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assistant project manager

ARCHITECTURAL CONSULTANCY FIRM

Job SummaryWe are seeking a proactive and detail-oriented Assistant Project Manager to support the successful delivery of projects across multiple stages. The role involves team coordination, project communication, documentation, reporting, contractual review, procurement support, and independently managing small-scale projects under guidance. The ideal candidate will be able to contribute across all Project Management verticals while maintaining high quality and organizational standards.Key Objectives<ul><li>Support the coordination and management of projects</li><li>Communicate effectively with internal and external stakeholders regarding project goals and requirements</li><li>Contribute to project planning, development, and execution</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree in Architecture</li><li>Proficiency in MS Project</li><li>Strong knowledge of MS Office; Adobe InDesign is mandatory</li><li>Excellent command of written and spoken English</li><li>PMI membership (highly regarded)</li><li>Registration with home country&rsquo;s professional body is an advantage</li></ul>Experience Requirements<ul><li>Minimum 5 years of relevant experience</li><li>Previous experience working under a Lead Architect or Project Manager</li><li>Understanding of AIA/RIBA project stages and deliverables</li><li>Proficiency in Microsoft Excel for data analysis</li><li>Experience creating project schedules using MS Project or Primavera P6</li><li>Ability to prepare project reports and presentations (PowerPoint)</li><li>Strong Adobe InDesign presentation and graphics formatting skills</li><li>Experience with information diagrams, data diagrams, and infographics</li><li>Early or basic management experience</li><li>Exposure to multiple design stages under team leadership</li></ul>Job Type: Full-time

ASSISTANT PROJECT MANAGER - ARCHITECTURE CONSULTANCY

Square Yards Dubai

Job Title: Junior Project Manager Company: Interior Company by Square Yards UAE, Dubai Job type : Full time, On-siteInterior Company: Interior Company is a fully owned subsidiary of Square Yards that provides standardized and modular solutions for home furnishing. It has an integrated tech platform that provides high quality 3D visualization of spaces with immersive VR experience. The platform further includes end-to-end designer workbench, auto bill of material generation, order and logistics management with vendors.Job Responsibilities : * Owner of the Project during the pre-installation stage and ensure the customers dream home is made into a reality * Single point of contact with Customers during the installation phase after Project Manager. Ensure providing daily plans and updates on the work happening at site and handling &amp; solving customer escalations * Preparing POA along with specifically timelines for execution of the project &amp; use of manpower. * Coordinate with Planning team, design team, supervisors, carpenters and vendors to ensure work goes on smooth at the site * Interact with the Designer and the Customer to understand project requirements at the customers site before sending the project to production * Feasibility check of the customer site * Ensuring the material availability at the customer site * Adherence to System &amp; Process from time to time. * Ensuring timeline adherence for each of the projects you are currently working on * Ensuring we make more customers happier which translates into a growing NPS * Ensure that unused materials are returned back to the stores/warehouse after Completion of the Project &amp; update report to Coordinator &amp; Warehouse in charge * Ensure all the rectifications/ snags are completed before handing over the site to the customer.External Skills And Expertise What are we looking for? * Someone having 2-5 years of strong Project Management experience * B.E/B.Tech/Post Graduation in Civil/Construction Management/Project Management * High on transparency and Ethics * Someone who has unmatched customer empathy and strong customer handling skills * Residential and modular experience is a plusJob Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Junior Project Manager

Rino Invest Properties

<div>
 
 Company Description
 
 
 
 We suggest you enter details here.
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Assistant Manager located in Dubai, United Arab Emirates. The Assistant Manager will support the management team in overseeing daily operations, coordinating between departments, and ensuring smooth execution of projects. Responsibilities will include team management, fostering efficient workflows, optimizing processes, and maintaining strong relationships with clients and stakeholders. The role also involves monitoring performance metrics, reporting updates, and contributing to strategic planning to achieve company goals.
 
 
 
 Qualifications
 
 
 <ul>
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 Project Management, Scheduling, and Organizational skills
 </li>
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 Team Leadership, Communication, and Relationship-Building skills
 </li>
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 Problem-Solving, Time Management, and Decision-Making abilities
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 An understanding of financial analysis, budgeting, and reporting
 </li>
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 Proficiency in relevant software and tools such as project management software
 </li>
 <li>
 Experience in real estate or property management is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
 </ul>
</div>

Assistant Manager

Hudson Manpower

<div>We have job opportunity as &ldquo;Assistant Manager-HR&rdquo; for our esteemed client in T &amp; D industry in UAE.<h3 class="jobSectionHeader">
Position Summary</h3>
The Assistant Manager &ndash; HR will support the HR Manager in managing end-to-end human resources functions for large-scale Transmission &amp; Distribution (T&amp;D) and Substation projects. The role focuses on manpower planning, recruitment, HR operations, compliance with UAE labor laws, and employee relations across project and corporate locations.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Support end-to-end recruitment and onboarding for project and corporate roles including engineers, site staff, and support functions.</li><li>
Coordinate manpower planning in line with project requirements and mobilization schedules.</li><li>
Handle HR operations such as employee records, contracts, leave management, attendance, and payroll coordination.</li><li>
Ensure compliance with UAE Labor Law, company HR policies, and client requirements.</li><li>
Manage employee relations, grievance handling, and disciplinary processes.</li><li>
Coordinate visa, work permit, and PRO-related activities in liaison with external agencies.</li><li>
Assist in performance management processes, appraisals, and employee development initiatives.</li><li>
Support training and competency development programs for technical and non-technical staff.</li><li>
Prepare HR reports, dashboards, and MIS for management review.</li><li>
Assist in audits, client inspections, and ISO or internal compliance requirements.</li><li>
Act as a key HR point of contact for site and project teams.</li></ul><ul><li> 
Education: Bachelor&rsquo;s Degree in Human Resources, Business Administration, or related discipline.</li><li>
Experience: Minimum 7 years of HR experience, preferably in Transmission &amp; Distribution / Substation / EPC projects.</li><li>
UAE Experience: Prior UAE or GCC experience will be a strong advantage.</li><li>
Strong knowledge of UAE labor laws, visa processes, and HR best practices.</li><li>
Experience handling HR for site-based and project-driven environments.</li><li>
Excellent communication, coordination, and stakeholder management skills.</li><li>
Proficient in MS Office and HR systems.</li></ul></div>

Assistant Manager-HR | Transmission & Distribution/Substation | UAE

Acwa

<div>
 
 The Technical Assistant will be Provide comprehensive technical and administrative support to the Head of Projects &ndash; Asia and Strategic Projects and the Project Manager, ensuring effective coordination of site activities, documentation, logistics, reporting, and compliance throughout project and outage execution.
 
 
 
 
 
 Key Accountabilities -
 
 
 
 
 
 
 Administrative &amp; Project Support
 
 
 <ul>
 <li>
 Provide full administrative support to the Head of Projects &ndash; Asia and Strategic Projects and the Project Manager, enabling efficient project delivery.
 </li>
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 Support project teams with day-to-day coordination, allowing management to focus on site execution.
 </li>
 <li>
 Maintain organized project archives for all outage, progress, and completion reports.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
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 Prepare and manage all electrical incoming and outgoing motor reports, including photographic records.
 </li>
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 Compile and issue Work in Progress (WIP) reports and provide regular project status updates to clients.
 </li>
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 Prepare and submit daily progress reports to plant representatives.
 </li>
 <li>
 Ensure all outage and project documentation is properly archived and easily retrievable.
 </li>
 <li>
 Distribute approved method statements, risk assessments, drawings, and technical specifications relevant to daily site activities.
 </li>
 <li>
 Track and update electrical and instrumentation calibration expiry dates.
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate issuance of gate passes and PPE for project personnel.
 </li>
 </ul>
 
 Act as focal point for personnel coordination, including:
 
 
 
 
 
 
 Timesheets
 
 
 <ul>
 <li>
 HR and IT-related queries
 </li>
 <li>
 Accommodation, transportation, and meal arrangements
 </li>
 <li>
 Monitor and ensure compliance with in-country stay duration requirements, including flight and transfer requests.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelors in cooperative management
 </li>
 </ul>
 
 
 
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in a similar role mainly in motor division
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong organizational and coordination skills
 </li>
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 Excellent written and verbal communication
 </li>
 <li>
 Experience in technical reporting and documentation control
 </li>
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 Understanding of electrical motors, instruments, and project workflows
 </li>
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 Ability to work under pressure in project and outage-driven environments
 </li>
 <li>
 High attention to detail and compliance requirements
 </li>
 </ul>
</div>

Technical Assistant

Ellington Properties Development LLC

<div>
 
 Job Description
 
 
 
 
 Designation: Assistant Manager &ndash; Procurement
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage procurement activities for:
 </li>
 <ul>
 <li>
 Main contract works.
 </li>
 <li>
 Consultancy services
 </li>
 <li>
 Nominated subcontractor works.
 </li>
 <li>
 Direct contract works and Direct purchase.
 </li>
 </ul>
 <li>
 Review tender packages and ensure completeness before floating tenders.
 </li>
 <li>
 Monitor tender process and ensure timely bid submissions.
 </li>
 <li>
 Coordinate with internal technical and project management teams to respond to RFIs and issue tender clarifications on time.
 </li>
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 Analyze bids and prepare detailed bid comparisons against budget and previous awarded projects.
 </li>
 <li>
 Ensure bid compliance with tender documents and project requirements.
 </li>
 <li>
 Negotiating with bidders to keep the cost within the budget and ensure compliance on the commercial / contractual terms and conditions.
 </li>
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 Finalization of procurement activities and process orders
 </li>
 <li>
 Collaborate with design, project management, and contracts teams to streamline tender finalization.
 </li>
 <li>
 Draft Letters of Award (LOA), Consultancy agreements, and Letters of nominations
 </li>
 <li>
 Maintain procurement logs and ensure timely tender completion aligned with project schedules.
 </li>
 <li>
 Evaluation of prequalification of new contractors &amp; suppliers to update company vendor list and developing new sources for the benefit of the company to achieve savings
 
 </li>
 </ul>
 
 Candidate Requirements
 
 
 
 <ul>
 <li>
 Quantity Surveyor with strong experience in estimation and quantity take-off
 </li>
 <li>
 Industry Experience: Main Contractor or Real Estate Developer (Towers &amp; Villas &ndash; Master Developments)
 </li>
 <li>
 Skills &amp; Knowledge:
 </li>
 <ul>
 <li>
 Knowledge in entire procurement process
 </li>
 <li>
 Pre-contract cost estimation
 </li>
 <li>
 Knowledge in reviewing Tender drawings and specifications.
 </li>
 <li>
 Strong communication and negotiation skills
 </li>
 </ul>
 <li>
 Experience: Minimum 5-10 yrs Experience in UAE with Main Contractor / Real Estate developer as Estimator/ QS -Precontract
 </li>
 <li>
 Qualification: Graduation / Diploma in Civil Engineering
 </li>
 </ul>
</div>

Asst. Manager-Procurement

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

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