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operation manager Jobs in Dubai United Arab Emirates

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event operations manager

Emirates Creative Events Management L.L.C

Job Offer &mdash; Event Planning ManagerPosition: Event Planning Manager Location: Dubai Company: Emirates Creative Event Management &amp; Wedding PlanningAbout the RoleWe&rsquo;re hiring an Event Planning Manager with proven experience managing all types of events &mdash; corporate, weddings, exhibitions, and private functions. You&rsquo;ll be in charge of end-to-end planning, operations, supplier coordination, and client satisfaction. We want someone with strong experience in event organization from A to Z.Responsibilities<ul><li>Plan and manage events from client brief to final delivery.</li><li>Build timelines, budgets, and supplier lists.</li><li>Coordinate with sales reps, production, and logistics teams.</li><li>Lead setup and on-site execution.</li><li>Manage staff and suppliers under pressure.</li><li>Keep strict control over client communication, costs, and delivery quality.</li><li>Report to management with clear event summaries and performance updates.</li></ul>Requirements<ul><li>Minimum 5 years of experience managing events (corporate, weddings, or exhibitions).</li><li>Must have managed 10+ full-scale events independently.</li><li>Deep understanding of logistics, decor, lighting, and supplier coordination.</li><li>Strong leadership, time management, and multitasking skills.</li><li>Must be ready for long hours, late nights, and back-to-back events during peak season.</li><li>Fluent in Arabic and English.</li><li>Professional, disciplined, and solution-oriented.</li></ul>Offer<ul><li>Competitive salary + performance bonuses.</li><li>Work directly with senior management and production teams.</li><li>Growth path to Operations Head or Event Director.</li></ul>Job Type: Full-time

Event Planning Manager

Electra Events & Exhibitions

<div>
Lead and coordinate all on-site activities during event build-up, live event days, and dismantling phases
</div>
<div>
Ensure site layouts are prepared, marked, and delivered in line with event requirements and safety standards
</div>
<div>
Supervise crews, contractors, and vendors involved in setup and breakdown
</div>
<div>
Enforce health, safety, and compliance protocols across the site
</div>
<div>
Act as the main point of contact with event organizers, suppliers, and internal teams to ensure seamless operations
</div>
<div>
Monitor site progress against project timelines and resolve issues quickly and effectively
</div>
<div>
Oversee logistics, equipment, and resources to maximize efficiency on-site
</div>
<div>
Ensure the site is properly restored and cleaned post-event
</div>
<div>
Qualifications:
<ul>
<li>Proven experience as a Site Manager or in a similar role within events, exhibitions, or live productions</li>
<li>Strong leadership, team coordination, and vendor management skills</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Solid understanding of health and safety regulations for event environments</li>
<li>Strong communication and problem-solving skills</li>
<li>Flexibility to work evenings, weekends, and extended hours as required by the event schedule</li>
</ul>
</div>

Site Manager

Motivate Publishing

Events Manager (Dubai) Motivate Media Group is seeking a highly organized and creative Events Manager to lead the planning and execution of our flagship events in Dubai. These include high-profile gatherings such as the What s On Nightlife Awards, Gulf Business Awards, Emirates Women Awards, Identity Design Awards, Campaign Conferences, and more. This role is ideal for someone who thrives in a fast-paced environment and has proven experience managing events from concept to delivery, with a strong focus on guest experience, sponsor coordination, and seamless execution. Key Responsibilities: • Plan, manage, and execute a diverse calendar of events, from gala awards to conferences and experiential activations. • Lead end-to-end event logistics including venue selection, budgeting, production, registration, and on-site management. • Collaborate with internal stakeholders including editorial, marketing, sales, and design teams. • Build and maintain relationships with vendors, sponsors, partners, and agencies. • Oversee guest list coordination, seating plans, and RSVPs for high-profile events. • Ensure all events align with brand objectives and deliver exceptional experiences. • Manage post-event reporting, feedback collection, and ROI analysis. • Maintain timelines and project plans to ensure all deadlines and deliverables are met. • Event operations experience is a must for this role as you will be on site building each event. Requirements: • Minimum 3 5 years of event management experience in the UAE, ideally within media, publishing, or lifestyle sectors. • Proven track record of managing premium B2B and B2C events. • Strong project management, negotiation, and communication skills. • Ability to multitask under pressure and manage multiple stakeholders. • Familiarity with Dubai venues, suppliers, and event regulations. • Proficiency in Microsoft Office; knowledge of project management tools is a plus. • UAE driving license is preferred. • Flexible to work evenings or weekends based on event schedules.

Events Manager (Dubai)

Marriott International

POSITION SUMMARY
The Assistant Manager Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.
Policies and Procedures
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
Event Coordination
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
Guest Relations
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
Operations Support
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
Analytical Skills
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Interpersonal Skills
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
Communications
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
Personal Attributes
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
Organization
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Technical Skills
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

Awesome 3 International

Job descriptionWhen it comes to planning and executing a live event, event operations coordinators do it all: they scout locations and bring in missing equipment; contract with vendors for food, bathrooms, and other necessities; hire all event staff, including security; create and post necessary signage; work through logistics concerning the site and weather; and oversee cleanup afterward. If licenses are needed, or if contracts contain curfew stipulations, event operations coordinators seek and maintain those orders&mdash;and when problems of any kind occur, it's their job to be on-site, managing the situation. Although their main responsibility is the logistics of events, in rare cases operations coordinators will take on some of the duties of concert/event producers, including booking talent and transportation and overseeing the rental and maintenance of audio and video equipment.Professional Skills<ul><li>Event planning and management</li><li>Logistics/operations</li><li>Budgeting</li><li>Negotiating</li><li>Contracts</li><li>Personnel management</li><li>Security</li><li>Communication</li><li>Problem-solving</li></ul>Interpersonal Skills -To say that this position requires attention to detail would be a gross understatement. For event operations coordinators, details are the job. Good event operations employees have an uncanny ability to look into the future of a situation, see what could go wrong, and plan for it. They are cautious, intelligent, and hyperaware of potential problems, which is all to say that they have backup plans to their backup plans. They are also excellent multitaskers who are deeply concerned with efficiency and resource management.Work Life -For events operations coordinators, life can be unpredictable. Their schedules vary widely depending on whether a large-scale event is coming up or already underway. Event coordinators are always on hand at the events they plan, troubleshooting issues as they arise. They are the first to arrive and the last to leave, setting up and staying late to ensure cleanup is completed, vendors are paid, and audience members are happy. Between events, they usually have more breathing room, and may only have minor administrative tasks to take care of until it's time to start on the next event. The job can require some travel, particularly for the best in the business, who are always in high demand.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Event Operations: 1 year (Preferred)</li></ul>

Event Operations Coordinator

DUBAI PROPERTIES GROUP LLC

The main duties and responsibilities of this role:1- Event Planning & Coordination:<ul><li>Support the Senior Manager in developing comprehensive event concepts, proposals, and project plans for various events and activations (e.g., community events, corporate functions, brand launches, public activations).</li><li>Assist with budgeting, timeline creation, and resource allocation for each project.</li><li>Coordinate logistics for events, including venue selection, vendor management (e.g., catering, AV, staging, entertainment), permitting, and supplier negotiations.</li></ul>2- Execution & On-Site Management:<ul><li>Oversee the on-site setup, execution, and dismantling of events, ensuring all elements are delivered according to plan and to the highest standards.</li><li>Act as a key point of contact during events, troubleshooting issues and making real-time decisions to ensure smooth operations.</li><li>Manage event staff, volunteers, and vendor teams during execution.</li></ul>3- Stakeholder & Vendor Management:<ul><li>Cultivate and maintain strong relationships with internal departments (e.g., Marketing, Sales, Facilities, Security) and external partners (e.g., suppliers, agencies, government entities).</li><li>Ensure clear communication and alignment with all stakeholders throughout the event lifecycle.</li></ul>4- Marketing & Communications Support:<ul><li>Collaborate with the Brand & Communications team to develop promotional materials and communication plans for events.</li><li>Assist in managing event registration, attendee communications, and feedback collection.</li></ul>5- Reporting & Evaluation:<ul><li>Prepare pre-event briefings and post-event reports, including performance analysis, budget reconciliation, attendee feedback, and lessons learned.</li><li>Contribute to identifying opportunities for process improvement and enhanced event ROI.</li></ul>6- Compliance & Risk Management:<ul><li>Ensure all events comply with relevant local regulations, health and safety standards, and company policies.</li><li>Assist in identifying and mitigating potential risks associated with events.</li></ul>

National Assistant Manager - Events and Activations

INDEX Holding

<div><div><div>General Summary or Job Objective:
The Business Unit Manager will be responsible for generating revenue and business growth whilst overseeing the planning, execution, and completion of projects related to conferences and exhibitions. Daily tasks include expediting project processes, managing logistics, conducting inspections, and ensuring projects are completed on time and within budget. The role requires collaboration with various stakeholders to ensure the successful delivery of events.
Location: (Abu Dhabi)
Essential Functions:
Event Concept Development and Planning:
<ul>
<li>Develop comprehensive project plans in line with organizational processes and policies.</li>
<li>Collaborate with various teams (Media/Marketing, Design, IT, Legal, Research &amp; Development, Production, Procurement) to meet project milestones and timelines.</li>
</ul>
Project Management and Reporting:
<ul>
<li>Maintain ongoing progress reports and produce periodic status updates.</li>
<li>Ensure clear and consistent communication with clients from both the government and private sectors.</li>
</ul>
Budgeting and Cost Management:
<ul>
<li>Work closely with the event director to set event budgets and supervise event expenditures.</li>
<li>Implement strategies to increase revenue and manage costs effectively.</li>
</ul>
Sales and Business Development:
<ul>
<li>Identify and pursue new business opportunities to expand the client base and event portfolio.</li>
<li>Develop and implement sales strategies to drive event revenue and secure sponsorships, partnerships, and exhibitor participation.</li>
<li>Build and maintain strong relationships with potential clients and partners to foster business growth.</li>
</ul>
Proposal Creation and Client Engagement:
<ul>
<li>Develop customized proposals for government, semi-government, and private organizations based on RFP requirements.</li>
<li>Maintain strong client relationships to secure ongoing partnerships and collaborations.</li>
</ul>
On-Site Event Supervision:
<ul>
<li>Oversee all phases of the event, from setup to teardown, ensuring adherence to health and safety standards.</li>
<li>Manage on-site logistics and resolve any issues that arise promptly.</li>
</ul>
Marketing and Promotion:
<ul>
<li>Collaborate with the marketing team to create and implement tailored event marketing strategies.</li>
</ul>
Sponsor, Partner, and Exhibitor Management:
<ul>
<li>Manage relationships with sponsors, partners, and exhibitors, ensuring all deliverables and requirements are met.</li>
<li>Handle necessary permits and requirements related to sponsorships and partnerships.</li>
</ul>
Supplier and Production Oversight:
<ul>
<li>Manage supplier relationships, oversee production, supervise the quality of materials, conduct negotiations, and provide detailed briefings.</li>
</ul>
Permits and Insurance:
<ul>
<li>Process event permits, speaker permits, and event insurance to ensure all necessary documentation is in place.</li>
</ul>
Research and Program Development:
<ul>
<li>Conduct research to develop scientific programs, including sourcing speakers, determining relevant topics, and establishing event themes.</li>
</ul>
Key Qualifications &amp; Skills:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, with a minimum of 5-6 years of experience in event operations and management.</li>
<li>Experience in B2G Sales/bidding sales is a plus.</li>
<li>Experience in budgeting and cost management.</li>
<li>Ability to supervise and ensure health and safety compliance during events.</li>
<li>Skilled in proposal development and responding to RFPs.</li>
<li>Bilingual proficiency in English and Arabic.</li>
</ul>
<div>To apply send your CV to hr@index.ae</div></div></div></div>

Business Unit Manager - INDEX Conferences & Exhibitions

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