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project coordinator

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event project manager

Salt

<div>
 
 
 Project Manager &ndash; Experiential Events
 
 
 
 
 
 
 📍
 
 Dubai, UAE
 
 | Agency-side
 
 
 
 
 
 We&rsquo;re partnering with a leading
 
 experiential and live events agency
 
 in Dubai that&rsquo;s known for delivering world-class brand activations, immersive experiences, and large-scale events across the region. They&rsquo;re looking for a
 
 Project Manager
 
 to join their growing team &mdash; someone who lives and breathes experiential, thrives under pressure, and can take a project from brief to brilliant execution.
 
 
 
 
 
 
 The Role
 
 
 
 As Project Manager, you&rsquo;ll be the driving force behind multiple experiential projects &mdash; ensuring every element is delivered on time, on budget, and above expectations. You&rsquo;ll work closely with internal creative, production, and client servicing teams, as well as external suppliers and venues, to bring bold ideas to life.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the end-to-end delivery of experiential campaigns, activations, and live events
 </li>
 <li>
 Take ownership of project timelines, budgets, and client communication
 </li>
 <li>
 Work with creative and strategy teams to translate concepts into workable event plans
 </li>
 <li>
 Oversee production schedules, technical requirements, and supplier coordination
 </li>
 <li>
 Ensure all health &amp; safety, logistics, and operational details are in place
 </li>
 <li>
 Manage on-site event delivery, including setup, show flow, and breakdown
 </li>
 <li>
 Identify risks and troubleshoot issues proactively
 </li>
 <li>
 Maintain strong client relationships and deliver best-in-class service
 </li>
 </ul>
 
 
 
 
 
 About You
 
 
 <ul>
 <li>
 4+ years&rsquo; experience in event or experiential project management (agency-side preferred)
 </li>
 <li>
 Proven track record managing multiple complex projects simultaneously
 </li>
 <li>
 Strong budget management and vendor negotiation skills
 </li>
 <li>
 Excellent organisational skills and attention to detail
 </li>
 <li>
 Confident client communicator with strong presentation skills
 </li>
 <li>
 Calm under pressure and thrives in a fast-paced environment
 </li>
 <li>
 UAE experience highly advantageous
 </li>
 </ul>
 
 
 
 
 
 Why Apply?
 
 
 
 You&rsquo;ll join a creative, hands-on, and collaborative team delivering some of the region&rsquo;s most talked-about experiential campaigns. Expect a dynamic environment, amazing brands, and the chance to push creative boundaries every day.
 
</div>

Event Project Manager (Experiential)

Spectacular Exhibition and Events

Project Manager - Spectacular Event Management DMCCDo you thrive in the fast-paced world of event management? Are you passionate about bringing creative visions to life? If so, Spectacular Event Management DMCC wants you!About Spectacular Event Management DMCCSpectacular Event Management DMCC is a Dubai-based, leading company specializing in providing creative design and build solutions for exhibitions. We help our clients achieve optimal results through exceptional trade show experiences, event production, conferences, and interior design &amp; fit-out services.The Role:We are seeking a highly motivated and organized Project Manager to join our growing team in the Dubai office. As a Project Manager, you will play a pivotal role in ensuring the successful delivery of our clients' projects, from initial concept to final execution.Responsibilities:<ul><li>Manage all aspects of assigned projects, including budget, schedule, and resources.</li><li>Collaborate closely with the design team, vendors, and clients to ensure project requirements are met.</li><li>Oversee procurement, logistics, and installation of all project elements.</li><li>Proactively identify and mitigate potential risks throughout the project lifecycle.</li><li>Maintain clear and consistent communication with all stakeholders.</li><li>Prepare comprehensive project documentation and reports.</li></ul>Qualifications:<ul><li>Minimum 5 - 8 years of experience in project management, preferably within the event or exhibition industry.</li><li>Engineering background is required.</li><li>Proven track record of successfully delivering projects on time and within budget.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Experience with project management software (e.g., Trello) a plus.</li><li>Fluency in English and Arabic is a strong advantage.</li></ul>Benefits:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work on a diverse range of exciting projects.</li><li>Dynamic and collaborative work environment.</li><li>Be part of a growing and successful company.</li></ul>To Apply:Please submit your resume and cover letter to aditi.j@spectacular.aeWe are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Job Types: Full-time, PermanentPay: AED7,000.00 - AED10,000.00 per monthJob Types: Full-time, PermanentPay: AED7,000.00 - AED10,000.00 per month

Project Manager (Events and Exhibitions)

WOOD CRAFT HOUSE LLC

Job Summary:<ul><li>Seeking a highly organized and creative Exhibition Project Manager with strong graphic design skills to lead and execute exhibition projects from concept through completion.</li><li>This role combines project management with hands-on design responsibilities to ensure high-quality, visually engaging, and strategically aligned exhibition experiences.</li><li>Lead end-to-end project management for exhibitions, trade shows, installations, and event displays.</li><li>Define project scope, goals, timelines, and deliverables.</li><li>Coordinate with clients, vendors, and internal teams to ensure seamless execution.</li><li>Manage budgets, procurement, and logistics for exhibition materials and services.</li><li>Conduct on-site supervision during setup and takedown as needed.</li><li>Ensure all projects meet brand standards, deadlines, and client expectations.</li></ul>Preferred:<ul><li>Experience working with exhibition stand builders, printers, and fabricators.</li><li>Familiarity with health and safety regulations for exhibitions.</li><li>Knowledge of sustainable materials and eco-friendly exhibition design practices.</li></ul>Job Type: Full-time

Project Manager

Yatsudoki Chateraise

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Conference

DUBAI PROPERTIES GROUP LLC

The main duties and responsibilities of this role:1- Event Planning & Coordination:<ul><li>Support the Senior Manager in developing comprehensive event concepts, proposals, and project plans for various events and activations (e.g., community events, corporate functions, brand launches, public activations).</li><li>Assist with budgeting, timeline creation, and resource allocation for each project.</li><li>Coordinate logistics for events, including venue selection, vendor management (e.g., catering, AV, staging, entertainment), permitting, and supplier negotiations.</li></ul>2- Execution & On-Site Management:<ul><li>Oversee the on-site setup, execution, and dismantling of events, ensuring all elements are delivered according to plan and to the highest standards.</li><li>Act as a key point of contact during events, troubleshooting issues and making real-time decisions to ensure smooth operations.</li><li>Manage event staff, volunteers, and vendor teams during execution.</li></ul>3- Stakeholder & Vendor Management:<ul><li>Cultivate and maintain strong relationships with internal departments (e.g., Marketing, Sales, Facilities, Security) and external partners (e.g., suppliers, agencies, government entities).</li><li>Ensure clear communication and alignment with all stakeholders throughout the event lifecycle.</li></ul>4- Marketing & Communications Support:<ul><li>Collaborate with the Brand & Communications team to develop promotional materials and communication plans for events.</li><li>Assist in managing event registration, attendee communications, and feedback collection.</li></ul>5- Reporting & Evaluation:<ul><li>Prepare pre-event briefings and post-event reports, including performance analysis, budget reconciliation, attendee feedback, and lessons learned.</li><li>Contribute to identifying opportunities for process improvement and enhanced event ROI.</li></ul>6- Compliance & Risk Management:<ul><li>Ensure all events comply with relevant local regulations, health and safety standards, and company policies.</li><li>Assist in identifying and mitigating potential risks associated with events.</li></ul>

National Assistant Manager - Events and Activations

Dream Design Events

Event Operations SupervisorWe are hiring a Head of Operations to manage daily operations, production teams, and event execution for weddings and large events. The role is equivalent to a General Manager and requires strong UAE experience in event production.Responsibilities:<ul><li>Manage end-to-end event operations and onsite execution</li><li>Lead production departments (carpentry, d&eacute;cor, florals, lighting, logistics, manpower)</li><li>Handle client meetings, requirements, and project coordination</li><li>Prepare budgets, BOQs, cost control, and vendor negotiations</li><li>Oversee team performance, allocation, and manpower planning</li><li>Ensure quality standards, safety compliance, and timely delivery of events</li></ul>Salary Based on ExperienceRequirements:<ul><li>7&ndash;10 years UAE experience in events/weddings/production (mandatory)</li><li>Strong leadership &amp; communication skills</li><li>Knowledge of production work (staging, d&eacute;cor, technical setups)</li><li>Ability to manage multiple projects under pressure</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per month

Event Operations Supervisor

INDEX Holding

<div><div><div>General Summary or Job Objective:
The Business Unit Manager will be responsible for generating revenue and business growth whilst overseeing the planning, execution, and completion of projects related to conferences and exhibitions. Daily tasks include expediting project processes, managing logistics, conducting inspections, and ensuring projects are completed on time and within budget. The role requires collaboration with various stakeholders to ensure the successful delivery of events.
Location: (Abu Dhabi)
Essential Functions:
Event Concept Development and Planning:
<ul>
<li>Develop comprehensive project plans in line with organizational processes and policies.</li>
<li>Collaborate with various teams (Media/Marketing, Design, IT, Legal, Research &amp; Development, Production, Procurement) to meet project milestones and timelines.</li>
</ul>
Project Management and Reporting:
<ul>
<li>Maintain ongoing progress reports and produce periodic status updates.</li>
<li>Ensure clear and consistent communication with clients from both the government and private sectors.</li>
</ul>
Budgeting and Cost Management:
<ul>
<li>Work closely with the event director to set event budgets and supervise event expenditures.</li>
<li>Implement strategies to increase revenue and manage costs effectively.</li>
</ul>
Sales and Business Development:
<ul>
<li>Identify and pursue new business opportunities to expand the client base and event portfolio.</li>
<li>Develop and implement sales strategies to drive event revenue and secure sponsorships, partnerships, and exhibitor participation.</li>
<li>Build and maintain strong relationships with potential clients and partners to foster business growth.</li>
</ul>
Proposal Creation and Client Engagement:
<ul>
<li>Develop customized proposals for government, semi-government, and private organizations based on RFP requirements.</li>
<li>Maintain strong client relationships to secure ongoing partnerships and collaborations.</li>
</ul>
On-Site Event Supervision:
<ul>
<li>Oversee all phases of the event, from setup to teardown, ensuring adherence to health and safety standards.</li>
<li>Manage on-site logistics and resolve any issues that arise promptly.</li>
</ul>
Marketing and Promotion:
<ul>
<li>Collaborate with the marketing team to create and implement tailored event marketing strategies.</li>
</ul>
Sponsor, Partner, and Exhibitor Management:
<ul>
<li>Manage relationships with sponsors, partners, and exhibitors, ensuring all deliverables and requirements are met.</li>
<li>Handle necessary permits and requirements related to sponsorships and partnerships.</li>
</ul>
Supplier and Production Oversight:
<ul>
<li>Manage supplier relationships, oversee production, supervise the quality of materials, conduct negotiations, and provide detailed briefings.</li>
</ul>
Permits and Insurance:
<ul>
<li>Process event permits, speaker permits, and event insurance to ensure all necessary documentation is in place.</li>
</ul>
Research and Program Development:
<ul>
<li>Conduct research to develop scientific programs, including sourcing speakers, determining relevant topics, and establishing event themes.</li>
</ul>
Key Qualifications &amp; Skills:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, with a minimum of 5-6 years of experience in event operations and management.</li>
<li>Experience in B2G Sales/bidding sales is a plus.</li>
<li>Experience in budgeting and cost management.</li>
<li>Ability to supervise and ensure health and safety compliance during events.</li>
<li>Skilled in proposal development and responding to RFPs.</li>
<li>Bilingual proficiency in English and Arabic.</li>
</ul>
<div>To apply send your CV to hr@index.ae</div></div></div></div>

Business Unit Manager - INDEX Conferences & Exhibitions

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