administrative assistant

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project manager

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assistant project manager

Middle East Survey Engineering

Job SummaryThe Assistant Project Manager supports the Project Manager in planning, execution, monitoring, and successful delivery of road and infrastructure projects while ensuring compliance with quality, safety, budget, and schedule requirements.Key Responsibilities<ul><li>Assist in project planning, scheduling, and execution.</li><li>Coordinate with consultants, subcontractors, suppliers, and authorities.</li><li>Monitor project progress and prepare reports.</li><li>Ensure compliance with contractual and technical requirements.</li><li>Support procurement and resource allocation activities.</li><li>Attend project meetings and prepare MOMs.</li><li>Track project costs, variations, and claims.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Civil Engineering.</li><li>5&ndash;10 years of infrastructure project experience in UAE.</li><li>Strong knowledge of road and utility construction.</li><li>Familiarity with FIDIC contracts.</li><li>Proficiency in Primavera/MS Project.</li><li>Good leadership and communication skills.</li></ul>Pay: Up to AED14,000.00 per monthWork Location: In person

Assistant Project Manager

SREE DHANYA CONSTRUCTION .L.L.C

Job Title: Procurement AssistantDepartment: Procurement / PurchasingReports To: Procurement Manager / Purchase Officer / Project ManagerJob SummaryThe Procurement Assistant supports the procurement department in sourcing, purchasing, and coordinating construction materials, equipment, and services required for project execution. The role involves maintaining supplier records, preparing purchase documents, tracking deliveries, and ensuring timely procurement to support site operations.Key Responsibilities<ul><li>Assist in sourcing construction materials, tools, equipment, and subcontract services</li><li>Prepare and process purchase requests, purchase orders, and quotation comparisons</li><li>Coordinate with suppliers for pricing, availability, and delivery schedules</li><li>Follow up on material deliveries to ensure timely supply to construction sites</li><li>Maintain procurement records, supplier databases, and documentation</li><li>Compare quotations and assist in vendor evaluation and selection</li><li>Coordinate with site engineers, storekeepers, and project managers regarding material requirements</li><li>Monitor pending orders and update procurement status reports</li><li>Ensure purchased materials meet project specifications and quality standards</li><li>Assist in negotiating prices and delivery terms with suppliers</li><li>Support invoice verification and coordination with accounts department</li><li>Maintain proper filing of purchase orders, invoices, delivery notes, and contracts</li><li>Ensure compliance with company procurement policies and procedures</li></ul>Required Skills<ul><li>Knowledge of construction materials and procurement procedures</li><li>Good negotiation and communication skills</li><li>Organizational and documentation abilities</li><li>Basic knowledge of inventory and supply chain processes</li><li>Proficiency in Microsoft Excel, Microsoft Word, and ERP systems</li><li>Ability to work under pressure and meet deadlines</li><li>Attention to detail and analytical skills</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Procurement, Supply Chain, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of procurement experience in construction industry</li><li>UAE/GCC experience preferred</li><li>Familiarity with local suppliers and construction market is an advantage</li></ul>⚙ Working Conditions<ul><li>Office and site coordination work</li><li>May require supplier visits and coordination with project sites</li><li>Fast-paced construction environment</li></ul>Preferred Requirements<ul><li>Experience with ERP/procurement software</li><li>Knowledge of construction contracts and material specifications</li><li>Valid UAE driving license is an advantage</li></ul>Work Location: In person

Procurement Assistant

Abdulla Al Arif Investment

Job Title: Assistant Procurement Manager &ndash; Civil &amp; Building ProjectsDepartment: ProcurementReports To: Procurement ManagerJob SummaryThe Assistant Procurement Manager is responsible for supporting procurement operations for civil and building construction projects. The role involves sourcing and purchasing construction materials, equipment, subcontractor packages, and services while ensuring cost efficiency, quality compliance, and timely delivery to meet project requirements. The position works closely with project, commercial, engineering, and finance teams to ensure smooth project execution.Key ResponsibilitiesProcurement Planning &amp; Strategy<ul><li>Assist in preparing project procurement plans based on project schedules and budgets.</li><li>Review drawings, specifications, BOQs, and material submittals to identify procurement requirements.</li><li>Develop procurement schedules and monitor critical long-lead items.</li><li>Support strategic sourcing initiatives to optimize procurement costs and project performance.</li></ul>Vendor &amp; Subcontractor Management<ul><li>Identify, evaluate, and prequalify suppliers, manufacturers, and subcontractors.</li><li>Maintain an approved vendor database for civil and building construction materials and services.</li><li>Monitor supplier and subcontractor performance regarding quality, cost, and delivery.</li><li>Develop and maintain strong supplier relationships to ensure supply continuity.</li></ul>Tendering &amp; Commercial Evaluation<ul><li>Prepare RFQs, ITTs, and tender packages for materials, equipment, and subcontract works.</li><li>Analyze technical and commercial bids in coordination with engineering and commercial teams.</li><li>Prepare bid comparison statements and procurement recommendations.</li><li>Participate in negotiations to achieve favorable pricing, payment terms, and delivery schedules.</li></ul>Procurement of Civil &amp; Building Packages<ul><li>Manage procurement activities for:</li><li>Concrete, reinforcement steel, cement, aggregates, and precast elements.</li><li>Structural steel and associated materials.</li><li>Finishing materials and architectural products.</li><li>MEP materials and specialist systems.</li><li>Plant, machinery, and construction equipment.</li><li>Temporary works materials and site facilities.</li><li>Civil and building subcontract packages.</li></ul>Purchase Orders &amp; Contract Administration<ul><li>Prepare and issue purchase orders and subcontract agreements.</li><li>Ensure all procurement activities comply with contractual requirements and company policies.</li><li>Track purchase orders, contracts, amendments, and variations.</li><li>Coordinate with legal and commercial departments on contractual matters when required.</li></ul>Logistics &amp; Delivery Coordination<ul><li>Monitor manufacturing, shipping, and delivery schedules.</li><li>Coordinate material inspections, factory visits, and delivery acceptance processes.</li><li>Resolve supply chain issues and delivery delays.</li><li>Ensure timely availability of materials and equipment at project sites.</li></ul>Cost Control &amp; Reporting<ul><li>Support procurement budget monitoring and cost control initiatives.</li><li>Identify cost-saving opportunities and value-engineering alternatives.</li><li>Prepare procurement status reports, expenditure reports, and supplier performance evaluations.</li><li>Monitor market trends and material price fluctuations.</li></ul>Compliance, Quality &amp; Risk Management<ul><li>Ensure procured materials comply with project specifications and approved standards.</li><li>Verify supplier compliance with quality, safety, and environmental requirements.</li><li>Support procurement audits and maintain procurement records.</li><li>Identify procurement risks and implement mitigation measures.</li></ul>Stakeholder Coordination<ul><li>Coordinate with project managers, construction managers, engineers, quantity surveyors, and finance teams.</li><li>Liaise with consultants, suppliers, subcontractors, and clients as required.</li><li>Participate in project meetings and provide procurement updates.</li></ul>Required Qualifications<ul><li>Bachelor's Degree in Civil Engineering, Construction Management, Supply Chain Management, Business Administration, or a related field.</li><li>Professional procurement certification (CIPS, CPSM, CPP, or equivalent) is preferred.</li></ul>Experience Requirements<ul><li>6&ndash;10 years of procurement experience in civil and building construction projects.</li><li>Minimum 3&ndash;5 years in a senior procurement or assistant procurement management role.</li><li>Proven experience in procurement of civil works, structural materials, building materials, and subcontract packages.</li><li>Experience working with contractors, developers, or EPC organizations.</li></ul>Technical Skills<ul><li>Procurement planning and scheduling.</li><li>Tendering and contract administration.</li><li>Construction materials and technical specifications knowledge.</li><li>Supplier sourcing and vendor management.</li><li>Commercial evaluation and cost analysis.</li><li>ERP systems (SAP, Oracle, Microsoft Dynamics, ERPNext, etc.).</li><li>Advanced Microsoft Excel and reporting skills.</li><li>Understanding of FIDIC and construction contract principles is advantageous.</li></ul>Soft Skills<ul><li>Strong negotiation and communication skills.</li><li>Commercial and contractual awareness.</li><li>Analytical and problem-solving abilities.</li><li>Leadership and team coordination skills.</li><li>Ability to manage multiple procurement packages simultaneously.</li><li>Strong organizational and time-management capabilities.</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time procurement delivery performance.</li><li>Procurement cost savings and budget compliance.</li><li>Supplier and subcontractor performance ratings.</li><li>Reduction in procurement lead times.</li><li>Material availability against project schedule.</li><li>Accuracy and completeness of procurement documentation.</li><li>Stakeholder satisfaction and project support effectiveness.</li></ul>Employment Type: Full-TimeIndustry: Civil Construction / Building ConstructionPreferred Project Experience: High-Rise Buildings, Residential, Commercial BuildingsPay: AED18,000.00 - AED20,000.00 per monthWork Location: In person

Assistant Procurement Manager

China Civil Engineering Construction Corporation

Career Opportunities &ndash; Dubai RTA Infrastructure ProjectChina Civil Engineering Construction Corporation (CCECC) is expanding its project team in Dubai and is hiring experienced professionals for a high-profile Roads &amp; Transport Authority (RTA) infrastructure project.The project includes major roadworks, bridges, underpasses, flyovers, and multi-utility networks.Project Management / Construction<ul><li>Project Manager (1)</li><li>Construction Manager &ndash; Utilities (1)</li><li>Construction Manager &ndash; Structures (1)</li><li>Construction Manager &ndash; Roads (1)</li><li>Project Engineer &ndash; Utilities (2)</li><li>Project Engineer &ndash; Structures (2)</li><li>Project Engineer &ndash; Roads (2)</li><li>Site Engineer &ndash; Utilities (4)</li><li>Site Engineer &ndash; Structures (4)</li><li>Site Engineer &ndash; Roads (4)</li></ul>Engineering / Technical<ul><li>Senior Technical Engineer (2)</li><li>Technical Engineer (3)</li><li>Design Coordinator (1)</li></ul>Planning<ul><li>Senior Planning Engineer (1)</li><li>Planning Engineer (2)</li></ul>Commercial &amp; Contracts<ul><li>Contracts Manager (1)</li><li>Assistant Contracts Manager (1)</li><li>Quantity Surveyor (3)</li><li>Senior Quantity Surveyor (2)</li></ul>Utilities &amp; NOC<ul><li>Senior Utility Engineer (2)</li><li>Utility Engineer (4)</li><li>NOC Coordinator (2)</li><li>Stakeholder Coordinator (2)</li></ul>QA/QC &amp; Material<ul><li>Senior QA/QC Engineer (1)</li><li>QA/QC Engineer (2)</li><li>QA/QC Inspector (4)</li><li>Material Engineer (1)</li><li>Lab Technician (4)</li></ul>HSE &amp; Traffic Management<ul><li>HSE Manager (1)</li><li>Senior HSE Engineer (2)</li><li>HSE Officer (3)</li><li>Traffic Management Engineer (TTM) (1)</li><li>Traffic Management Supervisor (1)</li></ul>Survey<ul><li>Chief Surveyor (2)</li><li>Land Surveyor (3)</li></ul>Drafting / BIM<ul><li>Senior Draughtsman (2)</li><li>Draughtsman &ndash; Roads (3)</li><li>Draughtsman &ndash; Utilities &amp; NOC (3)</li><li>Draughtsman &ndash; Structures (2)</li><li>Draughtsman &ndash; TTM (2)</li><li>BIM Modeler / BIM Coordinator (2)</li></ul>Plant / Logistics / Support<ul><li>Machinery Coordinator (2)</li><li>Storekeeper (2)</li><li>Document Controller (2)</li><li>Lifting Appointed Supervisor (3)</li></ul>Application DetailsEmail: libin.kurian@cceccdubai.com Subject Line: Mention the position applied forOnly relevant profiles with Dubai RTA project experience will be considered.CANDIDATES WITHOUT UAE EXPERIENCE SHOULD NOT APPLYSalary &amp; Benefits<ul><li>Competitive salary package (based on experience and role)</li><li>Accommodation provided by company</li><li>Transportation provided by company</li><li>Medical insurance as per UAE labor law</li><li>Annual leave as per company policy</li><li>Overtime and additional benefits as per company policy</li><li>Opportunity to work on high-profile Dubai RTA infrastructure projects</li><li>Career growth within a leading international construction company</li></ul>China Civil Engineering Construction Corp , Level 3, Office No. 354, European Business Centre, Dubai Investment Park 1, Dubai, United Arab EmiratesPay: AED25,000.00 - AED45,000.00 per monthApplication Question(s):<ul><li>What is your Notice Period ?</li><li>Do you have Dubai RTA experience ?</li><li>What is your Current Location ?</li><li>What is your Current salary + Benefits if any ?</li><li>Please share your contact number.</li></ul>Work Location: In person

CHINA CIVIL ENGINEERING CONSTRUCTION CORP DUBAI - (RTA Project)

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant

Huda Beauty

<div>Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world&rsquo;s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: We are looking for a highly organized and proactive NPD Coordinator to support the execution of our fast-paced product launches. Based within the NPD department, this role plays a key coordination function across multiple teams by supporting timelines, tracking deliverables, facilitating communication, and ensuring projects move smoothly through the different development phases.
Working closely with the NPD, Assistant Manager and cross-functional stakeholders, the NPD Coordinator will help manage daily project activities from concept through launch, while ensuring accurate follow-up, visibility, and alignment across teams. This role is ideal for a detail-oriented and collaborative individual looking to grow within project management and product launch coordination in the beauty industry.
Essential Duties and Responsibilities:
Project Coordination &amp; Execution<ul><li>
Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately</li><li>
Maintain and update project timelines in Asana, Huda Beauty&rsquo;s internal project management software, ensuring tasks, milestones, and dependencies remain current</li><li>
Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time</li><li>
Assist in coordinating projects through the defined NPD phases (Exploration, Development, Execution) following Huda Beauty&rsquo;s standardized processes</li><li>
Support launch feasibility assessments and project planning activities by gathering required information and timelines</li><li>
Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion</li><li>
Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager</li><li>
Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making</li></ul> 
Cross-Functional &amp; Supplier Coordination<ul><li>
Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&amp;OP, Master Data, Logistics, and Regional Markets</li><li>
Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected</li><li>
Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates</li><li>
Work closely with Demand Planning and S&amp;OP teams to support forecast tracking and purchase order coordination</li><li>
Help ensure project documentation and trackers are maintained accurately and consistently across platforms</li></ul> 
Reporting, Documentation &amp; Communication<ul><li>
Prepare project updates, reports, presentations, and status summaries for internal stakeholders</li><li>
Support the preparation of launch review materials and leadership updates</li><li>
Track project risks, changes, and action items and ensure proper follow-up and documentation</li><li>
Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner</li><li>
Create clear and concise communication materials and emails with guidance from the Line Manager when required</li></ul> 
Process Improvement &amp; Operational Support<ul><li>
Support the team in standardizing processes, templates, trackers, and documentation</li><li>
Assist in maintaining SOPs and documenting updated ways of working</li><li>
Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions</li><li>
Participate in postmortem launch reviews and help capture learnings and improvement opportunities</li><li>
Provide operational and administrative support to the broader NPD team as needed</li></ul> 

Requirements 
<ul><li>
1&ndash;3 years of experience in project coordination, operations, supply chain, product development, or related fields, preferably within beauty, FMCG, or a fast-paced environment</li><li>
Bachelor&rsquo;s degree in Project Management, Operations Management, Business Administration, Industrial / Manufacturing / Chemical Engineering, or related fields</li><li>
Strong organizational and time management skills with high attention to detail</li><li>
Ability to manage multiple priorities and work in a fast-paced environment</li><li>
Strong communication and collaboration skills with a team-oriented mindset</li><li>
Comfortable coordinating across multiple stakeholders and functions</li><li>
Proactive and solutions-oriented approach with willingness to learn and grow</li><li>
Working knowledge of Microsoft Office tools, particularly Excel and PowerPoint</li><li>
Comfortable using project management systems, ideally similar to Asana</li><li>
Fluent in English</li></ul> 

Benefits 
<ul><li>
Monthly &ldquo;Self Love Days&rdquo; &ndash; at company discretion</li><li>
Premium Medical/Dental/Vision coverage for employee plus dependents</li><li>
Monthly coaching sessions with our in-house Success Coach</li><li>
Employee discounts on all Huda Beauty products</li><li>
Quarterly product gifting</li></ul>
Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.</div>

New Product Development Coordinator

Nestlé

<div><div>POSITION SNAPSHOT</div><div>
Title : Assistant Manager, Food Safety
</div><div>Location: Dubai&ndash; UAE</div><div>
Company: Nestle Middle East Manufacturing LLC
</div><div>Full-time</div><div></div><div> 
POSITION SUMMARY</div><div>
Food Safety Specialist support assists Factory Quality Assurance Manager in the continuous improvement of the food safety and quality culture in the Factory and supports the whole factory teams in achieving the food safety related targets and objectives.</div><div></div><div> 
A DAY IN THE LIFE &hellip;</div><ul><li>
Promote food safety awareness across the factory and contribute to competence development of food safety competences across the functions.
</li><li>Coordinates the implementations of the specific requirements of the FSSC 22000 and applies the continuous improvement cycle for the overall Food Safety Management System. Establish and overall management of digital HACCP studies and HACCP-related activities e.g. validation, verification and activities of all product categories and ensure an up-to-date HACCP in compliance to Dubai Municipality Food Code and other Local Regulations.</li><li>
Supports the Nestl&eacute; Continuous Excellence program in the quest for zero defects, including root cause analysis after any food safety improvements</li><li>
Supports activities to achieve compliance with the Nestl&eacute; Quality Management System and Nestle Food Safety Management System requirements and other applicable instructions and standards and ensures benchmarking and sharing of best practices related to the Food Safety stream.</li><li>
Coordinate the Foreign body prevention and management activities including foreign body investigations and detection/rejection equipment&rsquo;s.</li><li>
Establish SOP&rsquo;s and working instructions related to Food Safety, Prerequisite Programs and ensure proper cascading to the relevant stakeholders e.g. Allergen management, foreign body checklists, etc.</li><li>
Support the project management process by ensuring that food safety requirements are included from the early stages of the new product /process development and executed through project stages
</li><li>Support the implementation of the Food Defense Plan in the factory in coordination with all stakeholders</li><li>
Deliver training for Basic Food Hygiene Training, HACCP, Food Defense, Allergen Management, Foreign Body Prevention, etc.</li><li>
Overall management of pathogen monitoring in the factory ensuring compliance to internal requirements and local authority regulation</li><li>
Conduct Good Manufacturing audits and verifications of the compliance and effective implementation of HACCP, Allergen Management, Foreign body prevention, etc in factory according to the needs of the site and the designed food safety programmers.</li></ul><div></div><div> 
What will make you successful&hellip;</div><ul><li>
Academic Experience: University graduate or equivalent (preferred food science related)</li><li>
Demonstrated competence in their specific field to support business requirements</li><li>
Business Experience: Experience in successfully implementing food safety and quality assurance programs:</li><li><ul><li>
Participating in project teams
</li><li>Leading part of a change effort</li><li>
Participating in audit teams and/or improvement projects with more</li></ul></li><li>
senior staff members</li><li><ul><li>
Establishing networks of peers, in markets or factories</li></ul></li></ul></div>

Assistant Manager, Food Safety

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