formulating and implementing SOP's for the department.
Support Team Leader in completion of assigned projects.
Identify irregularities/deviation/exceptions and log them into the exception report after obtaining required approvals for tracking and monitoring purposes.
Update activities in daily log.
Ensuring adequate safe custody of all Credit and security documentation for assigned segment.
Preparation of documentation checklist for all clients within the assigned segment.
Process release of security requests after ensuring required approvals have been obtained and facilities have been settled.
Act as a backup for Custodian for Custodian of security chubb keys.
Report on customer exposure details to Central Bank Report overdue exceptions to business and Risk Managers monthly.
Specialist skills / technical knowledge required for this role:
<ul>
<li>A thorough understanding of Bank's Policies and product knowledge.</li>
<li>A thorough understanding of Islamic Credit Products.</li>
<li>Good understanding of technological issues with sound analytical ability and PC skills.</li>
<li>Effective communication skills in English and preferably knowledge in Arabic.</li>
<li>Ability to work independently with minimal supervision.</li>
</ul>

Senior Credit Documentation Officer

Midstar

<div>
 
 
 We thank all applicants for their interest, however only shortlisted candidates will be contacted.
 
 
 
 
 
 
 
 
 Role and Responsibilities
 
 
 
 
 
 
 
 
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 Ensure that contracts between the sellers (suppliers) and Midstar are as per Midstar&rsquo;s policies and agreed terms and conditions. Bring to the knowledge of the Management in case of any deviations.
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 Ensure arrangements for freight/vessel/containers are made in time to avoid delay in shipment of orders.
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 Timely nominate vessel to the suppliers with all the relevant details and inform buyers about the same.
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 Receive from the Buyers and send to the Suppliers the Document Instructions in a timely manner ensuring accuracy of the same.
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 Timely nominate surveyors at the load port and intimate suppliers for inspections.
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 Timely obtain draft documents from the suppliers as per Midstar requirements and pass onto the buyers.
 </li>
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 Obtain reports from the Surveyors about cargo which include quality results and loading status.
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 Cross check quality results of the cargo from Surveyors to ensure that the same are as per the contract.
 </li>
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 Obtain Shipment Appropriation from the suppliers and provide the same to the buyers.
 </li>
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 Obtain all Commercial/Shipping Documents from the suppliers as per contract and duly issued by the concerned authorities.
 </li>
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 Timely prepare Midstar Invoice and send to buyers along with the Shipping Documents.
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 Coordinate with the suppliers for presentation of documents to Midstar bank for releasing payments.
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 Send Payment Claims, as a copy, to the buyers along with the relevant documents to ensure timely receipt of payments from them.
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 Follow up with the buyers and then with Midstar bank for confirmation of payment receipt.
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 Arrange Letter of Indemnity from the buyers in case the original documents have not been received to enable discharge of cargo.
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 <li>
 Make settlement of demurrage dispatch with the suppliers or buyers, as the case may be, and close the file along with any other claims.
 </li>
 <li>
 Any other tasks and responsibilities assigned from time to time.
 </li>
 </ul>
 
 
 
 
 
 
 Educational Requirements &amp; Experience
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferably in Foreign Trade or Business Management.
 </li>
 <li>
 Minimum 3-5 years of post-qualification experience in a medium to large commodity trading company.
 </li>
 <li>
 Experience in documentation procedures in a commodity trading and /or shipping industry.
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 <ul>
 <li>
 Broad understanding of the documentation procedures.
 </li>
 <li>
 Knowledge of GAFTA Standards.
 </li>
 <li>
 High level of proficiency in English language, both written and spoken.
 </li>
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 High level of proficiency in Microsoft Outlook, Power Point, Word, and Excel
 </li>
 <li>
 Working knowledge of SAP ERP.
 </li>
 </ul>
</div>

Documentation Officer

TALENTMATE

<div>
 
 Job Description
 
 
 
 The Document Controller is a vital role within an organization, responsible for managing and controlling all documentation related to a project or department. The individual in this position will establish and maintain a comprehensive document management system to ensure that records are accessible, accurate, secure, and comply with regulatory standards. This role requires exceptional organizational skills, attention to detail, and the ability to understand complex documentation structures. The Document Controller will collaborate with all departments to collect and archive documentation, facilitate the retrieval of records, and provide training on document management systems to staff as needed. The successful candidate will serve as the principal point of contact for all document-related inquiries and will play a critical role in maintaining efficient and organized business operations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and maintain an effective document management system for the organization.
 </li>
 <li>
 Ensure all documentation complies with internal policies and regulatory requirements.
 </li>
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 Coordinate with various departments to collect and archive required documents and records.
 </li>
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 Review and update all documentation to ensure accuracy and completeness.
 </li>
 <li>
 Facilitate easy access and retrieval of documents for authorized personnel within the organization.
 </li>
 <li>
 Regularly train staff on the use of document management systems and procedures.
 </li>
 <li>
 Oversee document security to protect sensitive and confidential information from unauthorized access.
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 Track and manage the lifecycle of documents, ensuring timely disposal or archiving.
 </li>
 <li>
 Investigate and resolve any discrepancies or issues related to document management.
 </li>
 <li>
 Act as the primary point of contact for internal and external document-related inquiries.
 </li>
 <li>
 Implement continuous improvements to enhance document management processes and efficiency.
 </li>
 <li>
 Generate reports and metrics to assess the usage and effectiveness of document management systems.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Information Management, Business Administration, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller or in a similar documentation role.
 </li>
 <li>
 Strong understanding of document control procedures and quality management systems.
 </li>
 <li>
 Proficiency in document management software and Microsoft Office Suite, including advanced Excel skills.
 </li>
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 Excellent organizational skills with a keen attention to detail and accuracy.
 </li>
 <li>
 Strong communication skills to effectively collaborate with various departments and stakeholders.
 </li>
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 Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
 </li>
 <li>
 Familiarity with industry-specific regulations and compliance standards related to document management.
 </li>
 <li>
 Experience in training and supporting staff on document management practices is desirable.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Document Controller 08N25

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